SNOOK CITY COUNCIL MINUTES OF REGULAR CALLED MEETING February 24, 2025 The City Council of the City of Snook, Burleson County, Texas, convened in regular meeting at the Snook City Hall on February 24, 2025 at 5:30 p.m. with Mayor Frank Fields presiding. Attendance Mayor: Frank Fields Mayor Pro-Tem: Matt Collins Aldermen: Tina Vega, Wade Elkins, John Pollock, Mary Cook City Staff: David Junek Visitors: Dustin Lozano, Roy Sanders, Vicki Spiess, Janice Wade, Candice Lister, Carol Russ, Brenda Wasik, Linda Adair, Bradly Loehr I. Mayor Frank Fields called the meeting to order at 5:30 p.m. II. A quorum was established. III. Alderman Wade Elkins made a motion to adopt the agenda. Mayor Pro-Tem Wade Elkins seconded the motion. Motion carried unanimously 5-0. IV. Public Hearing on regarding Ordinance No. 2025-01 which proposes to adopt regulations for development plats within the City of Snook and extraterritorial jurisdiction of the City of Snook. Mayor Frank Fields opened the public hearing at 5:31 p.m. Mr. Fields explained that the ordinance would require a development plat in cases that aren't covered by the city's subdivision ordinance and opened up the floor to public comments. Linda Adair believed that the rules should be stiffer and referred to her experience with the Grand Lake Subdivision and not seeing the plans until after the fact. Ms. Adair commented that the city needs to consider preserving trees and planting more of them. Brenda Wasik also spoke during this time commented that they need another way out of their subdivision since their street is blocked a lot of times. Ms. Wasik asked when something was going to be done about the street and Mr. Fields commented that the city is waiting on engineering. Mayor Frank Fields closed the public hearing at 5:36 p.m. VI. Open Forum/Visitor's Comments: Mayor Fields read the item and Carol Russ spoke proposing starting a senior center in Snook. Ms. Russ gave her experience and highlighted reasons why she thought the community would benefit from having one. Ms. Russ proposed having it in the Snook Community Center, Monday - Friday, for 4 hours. Ms. Russ also asked that she be paid $14 per hour and not be charged for use ofthe building or utilities. Alderman Mary Cook asked if they would clean up and if they would pay for supplies and Ms. Russ said yes that they'd supply their own supplies and clean up. Alderman Wade Elkins asked if she'd consider doing it less days and Ms. Russ said yes. Mayor Pro-Tem Matt Collins questioned if the senior centers in Caldwell and Somerville were profitable and Ms. Russ believed they were. Ms. Cook asked where Ms. Russ lived and she said Lyons. Linda Adair spoke next and commented that she needed someone to help her around her house and it was hard to get anyone to do SO. Ms. Cook commented that there was an app that can be used to hire Texas A&M students. Ms. Adair commented that they would have to be trained to make sure they did things rights. VIII. Action Items: 1. Mayor Frank Fields read the item and City Operator Dustin Lozano gave his report. The softball lift station has been installed, leak at FM 2039 & FM 60 was repaired, installed 5 meters in the Grand Lake Subdivision, preventative maintenance was performed on blowers and chlorinator at WWTP, the recent freeze did not affect anything, fiber optic contractor hit waterline in two different spots but repairs were made. Alderman Tina Vega inquired about a sewer stoppage on CR 268 and Mr. Lozano said it actually was on Marilyn Street and caused CR 268 to back up but it had been cleared. City Administrator/ City Secretary David Junek gave the following report: 5 new building permits were issued since the last regular city council meeting i. All five are for single-family residences in Grand Lake Section 3 new water/sewer customers added this month i. 4 Transfer of service ii. 2 new meters Construction of the softball building project is complete. GLO MIT (Hurricane Harvey) project: city council will review bids later in the meeting Participated in a kick off meeting with GLO, Bleyl Engineering, and GrantWorks for our CDBG MIT-MOD project. Bleyl will begin designing the project and get GrantWorks the necessary documents for environmental review. Construction on the CR 269 W Waterline i. Requested permission to extend the project an additional 200 feet with leftover funds; but was unable to get on the POSGCD agenda in February. Will have to wait until the March 13th meeting to get approval. Bleyl provided staff with preliminary maps for our capital improvements plans last week. Staff is reviewing them and will submit them back to Bleyl SO that they can finalize. Starting providing documents last week to the City's auditor, Seidel Schroeder, for them to perform our FY 2024 audit. Code Enforcement Staff spoke with the contractor demolishing the house on Skrabanek Street. They should being work tomorrow. Will set a "must be completed by" date to property owner if no work is done by the end of the month. Currently working with property owner across from the park to clean up their property. They've removed all trash and have started clearing the brush out. They told staff they expect to be done by the end of March if not sooner. Staff has not received title information pertaining to the house located at 247 CR 267 as requested by city council at the public hearing at last month's meeting. Also, it appears that none of the trash, debris, or weeds have been at the properties at 233, 247, 263, 285 CR 267. Staff will proceed as directed by city council. We've received 12 applications for the Chief of Police position and are in the process of reviewing them. Election will be held on May 3, 2025. 3 filings for 2 alderman positions. 2. Mayor Frank Fields read the item and the City's engineer, Bradley Loehr, reviewed the bid timeline of the bid events and the bid tabulation. Mr. Loehr then reviewed his recommendation letter and said that he, Mayor Frank Fields, and City Administrator/City Secretary David Junek, met with the Texas Pride and believe they will able to complete the project within the 270-day timeframe. Mayor Pro-Tem Matt Collins asked if they included an item if they encountered a sag in the line and Mr. Loehr said yes and referred to it under the alternate bid items. A motion was made by Alderman John Pollock to award Texas Pride, LLC the bid for GLO CDBG-MIT Wastewater Collection System Improvements, GLO Contract No. 22-085-062-D319. A second was made by Alderman Wade Elkins and carried unanimously 5-0. 3. Alderman Frank Fields read the item and the City's engineer, Bradley Loehr, reviewed the bid timeline of the bid events and the bid tabulation. If awarded as is, the amount would put the city $280,000 over budget and would have to wait to get approval of sole source from GLO. Vicki Spiess, the city's grant administrator of the project, commented her experience with issues on getting sole source approval in a timely manner and her concerns with trying to reduce the current project scope because oft the way it was bid. Mr. Loehr, Ms. Spiess, and city staff agreed that the quickest way to get the project going was to rebid. Mr. Fields asked that if we removed the generator, jib crane, etc. in the rebid would GLO have a problem with that and Ms. Spiess said no. Mr. Fields asked if the biggest issues that GLO had was the sole source and Ms. Spiess said that and it being over budget. Mr. Fields asked what happens if it was rebid and still only received one bid and Ms. Spiess said that it would be easier to obtain the sole source since this would be the third time the project was bid and it would hopefully be within budget and that Mr. Loehr would work on reducing items and adding alternatives sO that it will be within budget and give us flexibility and therefore a quicker review hopefully. Mr. Fields asked if there were any other interested bidders and Mr. Loehr said not in particular and explained reasons he was given by plan holders for not bidding. Mr. Fields commented that he did not want to abandon the grant funds sO we needed to make it work without hindering the basic function of the lift station. Mr. Fields commented on the city's reserve funds, but not sure that they needed to be used in this situation. Mr. Loehr commented that if rebid, the bid opening would be on or around March 21st. A motion was made by Alderman Wade Elkins to reject all bids for GLO CDBG-MIT Wastewater Collection System Improvements, GLO Contract No. 22-085-062-D319. A second was made by Mayor Pro-Tem Matt Collins and carried unanimously 5-0. 4. Mayor Frank Fields read the item and the city's grant administrator for the project, Vicki Spiess, went over the CDBG MIT-MOD project details and authorized signatures resolution. A motion was made by Alderman John Pollock to approve Resolution No. 2025.-01. A second was made by Alderman Wade Elkins and carried unanimously 5- 0. 5. Mayor Frank Fields read the item and the city's grant administrator for the project, Vicki Spiess, went over the CDBG MIT-MOD required resolution, policies, and procedures that the city must approve. Ms. Spiess commented that they were the same ones that were approve for the city's MIT project. A motion was made by Alderman Mary Cook to approve Resolution No. 2025-02. A second was made by Alderman Tina Vega and carried unanimously 5-0. 6. Mayor Frank Fields read the item and the city's grant administrator for the CDBG MIT-MOD project, Vicki Spiess, went over the proclamation that needed to be approved within 60 days of the contract start date. A motion was made by Alderman Wade Elkins to approve the proclamation that proclaims April as Fair Housing Month. A second was made by Alderman John Pollock and carried unanimously 5-0. 7. Mayor Frank Fields read the item and reviewed the details of the ordinance. Mr. Fields commented that it basically would require people to submit site plans and City Administrator/City Secertary gave additional information. Mr. Fields pointed out that it was also applicable to things that the city's subdivision ordinance did not cover. Mayor Pro-Tem Matt Collins asked ift there was anything concerning building size and Mr. Junek said not and Mr. Collins gave the example of someone putting up a shed. Mr. Fields commented that Bryan and College Station require it and gave an example where he had to submit something to them and Mr. Collins gave an example of his experience with the City of Huntsville not requiring as much. A motion was made by Alderman Wade Elkins to approve Ordinance No. 2025-01. A second was made by Alderman Tina Vega and carried 4-1 with Mayor Pro-Tem Matt Collins dissenting. 8. Mayor Frank Fields read the item and commented that ordinance would amend the city's subdivision fees to include development plats. A motion was made by Alderman Mary Cook to approve Ordinance 2025-02. A second was made by Alderman Wade Elkins and carried unanimously 5-0. 9. Mayor Frank Fields read the item and reviewed the executive summary. A motion was made by Alderman John Pollock to approve the Notice of Election and Order of Election. A second was made by Alderman Mary Cook and carried unanimously 5-0. 10. Mayor Frank Fields read the item and City Administrator/City Secretary David Junek explained the difference in the cost estimate compared to what was in the contract. A motion was made by Alderman Wade Elkins to approve the Joint Election Agreement and Contract with Burleson County Elections Administrator. A second was made by Alderman John Pollock and carried unanimously 5-0. 11. Mayor Frank Fields read the item and discussed applying for the grant to replace either the waterline running down FM 2155 past CR 272 or the waterline on CR 270 but would have to cover the cost of upsizing if doing the one on CR 270. Alderman Wade Elkins asked if the city could use its reserve fund to cover the cost and Mr. Fields said yes, but would rather phase the project out sO as to not deplete them. Conversation of the scoring criteria was had. A motion was made by Mayor Pro-Tem Matt Collins approve Resolution 2025-03 for $300,000. A second was made by Alderman Wade Elkins and carried unanimously 5-0. 12. Mayor Frank Fields read the item and City Council members reviewed the minutes from the January 27, 2025 regular city council meeting. A motion was made by Alderman John Pollock to approve the minutes. A second was made by Alderman Mary Cook and carried unanimously 5-0. 13. Mayor Frank Fields read the item and City Council members reviewed the financial statements. A motion was made by Alderman John Pollock to approve the financial statements. A second was made Alderman Mary Cook and carried unanimously 5-0. VII. tems to be placed on future agenda: Code enforcement, senior center, lift station bid, tax abatement agreement. VIII. The meeting was adjourned at 6:50 p.m. 14 - - Ghe Frank Fields David Junek Mayor, City of Snook City Administrator/City Secretary