BURNSVILLE TOWN COUNCIL AGENDA Regular Meeting - Thursday, April 3, 2025, 6pm Burnsville Town Hall 1. Adoption of Agenda 2. Public Comment 3. Consideration of Minutes a. Regular meeting held on March 6, 2025 b. Special meeting held on March 17, 2025 4. Public Hearings 5. Presentations 6. Manager's Update - Heather Hockaday a. Project updates i. FEMA b. Consideration of mowing contract C. Tax Report 7. Clerk's Update a. ABC Board appointment 8. Department Updates a. Public Works - Shane Dale b. Finance - Leslie Crowder i. Budget VS. Actual, previously provided to Council ii. Budget Amendment iii. Project Ordinance amendment, Bolen's Creek & Main St Waterlines iv. Set date for a budget worksession C. Fire Department - Niles Howell d. Police Department - Brian Buchanan i. Road Closure Ordinance, Fit Families 5k e. Zoning/Code Enforcement/Flood Plain Administration - Brian Buchanan f. Burnsville Town Center - Corbin Cooper 9. Council Members' Reports 10. Updates from Advisory Boards and Non-Profits a. Yancey/Burnsville Chamber of Commerce b. High Country Council of Governments 11. Closed Session - Enter into closed session pursuant to NCGS 143-318.11(a)6). to discuss Town personnel. 12. Next Town Council Meeting - Regular meeting on May 1, 2025, 6pm 13. Adjourn BURNSVILLE TOWN COUNCIL Regular Meeting Thursday, March 6, 2025, 6pm Burnsville Town Hall On Thursday, March 6, 2025, at 6pm, the Burnsville Town Council with Mayor Russell Fox and Councilors Judy Buchanan, Randy Ollis, and Bill Wheeler present, held a regular meeting at the Burnsville Town Hall. Councilor Denise Collier was absent. Also in attendance were town staff members Heather Hockaday, Shane Dale, Brian Buchanan, Leslie Crowder, Niles Howell, and Chad Fox, and visitors. Mayor Fox called the meeting to order at 6pm and stated that the purpose of the meeting was to conduct regular business for the month of March 2025. Adoption of the agenda - Judy Buchanan moved to adopt the agenda as presented. Randy Ollis seconded the motion, which carried. All were in agreement. Public Comment - Danny McIntosh made comments on the dedication and resilience of the Yancey County and Town of Burnsville staffs. Mayor Fox thanked Danny and his wife Sharon for their many days of help at the Fire Department following the storm. Consideration of Minutes - Minutes from a regular meeting held on February 6, 2025 were considered. Bill Wheeler made a motion to approve the minutes as read. Judy Buchanan seconded the motion, which carried unanimously. Minutes from a closed session held on February 6, 2025 were distributed and signed during the meeting. Public Hearings - There were none. Presentations Red Cross Month Proclamation - Joe Ventrice thanked participants from the recent battle of the badges blood drive, saying the Red Cross came very close to meeting their goals. He read a proclamation, attached to these minutes, proclaiming March as Red Cross Month. Randy Ollis moved to approve the proclamation. Judy Buchanan seconded the motion, which carried unanimously. Manager's Update - Town Manager Heather Hockaday began by saying that today, the Town of Burnsville is 191 years old, marking the 1834 anniversary of when John and Lovada Bailey deeded over property to establish Town of Burnsville. 1. Project updates a. FEMA - Mrs. Hockaday reported that the Damage Inventory, due on March 8th, is set and ready to be finalized. She said that some small projects are ready to be submitted for reimbursement consideration as the Town has not received any funds thus far. The raw water system is considered an expedited project but there has been no forward progress. She also recently issued an RFP for consulting services with a due date of March 28th. Consultants could offer some relief to the large amounts of paperwork and meetings that keep staff away from everyday operations. b. ARPA i. Main & Bennett Street waterlines (A)/Glendale Ave. Waterlines (B) - Mrs. Hockaday has received approval from DEQ to award projects A and B. She presented a Recommendation of Award and Certified Bid Tabulation from McGill Associates. Judy Buchanan moved to approve the Resolution Of TentativeAward,. awarding Contract A to TP. Howard's Plumbing Co., Inc and Contract B to Carolina Specialties Construction, LLC, and authorize Mayor March 6, 2025 1 Fox to sign the resolution. Bill Wheeler seconded the motion, which carried. All were in agreement. ii. Water Treatment Plant improvements - Concrete work has resumed with the improved weather and progress meetings will start soon. ii. East Main - A pre-bid meeting was held on the previous day with two contractors and sub-contractor in attendance. C. County ARPA i. Pine Swamp Wastewater Treatment Plant - The project bid for a second time due to lack of contractors. The one bid received was five million over budget, SO the Town, County, and engineers are working together to try and come up with the shortfall or make cuts. The most expensive parts of the project, a new .5 plant and rehabilitation of the existing .5 plant can not be cut. The potential of an SRF loan is being discussed. ii. Charlie Brown Road sewer line extension - The project will need to rebid. d. West Main Interceptor - Contractors are back in town and continue to make progress. e. N. Main PWD/PD Building Renovation - Mrs. Hockaday updated the Council on the search for additional funds to complete the project. She said that there is a contingency plan in place if additional funding is not forthcoming. She then requested that the Council consider the contractors contract. Bill Wheeler moved to approve the Police Station and Public Works Building Renovation contract from Harper General Contractors and authorize Mayor Fox to sign it. Judy Buchanan seconded the motion, which carried. All were in agreement. 2. Insurance update - The Town has received an offer of settlement. Mrs. Hockaday explained the damages covered, up front payments of the actual cost, and the replacement costs which requires replacement and invoices for an eventual depreciation reimbursement. Randy Ollis moved to authorize the settlement on the advance amount, $899,114.35 and authorize Mrs. Hockaday to sign the proof of loss. Judy Buchanan seconded the motion, which carried. All were in agreement. 3. State Cashflow Loan Agreement - Mrs. Hockaday explained the amount and terms of the no interest loan to be used to help the Town get through storm recovery until other funds start coming in. Judy Buchanan moved to approve Resolution To Approve North Carolina Cashflow Loan Agreement And Promissory Note and authorize Mayor Fox to execute the loan documents. Bill Wheeler seconded the motion, which carried unanimously. 4. Tax Report - Mrs. Hockaday presented a tax report and said that tax collection is going well. Clerk's Update - Town Clerk Chad Fox 1. National Fair Housing Month - Clerk Fox presented a Fair Housing resolution as part of the Town's CDBG-I grant on the West Main sewer interceptor project. Judy Buchanan moved to approve the Resolution Supporting National Fair Housing Month. Bill Wheeler seconded the motion, which carried. All were in agreement. Department Updates 1. Public Works - Public Works Director Shane Dale reported on water plant staffing issues and progress on the West Main sewer interceptor project by contractor Cajenn. 2. Finance - Finance Officer Leslie Crowder previously provided a budget VS actual and overtime report. a. Budget Amendment - Mrs. Crowder explained several adjustments associated with the Helene recovery. Randy Ollis moved to approve Budget Amendment #5, FY: 24/25.Judy Buchanan seconded the motion, which carried. All were in agreement. March 6, 2025 2 b. Project Ordinance, Helene - Mrs. Crowder explained the project ordinance establishing a budget for projects related to the Helene disaster response. Judy Buchanan moved to approve Grant Project Ordinance For The Town Of Burnsville Helene Disaster Response And Recovery. Bill Wheeler seconded the motion, which carried. All were in agreement. C. Close Bakers Creek ARPA account - Prior to the storm, the project had been completed and funds spent. Mrs. Crowder requested to close the associated account. Randy Ollis moved to approve closing the Bakers Creek project ARPA account. Judy Buchanan seconded the motion, which carried. All were in agreement. 3. Fire Department - Fire Chief Niles Howell presented a call summary, including the 100th call for the year, and mentioned that structure fires had dropped but motor vehicle related accidents had increased. He asked that the Council consider the idea of adding a well at the fire department for emergency back up water. There was a general discussion of possible funding, legalities, and testing. The issue will be discussed further with FEMA and DEQ. 4. Police Department Update - Police Chief Brian Buchanan presented an activity log and said that his department would be getting their yearly inservice training soon. 5. Zoning/Code Enforcement Update - Zoning Administrator Brian Buchanan said that a few standard permits have come in. 6. Burnsville Town Center - Town Center Manager Corbin Cooper was unavailable but submitted a report attached to these minutes. Randy Ollis commended the hard work that went into the outstanding" Hillbilly Ball, a recent concert held at the Town Center. Council Members' Reports Randy Ollis reported that EMS has hired five part time employees. Mayor Fox thanked the Town employees and mentioned the many hours that Public Works Director Shane Dale and Town Manager Heather Hockaday have been putting in. Updates from Advisory Boards and Non-Profits Yancey/Bursville Chamber of Commerce - Chamber Director Elaine Mann updated the Council saying that Yancey County is now green on the Visit NC map to help get visitors back into Burnsville businesses. She mentioned new promotions, the Annual Chamber Dinner with music, auction, and keynote, the Easter Eggstravaganza egg hunt on the square, and a networking luncheon for women business owners. The Chamber has also launched a new membership platform and website. Closed session - There was none. Next Town Council Meeting - Regular meeting on April 3, 2025 at 6pm. Adjourn - With there being no further business, Randy Ollis moved to adjourn the meeting at 7:01pm. Judy Buchanan seconded the motion, meeting adjourned. J. Chad Fox, Town Clerk T. Russell Fox, Mayor March 6, 2025 3 BURNSVILLE TOWN COUNCIL Special Meeting - Monday, March 17, 2025, 12pm Burnsville Town Hall On Thursday, March 17, 2025, at 12pm, the Burnsville Town Council with Mayor Russell Fox and Councilors Judy Buchanan and Bill Wheeler present, held a regular meeting at the Burnsville Town Hall. Denise Collier listened in remotely and Councilor Randy Ollis was unable to attend. Also in attendance were town staff members Heather Hockaday and Chad Fox, and visitor Elaine Mann. Mayor Fox called the meeting to order at 12pm. Adoption of the agenda - Judy Buchanan moved to adopt the agenda as presented. Bill Wheeler seconded the motion, which carried. All were in agreement. Ratify emergency contracts from Hurricane Helene - Town Manager Heather Hockaday presented a resolution and explained the dire nature of the Towns infrastructure following Helene. With almost no way of communicating, the Town was able to visit sites with engineers from WithersRavenel a few days after the storm, and begin to put together a plan to involve contractors and get temporary systems up and running. She explained that during this time the Town was operating under a State of Emergency and Mayor Fox entered into contracts with different companies to begin emergency work. All of the contracts contained a "not to exceed amount" and none have exceeded the amounts. Mrs. Hockaday reviewed the Helene related emergency contracts, companies, and projects. The Town worked with WitherRavenel, Harper Construction, Garney Companies, Bryant Land Development Inc., Clifton Hamlin LLC, and Charles R. Underwood on various emergency projects to restore town services as quickly as possible. Judy Buchanan moved to approve Resolution #2025.03.17.0, acknowledging and retroactively ratifying, confirming, and approving the emergency contracts entered into during the aftermath of Hurricane Helene. Bill Wheeler seconded the motion, which carried. All were in agreement. Consider an amended funding offer from the NC Department of Environmental Quality for the Main Street Waterline Improvements project - Mrs. Hockaday said that the Main Street waterline project came in overbid and with the damage to several aspects of the Cane River/Bolens Creek raw water infrastructure, DEQ has allowed the ARPA money to be moved from the raw water intake project to the Main Street waterlines project. This will help take advantage of the ARPA funds as the deadline to spend nears. Aspects of the Cane River/Bolens Creek raw water intake could now potentially become FEMA projects. Bill Wheeler moved to approve Resolution #2025.03.17.02 modifying ARPA grant funds for the Main Street waterlines and Cane River/Bolens Creek raw water projects and authorizing Town Manager Hockaday to execute the documents. Judy Buchanan seconded the motion, which carried. All were in agreement. Adjourn - With there being no further business, Judy Buchanan moved to adjourn the meeting at 12:15pm. Bill Wheeler seconded the motion, meeting adjourned. J. Chad Fox, Town Clerk T. Russell Fox, Mayor March 17, 2025 1 Ordinance No. AN ORDINANCE DECLARING A ROAD CLOSURE FOR AN EVENT: "FIT FAMILIES 5K" WHEREAS, the Town Council of the Town of Burnsville is a sponsor of the annual event known as "Fit Families 5K"; WHEREAS, the Town Council of the Town of Burnsville acknowledges "Fit Families 5k" encourages family centered community health and fitness in the Town and in Yancey County; WHEREAS, the Town Council of the Town of Burnsville acknowledges the event requires approximately one (1) hour to install and remove signs, traffic control and litter; NOW THEREFORE BE IT ORDAINED by the Town Council of the Town of Burnsville pursuant to the authority granted by NCGS 20-169 that they do hereby declare a temporary road closure during the day and times set forth below on the following described portion of a State Highway System route: Date: Saturday, April 12, 2025. Time: 8:00 a.m.-11:00 a.m. Route Description: 2025 Burnsville Fit Families 5K Description of Closure: 0.5mi. SR 1428 (Main St) from Court Street to Summit St. including Burnsville Town Square, SR 1369 North Main Street from Azalea Lane to Town Square on Saturday, April 12, 2025 from 8:00 AM to 11:00 AM This ordinance to become effective when signs are erected giving notice of the limits and times of the event, and implementation of adequate traffic control to guide through vehicles around the closures. Adopted this day of 2025. MAYOR Attest: TOWN CLERK Doug Matheson Dennis Aldridge Larry Fontaine Jeff Whitson Chair ofthe Board Vice- Chair Secretary Treasurer 468 New Market Blvd. www.hccog.org Phone: 828-265-5434 Fax: 828-265-5439 Boone, NC. 28607 OF ON/E ERN Executive Board Meeting March 17, 2025 I 7:00 p.m. High Country COG Board Room I. CALL TO ORDER AND INVOCATION Doug Matheson, Executive Board Chairman II. CONSIDERATION OF FEBRUARY 2025 MINUTESIACTIONI Doug Matheson, Executive Board Chairman III. FINANCIAL MATTERS Caroline Briggs, Finance Officer Financial Highlights as of February 28, 2025 [ACTIONI Budget Amendment #4 [ACTION] ARPAI NCWorks Small Business Work-Based Learning Grant Project Ordinance [ACTIONI ARC Disaster Recovery Grant Project Ordinance [ACTIONI IV. HCCOG AUDIT PRESENTATION 10 MINUTES Alan Thompson, TPSA CPAS V. OMBUDSMAN ANNUAL REPORT 10 MINUTES Stevie Welborn, Regional Long Term Care Ombudsman VI. INFORMATION TECHNOLOGY DISASTER RESOURCE CENTER: 25 MINUTES CONNECTING COMMUNITIES IN CRISIS Rodney Cooper, Technical Programs Director VII. REPORT FROM THE. ADVISORY COMMITTEE & EXECUTIVE DIRECTOR 10 MINUTES Julie Wiggins, Executive Director VIII. BOARD MEMBER COMMENTS IX. CHAIRMAN'S COMMENTS X. OTHER BUSINESS XI. PUBLIC COMMENT XII. AD/OURAMENTIACTION The High Country Council of Governments will be the leader in initiating andp providing solutions to regional and local challenges, supporting a bright future for the High Country. HIIGH COUNTRY COUNCIL OF GOVERNMENTS EXECUTIVE BOARD MEETING FEBRUARY 17, 2025 MINUTES The Executive Board of the High Country Council of Governments (HCCOG) met February 17, 2025, 7:00pm, in the HCCOG Board Room in Boone. The following members were present at the meeting: Charles E. Vines, Brenda Lyerly, Todd McNeill, Bill Osborne, Kelly Melang, Otis Church, Bill Wheeler, Jeff Whitson, JeffHarding, Teresa McCoy, Rocky Buchanan, Tom Hartman, Tim Futrelle, Braxton Eggers, Paul Robinson Jr., Dennis Aldridge, and Doug Matheson. The following staff and guests were present at the meeting: Holly Jones, Julie Wiggins, Jeff Hedrick, Caroline Briggs, Zack Green, Cory Osborne, and Victoria Oxentine. The following staff and guests were present via Zoom: Liz Whiteman, Ret Boney, Chris Grubb, and Misty Bishop-Price. CALL' TO ORDER AND INVOCATION Chairman Matheson called the meeting to order and welcomed attendees. Rocky Buchanan led the Pledge of Allegiance and Charles E. Vines offered the invocation. CONSIDERATION OF MINUTES Tim Futrelle moved to accept the minutes ofthe December 16, 2024 meeting, seconded by Charles E. Vines. Motion carried. FINANCIAL MATTERS Financial Highlights Finance Officer, Caroline Briggs presented the Financial Highlights as of January 31, 2025 (Attachment A) and discussed revenues versus expenditures. Jeff Whitson made a motion to approve the Financial Highlights as of January 31, 2025. Todd McNeill seconded the motion. Motion carried. Budget Amendment #3 Finance Officer, Caroline Briggs presented Budget Amendment #3 (Attachment A1) which is an increase of $207,668 for the total budget. This increase includes an additional $200,000 for the Emergency Dislocated Worker Fund for the Workforce Development department and $7,668 for Hurricane Helene relief funding for the Area Agency on Aging department. Mrs. Briggs also noted that there was a clerical error in Budget Amendment #2. The bottom-line number was incorrectly listed as $6,483,205 and should have been $6,599,217, but the overall amendment was correct and approved in December. Tom Hartman made a motion to approve Budget Amendment #3 with bottom-line number of $6,599,217. Tim Futrelle seconded the motion. Motion carried. EDA Grant Project Ordinance Finance Officer, Caroline Briggs presented a Grant Project Ordinance for EDA (Attachment A2) funding of $500,000 over the course of 5 years allocated to the Planning and Development department for Disaster Relief. Kelly Melang made a motion to approve the EDA Grant Project Ordinance. Otis Church seconded the motion. Motion carried. NCARCOG Helene Grant Project Ordinance Finance Officer, Caroline Briggs presented a Grant Project Ordinance for NC Association of Regional Council of Governments (NCARCOG) Helene Funding (Attachment A3) of $665,000 HCCOG Executive Board Minutes 02.17.25 for the COG to use in the disaster affected counties in the region. Todd McNeill made a motion to approve the NCARCOG Helene Grant Project Ordinance. Braxton Eggers seconded the motion. Motion carried. Amendment to Audit Contract. Finance Officer, Caroline Briggs presented an amendment to the audit contract (Attachment A4), noting that there was no change in the price, just a change in the due date. We received an extension due to Hurricane Helene. Mrs. Briggs also noted that the audit is complete and there were no findings. The audit will be presented to the Executive Board in March. Jeff Whitson made a motion to approve the Amendment to Audit Contract. Charles E. Vines seconded the motion. Motion carried. RESOLUTION AUTHORIZING WATER RESOURCES DEVELOPMENT GRANT APPLICATION Kelly Coffey, Senior Planner presented a Resolution Authorizing Water Resources Development Grant (Attachment B) which entails stream bank restoration money from the Department of Environmental Equality. Blue Ridge Conservancy is working to restore a section of Aho Branch in Watauga County but could not apply on their own, they needed a local government applicant. Mr. Coffey explained that the HCCOG will only play a passive role in this application and will only provide minimal staff time for accounting work, Blue Ridge Conservancy will complete the majority of the work and meet the terms of the grant contract. Tom Hartman made a motion to approve the Resolution Authorizing Water Resources Development Grant Application. Todd McNeill seconded the motion. Motion carried. BLUE RIDGE WOMEN IN AGRICULTURE (BRWIA) UPDATE Liz Whiteman, BRWIA Executive Director joined the meeting via Zoom and presented a slideshow (Attachment C) overviewing BRWIA s current programs, data, and the High Country Food Hub. Ms. Whiteman noted that there has been 4.5 million dollars of local food sales since 2017. Ms. Whiteman also noted that the partnership with HCCOG has been instrumental over the years in expanding the High Country Food Hub. NC COMMUNITY FOUNDATION DISASTER RELIEF FUND Ret Boney, Interim Director, Community Investment - North Carolina Community Foundation joined the meeting via Zoom and presented a slideshow (Attachment D) overviewing the Foundation and a Disaster Relief Fund in the wake ofHurricane Helene. RECESS OF HCCOG EXECUTIVE BOARD SESSION AND CONVENING OF REGION D DEVELOPMENT CORPORATION (RDDC) Chairman Matheson requested a motion to recess the Executive Board session and convene the Region D Development Corporation (RDDC) session. Todd McNeill moved to recess the HCCOG Executive Board session and convene the Region D Development Corporation session. Brenda 2 HCCOG Executive Board Minutes 02.17.25 Lyerly seconded the motion. Motion carried. Julie Wiggins, Executive Director provided a brief overview of the RDDC for new board members and noted that this was the annual convening of the RDDC to adopt the previous year's minutes. Ms. Wiggins also pointed out that the RDDC met twice last year, once to discuss the Mountain Bizworks reinvestment and again to consider the previous year's minutes. Consideration of February 19, 2024 and March 19, 2024 Minutes Julie Wiggins, Executive Director presented the RDDC minutes from February 19, 2024 (Attachment E) and March 19, 2024 (Attachment E1). Tim Futrelle made a motion to approve the February 19, 2024 and March 19, 2024 RDDC Minutes. Charles E. Vines seconded the motion. Motion carried. CLOSING OF REGION D DEVELOPMENT CORPORATION (RDDC) SESSION AND OPENING OF HCCOG EXECUTIVE BOARD SESSION As there was no other RDDC business, Brenda Lyerly made a motion to close the Region D Development Corporation session and open the HCCOG Executive Board session. Charles E. Vines seconded the motion. Motion carried. REPORT FROM THE ADVISORY COMMITTEE AND EXECUTIVE DIRECTOR Julie Wiggins, Executive Director announced that NC Commerce would be holding a CDBG Public Comment Session here at the HCCOG office on February 25th at 10:00 AM. Ms. Wiggins also announced that HCCOG was recently awarded an Urgent Repair Housing Grant in the amount of $330,000.00 but we do not have the contract yet. Ms. Wiggins noted that the COG Association General Assembly Day in Raleigh is April 2, 2025 and the Rescheduled 49th Annual Banquet is coming up on March 7, 2025. Lastly, Ms. Wiggins discussed the FY2023-2024 Annual Report (Attachment F) and how it is a great snapshot of the work HCCOG does in the region. BOARD MEMBER COMMENTS Dennis Aldridge announced that Avery County Manager, Phillip Barrier fell and broke his hip but came through surgery well and did not need a full replacement. Todd McNeill discussed mid- year budget review and property tax issues ahead due to Hurricane Helene. CHAIRMAN'S COMMENTS Chairman Matheson welcomed back new Executive Board member, Bill Osborne, Alleghany County Commissioner Chair. Chairman Matheson also announced that Larry Fontaine, Mayor of Seven Devils and HCCOG Secretary recently had open heart surgery and will be absent for a while to recover. COG attorney, Jeff Hedrick suggested that the Executive Board appoint an Assistant Secretary in Mayor Fontaine's absence. Todd McNeill made a motion to appoint Braxton Eggers as Assistant Secretary. Brenda Lyerly seconded the motion. Motion carried. 3 HCCOG Executive Board Minutes 02.17.25 PUBLIC COMMENT Holly Jones, Director of NC Governor Stein's Western Office introduced herself and noted that Governor Stein's s number one agenda item is recovery for Western NC. ADJOURNMENT As there were no other comments or business, Otis Church made a motion to adjourn. Todd McNeill seconded the motion. Motion carried. Meeting adjourned at 8:05 pm. Chairman, Doug Matheson Clerk to the Board, Victoria Oxentine Date 4 < Doug Matheson Dennis Aldridge Larry Fontaine Jeff Whitson Chair ofthe Board Vice-Chair Secretary Treasurer e 468 New Market Blvd. www.hccog.org Phone: 828-265-5434 Fax: 828-265-5439 Boone, NC. 28607 OF OVERH Financial Highlights - March 17, 2025 FEBRUARY 28, 2025 2024 Total Fund Balance - Governmental Funds $ 2,187,912 Restricted Fund Balance - GF 102,662 Assigned Fund Balance - GF 6 560,052 Unassigned Fund Balance - GF $ 1,525,198 2025 Total Expenditures - YTD $ 3,459,195 $ 7,396,890 Total Fund Balance as % of General Fund Expenditures* 32.14% 29.58% Unassigned Fund Balance as % of General Fund Expenditures* 22.41% 20.62% *FY2025 Budget Expenditures FISCAL YEAR 2025 $6,806,885 BUDGET ACTUAL Total Revenue General $ 410,575 $ 297,308 Planning/Development $ 1,004,072 $ 457,949 Resilience Contractual D 73,627 $ 38,979 Area Agency on Aging $ 2,939,053 $ 1,467,695 Workforce Development $ 2,379,558 $ 871,696 $ 6,806,885 $ 3,133,627 Total Expenditures General $ 410,575 $ 318,815 anningDevelopment $ 1,004,072 $ 565,553 - Resilience Contractual $ 73,627 $ 27,745 Area Agency on Aging $ 2,939,053 $ 1,574,093 Workforce Development $ 2,379,558 $ 972,988 $ 6,806,885 $ 3,459,195 Revenues over (under,expenditures $ (325,567) The High Country Council ofGovernments will be the leader in initiating and providing solutions to regional and local challenges, supporting a bright future for the High Country. - o Doug Matheson Dennis Aldridge Larry Fontaine Jeff Whitson Chair oft the Board Vice- Chair 7 Secretary Treasurer 468 New Market Blvd. www.hccog.org Phone: 828-265-5434 Fax: 828-265-5439 Boone, NC. 28607 a OF FY2025 PROJECT ORDINANCES DESCRIPTION FISCALYEAR BUDGET REVENUE EXPENSE AMERICAN RESCUE PLAN ACT (ARPA) 2022 $ 593,750 $ 273,086 $ 388,729 DISASTER RECOVERY NCARCOG 2023 $ 331,250 $ 331,250 $ 331,250 DOGWOOD HEALTH TRUST 2025 $ 75,000 $ 75,000 $ 3,529 NCARCOG HELENE 2025 $ 665,000 $ 665,000 $ 71 DIT DIGITAL CHAMPION 2025 $ 800,000 $ 452,360 $ 89,582 CHOOSING HOME SFRF 2025 $ 132,889 $ $ ASU FALLS PREVENTION 2023 $ 251,959 $ 214,921 $ 255,065 AGELESS. ACCESS DIGITALI NAVIGATOR 2025 $ 98,058 $ 21,560 $ 35,742 OMB LOC 6 ARPA 2024 $ 15,425 $ $ 4,208 ARPA FCSP $ 125,769 $ 60,529 $ 63,924 ARPA P&A $ 147,189 $ 66,693 $ 71,240 ARPA OMB $ 10,456 $ 10,279 $ 10,278 ARPA EBHP $ 39,013 $ 33,318 $ 33,318 ALLEGHANY COUNCIL ON AGING ARPA $ 58,120 $ 58,120 $ 58,120 GENERATIONS. ASHE. ARPA $ 114,666 $ 114,666 $ 114,666 AVERY SENIOR SERVICES, ARPA $ 71,006 $ 71,006 $ 71,006 MITCHELL SENIOR CENTER. ARPA 2023 $ 66,601 $ $ WATAUGA PROJECT ON AGING ARPA $ 146,001 $ 139,449 $ 140,503 BROC ARPA $ 154,860 $ 137,094 $ 137,094 WILKES! SENIOR RESOURCES. ARPA $ 107,181 $ 107,121 $ 107,121 RUBY PARDUE BLACKBURN ADC ARPA $ 13,792 $ 13,522 $ 13,522 YANCEY COMMUNITY CENTER. ARPA $ 77,944 $ $ LEGAL AID OF NC ARPA $ 27,000 $ 19,080 $ 20,160 $ 1,159,598 $ 830,877 $ 840,952 NCWORKS SUBSTANCE USE DISORDER RECOVERY 2023 $ 200,000 $ 150,068 $ 150,068 NCWORKS SMALLI BUSINESS WORK-BASED LEARNING 2023 $ 750,000 $ 587,998 $ 588,705 DOGWOOD WORKBASED LEARNING 2025 $ 310,000 $ 310,000 $ 1,571 TOTALS $ 5,382,929 $ 3,912,120 $ 2,689,473 Cash Balances Operating Account $ 481,146 NCCMT Account $ 2,650,959 $ 3,132,105 The financial information in the reportreflects the HCCOG's overall financial position for the fiscal year through. July 31, 2025 and is for the management discussion purposes only. Caroline Briggs, Finance Officer The High Country Council of Governments will be the leader ini initiating and providing solutions to regional and local challenges, supporting a bright future for the High Country. BUDGET AMENDMENT #4 BE IT RESOLVED by the Board of High Country Council of Governments that the following amendment be made to the Budget Resolution for the fiscal year ending June 30, 2025. SECTION 1: REVENUES BY SOURCE PLANNING/DEVELOPMENT FUND Local TOTAL PLANNING/DEVELOPMENT FUND $ AREA AGENCY ON AGING FUND Federal State $ Local $ 56,000.00 TOTAL AREA AGENCY ON AGING FUND f 56,000.00 WORKFORCE DEVELOPMENT FUND Federal $ TOTAL WORKFORCE DEVELOPMENT FUND $ TOTAL REVENUES BY SOURCE $ 56,000.00 SECTION I: EXPENDITURES BY PROGRAM SPECIAL REVENUE FUNDS PlanningDevelopment Fund Area Agency on Aging Fund e 56,000.00 Workforce Development Fund $ TOTAL SPECIAL REVENUE FUNDS f 56,000.00 TOTAL EXPENDITURES BY PROGRAM $ 56,000.00 FY2024-2025 ORIGINAL BUDGET $ 5,719,154.00 Budget Amendment #1 10-21-2024 $ 615,063.00 Budget Amendment #2 12-16-2024 $ 265,000.00 Budget Amendment #3 2-17-2025 5 207,668.00 Budget Amendment #4 3-17-2025 $ 56,000.00 TOTAL AMENDED BUDGET FY2025 $ 6,862,885.00 BY VOTE OF THE HIGH COUNTRY COUNCIL OF GOVERNMENTS UPON MOTION BY: AND SECONDED BY THIS THE DAY OF 2025. Doug Matheson, Chair of the Board Larry Fontaine, Secretary OF OVS ERIH" HIGH COUNTRY COUNCIL OF GOVERNMENTS GRANT PROJECT ORDINANCE AMENDMENT NCWorks Small Business Work-Based Learning Grant [November 1, 2022 - December 30, 2026] BE IT ORDAINED by the Executive Board of the High Country Council of Governments that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project ordinance originally adopted February 20, 2023 is hereby amended to read: Section1. High Country Council of Governments (the "COG") will use the funds to establish a work- based leaming program targeting small businesses with. 25 or less employees in its region in accordance with the approved scope of work in the grant agreement with the North Carolina Department of Commerce including the Division of Workforce Solutions, the State of North Carolina, and the Office of State Budget and ManagementNCRPO. Section 2. The officers of this unit are hereby directed to proceed with the grant project within the terms of the grant documents and the rules and regulations of the North Carolina Department of Commerce including the Division of Workforce Solutions, the State of North Carolina, and the Office of State Budget and ManagementNCRPO. Section3. The following revenues are anticipated to be available to complete this project: ARPA Small Business Work-Based Learning $500,000.00 Additional funding awarded July 8, 2024 $250,000.00 Additional funding awarded March 17, 2025 $185,000.00 Section4. The following amounts are: appropriated for the project: Additional Small Business Funds Work- Awarded Expenditure Category Based Learning TOTAL Salaries $17,768 $4,400 $22,168 Fringe $7,403 $1,892 $9,295 Indirect $12,329 $2,958 $15,287 Materials/Supplies $2,729 $2,729 Contractual $709,771 $175,750 $885,521 TOTAL $750,000.00 $185,000.00 $935,000.00 Section5. The Finance Officer is hereby directed to maintain within the Grant Project Fund sufficient specific detailed accounting records to provide the accounting to the grantor required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments as due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section7, The Finance Officer is directed to report annually on the financial status of each project element in Section 4 and on the total grant revenues received or claimed. Section8. The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this grant project in every budget submission made to the Executive Board. Section 9. Copies of this Ordinance shall be furnished to the Clerk, Executive Board, Budget Officer, and Finance Officer to be kept on file by them for their direction in the disbursement of funds. BY VOTE OF THE HIGH COUNTRY COUNCIL OF GOVERNMENTS UPON MOTION BY: AND SECONDED BY THIS THE DAY OF 2024. Doug Matheson, Chair of the Board Larry Fontaine, Secretary OF oVE 9 HIGH COUNTRY COUNCIL OF GOVERNMENTS GRANT PROJECT ORDINANCE Appalachian Regional Commission - Disaster Funding December 2, 2024- December 2, 2026 BE IT ORDAINED by the Executive Board of the High Country Council of Governments, North Carolina, that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project ordinance is hereby adopted: Section 1. This ordinance is to establish a budget for a project to be funded by the Appalachian Regional Commission (ARC). ARC has awarded $276,000 to High Country COG for the project. These funds may be used to carry out activities to support disaster recovery throughout the region. Section 2. The officers of this unit are hereby directed to proceed with the grant project within thet terms of the grant documents, the rules and regulations of the North Carolina Association of Regional Council Directors d/b/a the North Carolina Association of Councils of Governments (NCARCOG). Section 3. The following revenues are anticipated to be available to complete this project: Revenue - ARC $276,000 Section 4. The following amounts are appropriated for the project: Salaries $131,297 Fringe Benefits $56,458 Indirect Expense $88,245 TOTAL $276,000 Section 5. The Finance Officer is hereby directed to maintain within the Grant Project Fund sufficient specific detailed accounting records to provide the accounting to the granter agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments as due. Reimbursement requests should be made to the granter agency in an orderly and timely manner. Section 7. The Finance Officer is directed to report annually on the financial status of each project element in Section 4 and on thet total grant revenues received or claimed. Section 8. The Finance Officer is directed to include a detailed analysis of past and future costs and revenues on this grant project in every budget submission made to this Board, Section 9. Copies of this Ordinance shall be furnished to the Clerk, Board, and Finance Officer to be kept on file by them fori their direction in the disbursement oft funds. BY VOTE OF THE HIGH COUNTRY COUNCIL OF GOVERNMENTS UPON MOTION BY: AND SECONDED BY THIS THE DAY OF 2024. Doug Matheson, Chair of the Board Larry Fontaine, Secretary