(PC minutes February 25, 2025) MINUTES OF THE 2 BOUNTIFUL LIGHT & POWER COMMISSION 3 February 25, 2025 - 8:00 a.m. 4 5 Those in Attendance 6 7 Power Commission Power Department 8 Susan Becker, Chairman Allen Johnson, Director 9 Dan Bell, Commissioner Alan Farnes, Generation Supt. 10 David Irvine, Commissioner Tyrone Hansen, Accountant 11 John Marc Knight, Commissioner Jess Pearce, Supt. ofOperations 12 Cecilee Price-Huish, Councilwoman Luke Veigel, Engineer 13 Paul Summers, Commissioner Nancy Lawrence, Recording Secretary 14 15 City Manager Visitor 16 Gary Hill Gary Davis 17 18 EXCUSED 19 Jed Pitcher, Commissioner 20 21 WELCOME 22 Chairman Becker called the meeting to order at 8:00 a.m. and welcomed those in 23 attendance. The prayer was offered by Luke Veigel. 24 25 MINUTES - January 28, 2025 26 Minutes oft the Joint meeting ofthe Bountiful Power Commission held January 28, 2025 27 were presented and unanimously approved as written. Commissioner Irvine made the motion 28 to approve, and Councilwoman Price-Huish seconded the motion. Commissioners Becker, 29 Bell, Irvine, Knight and Summers, and Councilwoman Price-Huish voted "aye". 30 31 RECOGNIZE PAUL SUMMERS 17YEARS 32 Chairman Becker recognized Paul Summers and said, When I think ofy you, I think of 33 service" and acknowledged his 17+ years of service on the Power Commission. Mr. Johnson 34 commented on his expertise, having a background in engineering and an understanding of the 35 infrastructure, as well as support to the City Council and regular attendance at power-related 36 conferences. Major accomplishments achieved by Bountiful Light and Power during his time 37 of service include the reconstruction ofthe 138 Substation and the addition of the solar resource 38 with its evolving metering process. Mr. Hill expressed appreciation to Mr. Summers and noted 39 that he will be formally recognized by the City Council on March 25, 2025 and thanked him 40 for his friendship and service. He was recognized by fellow Commissioners for his hallmark of 41 service, his friendship and his great talent ofi making every person feel like they were the "only 42 person in the world". At the request ofMr. Summers, a photo ofthe group was taken. He then 43 expressed appreciation for the shared memories and affirmed his love and respect for the group. 44 45 BUDGET REPORT - YEAR TO DATE 6 MONTH PERIOD Page 1 of4 (PC minutes February 25, 2025) 1 Mr. Hansen presented the Budget Report for the Year to Date 6-Month period ended 2 December 31, 2024. Total Revenues YTD were $20,141,242, above the HAB by $1,451,422. 3 The major item above budget was Electric Metered Sales at $1,056,477, 6.5% above its HAB; 4 Air Products income, $96,205, was above its HAB with an average load factor of 70.4%; 5 Sundry Revenues were $67,303 above budget and Interest Income on Investments was above 6 its HAB by $243,721. Contribution in Aid to Construction was $(24,659), below its HAB. 7 8 Total Operating Expenses YTD were $16,274,109, below the HAB by $439,676. Power 9 Cost Expense was below its HAB at $559,609 (Power Generation was under $170,000 and 10 Power Resources Cost was under $389,000). Other operating expenses that were below the 11 HAB were Distribution Expense by $146,149; Street Light Expense by $50,345, and Substation 12 Expense by $48,472. 13 14 The major item (above) budget was Hydro Transmission expense, $(659,863), and the 15 Transfer to the General Fund was also above its HAB by $(37,711). 16 17 Total Capital Expenditures YTD were $835,204, which included $41,000 at 400 South 18 Main, $15,000 for Renaissance Lot 11, $154,000 for Feeder 572/574 tie and $595,000 for the 19 Northwest Substation. 20 21 Total Labor and Benefits were $2,583,427. As of21 December, the last pay period paid 22 ini the YTD period, 47.7% or $2,851,590 could have been spent; the actual TL&B was $268,163 23 below that target. 24 25 The Net Margin for the YTD was $3,031,929, as revenues are above budget and power 26 costs are coming in under budget. 27 28 Total cash and equivalents were a net $27,147,912 at month end, up $4,087,539 from 29 $23,060,363 at 30 June 2024, and $10,973,912 above the $16,446,000 total reserved cash 30 requirement. Major sources and (uses) of cash at month end compared to fiscal year-end 2024 31 included the $1,031,901 decrease in total accounts receivable; increase of $(429,152) in total 32 inventories; and increase of $(64,908) in prepaid expenses.; increase in total accounts payable 33 $1,281,109; $(123,562) decrease in Accrued benefits and payroll; and the $(646,917) decrease 34 in other equity (excluding the net margin). Following a brief discussion, Commissioner Bell 35 made a motion to accept the budget report as presented, and Commissioner Summers seconded 36 the motion which passed unanimously. Commissioners Becker, Bell, Irvine, Knight and 37 Summers, and Councilwoman Price-Huish voted "aye". 38 39 SOLAR INSTALLATION UPDATE 40 Mr. Hansen reviewed a report he had prepared comparing feed-in tariff, net metering, 41 net metering commercial, and net metering hybrid customers from February 2024 to January 42 2025. During the last 12 months, the number of solar customers increased by 12. Total solar 43 production from November 2023 through January 2025 was 3,170,426 KWh, with the highest 44 production occurring in the summer months. Based on the data, a comparison of the four 45 different metering categories, including both residential and commercial, does not justify 46 allowing customers to increase their capacity to increase the size oftheir solar production. The Page 2 of4 (PC minutes February 25, 2025) 1 Total Average Lost Revenue per Customer per Year is $(929.96). Councilwoman Price-Huish 2 made a motion to accept the recommendation of Mr. Hansen, Commissioner Summers 3 seconded the motion and voting was unanimous. Commissioners Becker, Bell, Irvine, Knight 4 and Summers, and Councilwoman Price-Huish voted "aye". 5 6 150 KVA' TRANSFORMER PURCHASE 7 Mr. Pearce explained that transformers continue to be hard to purchase and we have 8 used our last 150 KVA transformer in stock. Invitations to bid were sent to 3 major suppliers 9 and two vendors responded. It is recommended that approval be given to purchase the two 150 10 KVA 240/120 GE/Prolec transformers from Anixter Power Solutions for the sum of $27,748. 11 This was the low bid and had the better delivery date. Commissioner Knight made a motion to 12 recommend to the City Council that this bid be approved. Commissioner Summers seconded 13 the motion and voting was unanimous in the affirmative. Commissioners Becker, Bell, Irvine, 14 Knight and Summers, and Councilwoman Price-Huish voted "aye". 15 16 TURNER 46 KV SWITCH PURCHASE 17 Mr. Pearce presented a request to purchase a new switch to keep in inventory. 18 Specifications and invitations were sent out to three major suppliers and three responded. It is 19 recommended that the bid from Anixter-Wesco, SLC in the amount of $26,638 for one 46 KV 20 Turner Transmission switch be approved. This was the low bid and had the most favorable 21 delivery time (40 Weeks). Commissioner Bell made a motion to recommend to the City 22 Council that this bid be approved and Commissioner Irvine seconded the motion. Voting was 23 unanimous with Commissioners Becker, Bell, Irvine, Knight and Summers, and Councilwoman 24 Price-Huish voting "aye". 25 26 TAURUS AIR HANDLER REPLACEMENT APPROVAL 27 Mr. Farnes explained that we do our preventive maintenance on the power plant 28 equipment after the busy summer months. One ofthe items that has been identified as needing 29 to be replaced is the Air Handler for the Taurus room. It is located behind the combustion air 30 intake between two buildings and will require a crane to remove the existing Air Handler and 31 install the new one. Climate Control has given us a quote of $48,055 to complete this project. 32 Climate Control has completed other projects at our power plant and they have been very good 33 to work with. The existing air handler was installed in 2001 when the turbine was installed and 34 the new one is expected to last for 20 years. Itis the recommendation of the Power Department 35 staff and the City Manager to approve the quote from Control for the sum of $48,055. 36 Commissioner Bell made a motion to recommend to the City Council that this purchase be 37 approved, as presented. Commissioner Knight seconded the motion and voting was unanimous. 38 Commissioners Becker, Bell, Irvine, Knight and Summers, and Councilwoman Price-Huish 39 voted "aye". 40 41 RESOURCE UPDATE 42 Mr. Johnson reviewed that the meeting with UAMPS when major resource issues will 43 be discussed will be later in March. He then commented on the IPP resource and the issues 44 associated with coal. There was a brief discussion regarding the current power issues being 45 discussed by the State Legislature and proposed options for IPP. The possibilities of a solar 46 project were discussed and focused on transmission issues. Page 3 of4 (PC minutes February 25, 2025) 1 2 The following items were included in the packet, but not discussed in the meeting. 3 4 POWER SYSTEM OPERATION REPORT 5 a. December Resource Reports 6 b. January 2025 Lost Time/Safety Reports 7 C. January 2025 Public Relation Reports 8 d. December 2024 Outage Reports 9 10 OTHER BUSINESS 11 Mr. Johnson reported that the APPA Conference in June will be in New Orleans and he 12 polled the group regarding their interest in attending. Commissioners Knight, and Irvine 13 expressed interest; Commissioner Becker said she would not be able to go. 14 15 Mr. Johnson also reminded the group of the meeting ofthe Utah League of Cities and 16 Towns which will convene in St. George and the August conference in Truckee, Nevada. 17 18 NEXT POWER COMMISSION MEETING 19 The next meeting of the Power Commission will be held on March 25, 2025, at 8:00 20 a.m. 21 22 ADJOURN 23 The meeting adjourned at 9:25 a.m. on a motion made by Commissioner Summers and 24 seconded by Commissioner Bell. Commissioners Becker, Bell, Irvine, Knight, and Summers, 25 and Councilwoman Price-Huish voted "aye' ". 26 27 28 29 aa Beeker 30 Susan Becker, Chairman Page 4 of 4