REGULAR MEETING AGENDA CITY OF HERMITAGE BOARD OF COMMISSIONERS Duane Piccirilli, President William J. Moder, III, Vice-President Louis E. Squatrito, Member Cameron S. Linton, Member John Moroco, Member - - PLEASE SHUT OFF ALL CELL PHONES March 26, 2025 Immediately following the 6:00 PM Work Session 1) PLEDGE OF ALLEGIANCE 2) GENERAL a. Roll Call b. Consideration of approval of the minutes of the February 11, 2025 Special Meeting and the February 26, 2025 Regular Meeting. C. Consideration of monthly administrative reports. 3) SPECIAL RECOGNITIONS 4) CITIZEN'S FORUM The Board ofCommissioners welcomes constructive comments and input from the public. Residents wishing to comment shall first raise their hand, be acknowledged by the Board President, then approach the podium. They will preface any comments with their name and address. Comments will be addressed to the Board only and not to any individual Board member or other member of the audience. Those commenting should make every effort to avoid being repetitive. 5) FINANCE a. Consideration of the monthly reports of the Treasurer. City of Hermitage Vision: To create a vibrant and prosperous city that is the region' 's commercial and employment hub and the residential community of choice, marked by safe and pleasant neighborhoods, and diverse recreational, entertainment and enrichment opportunities. b. Consideration of additions and exonerations to taxes. C. Consideration of a motion to authorize the transfer of funds from the Capital Improvement Reserve Fund to the General Fund. d. Consideration of a motion to approve a new bargaining agreement with the Hermitage Fraternal Order of Police. e. INTRODUCTION of an ordinance establishing a Special Purpose Tapping Fee for the South Neshannock Road Low Pressure Sewer Project. f. RESOLUTION NO. 7 - 2025 authorizing a Support Agreement with the Hermitage Municipal Authority to support a $1,000,000 line of credit with First National Bank. 6) PLANNING AND ZONING a. Consideration of Subdivision Plan: Lot 1 Consolidation Plan Castle Hospitality LLC - Spangler Road Final Fleming Leasing I Consolidation Plan Lot 1B - Church Street - Re-approval b. Consideration ofl Land Development Plan: BCS Properties Industrial Land Development Plan - Kirila Road 7) COMMUNITY DEVELOPMENT a. PUBLIC HEARING of an Ordinance authorizing the conveyance ofl land located at LindenPointe to Community Hope Investment Partnership, Inc. b. FINAL VOTE of an Ordinance authorizing the conveyance of land located at LindenPointe to Community Hope Investment Partnership, Inc. 8) PUBLIC IMPROVEMENTS 9) PUBLIC SAFETY 10) MISCELLANEOUS a. Consideration of a motion to appoint a member to the Hermitage Parks & Recreation Board. 11) PUBLIC DISCUSSION OF TONIGHT'S AGENDA The Board of Commissioners welcomes constructive comments and input from the public. Residents wishing to comment shall first raise their hand, be acknowledged by the Board President, then approach the podium. They will preface any comments with their name and address. Comments will be addressed to the Board only and not to any individual Board member or other member ofthe audience. Those commenting should make every effort to avoid being repetitive. 12) CLOSING COMMENTS BY BOARD OF COMMISSIONERS 13) ADJOURNMENT Distributed March 17, 2025 Redistributed March 24, 2025 MINUTES CITY OF HERMITAGE BOARD OF COMMISSIONERS SPECIAL MEETING FEBRUARY 11, 2025 6:00 p.m. President Duane Piccirilli called the meeting to order at 6:00 p.m. in the Commissioners' Meeting Room in the Hermitage Municipal Building located at 800 North Hermitage Road, Hermitage, PA. Members in attendance were: Duane Piccirilli, President William J. Moder, III, Vice-President Louis E. Squatrito, Jr., Member Cameron S. Linton, Member John Moroco, Member Brett W. Stedman, Solicitor Staff members in attendance were: Gary Hinkson Jeremy Coxe Gary Gulla Kristina Thomas Mark Longietti Amy Gargiulo There were four (4) members ofthe public in attendance. PUBLIC COMMENTS No comments were made by the public. PLANNING AND ZONING a. Consideration of Subdivision Plans: Modification (Waiver) Request = SALDO Section 802.5 Cul-de-Sacs - Hickory Fields Subdivision. Mr. Piccirilli read the summary and made a motion to grant the request of Butterfli Holdings 011 LLC for a modification from Section 802.5 of the Hermitage Subdivision and Land Development Ordinance for the Shenango Valley Mall Redevelopment (Hickory Fields) Subdivision. Second by Mr. Squatrito. Vote as follows: Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes. Motion carried. Preliminary Plan = Hickory Fields Subdivision Lots 1-11 (East State Street / North Hermitage Road - Hickory Fields Boulevard). Mr. Moder read the summary and made a motion to approve the plan with eight (8) conditions. Second by Mr. Squatrito. Vote as follows: Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes. Motion carried. Special Meeting February 11, 2025 Page 2 Final Plan - Hickory Fields Submission Lots 1-11 (East State Street / North Hermitage Road / Hickory Fields Boulevard). Mr. Squatrito read the summary and made a motion to approve the plan with eight (8) conditions. Second by Mr. Linton. Vote as follows: Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes. Motion carried. b. Consideration ofl Land Development Plans: Hickory Fields Development Plan - Lot 1-1 Retail - Major Land Development Plan (East State Street / North Hermitage Road 1 Hickory Fields Boulevard). Mr. Linton read the summary and made a motion to approve the plan with six (6) outstanding conditions. Second by Mr. Moroco. Vote as follows: Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes. Motion carried. Hickory Fields Development Plan - Lot 5 = Sit Down Restaurant = Major Land Development (North Hermitage Road). Mr. Moroco read the summary and made a motion to approve the plan with six (6) outstanding conditions. Second by Mr. Moder. Vote as follows: Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes. Motion carried. Hickory Fields Development Plan = Lot 6 = Sit Down Restaurant = Major Land Development (East State Street). Mr. Piccirilli read the summary and made a motion to approve the plan with six (6) outstanding conditions. Second by Mr. Squatrito. Vote as follows: Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes. Motion carried. Hickory Fields Development Plan - Lot 8 - Drive-thru Restaurant = Major Land Development Plan (East State Street / Hickory Fields Boulevard). Mr. Moder read the summary and made a motion to approve the plan with six (6) outstanding conditions. Vote as follows: Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes; Motion carried. PUBLIC COMMENTS No comments were made by the public. The meeting went into executive session at 6:13 p.m. Respectfully submitted, Gary P. Hinkson March 7, 2025 MINUTES CITY OF HERMITAGE - BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING FEBRUARY 26, 2025 President Duane J. Piccirilli called the meeting to order at 6:01 p.m. in the Commissioners' Meeting Room in the Hermitage Municipal Building located at 800 North Hermitage Road, Hermitage, PA. Members in attendance were: Duane Piccirilli, President Wiliam J. Moder, III, Vice-President Louis E. Squatrito, Member Cameron S. Linton, Member John Moroco, Member Bernie Harry, City Treasurer Brett W. Stedman, City Solicitor Staff members in attendance were: Gary Hinkson Adam Piccirilli Wayne Covert Gary Gulla Joel Ristvey Randall Ketcham Jeremy Coxe Zackry Barrett Neil Hosick Don Cannon Chad Nych Vikki Gruitza Rachael Manuel Jamie Brown Jessica Gotch Amy Gargiulo There were ten (10) members of the public in attendance. MINUTES Mr. Moder made a motion to approve the minutes for the January 16, 2025 Special Meeting and the January 22, 2025 Regular Meeting. Second by Mr. Squatrito. Vote as follows: Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes. Motion carried. ADMINISTRATIVE REPORTS Mr. Squatrito made a motion to approve the administrative reports. Second by Mr. Linton. Vote as follows: Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes. Motion carried. SPECIAL RECOGNITION Police Chief Adam Piccirillo presented Officer Zachry Barrett with the 2024 Officer of the Year Award. Thisis the third time in six years that Officer Barrett was selected by his fellow department officers for the recognition. CITIZEN'S FORUM Mr. Piccirilli opened the Citizen's Forum. There being no comments, Mr. Piccirilli closed the Citizen's 's Forum. Regular Meeting Minutes February 26, 2025 Page 2 FINANCE a. Consideration of the monthly reports of the Treasurer. Mr. Moder made a motion to approve the Treasurer's Report. Second by Mr. Squatrito. Vote as follows: Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes. Motion carried. b. Consideration of additions and exonerations to taxes. Mr. Linton made a motion to accept the additions and exonerations to taxes. Second by Mr. Moroco. Vote as follows: Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes. Motion carried. C. Consideration of a motion to authorize approval of the real estate tax assessment appeal settlement recommendation for the property owned by SP Hermitage Rd., Hermitage, PA LLC for the tax years 2024 and 2025. Mr. Piccirilli read the summary and motioned to accept the settlement for 2024 at $4,844,577 and for 2025 at $4,546,450. Second by Mr. Moroco. Vote as follows: Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes. Motion carried. PLANNING AND ZONING a. RESOLUTION NO. 5-2025 adopting a revision to the sewage plan to include the Mlakar residence single residential sewage treatment plant on Brookside Drive. Mr. Moder read the summary and motioned to adopt the resolution. Second by Mr. Squatrito. Vote as follows: Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes. Motion carried. COMMUNITY DEVELOPMENT a. INTRODUCTION of an Ordinance authorizing the conveyance of land located at LindenPointe to Community Hope Investment Partnership, Inc. Mr. Squatrito read the summary and motioned to set the public hearing and final vote for the March 26, 2025 regular meeting. Second by Mr. Linton. Vote as follows: Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes. Motion carried. b. Consideration of a motion to authorize an amendment to the 2015 Lease Agreement between the City of Hermitage and Hermitage Little League. Mr. Linton read the summary and motioned to amend the lease agreement to add 0.73 acres of land for a term of four years beginning March 1, 2025 and ending on February 28, 2029. Second by Mr. Moder. Vote as follows: Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes. Motion carried. PUBLIC IMPROVEMENTS a. RESOLUTION NO. 6-2025 authorizing the proper City officials to sign a utility work agreement with PennDOT. Mr. Moroco read the summary and motioned to adopt the resolution which authorizes the agreement and that the President of the Board of Commissioners and City Manager can execute the agreement on behalf of the City. Second Regular Meeting Minutes February 26, 2025 Page 3 by Mr. Linton. Vote as follows: Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes. Motion carried. b. Consideration of a motion to award the construction contract for the Wheatland Community Center Drainage Repair Project. Mr. Piccirilli read the summary and motioned to award the contract to J & T Paving in the amount of $46,505.00 (base bid) and $3,450.00 (alternate bid). Vote as follows: Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes. Motion carried. MISCELLANEOUS a. Consideration of a motion to appoint a member to the Hermitage Community & Economic Development Commission. Mr. Moder read the summary and motioned to appoint Ligaya Kurelko to fill a vacancy with a term ending on January 31, 2027. Second by Mr. Squatrito. Vote as follows: Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes. Motion carried. b. Consideration of a motion to award contracts for various materials and supplies under the mercer County Regional council of Governments Joint Purchasing Program. Mr. Squatrito read the summary and motioned to award the contracts for materials and supplies. Second by Mr. Moder. Vote as follows: Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes. Motion carried. PUBLIC DISCUSSION There was no public discussion. CLOSING COMMENTS BY BOARD OF COMMISSIONERS There were no closing comments made. Mr. Squatrito motioned to adjourn the meeting. Second by Mr. Moroco. The meeting adjourned at 6:16 p.m. Respectfully submitted, Gary P. Hinkson March 4, 2025 BUILDING DEPARTMENT MONTHLY REPORT FEBRUARY 2025 4. a - e 2 & 1 # 8 7 X # 4 Hermitage Fire Department Report ofOperations ARNITEIC 7 a - 5 E February 2025 Submitted March 12, 2025 John Flynn, Fire Marshal 3/12/2025 FEBRUARY 2025 FIRE DEPARTMENT REPORT RESPONSE LOG: 57 RESPONSES FIRE 2 (3.51%) 1) 1 Structure Fire - Sharpsville 2) 1 Cooking Fire EMS/MOTOR VEHICLE ACCIDENTS: 10 (17.54%) 1) 1 Motor' Vehicle Accidents With Injuries 2) 4 EMS Assists 3) 3 Motor' Vehicle Accidents No Injuries 4) 2 Ice Recoveries - One Person HAZARDOUS CONDITIONS: 9 (15.79%) 1) 5 Wires Down - Cable, Telephone, or Power 2) 3 Natural Gas Leaks/Fuel Spill 3) 1 Carbon Monoxide Incidents SERVICE CALLS: 4 (7.02%) 1) 3 Mutual Aid Standbys 2) 1 Lock Out GOOD INTENT: 18 (31.58%) 1) 12 Cancelations While Enroute 2) 4 No Incident Found At Location 3) 2 Carbon Monoxide/Natural Gas Leak, Nothing Found FALSE ALARM: 12 (21.05%) 1) 10 Automatic Alarms - Unintentional 2) 2 Malfunctioning Alarms WEATHER RELATED INCIDENTS: à SPECIAL INCIDENTS: 1) 2 Code Compliance Incidents - Fire Watch TIME OF DAY OF CALLS: 8 a.m. to 5 p.m.= 37 Calls 5 p.m. to 8 a.m.= 20 Calls M-F After Hours = 16 Calls Monday thru Friday: 42 Saturday and Sunday: 15 54 % of calls come in after hours. 26 % of calls came in on the weekends. Patagonia Apparatus Response Total For Month: 1 Structure Fire Sharpsville 2 Water Recovery Incidents 1 Cooking Incident Wheatland Apparatus Response Total For Month: No responses MUTUAL AID TOTAL AID GIVEN: 2 - Sharpsville 3-S Sharon 4 - South Pymatuning 2 - West Middlesex TOTAL MUTUAL AID RECEIVED: TRAINING Equipment Checks Ice Rescue Forcible Entry CPR ACTIVITIES Installed multiple smoke detectors for residents INSPECTIONS 91 Life Safety Inspections FEBRUARY 2025 PERSONNEL RESPONSE TOTALS (Out of 57 Calls) Name Hermitage Monthly Call Volume Name-Patagonia Monthly Call Volume Atwood, Nassiah (Cadet) 0 Chlpka, Jamie 0 Boren, Christie 1 Chlpka, Matt 4 Bradac, Greg 3 Fox, Bryon 2 Breir, Mark 1 Fox, Dylan Canon, Harry 0 Goleb, Mike 3 Cary, Chris 9 Henry, Wade 2 Clark, Case (Empl) 29 Rodemoyer, Brian 0 Cowan, Walt 0 Scheuermann, Keith 6 Daniels, John 0 Zalewski, Lou 3 Daniels, John "Bubba" 11 Ehrhart, Rich 1 52 Total Personnel % of Personnnel Erdesky, Steve 2 Responding Fette, Josh 3 Below 10% 77% Fiscus, Ben (Cadet) 2 10% to 20% 13% Fiscus, Robert 2 20% to 30% 0% Flynn, John (Empl) 41 30% to 40% 2% Gates, John 5 40% to 50% 0% Hougelman, Dave 0 Above 50% 8% Kriebel, Tiffany 0 Leech, Nick 8 77% of membership respond to Longwell, Gary J less than 10% of calls. Lowrey, Mike 0 Lucich, Ray 11 13% of membership respond to McHenry, Liam (Cadet) 0 10% to 20% of calls. McKnight Charles 1 Monfrdei, Eric 1 Myhra Jason 22 0% of membership respond to Patton Brianna 20% to 30% of calls. Patton Jackson 7 Prather Adam (Empl) 31 a 70 oi member rship respond to Prather Rae J 50% I6, ca 15 Reda Jim (Empl) 39 Redfoot Tom 8 0% of membership respond to Risavi Brian J 40% to 50% of calls. Roberts, Brandon ) Rollinson TC 4 s% ol memhership respundio Rollinson TJ 4 more than 50% ofcalls Ruffo, Abby (Cadet) 0 Scott Ryan (Cadet) 5 Selby, Mark 1 Color Represents Wheatland Firefighter Thrasher, Chris 0 Empl= City Employee, Paid Staff Vasconi David 6 Wadlow Mike 7 MONTHLY ACTIVITY FOR THE NON-OWNER OCCUPIED PROGRAM Feburary 2025 INSPECTIONS: 25 Inspections Completed VIOLATIONS FOUND: No violations found. COMPLAINT: No complaints. TRAINING: OTHER: - VSVIN February 2025 MONTHLY REPORT HERMITAGE INSPECTION HEALTH DEPARTMENT CODE ENFORCEMENT Submitted by: Kussll V Beanf City Inspector TO: Hermitage Board of Commissioners FROM: Russell V. Penn, Jr., City Inspector DATE: 03/14/2025 SUBJECT February Monthly Report 2025 There are 211 active construction permits with the following inspections (7) completed for the month of January. 03 Setback inspections 01 Footer Inspections 00 Foundation Inspections 00 Building 00 Underground Plumbing 00 Electrical Inspections 00 Mechanical Inspections 00 Rough Plumbing Inspections 00 Framing Inspections 00 Energy Conservation Inspections 00 Wall Board Inspections 00 Swimming Pools/Fences & Barriers 01 Accessibility 00 Sign Inspections 01 Demolition Inspections 00 Fire Protection 02 Final Inspections 00 Health Inspections MONTHLY ANALYTICS OVERV VIEW FEBRUARY 2025 - / - & 6 C a - - - NSYL / - - - - - OVERVIEW In February, Facebook metrics saw declines in views, reach, content interactions, visits, and follows, though Link clicks increased by 42%, likely due to posts featuring Arts Fest and Night Market applications. Total reach was down 51%. with 307.248 page views (a 41% decrease).yet 60% of engagement came from non-followers. A key factor in the decline may be the type of content posted- - mostly_graphics and text. whereas posts featuring.people or events historically drive higher engagement January saw a spike in male followers, but February returned to 75% female. The most popular topics included Spring Bulk Trash Pick-Up, Mall Redevelopment, and the Officer of the Year Award, with bulk trash being one of the most searched-for items on the city's website and chatbot. Website traffic remained steady, but oounce rate and visit duration declined, suggesting that visitors primarily landed on the homepage before clicking an external link, likely to Online Bill Pay or the Forms Center rather than engaging with internal content. E-newsletter subscribers saw asignificant increase of 157, reinforcing its value as a direct and reliable way to share city updates in a concise, easy-to-reference format. Community engagement also grew, with chatbot questions increasing to 80 in February (up from 60 in January) and the SeeClickFix app receiving 10 new support requests, highlighting increased usage of digital tools for reporting issues and accessing information. FACEBOOK Top Followers by City New Castle Overview 4.1% Ohio Total Followers New Followers Reach 8.8% 11,370 113 94.438 Mercer 4.3% Audience Transfer Hermitage 3.6% 455% Gender Age Location Female 35-54 Hermitage Greenville 75% 48.2% 25.4% 7.7% Sharpsville 8.6% Sharon 13.6% Top-Performing Posts Community Update The CityofHermitage ULK TRAS PICKUP a EDEV VELOF NTER PMENT Spring Bulk Trash Winter Newsletter Officer of the Year Collection /Hickory Fields Award Likes 23 Likes 174 Likes 269 Comments 8 Comments 88 Comments 52 Shares 61 Shares 52 Shares 3 Reach 32,380 Reach 60,562 Reach 8,242 WEBSITE Traffic Metrics Total Overview Most Visited Pages Views Total Visitors Bounce Rate Avg Visit Duration 1,794 52.4% 13S Home Page 2,292 Active User by Device Desktop Mobile Tablet 55% 43.9% 1.2% Subscribers Notify Me e-Newsletter Notifications Sent 719 794 29 Subscriber Growth January February Agenda Center Calendar Jobs Newsflash Notify Me 500 1000 1500 2000 250C CITY APPS Chat Bot Overview Total Users Property Tax Online Payments 60 Total Questions 80 Vendors Resolution Rate 50% Code Permits Police Reports Events Trees See.Click.Fix Trash & Recycling 2.5% 11.8% Other 22.7% Overview Total Request Street Light 10.1% 179 Parks & Playgrounds 0.8% New Request 10 Snow & Ice Removal 5% Pothole Top Request 13.4% Snow & Ice Sewer 7.6% Removal Private Property Property Maintenance 9.2% 16% Project Progress Report February - / Information Technology (IT) Time and Attendance Policy Development Created and tested Call Out and OT policy for Street Department. Reviewed grace period issues and requested support. Worked on policy engine for weekend scheduling. Ensured proper application of Comp Time Earned policy. Standardizing these policies improves payroll accuracy and ensures compliance with labor agreements. Industrial Appraisal and IT Inventory Management Organized and updated Industrial Appraisal spreadsheets for computer equipment. Reviewed and reconciled capital equipment purchases from 2024. Keeping accurate records supports asset management, budget planning, and future IT upgrades. IT System Upgrades & Support ) Researched and finalized PC specifications for departmental upgrades, coordinated with Cross IT and Dell. Troubleshot projector and sound system in the Commissioner's room. Addressed police department monitor issues and assisted with various IT support requests. Ensuring functional and up-to-date IT infrastructure supports operational efficiency across departments. Online Bill Pay & Website Updates Created user-friendly online bill pay instructions for sewer payments. Updated the online bill pay site and refreshed the database. Met with the website account manager to discuss redesign and updates. Enhancing accessibility and user experience for online services supports the City's mission to provide high- quality, efficient municipal services and improves public engagement. Marketing February E-Newsletter & Content Scheduling Drafted, edited, and finalized February e-newsletter. Scheduled content related to City recreational and recycling events, Neighborhood Tree Project, and Night Market application launch. Updated website pages and trained chatbot with new information. The e-newsletter serves as a key communication tool to inform the public about upcoming events and initiatives, ensuring strong community engagement. Night Market & Arts Fest Promotions Launched Arts Fest applications, updated internal web pages, and included spam warnings for applicant awareness. Created and scheduled content for the Night Market, including graphics and promotional posts. Effective promotion of these major events helps drive participation, boosts vendor engagement, and enhances community involvement. Project Progress Report February 6 b Earth Day & Environmental Initiatives Developed marketing strategies and content for Earth Day, including website updates, social captions, and scheduling posts. Collaborated with staff to refine marketing plans. Edited and scheduled Earth Day reels from previous events. Supporting sustainability efforts and environmental events aligns with the City's commitment to environmental stewardship by fostering awareness, encouraging community involvement, and promoting eco-friendly initiatives. Citywide Marketing & Video Proposals Developed a new marketing proposal for the "Make My Move" video campaign post-meeting with staff and videographer. Proposed a small business storytelling initiative. Discussed and aligned marketing strategies with staff for future City projects. Strategic marketing initiatives strengthen the City's brand, attract new residents and businesses, and improve public engagement with City programs. Payroll & Pension Payroll Processing & Adjustments Generated payroll, processed payroll runs, and assisted employees with timecard submissions. Managed payroll adjustments, including STD journal entries and corrective accrual entries. Processed payroll taxes, vendor payments, and reconciled bank statements. Police Pension & Retirement Administration Managed Police Pension disbursements and reconciled January statements. Addressed 1099R distribution issues with Charles Schwab, including missing forms and incorrect details. Reviewed actuarial considerations for potential changes to FOP contributions and the impact on the City's MMO and state aid. Organized pension materials, reviewed employee pension questions, and coordinated a Police Pension Meeting. Audit & Compliance Reporting Fulfilled audit data requests. Processed January earnings reports and created personnel change forms for step increases. Estimated State Aid for pension plans for 2025. Union & Employee Benefit Administration Assisted with seniority and position bumping insights related to the bargaining agreement. Provided AFSCME seniority lists and reviewed PRHC withholding discrepancies for AFSCME/FOP. RECREATION & MARCH COMMUNITY EVENTS 2025 BOARD MATERIALS B Earth Day. The event is being held on Saturday, April 26th from 12-5 at the LindenPointe campus. Sustainable goods vendors and food and beverage vendors will be present. Herb planting workshop with PennState Ext Master Gardeners, Mushroom Walk, Erie Zoo, Live Entertainment Art Contest with Artman Elementary Students & HHS Green Team game challenge. Additional marketing efforts in extended region through Lamar Advertising Bus Trip Back by popular demand, the City of Hermitage will travel to the vineyards of Geneva, OH, on Saturday, June 7th. Registration is open. The Saturday, April 5th bus trip to Pittsburgh has been cancelled due to a lack of registration. Summer Camp Registration is open! Special guests are scheduled. Staff hiring continues HopeCAT will be providing art classes for campers in grades 3-6 Summer Rec Coaches have been contacted to submit their summer rec schedules An additional stipend will be given to any sport that is able to offer a separately scheduled program to students reaching down to 3rd grade. Arts Festival Arts festival applications for artists is live while food and beverage vendor spots are full. Entertainment is fully booked for both the music stage and strolling acts. Local universities were contacted to invite student artists to attend the event free of charge. This invitation was well received at Slippery Rock University, with three students registered. Night Markets 2025 The application for the Night Market season is live with vendor spots more than 50% full. Music is booked for the season DEK Hockey. . The City of Hermitage will partner with the Buhl Club to offer both youth and adult Dek Hockey programs. Details are still forthcoming but these are expected to begin in the coming months. PLANNING, COMMUNITY, AND BUSINESS DEVELOPMENT / P CORE VALUES VIBRANT CITY HEALTHY CITY THRIVING NEIGHBORHOODS PROSPEROUS ECONOMY COMPLETE CORRIDORS FEBRUARY MONTHLY ACTIVITY REPORT MARCH 26, 2025: BOARD OF COMMISSIONERS MEETING HERMITAGE) HICKORY s0 MARCHA RERMIVGE, 7kc Pcs Hage a Our Vision: To create a vibrant ad prosperous city that is the region's commercial and employment hub and the residential community ofchoice marked by safe and pleasant nelghborhoods and diverse recreational: entertainment and enrichment opportunities 1. Contents Items for Consideration by the City of Hermitage Board of Commissioners. 3 3 2. Infrastructure and Facility Project Report. 3 2.1 Capital Paving 2.2 Neighborhood Investment Program (NIP). 3 5 2.3 Hermitage Athletic Complex.. A. PennDOT MTF Trail Project 5 5 B. HAC Field Lighting Project C. HLL Concession & Restroom Facility Project. D. SV Recreational Enhancement Project 6 2.4 Lamor Road / North Keel Ridge Road - PennDOT TIF o 2.5 Joy Cone Plant Expansion RACP (3246-00). / 2.6 Route 18 (North Hermitage Road) Sidewalk Project 7 2.7 Broadway Avenue and Council Avenue Traffic Signal Project 8 2.8 Lorenwood Drive PennDOT Multimodal 8 3. Community Development Block Grant (CDBG) Project Report 9 3.1 CDBG Contract Status Report 9 9 3.2 Housing Rehabilitation Report. 3.3 CDBG Public Facilities and Infrastructure Improvements 10 4. Vibrant City Center Project (2030 Comprehensive Plan Value #1). 10 4.1 Shenango Valley Mall Redevelopment 10 4.2 Town Center RACP Site Readiness Grants. 11 4.3 CFA MTF Grant.. 11 4.4 PennDOT MTF Grant.. 12 4.5 City Center Corridor Beautification Project. 12 5. Community and Business Development Programs and Initiatives 13 5.1 HMA South Neshannock Road Sewer Extension Project 13 5.2 Rodney White Playground Project 13 5.3 HMA Slurry Tank Project. 14 5.4 Shenango Valley Animal Shelter Site Preparation Project 14 5.5 Hermitage Small Biz 14 15 5.6 Wheatland Merger. 5.7 City of Hermitage/Hermitage Little League/Penn State Shenango Collaborative 17 6. Community Event Schedule 18 7. Newsletter/Parks & Recreation Publication 18 1 8. Authorities, Boards, Commissions (ABCs) and Community Partners 19 8.1 Hermitage Planning Commission 19 8.2 Hermitage Community and Economic Development Commission (HCEDC), 19 A. Homebuyer Assistance Program Committee 20 B. Housing Development Assistance Initiatives 20 8.3 Shenango Valley Enterprise Zone Corporation (SVEZC). 20 8.4 Penn-Northwest Development Corporation 21 8.5 Homegrown Initiative 21 8.6 LindenPointe Development Corporation 22 9. Supplemental Information, Reports and Minutes 22 2 1. Items for Consideration by the City of Hermitage Board of Commissioners -BCS Properties Industrial Land Development Plan - Kirila Road -Lot 1 Consolidation Plan Castle Hospitality LLC - Spangler Road -Final Fleming Leasing I Consolidation Plan Lot 1B - Church Street - Re-approval 2. Infrastructure and Facility Project Report 2.1 Capital Paving Location: Monticello Avenue, Tiffany Lane (Bonny Lane to Jerry Lane), Fran Lane (Bonny Lane to Jerry Lane), Lee Run Road (Bonny Lane to Danielle Court) Bid Opening Date: Tentative July 2025 Contractor TBD Base Contract Award: TBD Start of Construction: TBD Project Completion: TBD The 2025 Capital Paving Program is currently in the design phase. The project is to mill and repave and include new signs on these roads. The project is expected to be constructed in the Summer of 2025. 2.2 Neighborhood Investment Program (NIP) Location: Fern Street Greenwood Avenue to Baker Avenue) Bid Date: Tentative April 2025 Bid Opening Date: TBD Base Contract Award: TBD Start of Construction: TBD Project Completion: TBD The 2025 Neighborhood Investment Program is currently in the design phase. The project is to mill and repave and include new signs on these roads. The project is expected to begin in the Summer of 2025. The objective of the Neighborhood Investment Program is to systematically upgrade the City infrastructure, an area at a time in our older, established neighborhoods before deterioration begins by identifying the program areas, taking a comprehensive assessment of existing conditions including input from property owns and residents, determining needs and developing a work plan, funding sources and a 3 timeline. The anticipated program outcomes are to develop public/private partnerships where property owners and utilities work with the City on area improvements, such as upgrading and improving public facilities, and the residents continue to maintain or improve their properties maximizing property values and a high quality of life in our neighborhoods. (Please see attached map of neighborhood blocks.) CURRENT TARGET AREA "BLOCK7" (2022-2027The neighborhood targeted for improvements includes the area bounded by East State Street on the north, South Buhl Farm Drive on the east, SV Freeway on the south and the City of Sharon on the west. - Block4 2013-2016 Block5 2013-2016 Block 1998-2007 Block2 2008-2012 Block7 2021-2027 Block6 2019-2020 Block3 a 2009-2011 NIP History by K ( Block Area < N 24 f 4 2.3 Hermitage Athletic Complex A. PennDOT MTF Trail Project Bid Date: Tentative April 2025 Contractor: TBD Base Contract Award: TBD Start of Construction: TBD Project Completion: TBD Estimated Project Cost: $517,000 PennDOT MTF Grant: $350,000 The project includes constructing trails connecting Lorenwood Drive in the Hermitage Athletic Complex. The City has solicited proposals for engineering firms and RFP's. A City executed Grant Contract was received on January 9, 2025. The City has hired IAG Consulting to engineer the project and the design work has started. We are anticipating bidding the project in the Spring of 2025 with construction to take place in the 2025 construction season. B. HAC Field Lighting Project Bid Date: TBD Contractor: TBD Base Contract Award: TBD Start Date: TBD Estimated Project Cost: $225.000 CFA Grant: $95.000 A $95.000 CFA Greenways, Trails and Recreation Program award for this project was announced on January 28, 2025. The project will construct pre-cast concrete bases, galvanized poles and LED lighting at Softball Field #1 at the HAC. The grant award was approximately one-half of the grant request SO additional funds will need to be identified for the project. C. HLL Concession & Restroom Facility Project Bid Date: TBD Contractor: TBD Base Contract Award: TBD Start Date: TBD Estimated Project Cost: $931,684 5 CFA Grant: $781,684 On October 22, 2024. the Commonwealth Financing Authority approved a $781,684 grant for a concession and multi-purpose facility at the HLL. The project is part of larger vision and collaboration with Penn State Shenango (PSS) to establish a collegiate-level field to host the PSS Men's Baseball Program as well as tournaments and camps. On December 12, 2024. the city signed the Grantee Approval Request. A fully executed Grant Contract has not yet been received from the Commonwealth. On February 27, 2024, the City applied for a Mercer County Tourism Attraction Grant through Visit Mercer County in the amount of $25,000 to help offset the remaining costs. D. SV Recreational Enhancement Project Bid Date: TBD Contractor: TBD Base Contract Award: TBD Start Date: TBD Estimated Project Cost: TBD CFA Grant: $1,250,000 A $1.25 million RACP award for this project was announced on November 1, 2024. An Award Letter was issued by the Governor on November 8, 2024. The project will construct 9 Pickleball Courts, parking and pedestrian facilities at the Hermitage Athletic Complex. The city executed an award acceptance letter in November, following the Award Letter. A Project Management Proposal (PMP) must be submitted within six months of the Award Letter date. A Grantee Selection and Partner Portal Assignment Worksheet must be prepared and submitted before the PMP can be uploaded. Webinars on the worksheet completion were held February 20th at 1:30 p.m. and February 21st at 10:00 a.m. 2.4 Lamor Road / North Keel Ridge Road = PennDOTTIF Bid Date: Tentative April 2025 Contractor: TBD Base Contract Award: TBD Start of Construction: 2025 Project Completion: TBD Estimated Project Cost: $1.730,000 PennDOT MTF Grant: $1,730,000 The grant contract and project construction will be managed by PennDOT District 1 personnel. The project is an investment in Transportation Infrastructure Improvements to support the plant expansion of. Joy Cone and update key access points for the manufacturing plant. In collaboration with Joy Cone and PennDOT District 1, a request was made to expand the project grant scope to include North Keel Ridge Road (SR3011). The request was approved by DCED on May 24. 2024. 6 The City is coordinating with PennDOT consulting engineers and Joy Cone on the design of the Lamor Road and Keel Ridge Road projects. There are monthly meetings scheduled to discuss progress; both projects are tentatively scheduled to bid in April 2025, with construction slated to begin in June 2025. 2.5 Joy Cone Plant Expansion RACP (3246-00) Bid Opening Date: February 14, 2024 Contractor: Kirila Contractors, Inc. Base Contract Award: $2,075.079 Start of Construction: February 2024 Project Completion: December 2024 RACP Grant: $1,000,000 Private Match - Joy: $1,100,000 A RACP award was received on October 26, 2022, WallacePancher Group (W/PG) was retained by Joy Cone to provide project design services. Resolution No. 8-2023 authorized the city to file the full project application. The Project Management Proposal (PMP) was submitted to the State June 7. 2024. The State assigned a consultant, T & W Consultants, LLC, Pittsburgh, PA to assist the Commonwealth with the project. An entrance meeting was held with them on August 1, 2024 to review the project. The City is continuing to work with Joy Cone and the consultant on submitting the required information and documentation. 2.6 Route 18 (North Hermitage Road) Sidewalk Project Bid Opening Date: TBD Contractor: TBD Base Contract Award: TBD Start of Construction: TBD Project Completion: TBD Estimated Project Cost: $392.583 & Preconstruction Costs TASA Grant: $392.583 The City has been awarded a Federal Transportation Alternative Set-Aside (TASA) grant through PennDOT. The grant is for a Safe Routes To School Project that will extend sidewalks on the west side of Route 18 from the intersection with Highland Road to the existing sidewalk near the Valley YMCA property. The reimbursement grant agreement with PennDOT was fully executed on June 27. 2024. A meeting was held on August 8, 2024 with PennDOT officials to discuss the project. A project scoping meeting was held by PennDOT on August 21 2024. The only significant issues identified were whether any right-of-way acquisitions will be required and the possible need of constructing a retaining wall at the property at the corner of Highland Road and North Hermitage Road. WallacePancher Group Is under contract to begin 7 design of the project. Engineering work will begin in October 2024 and construction is planned for 2025. A meeting with WallacePancher was held on December 5!h to discuss obstructions and topography challenges. On January 24th WallaçePancher distributed an updated set of plans displaying the revised sidewalk route and included small areas requiring right-of-way regulations near the intersection with Highland Road. On February 13. 2025. a meeting was held with WallacePancher and PennDOT to discuss rights-of-way issues. Mannik Smith Group (formerly WallacePancher) ) will provide engineering services for the right-of-way acquisitions. 2.7 Broadway Avenue and Council Avenue Traffic Signal Project Location: Broadway Ave/Council Ave (W/heatland Neighborhood) Bid Opening Date: TBD Contractor: TBD Base Contract Award: TBD Start of Construction: Tentative August 2025 Project Completion: Tentative July 2026 Estimated Project Cost: $537399 GLG Grant: $429.919 The City received a $429.919 PennDOT Green Light GO grant to upgrade the traffic signal infrastructure at the intersection of Broadway Ave & Council Ave in the Wheatland neighborhood and coordinate the signal with the other traffic signal at Broadway Ave/Mercer Ave. Engineering will take place tentatively Fall 2024/Spring 2025 with construction scheduled for Summer/Fall 2025. A grant/reimbursement agreement was executed by City officials on August 7. 2024 and will become effective upon execution by State officials. The City requested proposals in October 2024 from qualified engineering firms and Whitman, Requardt & Associates (W/RA) was selected. WRA held a kick-off meeting on November 26,2024 to discuss next steps, design preferences and challenges. Construction is expected to begin in 2025. On February 3'd a Quarterly Status Update was forwarded to PennDOT with an extended timeline showing construction beginning in August 1, 2025 with completion on July 1, 2026. On February 28, WRA provided the City with a Progress Report indicating that the project is on schedule. Base mapping, PA One Call and a topographic survey have been completed. Preliminary traffic signal design has started. 2.8 Lorenwood Drive PennDOT Multimodal Bid Date: TBD Contractor: TBD Base Contract Award: TBD Start of Construction: TBD Project Completion: TBD Estimated Project Cost: $471.503 PennDOT MTF Grant: $330,000 8 The grant was announced on August 19. 2024 and a Grant Contract is pending. The project includes making improvements to Lorenwood Drive and extending trail connections further into the Hermitage Athletic Complex. It represents Phase 2 of a project to establish a trail connection from Lorenwood Drive to the HAC, which received a $350,000 PennDOT Multimodal award in 2023. A fully executed grant agreement was received from PennDOT in January 2025. The City will begin the process to select an engineer to prepare plans and specifications for construction. Development Block Grant (CDBG) Project 3. Community Report 3.1 CDBG Contract Status Report City of Hermitage CDBG Program Community Development Block Grant) PA DCED - The City of Hermitage is an entitlement City through HUD and the PA Department of Community and Economic Development The city receives an annual allocation of funds, based on an entitlement formula, that is geared towards providing fundable and eligible projects to low-moderate income citizens in the city. focusing on a 3-year community development plan. The city typically focuses on roadway improvement projects in qualified areas of the city, housing rehabilitation for single-family, owner occupied, income eligible homes, and grant administration. Program Year Contract No. Grant Period Amount Status/Exp. To Date 2022 C000084344 1/3/23-1/2/27 $318,613 $266,494 2023 C000089099 5/8/24 - 5/7/28 $318,801 $17,694 2024 Pending Pending $314.756 Pending 3.2 Housing Rehabilitation Report CDBG/HOME Housing Rehabilitation Report - City of Hermitage Homes currently undergoing rehabilitation. 2 There are approximately thirty (30) applicants on the Hermitage waiting list. The City of Hermitage Housing Rehabilitation Program focuses on providing funds, through a deferred loan to grant program, for qualified, single-family. owner occupied, income eligible homeowners in the city of Hermitage. The city partners with the Lawrence County Community Action Partnership to deliver these funds. The partnership with LCCAP incudes initial intake and income verification, home inspections contractors. The homes are and lead hazard assessments, specifications for work, and bidding to qualified brought up to minimum housing standards. Typical work includes roofs, doors, windows, siding, furnaces, etc. The City uses CDBG funds, HOME funds and other grant funds applied for to complete the projects. The City applied for a HOME grant in January 2025 in the amount of $750,000. The City will utilize existing CDBG funds and anticipated HOME funds to continue the Housing Rehabilitation Program. 9 3.3 CDBG Public Facilities and Infrastructure Improvements Location: South Crescent Drive, King Drive Contractor: TBD Bid Date: Tentative Summer 2025 Bid Opening Date: TBD Base Contract Award: TBD Start of Construction: TBD Project Completion: Fall 2025 The CDBG Paving Project: Project is to construct storm water improvements, and milling/paving along with new signs on King Drive (Greenwood to South Crescent) and South Crescent (King Drive to southern end of Crescent). The project is currently in design and is planned to be constructed in the Fall of 2025 4. Vibrant City Center Project (2030 Comprehensive Plan Value #1) The Vision - Hermitage is a vibrant City, featuring a walkable city center that is home to a mix of residential and commercial uses. The Intent - With the retail commercial landscape changing. the time is ripe to focus on creating a walkable City Center that is home to public open space, a mixture of uses and entertainment. Placing a higher emphasis on building form and design can help to establish an identity for what is now, the geographic center of the City. 4.1 Shenango Valley Mall Redevelopment During the Hermitage 2030 Comprehensive Plan Process and within the concept of a Vibrant City Center, much time was spent discussing the potential redevelopment of the Shenango Valley Mall site. The mall site is seen as the prime opportunity to make the vision for a vibrant city center" a reality. The private ownership of the property has been a barrier for a potential redevelopment for many years. On August 5"h, 2022 the SV Mall site was purchased by Flicore, a privately held real estate development firm located in Pepper Pike, OH. The city staff has been working with the Flicore leadership team as they plan to redevelop the 54-acre-site. The staff is strongly encouraged that a significant investment in the deteriorated site will result in a successful project. The Mall closed on May 31. The developer is working with utility companies to shut off service and conducting an Asbestos Assessment in preparation of a demolition permit. A demolition permit was filed on September 16th Bids for the demolition work were received by October 10th, and Sereday was selected as the contractor. Demolition work started on January 2, 2025. On January 13, 2025, the Hermitage Planning Commission approved a Subdivision Plan and four Major Land Development Plans with conditions. The Mercer County Regional Planning Commission 10 reviewed the plans and provided comments on February 7, 2025. The Hermitage Board of Commissioners approved the plans with conditions on February 11. 2025. 4.2 Town Center RACP Site Readiness Grants Demolition Bid Date: October 2024 Contractor: Sereday Trucking Base Contract Award: $2,250,000 Start of Construction: Fall 2024 Project Completion: April 2025 Estimated Project Cost: $7,161,500 RACP Grant: $3.500,000 Private Match - Flicore: $3.661.500 Site Work Bid Date: April 2025 Contractor: TBD Base Contract Award: TBD Start of Construction: September 2025 A $2.5M RACP award was received on August 1, 2019 and a $1M RACP award was received on December 23. 2020. WallacePancher Group (W/PG) was retained by Flicore to provide project design services. Resolution No. 18-2022 authorized the City to file a combined project application for the two awards. The city received the RACP project grant agreement on January 19. 2024. The staff is working with Flicore and W/PG to prepare and submit the required "Special Conditions" documentation to the Governor's Office of Budget (OB). 43 CFA MTF Grant Bid Date: March 2025 Contractor: TBD Base Contract Award: TBD Start of Construction: Q2 2025 Project Completion: TBD Estimated Project Cost: $1,043.000 RACP Grant: $730,000 11 Private Match - Flicore: $313.000 A $730,000 Commonwealth Financing Authority (CFA) Multimodal Transportation Fund grant was received on November 12, 2019 for a City Center public roadway project connecting the SV Mall redevelopment project to the Route 18/Route 62 Roundabout. This grant was extended until June 30, 2025. The City is working with the developer and its engineer to prepare specification for this roadway improvement On March 14th the City submitted a letter to DCED requesting a one-year extension of the Grant Contract to June 30, 2026, 4.4 PennDOT MTF Grant Bid Date: TBD Contractor: TBD Base Contract Award: TBD Start of Construction: Q2 2025 Project Completion: TBD Estimated Project Cost: $1.758,000 RACP Grant: $1,230,000 Private Match: $528,000 AS $1,230,000 PennDOT Muttimodal Transportation Fund grant was received on April 16, 2021 for a City Center public roadway project connecting the SV Mall redevelopment project and the undeveloped 24 acre site to a Route 18 signalized intersection at School Drive. On November 10, 2024, the Grant Contract was extended until November 26, 2026 with conditions. On January 14, 2025 a quarterly status report was submitted to PennDOT. 4.5 City Center Corridor Beautification Project This project will remove the larger concrete medians along both North and South Hermitage Road (Rt. 18) between the Shenango Valley Freeway and School Drive and replace the concrete with appropriate, attractive landscaping. The project is a component of the Town Center Project and is planned to be completed in 2024. On June 4 2024. staff met with PennDOT District Engineer Brian McNulty to facilitate approval for the project. On July 31, 2024. the City submitted a Beautification Grant application. To Visit Mercer County requesting a $20,000 grant. On September 24. 2024 Visit Mercer County approved a $20,000 grant for the project. A DCED Main Street Matters grant application was submitted on November 24, 2024, seeking a $70,969.50 (50%) grant. 12 5. Community and Business Development Programs and Initiatives 5.1 HMA South Neshannock Road Sewer Extension Project Bid Date: Tentative Fall 2024 Contractor: Mortimer's Excavating Inc. Base Contract Award: $1,532,700 Start of Construction: March 2025 Estimated Project Cost: $2,037,888 CFA State Grants: $1,418,210 The project will extend sewer Lines to 93 homes and ousinesses along South Neshannock Road and portions ofVirginia Road and Miller Road and includes the purchase of grinder pumps as part of the low- pressure sanitary sewer system. Two separate state grant programs were accessed for the sewer extension and grinder pump portions of the project The maximum amount of state grant funds were secured as a 20% local match was required and engineering and related costs were excluded from grant funding. A fully executed Grant Agreement was received on February 27. 2024. On February 3, 2025 the City received an executed amendment to the Grant Agreement, which was requested to enlarge the project to include improvements and repairs to the Pine Hollow Pump Station as the original project came under estimate. As a result, $358,779.30 of the grant funds will defray the cost of the Pine Hollow Pump Station Project. 5.2 Rodney W/hite Playground Project Bid Date: Tentative Spring 2025 Contractor: J & T Paving Inc. Base Contract Award $185.000 Start of Construction March 2025 Estimated Project Cost $185.000 plus equipment $128,826 CFA: State Grant $177.327 The project will replace the existing playground at RWOP with new equipment, an accessible poured rubber surface and new benches. The playground is over 25 years old, has reached its useful life, and cannot be repaired or refurbished. The maximum state grant was secured, which required a 20% local match. A1 fully executed Grant Agreement was received on March 12, 2024. The City purchased equipment through the COSTARS program. HHSDR was retained to prepare plans and specifications and bids are due by Friday, November 15th The Bid was awarded to J & T Paving Inc. for equipment and play surface installation. Demolition of the old playground was completed in late February and construction began in March. 13 5.3 HMA Slurry Tank Project Bid Date: TBD Contractor: TBD Base Contract Award: TBD Start of Construction: TBD Estimated Project Cost: $250,000 Pending State Grant: $250,000 and install two 10,000-galon food waste storage tanks for the HMA Food Waste The project will purchase tank to Energy Program. It will add additional capacity to their current 35.000-gallon storage capacity allowing the HMA to accept more food waste for conversion to electricity. The anticipated grant will fund the project with no local match. A fully executed Grant Agreement was received on February 21, 2024. An Invoice for upfront grant proceeds was submitted on April 5. 2024. On May 22, 2024. the grant proceeds were received from the Commonwealth and placed in a separate, interest-bearing account. 5.4 Shenango Valley Animal Shelter Site Preparation Project Bid Date: August 2024 Contractor: DSL Excavating LLC Base Contract Award: $160,405 Start Date: September 2024 Keystone Communities Grant: $135.000 The project will provide for site work to prepare land, adjacent to Tails of Hope, for construction of a new SVAS building. A Keystone Communities grant awarded to SVAS will pay for the site work. The grant contract was extended until June 30. 2025. The SVAS Board intends to eventually construct a new building with private funds. DEP NPDES permit was received June 2024. Bids were using a state LSA grant along on 2024 at 10:00 am at the site. solicited in July 2024. A groundbreaking ceremony was held September 21, Site work has been completed. The City is working with the SVAS and its engineer to gather contract documents and submit a final reimbursement request for the grant funding, 5-5 Hermitage Small Biz The inaugural meeting of Hermitage Small Biz was held on January 23. 2024 at Valley Kitchen. wwith 45 people in attendance, including Hermitage officials. The group, spearheaded by Summer Wise, owner of So, So Trendy Boutique. aims to promote Hermitage small businesses, and the city at large. and to explore that businesses can support each other and market their goods and services jointly. The city will ways support to the group and collaborate with its efforts. A second meeting was held on April 9. 2024 provide at Vey's Pub & Grill, with approximately forty people in attendance. The group discussed the Hop and Shop event on April 12-13. a possible event at the Mall on May 4, a Small Business Saturday event on November 30. and events around the American Roller Sports Speed Skating Competition on June 10-14 at Olympic Fun Center. A Farewell To the Mall: An End of An Era, Beginning of Tomorrow was held on May 4. 2024 with 14 over forty vendors, food trucks, children's play area and Memory Wall. On August 20, 2024 a Small Business Saturday brainstorming session was held in Sharon and Hermitage. Small Biz leaders will participate and explore a collaboration for Small Business Saturday with Sharon businesses. On September 24. 2024 a was held to meeting with Angie Urban and Jeff Feola of the Sharon Community Development Corporation discuss cooperative efforts for Small Business Saturday and joint marketing. Hermitage Holiday Shop Webb Around was held from November 29 - December 2, as a Small Business Saturday event, involving Winery, Giovannals Gourmet Coffee, One Hot Cookie, Olympic Fun Center, The Healing Tree, Diane's Boutique, Poppy Road Boutique, Best Life Boutique and Trendy Boutique. A meeting with Summer Wise is scheduled for February 26th to discuss future Hermitage Small Biz activities. A Spring Hop Shop event is scheduled for April 12th and 13th involving So So Trendy, Diane's Boutique, Best Life Boutique, Poppy Road Boutique and One Hot Cookie. 5.6 Wheatland Merger January 1: Merger effective. January 1: Hermitage Earned Income Tax rate applied to Wheatland neighborhood wage earners and Local Services Tax now remitted to Hermitage. Berkheimer to collect EIT and LST. January 2: Danielle Wanner employed by the city to retain part-time presence at former Wheatland Borough Building to assist with Wheatland audit, merger transition, rental of social hall, public inquires. Hours are M, Tu, Fri from 10 a.m. to 2 p.m. January 2: Tri-County Industries begins solid waste and recycling collection under City of Hermitage contract terms. Wheatland neighborhood customers will see toter rates cut in half, during the life of the contract, due to the lower Hermitage contract rate. January 15: Business License Tax form mailed to Wheatland neighborhood businesses by Hermitage Treasurer. Due date is April 15. 2024. January 25: Assignment of Strategic Management Planning Grant contract from the Borough of Wheatland to the City of Hermitage approved by the Commonwealth of Pennsylvania. $52,195.66 in grant funds remain to offset merger costs. February 5: Vehicle registration for Ford Truck and Case Backhoe transferred from Borough of Wheatland to City of Hermitage. February 7: McGill, Power, Bell and Associates begins Independent Audit of Borough of W/heatland for 2023 year. February 16: Initial Hermitage Sewer Bills mailed to Wheatland neighborhood customers. City of Hermitage bills and collects at residential rate of $4750/month and pays City of Farrell, in bulk, for wastewater treatment. March 1: Liquid Fuels Allocation for Wheatland Neighborhood received by the City. 15 March: City/County property tax bills mailed from Hermitage Treasurer to Wheatland neighborhood property owners. Property owners will see. an 80% reduction in their municipal property taxes due to lower Hermitage millage rate. March: ALL utilities for Wheatland facilities transferred to Hermitage. March 27: A request for a federal earmark was submitted to Senator Casey and Senator Fetterman for a Sewer Upgrade Project in the Wheatland Neighborhood. April: Working with Thompson Fabricating to clear up lien on property with Wheatland Borough Reconstruction Fund. April Working with Paul O'Brien to apply for CFA Multimodal Transportation Fund grant to develop a rail spur for Boise Cascade that will result in ten newj jobs: May 9: Lt. Governor Austin Davis toured Wheatland Tube and celebrated the successful merger. June: Blue Collar Bettys received their liquor license. June 5: HHSDR issued final W/heatland facilities study. June 6: Fourth set of STMP Grant Invoices were transmitted for reimbursement. June 7: Met with Marc Buskirk and Robyn Churko at Yourga Trucking to discuss the Bonded Warehouse Project. June 24: Wheatland annual PUC - Act 13 payment received. June 28: Wheatland franchise fee received from Charter One (Spectrum). July 8-9: The parking lot at the Wheatland Community Building was paved. August 1: School property tax bills and Per Capita bills were mailed by the Hermitage tax office to Wheatland Neighborhood property owners and residents: August 6: A ribbon cutting was held at Blue Collar Bettys. August 27: Fifth set of STMP grant invoices were submitted for reimbursement September 26: The State Facilities Closure Transition Grant to the County was amended to provide funding to address deferred maintenance at the Wheatland Community Center building. October: HHSDR is assessing roof conditions at the Wheatland Community Center building and repairs will be funded by a $231,000 from the State Facilities Closure Transition Grant. The County is currently holding these funds and will provide 75% of the funds upon invoice and the remaining 25% upon completion. 16 Al bid opening for the Wheatland Community Center Roof Project was held on January 6, 2025. The bid was awarded to Gildea Group in the amount was $138,691. The remaining grant funds will address drainage and site work at the building. The grant payment on the STMP Grant was received by the City and a Grant Closeout Report was submitted on January 9. 2025. JTI Paving was the low bid for drainage work at the Wheatland Community Center with a bid of $46,505. 5.7 City of Hermitage/Hermtage Little League/Penn State Shenango Collaborative In Summer 2023. Penn State Shenango (PSS) officials approached the City of Hermitage and Hermitage Little League (HLL) to explore a collaboration to retrofit the HLL Senior Field to accommodate a college- level baseball program. PSS launched a men's baseball program attracting 34 new students with an initial season in 2024. PSS reached an agreement to use Eastwood Field in Niles, Ohio, in the immediate term, but desires a long-term solution for a field in Pennsylvania and within proximity to their campus. On October 8, PSS, HLL and city officials had a preliminary conversation with Dr. Margo DelliCarpini, Penn State Vice President of Commonwealth Campuses, about the potential project, during her visit to the Shenango LaunchBox for a ribbon cutting ceremony. A future meeting and site visit with Dr. DelliCarpini is planned for later this year. Once the selected engineering firm provides the conceptual drawings and improvement plans with estimated costs. PSS officials will have the opportunity to make a more detailed presentation to Penn State leadership with a specific ask for funding. An RFP was issued to three engineering firms, with experience in designing college athletic fields, to provide proposals for developing conceptual drawings and an improvement plan with estimated costs for the Senior Field retrofit, and for a multipurpose building with adequate restroom, concessions, meeting room and storage space. On November 28, the city submitted a grant application through the very competitive LSA - Statewide program to seek funds for the multipurpose building at a cost of approximately $800,000. On February 7. PSS and city officials held a virtual meeting with K & W Engineers, which submitted a proposal in response to the RFP at a low-bid price of $14.900. On March 8, the City applied for a state grant in the amount of $35.000 to cover engineering and surveying costs. On March 28th a fully executed Grant Agreement for $35.000 was received and an Invoice for upfront payment of the grant proceeds was submitted. On April 9 an Agreement with K & W Engineering for planning services was signed. to be paid from grant funds. A request for quotations for a full survey of the HLL property was issued with the work to be paid from grant proceeds. On April 23. 2024 a site visit with K & W Engineering, City, little league and PSS officials occurred to scope out the project. On June 3. 2024, a virtual meeting was held with K & W Engineering to discuss preliminary Baseball Field Improvement Plan. Working on securing a third quote for survey of field, in addition to quotes from Matthew Hart and K & W Engineering. On July 2, 2024. K & W Engineering issued a Preliminary Study recommending three phases with options. A meeting and Chief Academic Officer, Penn State to discuss the project was held with Carey McDougall, Chancellor Shenango on August 7. 2024. On August 27, 2024 a meeting was held with the Buhl Regional Health Foundation officials to discuss funding opportunities. On September 13. 2024. a meeting was held with Carmen Aiello of Visit Mercer County to discuss funding opportunities. 17 On October 22, 2024. the Commonwealth Financing Authority approved a $781,684 grant for a concession and multi-purpose facility as part of this initiative. On February 4, 2025, a meeting was held with Andy Puleo pf PSU-Shenango to discuss fundraising strategies and advancing the project. 6. Community Event Schedule The City of Hermitage supports the following seasonal, family-oriented, 2025 community events: Earth Day Festival Saturday, April 26 Geneva OH Bus Trip Saturday, June 7 Night Market Thursdays, July 10, August 14. Sept 11 (Corn Roast) & October 2 Arts Festival Saturday, July 26 & Sunday, July 27 Holiday Light Parade Saturday, November 22 Winter Solstice Sunday, December 21 7. Newsletter/Parks & Recreation Publication The City schedules the publication of the newsletter on a quarterly basis. The purpose of the newsletter is twofold; first to announce the seasonal Parks & Recreation programs ("Parks & Recreation" Edition), and secondly to provide City residents and businesses, as well as various regional community and economic development partners, with an update on community programs, projects and services ("City Update" Edition). The two editions are often published jointly. The schedule of upcoming newsletters is as follows: Scheduled Date Material Issue of Publication Deadline Winter 2025 January 24. 2025 January 16, 2025 Spring 2025 April 11, 2025 March 23,2025 Summer 2025 July 18, 2025 July 10, 2025 Fall. 2025 October 3. 2025 September 19, 2025 Past issues of the newsletter can be found @ ww.hermitagenet 18 8. Authorities, Boards, Commissions (ABCs) and Community Partners 8.1 Hermitage Planning Commission Hermitage Planning Commission 2024 Meeting Schedule: (AlL meetings held at 8:30 a.m.) January 6, 2025 - Special Meeting January 13. 2025 (holiday reschedule) February 3. 2025 - cancelled March 3. 2025 April 7, 2025 May 5. 2025 June 2, 2025 July 14. 2025 (holiday reschedule) August 4. 2025 September 8, 2025 (holiday reschedule) October 6, 2025 November 3. 2025 December 1, 2025 Commissioners Meeting Room #302 at 8:30am). (Meetings are held in the Hermitage Municipal Building, The Hermitage Planning Commission consists of nine members, appointed by the Hermitage Board of Commissioners. who fulfill the advisory duties and obligations prescribed by the Pennsylvania Municipalities Planning Code and the Hermitage Code of Ordinances. The Planning Commission is responsible to make recommendations to the Hermitage Board of Commissioners regarding the creation and adoption of the Comprehensive Plan, creation and amendment of municipal zoning, subdivision and land development ordinances. action on individual subdivision and land development plans, and any other matters related to the physical development of the municipalty. Members: Matt Liburdi-Chairperson. Woody Steele-Secretary. Bonnie Benton, Amy McKinney, Thomas Rollinson, Chester Scholl, Jr., Raymond Slovesko, James Tamber, and Kara Wasser 8.2 Hermitage Community and Economic Development Commission (HCEDC) HCEDC 2025 Meeting Schedule: Thursday, January 9. 2025 Thursday, April 3, 2025 Thursday, July 10, 2025 Thursday, October 2, 2025 The HCEDC periodically schedules and advertises Special Meetings to consider relevant, time sensitive matters. (Meetings are held in the LindenPointe Training & Workforce Development Center, 3050 Prosperity Place, at 12:00 noon). 19 The HCEDC acts in an advisory capacity to the Hermitage Board of Commissioners and the Office of Community and Economic Development (OCED) and in general, reviews, evaluates and, when appropriate, makes recommendations regarding economic development issues and those specific projects and developments that have a significant impact on economic development and the quality of life in Hermitage. Members: Rex Knisley-Chalrperson. George Kaynak-Vce-Charpeton. Eric Brown, Robert A. Cucitrone, Dr. Debra Fitzsimons, Meg Grober, Jennifer Lewis, Anthony Pagliaroli, Angela Palumbo, Nichols Pochiba, Mitch Reading, Jennifer Lewis and Dr. Debra Fitzsimons. Two (2) HCEDC sub-committees were formed to research initiatives for the city to consider increasing housing opportunities. A. Homebuyer Assistance Program Committee Committee Members: Mitch Reading (Chairperson), Robert Cucitrone, Bill Moder, Anthony Pagliaroli, Nick Pochiba On June 12, 2024, the committee met to recommend a First Time Homebuyers Assistance Grant Program to the full HCEDC. On July 11, 2024, the committee's recommended program was approved by the full HCEDC. On August 21, 2024 the Board of Commissioners approved the program. The program launched on September 16, 2024 and 11 applications have been returned. On October 2gh. the City hosted a First Time Homebuyers Educational Workshop presented by FNB. ALL grants have been applied for. A Program report is being worked on. B. Housing Development Assistance Initiatives Committee Members: Eric Brown, Debra Fitzsimons, Rex Knisley, Jennifer Lewis, Angela Palumbo On June 13. 2024. the committee met to receive input from local realtors and developers. On September 11, 2024 a staff meeting with committee members was held to discuss housing development opportunities. On January 13, 2025, City staff participated in a regional Housing Development Roundtable in Erie that was convened by Governor Shapiro's administration. 8.3 Shenango Valley Enterprise Zone Corporation (SVEZC) SVEZC 2025 Meeting Schedule: (Meetings held as needed on the 3rd Wednesday of the month at 8:30 a.m. at Mercer County Regional Council of Governments). The SVEZC is a Pennsylvania non-proft corporation organized for the purpose of stimulating the expansion of business and industry within the designated enterprise zone areas of Mercer County for the purpose of creating or retaining jobs. The business of the Corporation is managed by a Board of Directors. The municipalities of Sharon, Farrell, Hermitage, Sharpsville and Greenville each appoint three members to the Board of Directors and 2 members are appointed members-at-large. Loans to ousinesses must serve a public purpose. They must primarily promote the health, safety, or welfare of the public at large, and provide overall benefit to the citizens of the community. Eligible applicants are all new and existing businesses and industries located in Mercer County. City Appointed Members: Daniel Gracenin, Gary Gulla, William J. Moder, IlI 20 Jeff Wallace was unanimously appointed as executive director of SVEZC filling the vacancy left by the death of. Jim Cardamon. 8.4 Penn-Northwest Development Corporation Penn-Northwest Development Corporation (PNDC) is the Lead Economic Development Agency for Mercer County located in the eCenteraLindenPointe PNDC provides assistance, training, advice, and guidance to agencies and organizations that make up Mercer County and works to help complete priority projects important to the local communities. The PNDC Program of Work is the compilation of activities to focus Mercer County resources on specific project groups with defined goals: 1. Support Local Business and Industry Development 2. Foster Workforce Development 3. Recruit New Businesses and Industries 4. Build a Financially Viable and Influential Membership Driven Organization 5. Expand the Reach and Impact of the Organization through Regional Collaboration Penn-Northwest Vision We are the lead economic development organization that assists Mercer County's plans for growth. We envision an economically diverse, self-sustaining group of communities where business and employment opportunities exist, all types of educational and recreational opportunities are present, and economic prosperity can be reached by all residents of Mercer County. The City of Hermitage is a PNDC member and the Community and Economic Development staff participates in various PNDC committees and initiatives. 2nd Annual Mercer County Economic Development Corporation Summit - March 28, 2024 An Environmental Summit was held on is October 1, 2024 and the Annual Meeting was held on November 6, 2024 at 7:30 am at Thiel College. On February 3. 2025. Penn-Northwest signed a one-year contract with Make My Move to move five remote workers to Mercer County, commencing March 3. 2025. The City of Hermitage will be featured in the marketing effort to attract movers. The Mercer County Page featuring Hermitage, went live on March 7th and can be found at www.makemymove.com/moving: Wwing/mercer-sounty-ps On March 13 an offer was made to a mover from Surprise, Arizona, who is now seeking housing in Hermitage 8.5 Homegrown Initiative Penn-Northwest Development Corp. (PNDC) has established the Homegrown Initiative with the goal of repopulating our county. As a member of PNDC, and the largest municipality in the county, the city is working closely with PNDC to advance the efforts of the initiative and to interact with its members. The Future Leaders committee of the Homegrown Initiative was invited to the municipal building in the Fall, 2023 to discuss the planned redevelopment of the Shenango Valley Mall property and to gain input from committee members on the planned public space at the mall property. 21 The city intends to continue to engage with PNDC, the Homegrown Initiative and the Future Leaders Committee and has been invited to their monthly meetings, which are held at different businesses on the first Wednesday of the month at 1:00 p.m. The March meeting was held on March 6, 2024 at the Shenango LaunchBox in Sharon (they changed the location after this was printed). The April meeting was held on April 3. 2024 at Eyes of Faith in Sharon, and included a discussion of small grants available for young entrepreneurs. A Professional Development Committee meeting was held on September 25h On January 23. 2025. City staff attended an entrepreneur event hosted by Future Leaders Committee involving Ben Franklin Technology Partners. 8.6 LindenPointe Development Corporation The LindenPointe Development Corporation (LDC) is incorporated under the Pennsylvania Nonprofit Corporation Law and is operated exclusively for charitable, scientific, and educational purposes within the meaning of Section 501(c)3) of the Internal Revenue Code. The LDC leases the eCenter and was formed to provide a supportive environment, including infrastructure. education, training, mentorship, and a network of service providers, that will help entrepreneurs and existing businesses from Western Pennsylvania and Eastern Ohio achieve success by encouraging innovation. commercialization of new ideas and. job creation, thereby improving the conditions of an economically distressed region. The City supports the LDC mission providing facility operation and maintenance functions. The LDC Board of Directors - Craig Columbus (Chairperson), Jeffery Barker, Richard Epstein * . Jeremy Frye, Frank Mindicino, Sarah Palmer * : John Rose, Brian Slawin. ( Hermitage Board of Commissioners appointment) Bradley Calleja was hired as the new Executive Director of the Center@undenponte in August 2024. On September 17, 2024. the W/hite House National Cyber Director and his team visited the eCenter and held roundtable discussions and a press event. LDC 2025 Quarterly Meeting Schedule: Thursday, March 20, 2025 Thursday, June 12, 2025 Thursday, September 18, 2025 Thursday, December 18, 2025 9.Supplemental Information, Reports and Minutes Report Status HCEDC Minutes none Hermitage Planning Commission Minutes attached Shenango Valley Enterprise Zone Corporation Minutes none Revolving Loan Fund Financial Report attached Paid Invoice Report attached Approved Subdivision and Land Development Plans attached 22 City of Hermitage Planning & Development Paid Invoice Report for Grants Projects, Revolving Funds, Capital and Special Project Funds February 2025 AMOUNT VENDOR DESCRIPTION City of Hermitage Commonwealth of PA DUI Grant $ 11,158.18 Grants Management Systems Annual AgreementMonthly Software/Support $ 386.50 Lindy Paving Hermitage 2022 STU Grant $ 450.00 668.28 Modern Office Supplies Office Supplies $ American Business City Journals Membership Renewal Pitts Business Times $ 200.00 City of Hermitage January 25 Salaries & Fringes $ 6,771.21 City of Hermitage Sewer eCenter/Sewer $ 282.41 City of Hermitage Sewer T&W/Sewer $ 125.58 $ 770.00 H.S. Cleaning eCenter/Cleaning H.S. Cleaning T&WICleaning $ 515.00 IAG Consulting Lorenwood Dr-S Darby Trail Project $ 8,500.00 Lawrence County Social Services 121 Beechwood/St Prather/CDBG $ 2,559.00 PAHRA PAHRA Conference Registration/D Warnick $ 250.00 PAHRA PAHRA Conference Registration/J Coxe $ 250.00 Pennsylvania Power Company T&W/Electric $ 210.58 Pennsylvania Power Company eCenter/Electric $ 955.71 Penn State Shenango Inagural Cybersecurity Summit Sponsorship $ 500.00 The Mannik & Smith Group City of Hermitage TASA Grant Rt 18 $ 6,106.50 T&W/Water $ 148.36 Aqua eCenter/Water $ 215.37 Aqua Aqua eCenter/Fire $ 280.68 Jeffrey Associates RWOP Playground COSTARS $ 128,826.00 PEDA 2025 PEDA Spring ComferenceGulalonget. $ 950.00 Pennsylvania Power Company eCenter/Electric $ 4,132.35 Pennsylvania Power Company T&W/Electric $ 196.12 Verizon T&W/Telephone $ 134.98 TOTAL $ 175,542.81 1 City of Hermitage Planning & Development Department Revolving Loan Fund Repayment Report Ending Ferbruary 28, 2025 LOCAL RLF Beginning Company Balance Principal Interest Balance Hermitage Apothecary, Inc. $ 9,540.33 $ 1,420.84 $ 22.05 $ 8,119.49 Fundus Praedium, LLC $ 32,029.81 $ 1,369.98 $ 78.49 $ 30,659.83 Go Pita Go Hermitage, LLC $ 18,946.68 $ 959.66 $ 37.46 $ 17,987.02 Smoky Martins BBQ Hermitage $ 17,556.95 $ 17,556.95 $ 154.01 $ Vey Group, LLC $ 10,834.68 $ 742.99 $ 15.88 $ 10,091.69 Webb Winery, LLC $ 7,733.97 $ 249.66 $ 12.16 $ 7,484.31 Total Revenue $ 96,642.42 $ 22,300.08 $ 320.05 $ 74,342.34 hcederfreport.mem City of Hermitage Planning & Development Department Landscape and Facade Improvement Program Financial Report February 2025 Beginning Balance $ 137,539.79 Add Program Income Sub-Total ) 137,539.79 Less Program Administration $ Current Balance Available $ 137,539.79 Projected Revenue Activity Month End thru Calendar Year End Projected Calendar Year End Balance Available $ 137,539.79 hcedclandscape-mem 2 City of Hermitage Planning Development Department Revolving Loan Fund Financial Report February 2025 Beginning Balance $ 695,067.61 Add Program Income $ 22,018.41 Sub-Total $ 717,086.02 Less Program Administration $ (309.48) Loan Commitments $ (400,000.00) Current Balance Available $ 316,776.54 Projected Revenue Activity Month End thru Calendar Year End $ 61,036.00 Projected Calendar Year End Balance Available $ 377,812.54 O/S Loan Commitments: SRMC Community Participation Loan $ 250,000.00 DNV N/W Commission $ 150,000.00 hcederfreport.mem 1 PLANNING & DEVELOPMENT DEPARTMENT Subdivision & Land Development Plans In Progress - Status Report 3/13/25 SUBDIVISIONS: Lot 1 Consolidation Castle Hospitality LLC Castle Hospitality LLC Owner Moody & Associates Inc. = Engineer (Plan is to consolidate four parcels into one lot. ) 2/12/25 = Plan submitted - in review process 3/3/25 = Plan approved with conditions by the Hermitage Planning Commission (Plan is scheduled to go before the Hermitage Board of Commissioners 3/26/25.) Final Consolidation Plan Duane Confer II Lot 1 - Wise Road Duane Confer II = Owner North Coast Geomatics = Surveyor (Plan is to consolidate Lot 2 of the Shirley Gibson Subdivision with the existing house & outbuilding.) 12/16/24 - Plan submitted = in review process 1/6/25 - Plan approved with conditions by the Hermitage Planning Commission of Commissioners need to talk 1/22/25 = Plan approved with conditions by the Hermitage Board PLAN EXPIRES 7/22/25 Final Fleming Leasing 1 Lot Consolidation Lot !B Fleming Leasing 1 - Owner CW Engineering LLC = Engineering (Plan is to consolidate five parcels into one contiguous parcel.) 6/10/24 - Plan submitted -i in review process 8/5/24 - Plan approved with conditions by the Hermitage Planning Commission 8/21/24 = Plan approved with conditions by the Hermitage Board of Commissioners (Plan is scheduled to go before the Hermitage Board of Commissioners on 3/26/25 for re-approval.) PLAN EXPIRES 2/21/25 Final Subdivision Plan 83 Main Street LLC Lots 1 & 2 - Clinton Street, Main Street, Rosedale Street 83 Main Street = Owner CW Engineering LLC = Engineer (The plan is to convey Lot 2 to the adjoining property owner USA Leasing.) 12/16/24 - Plan submitted - in review process 1/6/25 - Plan approved with conditions by the Hermitage Planning Commission Commissioners 1/22/25 - Plan approved with conditions by the Hermitage Board of PLAN EXPIRES 7/22/25 Final Subdivision Plan Shirley Gibson Lots 1 & 2 = Wise Road Shirley Gibson = Owner North Coast Geomatics Surveyor (The plan is to convey Lot 2 to the adjoining property owner, Duane Confer.) 12/9/24 = Plan submitted - in review process 1/6/25 = Plan approved with conditions by the Hermitage Planning Commission 1/22/25 = Plan approved with conditions by the Hermitage Board of Commissioners 2/28/25 = Plan recorded PLAN COMPLETE 2/28/25 Hickory Fields Development = Preliminary Plan Butterfli Holdings = Owner WallacePancher - Engineer (The plan is for the subdivision of land into 9 building lots and 2 non-building lots to be designated for recreation and utility purposes. Plan includes public roadway improvements, public sanitary sewer extensions, and stormwater management for the entire site). 12/16/24 = Plan submitted = in review process 1/13/25 - Plan approved with conditions by the Hermitage Planning Commission 2/11/25 - Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 8/11/25 Hickory Fields Development = Final Plan Butterfli Holdings = Owner WallacePancher - Engineer (The plan is for the subdivision of land into 9 building lots and 2 non-building lots to be designated for recreational and utility purposes. Plan dedicates public improvements including a new road: Hickory Fields Boulevard). 12/16/24 = Plan submitted -in review process 1/13/25 - Plan approved with conditions by the Hermitage Planning Commission 2/11/25 - Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 8/11/25 Final Consolidation Plan USA Equipment Leasing LLC Lot 1 - Clinton Street, Mill Street, Rosedale Street USA Equipment Leasing = Owner CW Engineering LLC - Engineer (The plan is to consolidate Lot 2 of the 83 Main Street Subdivision into the existing parcel to create one contiguous parcel.) 12/16/24 = Plan submitted - in review process 1/6/25 - Plan approved with conditions by the Hermitage Planning Commission 1/22/25 - Plan approved by the Hermitage Board of Commissioners PLAN EXPIRES 7/22/25 Final Subdivision Plans Denise Yanak Lots 1 & 2 and Timothy & Lisa Yanak Lot 2 - South Keel Ridge Road Denise Yanak and Timothy & Lisa Yanak Kurtanich Engineers - Engineer (Plan is a land swap subdivision = Denise Yanak will retain Lot 1 and Lot 2 will be conveyed to Timothy & Lisa Yanak.) 12/16/24 - Plan submitted = in review process 1/6/25 = Plan approved with conditions by the Hermitage Planning Commission 1/22/25 - Plan approved by the Hermitage Board of Commissioners PLAN EXPIRES 7/22/25 Final Subdivision Plan Timothy & Lisa Yanak Lot 3 - South Keel Ridge Road Timothy & Lisa Yanak = Owner Kurtanich Engineers - Engineer (The plan is to subdivide a parcel with the house and outbuildings and the remaining lands will remain agricultural.) 12/16/24 - Plan submitted - in review process 1/6/25 = Plan approved with conditions by the Hermitage Planning Commission 1/22/25 - Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 7/22/25 LAND DEVEL OPMENT PLANS: BCS Properties Industrial Land Development Plan BCS Properties = Owner CW Engineering LLC = Engineering (Plan is to construct a new 24,750 square foot addition to the existing facility.) 1/8/25 - Plan submitted - in review process 3/3/25 - Plan approved with conditions by the Hermitage Planning Commission (Plan is scheduled to go before the Hermitage Board of Commissioners 3/26/25.) Hickory Fields Development = Lot 1 - Retail = Major Land Development Plan Butterfli Holdings = Owner WallacePancher - Engineer (The purpose of the plan is to construct a new retail store). 12/16/24 - Plan submitted - in review process 1/13/25 = Plan approved with conditions by the Hermitage Planning Commission 2/11/25 - Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 8/11/25 Hickory Fields Development - Lot 5 - Sit Down Restaurant - Major Land Development Plan Butterfli Holdings = Owner WallacePancher - Engineer (The purpose of the plan is to construct a new sit down restaurant). 12/16/24 = Plan submitted = in review process 1/13/25 = Plan approved with conditions by the Hermitage Planning Commission 2/11/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 8/11/25 Hickory Fields Development - Lot 6 - Sit Down Restaurant = Major Land Development Plan Butterfli Holdings Owner WallacePancher - Engineer (The purpose of the plan is to construct a new sit down restaurant). 12/16/24 - Plan submitted - in review process 1/13/25 - Plan approved with conditions by the Hermitage Planning Commission 2/11/25 - Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 8/11/25 Hickory Fields Development = Lot 8 = Drive Thru Restaurant - Major Land Development Plan Butterfli Holdings - Owner WallacePancher - Engineer (The purpose of the plan is to construct a new drive thru restaurant). 12/16/24 - Plan submitted - in review process 1/13/25 = Plan approved with conditions by the Hermitage Planning Commission 2/11/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 8/11/25 Joy Cone Company Cone & Cookie Grading Minor Land Development Plan Joy Cone Company - Owner WallacePancher = Engineer (Plan is to increase the parking lot impervious surface by 1.67 acres.) 8/27/24 - Plan submitted - in review process 10/7/24 - Plan approved with conditions by the Hermitage Planning Commission 10/23/24 - Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 4/23/25 Take 5 Oil Change Major Land Development Plan John & Sharon Tyliszczak = Owner The Gateway Engineers Inc. = Engineer (Plan is to build a new 1,337 square foot oil change facility with two bays.) 11/12//24 - Plan submitted = in review process 12/2/24 - Plan approved with conditions by the Hermitage Planning Commission 12/18/24 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 5/18/25 HERMITAGE POLICE DEPARTMENT RMITAC TNITEIS 800 N. HERMITAGE RD Ve LN HERMITAGE, PA 16148 FOLICE Adam J. Piccirillo Joel Ristvey Chief of Police Deputy Chief Investigations Chad Nych Deputy Chief Operations MONTHLY REPORT FEBRUARY 2025 Sybmitted/by: Adarg J. Picciillo Chief of Police Attachments: Department Reports March 11, 2025 1 < V S V N P HERMITAGE POLICE DEPARTMENT MONTHLY REPORT POLICE FEBRUARY 2025 Reporting Area There were 496 calls during the month of FEBRUARY 2025, an average of 17.71 calls per day (exhibit 1). During January 2025, there was an average of 14.16 calls per day. Number of Calls Received A 9-1-1 grid map of the various zones throughout the city and the number of calls received in each zone (exhibit 2 & exhibit 2a). Report of Accidents by Intersection Report of accidents by intersection showing the total number of accidents as 49 and the number of vehicles involved being 81 with 7 persons injured and 0 killed (exhibit 3). Reported Offenses A summary of reported offenses (exhibit 4) by classifications was reported to the Pennsylvania Uniform Crime Reporting System for the month of FEBRUARY 2025. There was a total of71 known offenses, 0 Unfounded Complaints, 71 actual offenses, 54 offenses cleared, and 2 offenses cleared juvenile. Information is gathered through the ALERT system. Reporting Area/Patrol Activities-Borough of Clark The Police Department answered 9 calls for service as per the grid and 41.5 hours of Patrol in the Borough of Clark during the month of FEBRUARY (exhibit 5). Exhibit 6 shows a detailed log of Clark patrol time. Reporting Area/Patrol Activities-Other Reports taken at the Hermitage Police Department totaled 40. Hermitage Police also assisted the following Police Departments: Farrell 4, Jefferson 1, Mercer 0, Pymatuning 0, S Pymatuning 3, Shenango 2, Sharpsville 0, Sharon 4, and W. Middlesex 1. Enforcement by Patrol In FEBRUARY the total traffic enforcements breakdown consists of: 76 Traffic citations, 10 non-traffic citations, and 77 warnings issued. Monthly Report FEBRUARY. 2025 Page 2 Criminal Investigation Division Detectives handled 74 cases for the month of FEBRUARY 2025. Unfounded Cleared by arrest 8 Cleared Exceptionally 2 Not Cleared 14 Search Warrants 2 HPD PD Intel Message 3 Police Intel Report/Misc. 4 Assist HPD Patrol 6 Assist Other PD 25 Crime Prevention/Ed 9 Megan's Law 2 Other Investigation 1 Total Persons Arrested 10(count includes 7 juveniles) Prior Cases: Cleared by Arrest 1 Unfounded Cleared Exceptionally 0 PD INTEL Monthly Report for FEBRUARY 2025 The Hermitage Police Department Criminal Investigation Unit disseminated 0 PD INTEL bulletins, 0 from other area agencies and 3 from loss prevention. Inspection Summary Report See Exhibit 8 Community Engagement See Exhibit 9 Training Attachment 'A' Transient Business Licenses Issued FEBRUARY There was 1 new Transient Business License issued in FEBRUARY. Fines & Fees Collected Monies Received for Month Accident/ Inc./ Fines Fines Restitution PA State Totals Alarms/Right- Received by Received by Received Police Fines To-Know! District Mercer Received Mech. Devices Magistrates County Court Offices ($ Collected by HPD Office) FEBRUARY $ 869.25 $11,966.92 $1 1,750.67 $ $ $14,586.84 2024 FEBRUARY $ 6,819.00 $5 5,675.11 $1 1,550.19 $1 175.00 $ $14,219.30 2025 Monthly Report FEBRUARY. 2025 Page 3 Department Hourly Breakdown The following is the hourly breakdown for officers as recorded for FEBRUARY 2025: Officer Hours Vacation 186 Holiday 98 Floating Holiday Sick 175 Comp Time 35.50 Personal 6 ACT 17 Injury Leave 3.50 Short Term Disability Bereavement J Regular OT 78.50 Court OT 43 COVID-19 OT 0 Buckle Up OT 0 Drug Task Force OT 46 DUI OT 18 FOP OT 21 Aggressive Driving OT U Dam OT 0 Training Time a DRE Call Out 0 Community Affairs On Friday, February 14, 2025 Chief Adam Piccirillo was invited by New Castle Police, Chief David Cumo to participate as a panel member for their corporal/sergeant oral promotional exams. Five candidates were interviewed and scored. On Wednesday, February 19, 2025, Chief Adam Piccirillo participated in the HHS gth Grade Career Panel of Professionals in HHS auditorium. A panel of 10 area professionals gave summaries of their professions, an overview of the training/education required, the current job market, and salary ranges. Afterward, students asked pre-screened questions directed at the panelists. March 03, 2025 Calls for Service - by Keyword HERMITAGE CITY Incidents Reported Between 02/01/2025 and 02/28/2025 Primary Secondary UCR Count Code Code Description Count Code 2 Code 3 4 7101 MEGAN'S LAW NOTIFICATION 2 ACCIDENT M 3100 MOTOR VEHICLE ACCIDENTS 17 6004 TRAFFIC. ACC. INVOLVING PROPERTY DAMAGE 2 6006 TRAFFIC ACCIDENT INVOLVING INJURY 4 6008 ACCIDENT INVOLVING NONINJURY 21 6010 TRAFFIC ACCIDENT - OTHER ACC. INVEST. 2 46 ADMIN 9000 ADMINISTRATIVE TASKS 5 ALARM 3810 SERVICE CALL-ALARMS-UNFOUNDED-EXCPT FIRE 26 ALL ORDINA 2830 TWP ORD-ALL OTHER 1 ALL OTHER 2600 ALL OTHER CRIMES CODE VIOLATIONS 3 ANIMAL 3805 SERVICE CALL-ANIMAL 8 5510 ANIMAL COMPLAINTS - OTHER 1 9 ASSAULT 0450 OTHER ASSAULTS - NOT AGGRAVATED 3 0800 ASSAULTS - SIMPLE ASSAULT 2 0830 SEXUAL ASSAULT 1 6 ASSIST AGY 3830 SERVICE CALL-ASSIST OTHER AGENCY 7 ASSIST FIR 7502 ASSIST OTHER AGENCIES - FIRE DEPT. 8 ASSIST MOT 3820 SERVICE CALL-ASSIST MOTORISTIDISABLE VEH 19 ASSIST OTH 7014 PUBLIC SERVICE - OTHERS (OFFICER ASSIST) 46 7506 ASSISTING OTHER. AGENCIES - ALL OTHERS 30 76 ASSIST POL 7504 ASSIST OTHER AGENCIES - OTHER POLICE 15 Exhibit 1 HERMITAGE POLICE DEPARTMENT Page 1 of 4 a March 03, 2025 Calls for Service - by Keyword HERMITAGE CITY Incidents Reported Between 02/01/2025 and 02/28/2025 Primary Secondary UCR Count Code Description Count Code 2 Code 3 Code 4 BAD CHECKS 1110 WORTHLESS CHECKS 1 BURGLARY 0521 BURGLARY-NO FORCERESDENCENGHT 1 0525 BURGLARY-NO FORCE-NONRESIDENCE-DAY 1 2 COMMUNITY 3834 SERVICE CALL-COMM SVC (COMM ENGAGEMENT) 6 CRIM MISCH 1410 CRIMINAL MISCHIEF TO AUTOMOBILES 2 1440 CRIMINAL MISCHIEF - ALL OTHER 2 4 DEATH 4510 DEATHS - UNATTENDED 1 DISORDERLY 2400 DISORDERLY CONDUCT 2 DOG 5502 ANIMAL COMPLAINTS - BARKING DOGS 3 DOMESTIC 3600 DSTURBANCESDOWESTC 10 DRUG 1812 NARCOTICS-SALE-MARIJUANA, HASHISH, ETC. 1 1832 NARCOTICS-POSSESSION-MARIJUANA,ETC. 6 1 1834 NARCOTICS-POSSESSION-OTHER DANGEROUS 3 1891 DRUG EQUIPMENT VIOLATIONS 3 13 DRUG INFO 7011 POLICE INFO-DRUGS, DRUG ACTMITY 1 DUI 2112 DRIVE UNDER INFLUENCE-ALCOHOL-MPAIRED 3 2122 DRIVE UNDER INFLUENCE - DRUGS-IMPAIRED 2 5 FIGHT 3620 DISTURBANCES-OTHER FIGHTS.DSPUTESEIC, 11 FRAUD 1100 FRAUD 5 Exhibit 1 HERMITAGE POLICE DEPARTMENT Page 2 of 4 a March 03, 2025 Calls for Service - by Keyword HERMITAGE CITY Incidents Reported Between 02/01/2025 and 02/28/2025 Primary Secondary UCR Count Code Description Count Code 2 Code 3 Code 4 HARASSMENT 2450 HARASSMENT 2 1 INFORMATIO 7010 PUBLIC SERVICES-NOTIFICATIONSPOLINFO) 25 MEDICAL 7008 PUBLIC SERVICES - MEDICAL ASSISTANCE 40 MENTAL 3400 MENTAL HEALTH 9 OPEN DOOR 3880 OPEN DOORS/WINDOWS - DISCOVERED 1 OTHER 4028 NON-CRIMINAL-OTHER INVESTIGATIONS 4 PORNOGRAPH 2648 PORNOGRAPAYOBSCENE MATERIAL 1 PROPERTY 2910 LOST/MISSING PROPERTY 3 RIGHT TO K 9003 ADMINISTRATIVE DUTIES (RIGHT TO KNOW) 7 ROBBERY 0325 ROBBERY-ARMED-KNIFE-CHAIN STORE 1 RUNAWAY 2911 RUNAWAY-INCORRIGIBLE -MALE (JUVENILE) 1 SUSPICIOUS 3500 SUSPICIOUS PERSONSAUTOS.CIRCUMSTANCES 21 SVC CALL 3800 SERVICE CALL-MISCELLANEOUS 2 THEFT 0613 THEFT-$200 & OVER-RETAIL THEFT 2 0614 THEFT-$200 & OVER-FROM. AUTO (EXCPT 0615) 1 0619 THEFT-$200 & OVER-ALL OTHER 1 0623 THEFT-$50 TO $200-RETAIL THEFT 5 0624 THEFT-$50 TO $200-FROM AUTO (EXCPT 0625) 1 0627 THEFT-$50 TO $200-FROM BUILDINGS 1 HERMITAGE POLICE DEPARTMENT Page 3 of 4 Exhibit 1 a March 03, 2025 Calls for Service - by Keyword HERMITAGE CITY Incidents Reported Between 02/01/2025 and 02/28/2025 Primary Secondary UCR Count Code Description Count Code 2 Code 3 Code 4 THEFT 0629 THEFT-$50 TO $200-ALL OTHER 2 0633 THEFT-UNDER $50-RETAIL THEFT 2 0639 THEFT-UNDER $50-ALL OTHER 1 16 TRAF CIT CITT TRAFFIC CITATION 76 TRAFFIC 2710 TRAFFIC OFFENSES (COURT CASES NOT DUI) 2 3900 TRAFFIC & PARKING PROBLEMS 15 4010 TRAFFIC OFFENSES 6 6314 TRAFFIC ENFORCEMENT - MCSAP (LEVEL 1) 6 6316 TRAFFIC ENFORCEMENT - MCSAP (LEVEL3) 2 6614 TRAFFIC RELATED - OTHER TRAFFIC 9 40 TRESPASS 2660 TRESPASSING OF REAL PROPERTY 2 WARNING CITW WARNING 77 WARRANT 3700 WARRANTS-LOCAL-SERVICE 7 3710 WARRANTS-OUTSIDE AGENCY-SERVICE 10 3720 WARRANTS-OUTSIDE AGENCY-ASSIST 1 18 WEAPONS 1500 WEAPONS-CARRYINGPOSSESSINGETC 1 1531 WEAPONS - POSSESSION - FIREARMS 2 3 XXXX Restricted 15 Total Calls 651 HERMITAGE POLICE DEPARTMENT Page 4 of 4 a Exhibit 1 8 6 - 8 C) 6 - I de * a e 8 a C - L 6 6 1 a C 9 B S : 9 - e 9 e E o EXHIBIT 2 9102 CALLS BY GRID 2025 YTD JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL GRID 101C 2 2 0 0 0 a o 0 0 0 0 0 4 101X 1 3 0 0 0 0 0 0 o 0 0 0 4 - 102 23 25 0 0 0 0 0 0 0 0 0 O 48 102A 43 67 0 0 0 0 0 0 0 0 0 0 110 103 1 1 0 0 0 0 0J o 0 0 0 0 2 81B 9 8 0 0 0 0 0 o 0 0 0 0 17 81B1 25 17 a 0 0 0 0 0 0 o 0 0 42 82 54 60 0 0 0 0 0 0 0 0 0 0 114 82D 17 28 0 0 0 0 0 0 o 0 0 0 45 83 4 2 0 0 0 0 0 0 0 0 0 0 6 91A 13 25 a 0 0 0 0 0 o o 0 0 38 91B 19 14 0 0 0 0 0 o 0 0 0 0 33 91C 9 9 0 0 0 0 0 0 0 0 0 0 18 92 27 28 0 0 0 0 0 0 0 0 o 0 55 92A 38 35 0 0 0 0 0 0 0 0 0 0 73 92B 12 13 0 0 0 o 0 0 0 o 0 0 25 92D 8 5 0 0 0 0 0 0 o 0 0 0 13 92E 13 17 0 0 0 0 0 0 0 a 0 o 30 92F 41 30 0 0 0 0 0 o 0 0 0 0 71 92G 5 9 0 0 0 0 0 o 0 0 0 0 14 93 4 7 0 0 0 0 o 0 0 0 0 0 11 93C 3 4 0 o o 0 0 0 0 0 0 0 7 BROOKFIELD 0 o 0 0 0 0 0 0 o 0 0 0 0 CLARK 6 9 0 0 0 0 0 0 o 0 0 0 15 ELACK 0 0 0 0 0 0 0 0 0 0 0 0 9 ERIE CO 0 0 0 0 0 0 0 o 0 o 0 0 o FARRELL 4 4 0 0 0 0 0 0 0 o 0 0 8 GREENVILLE 0 1 0 0 0 0 0 0 0 0 0 o 1 GROVE CITY 0 0 0 0 0 0 0 0 0 o 0 o 9 HADLEY 0 0 0 0 o 0 0 0 0 0 0 0 0 HEMPFIELD 0 0 0 0 o 0 0 0 0 0 0 0 0 HPD 31 40 0 o 0 0 o o 0 0 0 0 71 JAMESTOWN 0 0 0 0 0 0 0 0 0 0 0 0 9 JEFF TWP 1 1 0 0 0 0 o 0 0 o 0 0 2 LACK 0 0 0 0 0 0 0 0 0 0 0 0 0 MEADVILLE 0 0 0 0 o 0 o 0 0 0 0 0 0 MERCER 1 0 0 o 0 o 0 0 0 o 0 0 1 NEW CASTLE 0 2 0 0 0 0 0 0 0 0 0 o 2 OHIO 0 0 0 0 0 0 0 o 0 0 0 0 0 PITTSBURGH 0 0 0 a o 0 0 0 0 o o 0 o PULASKI 0 0 o a 0 0 0 0 0 0 0 0 0 PYMA 0 0 0 0 0 a 0 0 a 0 0 0 0 SPY 0 3 0 0 0 0 0 o a 0 0 o 3 SHEN TWP 0 2 0 0 a 0 o a 0 0 0 0 2 SHARPSVILLE 0 0 0 0 o 0 o 0 0 0 o 0 0 SHARON 2 4 0 0 0 0 0j 0 0 o o 0 6 WHEATLAND 22 20 0 0 o 0 0 a a 0 0 0 42 wI MIDD 1 1 0 0 0 0 0 0 a 0 o 0 2 MONTHLY TOTAL: 439 496 g 0 0 g a 0 a 0 0 g 935 Exhibit 2a 4 1 2N 2 2 - 2 2 2 2 - 2 2 - 2 3 2 2 2 2 2 1 2 8 of ) - - 3 2 2 2 8 91 3 A 2 2 2 2 d 8 of 8 - 6 o 8 Juris No. 43303 RETURN A MONTHLY COUNT OF OFFENSES NCIC Code PA0430400 KNOWN TO POLICE 1 2 3 4 (a) (b) CLASSIFICATION OF OFFENSES OFFENSES UNFOUND ACTUAL TOTAL JUVENILE PART I OFFENSES REPORTED COMPLAINTS OFFENSES CLEARED CLEARED 1. HOMICIDE A. MURDER B. MANSLAUGHTER 2. RAPE TOTAL A. RAPE B. ATTEMPTED RAPE 3. ROBBERY TOTAL 1 1 A. FIREARM B. KNIFE OR CUTTING INST. 1 1 C. OTHER DANGEROUS WEAPON D. STRONG ARM (HANDS, ETC) 4. ASSAULT TOTAL 10 10 7 A. FIREARM B. KNIFE OR CUTTING INST. C. OTHER DANGEROUS WEAPON D. AGGRAVATED (HANDS, ETC) E. SIMPLE (HANDS, ETC) 10 10 7 5. BURGLARY TOTAL 3 3 A. FORCIBLE ENTRY 1 1 B. UNLAWFUL ENTRY 2 2 C. ATTEMPTED FORCIBLE 6. LARCENY THEFT TOTAL 16 16 12 *@ 7. MOTOR VEHICLE THEFT TOTAL A. AUTOS B. TRUCKS AND BUSSES C. OTHER VEHICLES 9. ARSON TOTAL TOTAL PART OFFENSES 30 30 19 EXCEPTIONAL CLEARANCES INCLUDED INCLUDES OFFENSE(S) REPORTED IN PREVIOUS MONTHS NUMBER OF POLICE OFFICERS HERMITAGE POLICE DEPARTMENT (724)983-6780 KILLED ASSAULTED Department Reporting FELON NEGLIG MERCER, PA 16148 County Report for the month of February, 2025 Date of Report: March 3, 2025 Prepared by. Exhibit 4 Juris No. 43303 RETURN A MONTHLY COUNT OF OFFENSES NCIC Code PA0430400 KNOWN TO POLICE 1 2 3 4 (a) (b) CLASSIFICATION OF OFFENSES OFFENSES UNFOUND ACTUAL TOTAL JUVENILE PART II OFFENSES REPORTED COMPLAINTS OFFENSES CLEARED CLEARED 100. FORGERY & COUNTERFEIT. 110. FRAUD 6 6 2 120. EMBEZZLEMENT 130. STOLEN PROP-REC,POSSES 140. VANDALISM 4 4 3 *@ 150. WEAPONS-CARRYNG, POSSES 3 3 4 @ 160. PROSTITUTION, COMM VICE 170. SEX OFFENSES (EX 02,160) 180. DRUG ABUSE VIOL TOTAL 13 13 12 SALE A. OPIUM-COCAINE B. MARIJUANA 1 1 1 C. SYNTHETIC D. OTHER POSSESSION) A. OPIUM-COCAINE B. MARIJUANA 6 6 5 C. SYNTHETIC D. OTHER 6 6 5 190. GAMBLING TOTAL A. BOOK MAKING B. NUMBERS, ETC. C. OTHER 200.OFF AGAINST FAMILY & CHILD. 210. DRIVING UNDER INFLUENCE 5 5 5 220. LIQUOR LAWS 230. DRUNKENNESS 240. DISORDERLY CONDUCT 4 4 4 1 250. VAGRANCY 260. ALL OTHER OFFENSES 6 6 5 1 TOTAL PART II OFFENSES TOTAL 41 41 35 2 Exhibit 4 SUMMARY OF CLARK CALLS FOR MONTH OF February, 2025 The Hermitage Police Department answered (9) calls for service in the Borough of Clark during the month of February. A list of those calls is attached. Exhibit 5 February 2025 Clark Calls for Service: Calls for Service: Date: Street: Type: Inc. # 1. ACCIDENT. INVOLVING NONINJURY 2/2/2025 15:36 LAKE RD 25-0477 2. ASSIST OTHER AGENCIES - OTHER POLICE 2/7/2025 17:08 VALLEY VIEW RD 25-0579 3. TRAFFIC & PARKING PROBLEMS 2/8/2025 15:54 WINNER RD 25-0595 4. TRAFFIC ACC. INVOLVING PROPERTY DAMAGE 2/16/2025 13:28 PARKVIEW DR 25-0721 5. TRAFFIC ACCIDENT INVOLVING INJURY 2/16/2025 16:21 HERMITAGE RD 25-0728 6. ASSISTING OTHER AGENCIES - ALL OTHERS 2/17/2025 12:37 MILTON ST 25-0740 7. DISTURBANCESDOMESTC 2/21/2025 18:53 MILTON ST 25-0817 8. TRAFFIC RELATED - OTHER TRAFFIC 2/23/2025 20:58 HERMITAGE RD 25-0850 9. ASSISTING OTHER AGENCIES - ALL OTHERS 2/24/2025 8:05 LAKE RD 25-0854 Exhibit 6 CLARK PATROL TIME LOG 2025 40 HRS PER MONTH Date TIME (MIN) 1-Feb 90 2-Feb 90 3-Feb 90 4-Feb 90 5-Feb 90 6-Feb 90 7-Feb 90 8-Feb 90 9-Feb 90 10-Feb 90 11-Feb 90 12-Feb 90 13-Feb 90 14-Feb 90 15-Feb 90 16-Feb 90 17-Feb 60 18-Feb 90 19-Feb 90 20-Feb 90 21-Feb 90 22-Feb 90 23-Feb 90 24-Feb 90 25-Feb 90 26-Feb 90 27-Feb 90 28-Feb 90 2490 Total minutes for the month 41.5 Total hours fori the month INSPECTION SUMMARY REPORT Inspector: Kudelko Johnathan Time Period: 02/01/2025 - 03/28/2025 Badge #: jkudelko Total Inspections: 9 Inspection Type Breakdown Total HM Inspections: Inspections Resulting in 00S: 5 # HM Bulk: 0 # Driver/Codriver 00S: 2 # HMI Non-Bulk: U # Vehicle 00S: 4 # Both HMI Bulk & Non-Bulk: 0 # & % of U.S. Motor Carriers: 9 / 100% Total Single-Unit Trucks: 7 # & % of Mexican Motor Carriers: 0 / 0% Total Bus/MC Inspections: 1 # & % of Canadian Motor Carriers: 0 / 0% Please Note: The Number and Percentage ofU.S., Mexican, and Canadian Carriers an the reporti is calculated using the State int the Carrier address used ont the Inspection Report, which mayr not be the Countryo of Domicile. Inspection Level Breakdown Level 1 Level2 Level 3 Level4 Level5 Level6 Level7 Inspections 7 0 2 0 0 % of Total 89% 0% 11% 0% 0% 0% 0 Total Minutes 508 0 61 U 0 0 Average Minutes 72.6 0.0 30.5 0.0 0.0 0.0 Inspection Analysis Total Violation Cited: 46 % of 00S Drivers/Co-Drivers: 25% Avg. Violations Per Inspection: 5.11 % of 00S Vehicles: 63% Total Citations Issued: 17 Total 0OS Violations: 8 Total CVSA Stickers Issued: 2 Total 0OS Drivers/Co-Drivers: 2 Total Cargo Tanks Inspected: 0 Total 00S Vehicles: 5 Special Checks Size and Weight Enforcement: 0 Traffic Enforcement: 5 Alcohol Substance Check: 0 Local Enforcement: 9 Drug Interdiction Search: 0 Drug Interdiction Arrests: Post Crash: 0 Exhibit 8 February 2025 Monthly Report Community Engagement February 3- Two (2) presentations on Social/Emotional Health & Wellness @ WMHS. February 4- Safe Social Media presentation to 250 6th-gth grade students at Greenville HS. February 5- Cont. speaker requests, marketing for attendance and curriculum revision for YJA. Scheduled Situational Awareness, Scam/Fraud Awareness presentation for March 2025. February 6- Quarterly PCCD/JJDP Governor Committee virtual meeting. February 14- Multi-county agency presentation to adults with mental health, substance abuse, other negative lived experiences and staff on Situational Awareness and Personal Safety. February 17- Returned email correspondence with GJR Republic management staff on possible presentations to students, families and staff. February 20- Community Policing/Engagement discussion with Careers in CJ class @ WC. February 24- Sex Trafficking Awareness presentation @ WC to student body/faculty. February 26- Westminster Titan radio interview on Sex Trafficking Awareness and Community Engagement role. February 27- Updated Sex Trafficking Awareness and Situational Safety/Scam & Fraud Awareness PPs for upcoming presentations. Exhibit 9 Hermitage Police Department Training for February 2025: February 4-5: Officer Kudelko attended Annual MCSAP Certification Updates Pittsburgh, PA February 18-19: Sergeant Brown, Corporal Young, Detective Songer Officers Burnett and Guthrie attended regular monthly Mercer County CIRT Training February 20: Detective Songer attended monthly CIRT Sniper Training February: Officers Staples, Davis, Reardon and Kovach completed their annual ACT 180 Update Training on-line @ HPD February: All HPD Officers completed their annual Naloxone on-line training @HPD Attachment 'A' : 1 a E N 8 1F 7 o a & %g B & & f % - , e 0 - & & , & a % 7 % , & % % a, % & % , Rg e % & & a % S % &, R à Rg & Rg % 0 % S % a % f a R S & o o f e à * R e, - f e % Re & R %e % % fas, fe 4 % e & % e % "e, & %e & 8s e & % e % % I a, % f & % % & S % & f R * * %, 1 & e % % fe do & % - & & a % fe à % 6 % 4 N * a 6 ewnjoA a - * a - - V E E - E Street Department Monthly Report February 2025 CATCH BASIN/DITCHIPIPE Cleaned basins, culvert pipes, and ditches throughout Hermitage, Wheatland, and Patagonia. Specifically, Frogtown Road, Armstrong Way, Downing Lane and nnovation Way. COLD PATCH Amhurst Drive, Baker Avenue, Bob White Drive, Boyd Drive, Brandywine Drive, Cambridge Drive, Charles Street, Cranbrook Drive, Dogwood Lane, Elmo Avenue, Emilie Lane, Esther Lane, Fern Street, Foxwood Drive, Frampton Road, Hazen Road, Hoezle Road, Hogback Road, Innovation Way, King Drive, Kirilla Road, Lakeview Drive, Lexington Drive, Llodio Road, Longview Road, Lynnwood Drive, Maple Drive, March Street, Morefield Road, Mount Hickory Boulevard, Parkdale Avenue, Pine Hollow Boulevard, Pleasant Drive, Ridgewood Drive, Rosemary Lane, Sample Road, Schwartz Lane, Spangler Road, Sunset Boulevard, Superior Street, Valley View Road and Whippoorwill Drive. SALTPLOW/DRIFTS Salted roads on 2/6. Salted and plowed roads on 2/2, 2/8, 2/9, 2/13, 2/14, 2/15, 2/16, 2/17,2/18 and 2/21. MISCELLANEOUS Cut 60 sections of rebar for Wheatland parking lot stops. Demo playground at Rodney White Olympic Park and unload new playground. Take down the Christmas tree and haul away. Repair speed limit signs on Rettig Drive and Valley View Road. Repair stop sign on Gail Drive. Refurbish Van. Change web chains in salt beds for truck 63 and truck 87. Don Cannon, Street Dept. Superintendent DC:cw CITY OF HERMITAGE WATER POLLUTION CONTROL PLANT REPORT FEBRUARY 2025 JOB PERFORMED LOCATION Routine maintenance, greasing, meter readings, W.P.C. Plant Magargee Run Alma Ave Station Miller Road Station Station, and hourly readings Station Ohio Street Station Broadway Daniel Drive Station Pine Hollow Station Dutch Lane Station Sample Road Station Dutch Lane E.Q. Basin SVIDC Station F.G Station Thomason Station Jerry Lane Station Wheatland Station Magargee Run Wilson Road Station Miller Road Station Woodlawn Station LATERAL INSPECTIONS 12 houses were inspected - 9 Passed 3 Failed 4 Lateral Replacements - 0 Reinspection - Commercial Properties with well water meters read - 21 PA: 1 Call New Tickets - 121 WPC INCIDENT REPORT - None for this month COLLECTION. SYSTEMS REPORT - See Attachment PLANT OPERATIONS REPORT - See Attachment ENVIRONMENTAL OPERATIONS REPORT = See Attachment FOOD WASTE TO ENERGY AND BIOSOLIDS REPORT - See Attachment LABORATORY OPERATIONS REPORT - See Attachment Respectfully submitted, Wayne Covert W.P.C. Superintendent Feb-25 Pass Fail 19 Laird Ave. 71 N. Buhl Farm 21 Laird Ave 266 Dutch Lane 879 Brandywine Dr. 464 Koonce Rd. 2000 Orangeville Rd. 276 Marshal St. 105 Easton 2019 Valley View Rd. 3697 E. State St. 70 Greenwood Dr. Replacements of bad laterals this month 1495 Winner Rd. 980 Gail Dr. 1929 King Dr. 3601 E Sate St. Commercial Properties with well water meters read - 21 Remsyaraen A Privately funded non-profit Pennsylvania Corporation UserID:HERMITAGEI Company Name:HERMITAGE CITY HERMITAGE MUNICIPAL AUTHORITY Access Type:FACILITY OWNER Current Date: 03/04/2025 ALL Delivered to HCP From 02/01/2025 TO 02/28/2025 New Tickets Transmitted: 121 Responded to Tickets Transmitted: 121 Renotify Tickets Transmitted:1 MRN Announcements Transmitted:0 Resend Tickets Transmitted:0 Cancelled Tickets:1 Pending Delivery:0 Collections System Report February 2025 SVID Regular daily maintenance done at the station #1 Pump offline since 11/18/24 out for repair (Ram) Fuel level % tank needs fuel Turner Regular daily maintenance done at the station 2/11 Red light on Primed both pumps Fuel level % tank Wheatland Regular daily maintenance done at the station Fuel level % tank Ohio St. Regular daily maintenance done at the station Fuel level full tank Church St (Wheatland) Regular daily maintenance done at the station Fuel Level % tank needs fuel Wilson Rd Regular daily maintenance done at the station 1/15 Installed new air release valve and new gauges on pump #2 back to normal operations Jerry Ln Regular daily maintenance done at the station 1/24 Removed air release vale clog and pulled apart check valve to make sure nothing inside it. Fuel level % tank Sample Rd Regular daily maintenance done at the station 2/16, 2/26 & 2/27 Pump #1 OCF reset Fuel Level % tank Miller Rd Regular daily maintenance done at the station 2/25 Backflushed both check valves 2/27 pulled both pumps removed clog from pump # 1 and reset both pumps Fuel Level full tank Magargee/lefferson Regular daily maintenance done at the station 2/27 #2 pump fail reset Need to install new air release valve in manhole on North Neshannock Fuel level %1 tank Daniel Dr Regular daily maintenance done at the station Fuel level % tank Golden Run Regular daily maintenance done at the station 1/31 both pumps fault reset 2/4 Transducer failed redlight pulled and cleaned 2/5 new transducer ordered 2/5 hosed wet well 2/10 new transducer installed Fuel level % tank North Hermitage Rd Regular daily maintenance done at the station Seems in the roof oft the station surrounding seem to be leaking Fuel level % tank Thomason Rd (South PY) Regular daily maintenance done at the station Ran generator manually Pine Hollow Regular daily maintenance done at the station Weekly Hosed wet well and comminutor channel Fuel level 5/81 tank Dutch Ln/ EQ Regular daily maintenance done at the station Weekly Hosed wet well and comminutor channel Fuel level Dutch % tank, EQ % tank Woodlawn Dr Regular daily maintenance done at the station Hosed wet well for debris and grease weekly Plant Report February 2025 2-4-2025 - Installed a chlorinator on the waterline feeding the Meso gas compressors. 2-6-2025 - Chris repaired the broken waterline in the garage. 2-19-2025 = Bache Classifier auger screw broke again; Chris welded it back together. 2-20-2025 - Steve finished rebuilding Moyno pump 411. 2-25-2025 = Steve installed new inner wear plate, Lobes and shrunk the housing on Vogelsang pump 512. 2-26-2025 = Steve replaced lights bulbs in the T&D building's stairwell and first floor rooms. Environmental Operations Report February 2025 1. Industrial All industrial facilities complied with their permit parameters for the month of January 2025. Looking into updating ordinances with permitting fees and maximum limit for conventional pollutants, as well as creating a Fats, Oil, & Grease Program. FOG Program is being developed including a FOG ordinance, survey, permit, brochures, and implementation plan. 2. SEO Installation and inspection of the holding tank at 30 Dermond Road. Tank is being pumped routinely. 1236 Lynwood Drive has been changed to weekly pumping to try and mitigate the malfunctioning on-lot system until sewers become available in that area. 3. Sampling Pesticide sampling was completed with a new laboratory to reach below the permit limits. Results received and they were non-detectable at 0.00198 ug/L which is below the permit limits. The first quarter sampling has been completed. Waiting on all results from lab. 4. Miscellaneous A Confined Space Program is being developed for the City. 2024 AIMS & 2024 Biosolids Reports were submitted. Environmental Operations Coordinator- Victoria Tomko Food Waste to Energy and Biosolids Report February 2025 Weight Total Pounds of Packaged Food Waste Hauled In = 826,670 pounds Total Gallons of Liquid Food Waste/Grease Hauled In = 1,000 gallons Total Gallons of Joy Cone Sugar and Cake Cone Tanker Waste Hauled in = 128,500 gallons Total Gallons of Joy Cone Cookie Tanker Waste Hauled in = 129,500 gallons Total Gallons of Liquid Food Waste & Tanker Waste Hauled in -259,000 gallons Total Food Waste Hauled In (gallons and pounds) = 2,986,730 pounds = 1,493 tons Total Gallons of Septic Hauled In = 74,550 gallons Total Dry Tons of Biosolids Hauled Out = 37.49 dry tons Dollar Amount Pounds of Packaged Food Waste Hauled In = $22,915 Gallons of Liquid Food Waste/Grease Hauled In = $80 Joy Cone Sugar and Cake Cone Tanker Waste Hauled in = $8,995 Joy Cone Cookie Tanker Waste Hauled in = $9,065 Gallons of Septic Hauled In = $5,218.50 Food Waste Total w/o Septic = $41,055 Food Waste Total w/Septic = $46,273.50 Laboratory Operations Report February 2025 Submitted by Timothy Kizak Additional Laboratory sampling sent for analysis and miscellaneous 1. Sent out monthly tests to Environmental Service Laboratories for Cadmium, Mercury. 2. All sample matrixes, method, analyte, standard methods year, and standard methods edition per Pa DEP request have been updated and in use. 3. Laboratory proficiency testing samples have been ordered. WP 362 opens 3-10-2025. 4. DEP has issued a new scope of accreditation for the laboratory for all procedures. The laboratory is compliant until the following year's renewal period. The renewal process started for the January 2025 compliance period. The laboratory is in good standing. 5. In the process of getting pesticides, cadmium and mercury removed from the permit due to no detection. 6. Sent out monthly samples. Class A fecal samples shipping in February. 7. The laboratory has switched reference laboratories for pesticides to Geochemical Testing in Somerset, Pa. The pesticides limits are below the permit limit. Big improvement! Monthly Flows 1. Average Influent flow -4.96 = MGD, Max Influent flow- 12.0 - MGD 2. Average Effluent flow- 4.89 -MGD, Max Effluent flow-6.04 MGD 3. Average Sludge Cake percentage - 14.5 % equals 37.49 dry tons for land application Total Septage hauled in -176,550 Gallons. Septage contributed 133 Ibs. of BOD to the plant. Submitted all monthly results to DEP. The laboratory has been participating with the PA Department of Health to test Covid in wastewater samples. Four samples per week are submitted with the corresponding data being turned over to the CDC. Materials are provided at no cost. We also will be participating in Norovirus testing. 5b-2 TAX WARRANTS We hereby certify the following to be the amounts of Additions and/or Exonerations approved MARCH 2025 by the Hermitage Commissioners to BERNADETTE HARRY, Hermitage Treasurer, taxes for the year 2025 ADDITIONS EXONERATIONS REAL ESTATE $0.00 $0.00 PER CAPITA 0.00 0.00 TOTAL 0.00 0.00 Secretary Board of Commissioners RECAPITULATION OF ADJUSTED TAXES DUE AT FACE VALUE REAL ESTATE PER CAPITA TOTAL Face Amount on Duplicate 1,403,580.00 0.00 1,403,580.00 Additions to Duplicate $0.00 0.00 0.00 Total Collectible (Lines 1 & 2) 1,403,580.00 0.00 1,403,580.00 Exonerations to Duplicate $0.00 0.00 0.00 Total Adjusted Face Amount Duplicate 1,403,580.00 0.00 1,403,580.00 5c City of Hermitage 800 North Hermitage Road Hermitage, PA: 16148 Phone: 724-981-0800 Fax: 724-981-2008 www.hermtage.net MEMO To: Hermitage Board of Commissioners, From: Vikki Y. Gruitza, Finance Director Cc: Gary Hinkson, City Manager Date: March 11,2025 Re: Capital Improvement Reserve Transfer Request We are requesting the Board of Commissioners' Authorization to make the following transfer of funds: From: Capital Improvement Reserve Fund $19,889.58 To: General Fund $19,889.58 The Borough of Wheatland owed outstanding debts to the City of Hermitage as of the date of the merger on January 1, 2024 in the amount of $19,889.58. This outstanding balance was owed for the following services: Police Services September 2023 $12,375.00 Street Services September 2023 $ 7,514.58 $19,889.58 This will be an adjusting entry to the $737,475.85 in funds that were received from the Borough of Wheatland in the merger and deposited into the Capital Improvement Reserve Fund. Your approval is recommended. 5e CITY OF HERMITAGE MERCER COUNTY, PENNSYLVANIA ORDINANCE NO. - 2025 AN ORDINANCE OF THE CITY OF HERMITAGE, MERCER COUNTY, PENNSYLVANIA, ESTABLISHING A SPECIAL PURPOSE PART TAPPING FEE DISTRICT AND SETTING THE SPECIAL PURPOSE PART FEE IN SAID DISTRICT. WHEREAS, Hermitage Municipal Authority ("Authority") intends to complete a sewer extension project that will provide sanitary sewer service to portions of South Neshannock Road, Virginia Road, and Miller Road ("Project"); and WHEREAS, a large portion of project will be financed through an ARPA Pennsylvania Small Water/Wastewater grant in the amount of $331,000 and an H20 PA Covid-19 Grant in the amount of $728,430.70; and WHEREAS, the Project will also include providing all connecting homeowners with a grinder pump and installation of a lateral from the main line to the grinder pump and the construction of mainlines, air release valves and interconnections to manholes, along with related engineering, legal and financing costs, all of which constitute the provision of sanitary sewer service; and WHEREAS, the cost of providing sanitary sewer service will need to in part be recovered from the property owners in the extension area; and WHEREAS, the Municipalities Authorities Act authorizes the creation of a special purpose part of a tapping fee to provide for the equitable calculation of costs to be collected from customers within an expansion area, 53 Pa.C.S. S 607/24)0XCX0I); and WHEREAS, it is the recommendation of the Authority engineer that such a special purpose part be imposed within the new service area to allow the Authority and City to recover the costs incurred by the Project. NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE BOARD OF COMMISSIONERS OF THE CITY OF HERMTIAGE, MERCER COUNTY, PENNSYLVANIA, AND THE CITY OF HERMITAGE HIEREBY ORDAINS AND ENACTS BY THE AUTHORITY OF THE SAME AS FOLLOWS: SECTION 1. ESTABLISHMENT OF SPECIAL PURPOSE PART DISTRICT. As provided by 53 Pa.C.S. S 56074)24)0XCXt), the City ofHermitage hereby establishes a special purpose tapping fee part for the areas included within the Project area and which will benefitted by the project, bordering South Neshannock Road, Virginia Road, and Miller Road, as provided in the map created by RETTEW Associates, Inc., which is attached hereto as "Exhibit A." SECTION2. ESTABLISHMENT OFSPECIAL PURPOSE PART FEE. As provided by 53 Pa.C.S. $ 5607d)240XCX0), the special purpose part fee for the district created in Section 1, shall be established as $6,550.00 per EDU and shall not be adjusted or exceed the following calculated maximum at any point in the future. Total Project Cost - Grant Funding - Outstanding Debt related to Project Capacity of the Project (EDUS) $1.812.160.00 - $1.059.430.70 = $6,661.32 per EDU 113 EDUS (Calculated Maximum) SECTION 3. REPEALER. All ordinances or parts of ordinances conflicting with any ofthe provisions of this Ordinance are hereby repealed insofar as the same affects this Ordinance. SECTION 4. SEVERABILITY. The provisions of this Ordinance shall be severable and, ifany of the provisions hereof shall be held unconstitutional, void or otherwise unenforceable, such shall not affect the validity of any of the remaining provisions of said Ordinance. SECTION 5. EFFECTIVE DATE. The provisions of this ordinance shall become effective seven (7) days after its date of adoption. SECTION 6. TERMINATION. The provisions of this ordinance shall be terminated ten years (10) after its date of adoption or the interconnection of 113 Equivalent Dwelling Units into the facilities constructed as part ofthe sanitary sewer service in the district. HERMITAGE ORDAINS AND ENACTS AND IT IS HEREBY ORDAINED AND ENACTED FINALLY INTO LAW BY THE BOARD OF COMMISSIONERS OF THE CITY OF HERMITAGE THIS 23RD DAY OF APRIL, 2025. CITY OF HERMITAGE ATTEST: BOARD OF COMMISSISSIONERS By: Gary Hinkson, Secretary Duane Piccirilli, President EXHIBIT A I GYOU N3TN - 900 13381 3 a SOUTH NESHANNOCK ROAD, MRGINIA ROAD oar NKDMAN, E P B & MILLER ROAD SEWER EXTENSION RKVTKWL MABSNA AUTHORITY DESON e D4D m o PA Yave E HERMITAGE MUNICIPAL AUTHORITY TS (724) 347-4 4941 ADF TAT I MI A SEWER SERVCE AREA MAP % CTYOF MERMITAGE MOICENO COUNTY, PA DTED 5f CITY OF HERMITAGE MERCER COUNTY, PENNSYLVANIA Resolution No. 7-2025 A RESOLUTION OF THE CITY OF HERMITAGE (THE "CITY") BOARD OF COMMISSIONERS, MERCER COUNTY, PENNSYLVANIA, AUTHORIZING THE CITY TO ENTER INTO A SUPPORT AGREEMENT WITH HERMITAGE MUNICIPAL AUTHORITY (THE AUTHORITY") RELATING TO THE AUTHORITY'S LOAN FROM FIRST NATIONAL BANK OF PENNSYLVANIA WHEREAS, the Authority owns, operates, and maintains sanitary sewer collection and treatment facilities (the "Sewer System") located in the City to provide sewer services to City residents, and the Authority has leased the Sewer System to the City pursuant to an Agreement of Lease and Guaranty, dated as of June 15, 1999, as amended; and WHEREAS, in order to procure funding to carry out certain capital improvements to the Sewer System, the Authority is entering in a loan agreement with First National Bank of Pennsylvania (the "Bank"), pursuant to which the Bank is making a loan in the form of a revolving line of credit not to exceed the maximum principal amount of $1,000,000.00 (the "Loan"), and to evidence the Loan, the Authority has issued and delivered to the Bank a note in the maximum principal amount of$1,000,000.00 (the "Note"); and WHEREAS, in order to provide additional security for the Loan, the Bank has requested that the City enter into a Support Agreement with the Authority (the "Support Agreement") whereby the City agrees to make payments to the Authority in the event that the Authority does not have sufficient revenues to pay debt service on the Note when due, with such payments from the City to be in the amount of any such insufficiency; and WHEREAS, the Board of Commissioners of the City hereby wishes to approve the City entering into the Support Agreement and to authorize the Board President to execute the Support Agreement; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE CITY OF HERMITAGE, MERCER COUNTY, PENNSYLVANIA, AND HERMITAGE HEREBY RESOLVES THROUGH AUTHORITY OF THE SAME AS FOLLOWS: SECTION 1. That the City is hereby authorized to enter into the Support Agreement, in substantially the form attached hereto as Exhibit A, the Board President of the City is authorized and directed to sign the Support Agreement, and the City Secretary of the City is authorized and directed to attest the same. SECTION 2. That the proper officials of the City are hereby authorized to take such other actions as may be necessary to carry out the purposes oft this Resolution. RESOLVED BY THE BOARD OF COMMISSIONERS OF THE CITY OF HERMITAGE, MERCER COUNTY, PENNSYLVANIA, THIS 26th DAY OF MARCH, 2025. ATTEST: CITY OF HERMITAGE By: Gary P. Hinkson, Secretary Duane Piccirilli, President Board of Commissioners EXHIBIT A (Form of Support Agreement) SUPPORT AGREEMENT This SUPPORT AGREEMENT (this "Support Agreement") is dated this 31st day of March, 2025, by and between HERMITAGE MUNICIPAL AUTHORITY, a body corporate and politic duly organized, existing and in good standing under the laws of the Commonwealth of Pennsylvania, with its administrative offices located at 2133 Broadway Road, Hermitage, Pennsylvania 16148 (the "Authority"), and the CITY OF HERMITAGE, a City ofthe Third Class organized and existing under and by virtue of the laws of the Commonwealth of Pennsylvania having its principal office at 800 North Hermitage Road, Hermitage, Mercer County, Pennsylvania 16148 (the "City"). RECITALS WHEREAS, the Authority is authorized by law, among other things, to acquire, hold, construct, improve, maintain, operate, own and lease, either in the capacity of lessor or lessee, sewers, sewer systems and sewage treatment works, or parts thereof; and WHEREAS, the Authority has previously acquired or constructed and has been leasing to the City certain sanitary sewer collection and treatment facilities (the "System") located in the City pursuant to an Agreement of Lease and Guaranty, by and between the City and the Authority, dated as of June 15, 1999 (the "Lease"), as amended; and WHEREAS, pursuant to Article 5 of the Lease, the City has covenanted to keep in full force and effect an ordinance or ordinances providing for the imposition of reasonable sewer rates and other charges for use ofthe facilities ofthe System sufficient to provide funds for the payment of, among other payments, reasonable, proper, and necessary costs of operation and maintenance ofthe System, including payments for capital improvements to keep the System in good condition, repair, and working order, and to increase sewer rates and charges if necessary to cover such payments; and WHEREAS, the Authority is entering into a Loan and Security Agreement (the "Loan Agreement"), dated as of the date of this Support Agreement, with First National Bank of Pennsylvania (the "Bank"), pursuant to which the Bank is making a loan in the form ofa revolving line of credit not to exceed the maximum principal amount of $1,000,000.00 (the "Loan"), and to evidence the Loan, the Authority has issued and delivered to the Bank a note in the maximum principal amount of$1,000,000.00 (the "Note"); and WHEREAS, the Authority plans to use the proceeds of the Note to fund various infrastructure projects related to the System for the benefit of the public; and WHEREAS, under the Loan Agreement, the Authority is pledging certain revenues of the Authority as security for the Note, and in order to provide additional security for the Note, the City has agreed to enter into this Agreement and to pledge this Agreement as additional security for the Note under the Loan Agreement; 1 I NOW, THEREFORE, in consideration of the promises and covenants hereinafter contained, and such other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. City Payments. In the event that available revenues and other available funds ofthe Authority are at any time, and from time to time, insufficient to pay principal of and interest on the Note when such principal and interest on the Note become due and payable pursuant to the Loan Agreement (an "Insufficiency Event"), the City hereby agrees that it will, within thirty (30) days of notice of the same, promptly pay to the Authority for the benefit of the Bank an amount equal to such insufficiency (a "City Payment") for the purpose of paying the full amount of debt service then due on the Note. Consistent with the obligations under the Lease, the City covenants to (i) implement rates and charges for use of the System, including raising such rates or charges if necessary, sufficient to pay City Payments in the event of an Insufficiency Event; and (ii) budget and appropriate amounts necessary to make a City Payment if an Insufficiency Event occurs. 2. Documentation. As a condition precedent to the City Payment required under Section 1, the Authority must provide to the City the following, no later than thirty (30) days prior to the date the Authority is requesting that the City make a City Payment: (a) A written request of the Authority describing the Insufficiency Event and the amount of the insufficiency, requesting that the City make a City Payment, and stating the date by which the Authority is requesting the City make the City Payment; and (b) Any other documentation reasonably requested by the City, including but not limited to, financial documentation of the Authority demonstrating that Authority funds are insufficient to pay principal of and interest on the Note. 3. No Pledge of Taxing Powers. Amounts due and payable by the City under this Agreement are not general obligations of the City and shall not constitute an indebtedness within the meaning of any constitutional or statutory limitation or a charge against the general credit or taxing powers ofthe City. The issuance and delivery by the Authority ofthe Note does not directly or indirectly or contingently obligate, morally or otherwise, the City to levy or pledge any form of taxation whatsoever therefor. Amounts due and payable by the City under this Agreement are limited in their source to, and are payable only from, rates and charges imposed on the use of the System. 4. Pledge of Agreement. The City hereby agrees to the pledge ofthis Agreement, and its obligations hereunder to the Bank, as security under the Loan Agreement. 5. Third-Party Beneficiary. The parties to this Agreement hereby designate the Bank as a third-party beneficiary to this Agreement, having the right to enforce Section 1 of this Agreement. [BALANCE OF PAGE INTENTIONALLY BLANK] 2 IN WITNESS WHEREOF, the parties hereto, by their officers thereunto duly authorized, have executed this Agreement as ofthe day and year first above written. HERMITAGE MUNICIPAL AUTHORITY Chairman of the Board [AUTHORITY SEAL] Attest: Secretary CITY OF HERMITAGE President, Board of Commissioners [CITY SEAL] Attest: Secretary 3 6a SUBDIVISION REPORT Plan Name: Lot 1 Consolidation Plan for Castle Hospitality LLC Owner(s) Name: Castle Hospitality LLC 2608 West State Street New Castle PA, 16101 Zoning District: HC1 - Highway Commercial 1 Location: Spangler Road (partially in City of Hermitage / Shenango Township) Purpose: The purpose of this plan is to consolidate four parcels owned by Castle Hospitality LLC into one contiguous parcel shown as Lot 1. Hermitage Planning Commission took the following action: Approved w/ conditions on March 3, 2025 Mercer County Regional Planning Commission took the following action: Reviewed Recommended action to be taken by the Board of Commissioners: Approve w/ conditions Conditions: Drawing corrections Two sets of permanent ink mylars with signatures and seals Deadline for Board Action: 6/1/2025 FINAL CONSOLIDATION PLAN CASTLE HOSPITALITY LLC LOT 1 - TAM O'SHANTER DAMON & DON'S GOLF COURSE AUTO SHOP CITY OF HERMITAGE - E SHENANGO TOWNSHIP Vilson Road CASTIEMDSRIAUIYUIG - CONSOLIDATION LOTO LEGEND: Tax Parcel Line Road R/W Lot Line (ex.) Centerline Stream Proposed Consolidation Outline mI Municipai HOLIDAY INN EXPRESS Boundary 2024 AERIALS NOTE: This drawing is provided by the City of Hermitage. Topography & other line information provided for planning purposes only and is not guaranteed for engineering and/ or surveying accuracy. Feet NORTH 0 50 100 200 SUBDIVISION REPORT Plan Name: Final Fleming Leasing I Lot Consolidation Plan Lot 1B Owner(s) Name: Fleming Leasing I 4944 Belmont Avenue, Suite 301 Youngstown OH 44505 Zoning District: HI - Heavy Industrial Location: Church Street / Broadway Avenue Purpose: To consolidate five parcels into one contiguous parcel, shown as Lot 1B, by removing the previous lot lines that separated them. Hermitage Planning Commission took the following action: Approved w/ conditions on August 5, 2024 Mercer County Regional Planning Commission took the following action: Reviewed Recommended action to be taken by the Board of Commissioners: Re-approve w/ conditions Conditions: Drawing corrections Two sets of permanent ink mylars with signatures and seals Recording of sanitary sewer easements Deadline for Board Action: 11/3/2024 Fleming Leasing I MC Parcel. 76-900-029 / MC Faring Parcal MC / esingi Pfwe FECRIAL eRer PEAAE LEsng / Dart 27 4 MC Feng Parcol lostng 1 ELEMINGI LEASINGO EBa LOTIB MC Feanig - Parcet / Losng E3 6 I / 5 LEGEND: Tax Parcel Line Road R/W S Lot Line (ex:) Centerline Stream FINAL SUBDIVISION PLAN Proposed FLEMING LEASING a Consolidation Outline CONSOLIDATION PLAN Proposed LOT 1B Lot Lines NOTE. This drawing 1S provided by the City of Hermitage Topography & other line information provide 2024 AERIALS for planning purposes only and is not guaranteed for engineering and/ or surveying accuracy Feet NORTH 0 50 100 200 6b LAND DEVELOPMENT PLAN REPORT Plan Name: BCS Properties Industrial Land Development Plan Owner(s) Name: BCS Properties, Inc. 2600 Kirila Road Hermitage PA 16148 Zoning District: LI - Light Industrial Location: Kirila Road Purpose: To construct a new 24.750 square foot addition to the existing industrial facility. Hermitage Planning Commission took the following action: Approved w/ conditions on March 3, 2025 Mercer County Regional Planning Commission took the following action: Reviewed Recommended action to be taken by the Board of Commissioners: Conditions: Drawing corrections Approval of Stormwater Management Report by City Engineer Two sets of permanent ink mylars with signatures and seals Deadline for Board action: 6/1/2025 66 KRILA ROAD : a de 4 a A 5 A / / 5 - - / / 6 7a&b CITY OF HERMITAGE MERCER COUNTY, PENNSYLVANIA ORDINANCE NO. 1-2025 AN ORDINANCE OF THE CITY OF HERMITAGE, MERCER COUNTY, PENNSYLVANIA, AUTHORIZING THE CONVEYANCE OF LAND LOCATED ATI LINDENPOINTE TO COMMUNITY HOPE INVESTMENT PARTNERSHIF, INC. WHEREAS, the LindenPointe Innovative Business Campus is a 115 acre, planned technical park economic development initiative (PROJECT) funded in part with a $2,500,000 Commonwealth of Pennsylvania Redevelopment Assistance Capital Program (RACP) grant; and, WHEREAS, the PROJECT was funded from the proceeds oftax-exempt debt of the Commonwealth and the GRANTEE (City) has certain responsibilities in order that the Commonwealth's debt shall retain its tax-exempt status; and, WHEREAS, RACP projects are ECONOMIC DEVELOPMENT PROJECTS, authorized in the Redevelopment Assistance section of a Capital Budget Itemization Act, have a regional or muli-jurisdictional impact, and generate substantial increases in employment, tax revenues or other measures of economic activity; and, WHEREAS, the City ofHermitage owns Lot 18-C (3.65 acres), Lot 22 (9.42 acres), Lot 23 (9.45 acres), Lot 24 (9.31 acres) and Lot 25 (3.06 acres) at LindenPointe; and, WHEREAS, the City of Hermitage desires to promote the further development of LindenPointe; and, WHEREAS, the Community Hope Investment Partnership, Inc. (CHIP) is a corporation formed exclusively for charitable, scientific and educational purposes, all within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986, as the same may be amended or modified or replaced by any future United States internal revenue law (the "Code"). In particular, the Corporation will promote, support, and further the purposes oft the City of Hermitage (and the surrounding Mercer County communities) within the Commonwealth of Pennsylvania by lessening the burdens of government and promoting social welfare by combatting community deterioration, broadening and stabilizing the tax base and furthering charitable economic development; and, WHEREAS, CHIP successfully constructed a spec building on Lot 18B-1 for the purpose of promoting economic development and creating employment opportunities in the community; and, WHEREAS, CHIP has expressed an interest in supporting the City by promoting the development of Linden Pointe Lots 18-C, 22, 23, 24 and 25; and, WHEREAS, the City desires to convey Lot 18-C, 22, 23, 24 and 25 in LindenPointe to CHIP, Inc.; and, WHEREAS, CHIP will utilize the conveyed Lots and any future proceeds generated to promote, support and further the purposes consistent within the objective Section 501(c)(3) of the Internal Revenue Code, and for the general welfare of the City and its residents. NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE BOARD OF COMMISSIONERS OF THE CITY OF HERMITAGE, MERCER COUNTY, PENNSYLVANIA, AND THE CITY OF HERMITAGE HEREBY ORDAINS AND ENACTS BY THE AUTHORITY OF THE SAME AS FOLLOWS: SECTION 1. The City of Hermitage is authorized to convey by Special Warranty Deed certain parcels of land known as Lots 18-C (3.65 acres), Lot 22 (9.42 acres), Lot 23 (9.45 acres), Lot 24 (9.31 acres) and Lot 25 (3.06 acres) oft the LindenPointe Development Plan, to CHIP. SECTION2. That the City ofHermitage and CHIP shall enter into an agreement establishing the terms and conditions of the sale of land, including the consideration established at one thousand dollars ($1,000.00) per acre. SECTION3. That the transfer oft the parcels is consistent with the RACP guidelines and grant agreement and the appropriate documentation shall be retained in the records ofthe PROJECT. SECTION 4. That the President or Vice President of the Hermitage Board of Commissioners and the Hermitage City Secretary are authorized to execute any and all documentation on behalf ofthe City of Hermitage for the conveyance of the parcels of land as set forth in Section 1 of this Ordinance. HERMITAGE ORDAINS AND ENACTS AND IT IS HEREBY ORDAINED AND ENACTED FINALLY INTO LAY W BY THE BOARD OF COMMISSISSIONERS OF THE CITY OF HERMITAGE THIS 26th DAY OF MARCH, 2025. CITY OF HERMITAGE ATTEST: BOARD OF COMMISSIONERS By: Gary P. Hinkson, Secretary Duane Piccirilli, President 10a To: Hermitage Board of Commissioners From: Gary Hinkson, City Manager Subject: Parks & Recreation Board Date: March 12, 2025 Noah Lapikas has notified the city that due to work changes he must resign his position as a member oft the Hermitage Parks & Recreation Board. His term expires on January 31, 2027. Zach Sarver has previously submitted an ABC Interest Form for the Parks & Recreation Board. Mr. Sarver has spoken with Jessica Gotch regarding the position and has previously volunteered for Summer Camp. It: is recommended that the Board of Commissioners appoint Mr. Sarver to the Parks & Recreation Board for the term expiring on January 31, 2027. I have provided a copy of Mr. Sarver's ABC Interest Form with this memo. ITEMS FOR DISCUSSION 3-1 Minutes 2/11/2025 Executive Session 3-2 Minutes 2/20/2025 Work Session 3-3 Minutes 2/20/2025 Executive Session 3-4 Minutes 2/26/2025 Work Session MINUTES CITY OF HERMITAGE = BOARD OF COMMISSIONERS WORK SESSION MEETING FEBRUARY 20, 2025 President Duane J. Piccirilli called the meeting to order at 6:01 p.m. in the Commissioners' Meeting Room in the Hermitage Municipal Building located at 800 North Hermitage Road, Hermitage, PA. Members in attendance were: Duane J. Piccirilli, President William J. Moder, III, Vice-President Cameron S. Linton, Member Lou Squatrito, Member John Moroco, Member Bernie Harry, City Treasurer Brett Stedman, City Solicitor Staff members in attendance were: Gary Hinkson Adam Piccirillo Wayne Covert Gary Gulla Joel Ristvey Randall Ketcham Mark Longietti John Flynn Don Cannon Jeremy Coxe Rachael Manuel Vikki Gruitza Jessica Gotch Neil Hosick Amy Gargiulo There were two (2) members of the public in attendance. PUBLIC COMMENTS Mr. Piccirilli opened the public comments. There being no comments, Mr. Piccirilli closed the public comments. LINDENPOINTE DEVELOPMENT CORPORATION PRESENTATION = BRADLEY CALLEJA, EXECUTIVE DIRECTOR Bradley Calleja, who began as the Executive Director ofl LindenPointe Development Corporation in August 2024, attended the meeting to update the Board on recent activity at the eAcademy, the eCenter and Cybersecurity Center in LindenPointe. Mr. Calleja, who is originally from Sharpsville, has worked in Pittsburgh and New York and returned to the area two years ago. Their main goal is to attract startups to the eCenter and they are actively trying to grow businesses in the Shenango Valley. They are developing a program of resources and mentorships in a collaborative environment with the goal of getting people into the facility. The eCenter is already home to a number of companies and organizations such as Penn Northwest Development Corporation, IAG Consulting, Coupon Express Recruiting, and Hermitage IT Solutions. The eCenter also houses students oft the eAcademy. The targeted industries they would like to add to the eCenter to grow, build and develop include technology, cybersecurity and artificial intelligence. Mr. Calleja noted that his background is in the artificial intelligence field. A launch lab will be held at LindenPointe this spring. This will be a one-month accelerator program for startups with Ben Franklin Technology Partners ending with a pitch competition in May. Work is being done to develop relationships with a number ofi insurance and tax legal partners and businesses SO they are available to act as mentors. The winner of the pitch competition will have access to these resources on an ongoing basis. A number ofe events are being planned at the eCenter. They are working with Penn Northwest Development Corporation on a homegrown initiative, Giovana's Gourmet Coffee has brought their mobile trailer to LindenPointe, in March they will be partnering with Penn State Shenango to launch a cybersecurity summit, and an AI literacy event will be held on March 28th. Partnerships have been formed with Penn State Shenango, Thiel College, Westminster College and Mercyhurst University and efforts are being made to bring them in on the entrepreneurship side as well. The Pennsylvania Cybersecurity Center was founded in 2022. They established themselves as a premier cybersecurity education provider located in Hermitage and will be expanding into additional programming in coding, AI and robotics. A network across local universities, companies and the military is used for advice on what is needed to set up students with jobs, internships and apprenticeship opportunities. The Center also has a specialized neurodiverse cyber program for students with autism, ADHD, etc. The program was launched in January in conjunction with Mercyhurst University with the assistance of a large donation from Joy Cone Company. This is a specialized curriculum where students take classes and have credits at Mercyhurst, one ofthe best cybersecurity national intelligence programs in the country. They had one student from Hickory High School in that program and five from Mercer County. The program will continue in the fall semester and will be fully funded. A cybersecurity summit will be hosted by LindenPointe on March 19, 2025 at Penn State Shenango Auditorium. Speakers from the Department ofHomeland Security, FBI, Army, Air Force, State Bank, and Erie Insurance will be on the panel talking about cybersecurity. Currently they are in the process ofl building a physical cybersecurity range and lab at the eCenter. It is taking some time, but they have visited similar labs in Georgia. Our center is going to have a cybersecurity range SO they can do penetration testing and team exercises. They have also had schools approach them with the request to add an Esports component as well. Katie Parr is the program director of the entrepreneurship academy at LindenPointe. The academy provides high school seniors from Mercer and Lawrence Counties experience to develop their leadership and entrepreneurial skills. They are exposed to numerous guest speakers and site visits. May 18th will be their Demo Day. Mr. Calleja noted that he didn't feel there were a ton of opportunities in the area when he left high school, but the academy is showing students that there are opportunities here. Business owners in the community tell them they don't have to leave and the eAcademy exposes them to many opportunities. DEPARTMENT REPORTS Mr. Hinkson reviewed the department reports. There were no comments or questions regarding the reports. AGENDA REVIEW A review ofthe February Board Meeting agenda included the following items: A resolution adopting a revision to the Municipal Official Sewage Plan to include a single residential sewage treatment plant on Brookside Drive. Introduction of an ordinance authorizing conveyance of land to CHIP. Resolution authorizing the proper City officials to sign a utility work agreement with PennDOT. This is related to grants and projects on Lamor and N. Keel Ridge Road near the Joy Cone Company Cookie Plant. Adjustments need to be made to manholes in that area. Appointment of a candidate recommended for the vacant position on the HCEDC. Annual motion to award contracts for various materials and supplies under the MCRCOG Joint Purchasing Program. Gary Hinkson stated that there were items he wanted to add to the February meeting agenda: 1.) Special recognition of the 2024 Officer of the Year. 2.) A motion to award the contract for the Wheatland Community Center Drainage Repair Project to J & T Paving. 3.) A motion to authorize a change to the Hermitage Little League lease. Upon discussion the Commissioners agreed to place the additional items on the February meeting agenda. The meeting went into executive session at 6:40 p.m. to discuss litigation and real estate and adjourned from there. Respectfully submitted, Gary P. Hinkson March 12, 2025 MINUTES CITY OF HERMITAGE - BOARD OF COMMISSIONERS WORK SESSION MEETING FEBRUARY 26, 2025 President Duane J. Piccirilli called the meeting to order at 6:00 p.m. in the Commissioners' Meeting Room in the Hermitage Municipal Building located at 800 North Hermitage Road, Hermitage, PA. Members in attendance were: Duane J. Piccirilli, President William J.Moder, III, Vice-President Cameron S. Linton, Member Louis E. Squatrito, Jr., Member John Moroco, Member Bernie Harry, City Treasurer Brett Stedman, City Solicitor Staff members in attendance were: Gary Hinkson Adam Piccirilli Wayne Covert Gary Gulla Joel Ristvey Randall Ketcham Jeremy Coxe Zackry Barrett Neil Hosick Don Cannon Chad Nych Vikki Gruitza Rachael Manuel Jamie Brown Jessica Gotch Amy Gargiulo There were ten (10) members of the public in attendance. PUBLIC COMMENTS Mr. Piccirilli opened the public comments. There being no comments, Mr. Piccirilli closed the public comments. AGENDA REVIEW Mr. Hinkson noted there were no changes to the agenda. The meeting was adjourned at 6:01 p.m. Respectfully submitted, Gary P. Hinkson March 4, 2025