Post Office Box 9010 Addison, Texas 75001-9010 5300 Belt Line Road ADDISON (972) 450-7000 Fax: (972) 450-7043 AGENDA REGULAR MEETING OF THE CITY COUNCIL AND / OR WORK SESSION OF THE CITY COUNCIL 6:00 PM FEBRUARY 9, 2010 TOWN HALL 5300 BELT LINE ROAD, DALLAS, TX 75254 WORK SESSION Item #WS1 - Discussion regarding the Police Department and Fire Department update for the NBA Tournament. Item #WS2 - Update on Vitruvian Development. REGULAR MEETING Pledge of Allegiance Item #R1- Consideration of Old Business. Introduction of Employees Discussion of Upcoming Events Item #R2- Consent Agenda. #2a- Approval of the Minutes for the Jaunary 26, 2010, Regular City Council Meeting. #2b- Approval of an ordinance calling for a General Municipal Election for three (3) Councilmembers for two (2) year terms each. The proposed ordinance is attached. (Aprobaciôn de una ordenanza que requiere una Eleccion Municipal General de tres (3) miembros del Consejo por dos (2) anos cada uno. La ordenanza propuesta esta incluida.) #2c- Approval of a resolution to enter into a joint election agreement in an approximate amount of $6,000 with Dallas County to conduct Addison's Municipal Election on May 8, 2010. (Aprobacion de una resoluciôn para entrar en un acuerdo de eleccion conjunta por una cantidad de aproximadamente de $6000 con el Condado de Dallas para llevar a cabo las elecciones municipales de Addison el 8 de Mayo de 2010.) #2d- FINAL PLAT/LOOS Addition. Approval of a final plat for one lot of 40.649 acres, located in an R-1 (Residential-1) district, on the north side of Spring Valley Road, approximately 1,100 feet east of Marsh Lane, on application from the Dallas Independent School District, represented by Mr. Karl Crawley of Masterplan. COMMISSION FINDINGS: The Addison Planning and Zoning Commission, meeting in regular session on January 28, 2010, voted to recommend approval of the request for final plat approval for Loos Addition, subject to the following conditions: 1. Right-of-way is required to be dedicated in accordance with the Town of Addison Transportation Plan at the proposed intersection of Spring Valley and Brookhaven Club Drive. 2. Revise easements based on latest construction plans. 3. Change all references of "City of Addison" to "Town of Addison. 4. Provide a closure sheet. Voting Aye: DeFrancisco, Doherty, Hewitt, Oliver, Resnik, Wheeler, Wood Voting Nay: none Absent: none #2e- FINAL PLAT/Lots 1 and 2, Block B, Vitruvian Park Addition. Approval of a final plat for two lots totaling 11.6054 acres in the Vitruvian Park development, located at 3900 Brookhaven Club Drive, on application from UDR, represented by Mr. Bruce Dunne of Icon Consulting Engineers, Inc. COMMISSION FINDINGS: The Addison Planning and Zoning Commission, meeting in regular session on January 28, 2010, voted to recommend approval of the request for Final Plat approval for Lots 2 and 2, Block B, Vitruvian Park Addition, subject to the following conditions: 1. The location of the property line along the east boundary is unclear. Additionally, there is no instrument reference for the property. There is an electric easement in this area that is not shown. The boundary between the Town of Addison and Farmers Branch should be labeled along with any and all abstract lines. Address as required. 2. Change all "sani" sewer easements to "sanitary" sewer easements. 3. Place a label for DCO Addison at Brookhaven on the face of the plat. 4. On Call 13, South 89d 50m 23s East needs to be revised to North 89d 50m 23s West. 5. Provide a closure sheet. Voting Aye: DeFrancisco, Doherty, Hewitt, Oliver, Resnik, Wheeler, Wood Voting Nay: none Absent: none #2f- Approval to award a bid in the amount of $45,500 to Triad Painting to paint the Arapaho Road Bridge. #2g- Approval of an ordinance changing the name of Brookhaven Club Drive, within the Town, to Vitruvian Way; amending the Code of Ordinances of the Town where Brookhaven Club Drive is referenced by changing such reference to Vitruvian Way. Item #R3 - Presentation, discussion and consideration of approval to authorize the City Manager to enter into agreement with Tabini Group for a grant of public money as an incentive to expand the Crowne Plaza Hotel. Attachment(s): 1. Proposed HP3 (Hotel Public Private Partnership) Policy Memo 2. Tabini Group Application Letter 3. Crowne Plaza Funding Exhibit Recommendation: It is recommended the Council authorize the City Manager to enter into agreement with Tabani Group for annual grants not to exceed $30,000 per year for 10 years. The agreement will be developed with assistance of the city attorney. Although this particular grant was made in context of a proposed hotel public/private partnership policy, staff recommends the council postpone adoption of a formal policy until TIP Strategies has developed its recommended comprehensive economic development plan, of which a HP3 program can be a component. Item #R4 - Presentation and discussion regarding the Summer Musical. Attachment(s): 1. America the Beautiful Live Narration Recommendation: Staff met with WaterTower Theatre (WTT) and Dallas Wind Symphony (DWS) regarding how we could continue to produce the Summer Musical on half the budget of $30,000; however, we were only able to reduce the expenses to $40,000. In addition to the financial challenges, we also have a concern that the proposed production of "Kander & Ebb" is not easily recognizable SO an increased marketing effort would be necessary. Maintaining a relationship with these two organizations is important to our goal of supporting the arts in Addison. The Town has an established and ongoing relationship with WTT as our resident theatre company at the Addison Theatre Centre; however, without the Summer Musical, our work with DWS is limited to two quartet concerts during Symphonic Saturdays. Staff is proposing two additional concerts with DWS that will be incorporated into existing events. This proposal allows DWS to showcase their full symphony and their lager Swing Band offering. The fees for these concerts are included in the current budgets for each event as follows: Taste Addison A 16-member Swing Band playing music from the Big Band Era (possibly with a vocal talent) as the headline concert on Sunday afternoon. This concert appeals to a loyal demographic and is something we haven't offered at Taste Addison before. Cost is $4,795 for a one hour concert or $7,795 for a one hour concert with a vocal talent. Kaboom Town - A 50-member concert just prior to the fireworks with a special compilation of America the Beautiful accompanied by a live patriotic narration (attached.) This provides a unique 25th anniversary promotion and expands our patriotic offering. Cost is $10,248. Item #R5 - Presentation, discussion and consideration of approval of a Supplemental Agreement to the Agreement for Professional Service with Icon Consulting Engineers, Inc., in the amount not to exceed $118,775.00, for additional professional services on the Vitruvian Park Phase 1 Infrastructure project. Item #R6 - Presentation, discussion and consideration of approval of an Amendment to the Master Facilities Agreement, oetween the Town, UDR, Inc., and various property owners regarding public infrastructure improvements in the Vitruvian Park Area. Attachment(s): 1. Master Facililties Agreement Amendment 1 2. Master Facilities Agreement Recommendation: Staff recommends approval. Item #R7- Presentation, discussion and consideration of approval to authorize the City Manager to execute a Construction Contract and Change Order No. 1 with North Texas Contracting, Inc., in the amount of $8,611,131.54 with contract duration of 550 calendar days for the construction of certain public infrastructure (including park, streetscape and other public infrastructure improvements) within that area of the Town generally known as Vitruvian Park (Vitruvian Park Public Infrastructure Phase 1C). Attachment(s): 1. Summary Sheet 2. Funding Commitment-Court Order Recommendation: It is recommended that the Council authorize the City Manager to execute a Construction Contract and Change Order No. 1 with North Texas Contracting, Inc., in the amount of $8,611,131.54 with contract duration of 550 calendar days fori the construction of certain publicinfrastructure (including park, streetscape and other public infrastructure improvements) within that area of the Town generally known as Vitruvian Park (Vitruvian Park Public Infrastructure Phase 1C). Item #ES1 Closed (Executive) session of the Addison City Council pursuant to Section 551.087, Texas Government Code, to discuss or deliberate commercial or financial information that the City Council has received from, and/or to deliberate the offer of a financial or other incentive to, a business prospect or business prospects that the City Council seeks to have locate, stay or expand in or near the territory of the Town of Addison and with which the City Council is conducting economic development negotiations. Item #ES2 - Closed (Executive) session of the City Council pursuant to Section 551.071, Texas Government Code, to conduct a private consultation with its attorney(s) to seek the advice of its attorney(s) about pending litigation, to wit: Thielsch Engineering, Inc. V. Town of Addison, Texas, et al, Cause No. 08-00463, 95th District Court, Dallas County, Texas. Item #R8 Consideration of any action regarding commercial or financial information that the City Council has received from, and/or action regarding the offer of a financial or other incentive to, a business prospect or business prospects that the City Council seeks to have locate, stay or expand in the territory of the Town of Addison and with which the City Council is conducting economic development negotiations. Recommendation: Staff recommends approval. Item #R9 - Considerâtion of any action regarding pending litigation, to wit: Thielsch Engineering, Inc. V. Town of Addison, Texas, et al, Cause No. 08-00463, 95th District Court, Dallas County, Texas. Recommendation: Staff recommends approval. Adjourn Meeting Posted: 02-05-2010, 5:00 P.M. Lea Dunn - City Secretary - Work Session starts at 6:00PM - Regular Meeting starts at 7:30PM THE TOWN OF ADDISON IS ACCESSIBLE TO PERSONS WITH DISABILITIES. PLEASE CALL (972) 450-2819 AT LEAST 48 HOURS IN ADVANCE IF YOU NEED ASSISTANCE.