Minutes Keep Simonton Beautiful Commission - Regular Meeting CITY OF SIMONTON February 3, 2025 This is true and correct copy ofthe Minutes ofthe Keep Simonton Beautiful Commission - Regular Meeting held on February 3, 2025. 1. Call to Order Commission Member/Council Member Kelli Carlson called the meeting to order at 6:00 p.m. The following Commission Members were in attendance: Kelli Carlson, Angela King and Abbie Ferguson 2. Consider and take action on the Consent Agenda Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule occurs when a Commission Member requests one o7 more items removed from the Consent Agenda for separate discussion and action. a. Draft Keep Simonton Beautiful Commission Regular Meeting Minutes of January 6, 2025. Motion by Angela King to approve draft minutes. Seconded by Abbie Ferguson. Ayes = 3 Noes = 0 Motion approved unanimously. b. Revote to schedule Trash-off and Spring Round-up dates due to procedural error. Motion by. Angela King to approve dates for Trash-off and Spring Round-up. Seconded by Abbie Ferguson. Ayes = 3 Noes = 0 Motion approved unanimously. 3. New Business a. Consider and take action regarding fundraising (update). Commission Member Angela King spoke to Community Member Rachel Reyes (Fred Reyes Greenhouses) regarding preparing a succulent bar as a fundraiser, which would be called Mommy and Me. The date for this event will be March 8, 2025 at 4:30 p.m. Sunset is at 6:30 p.m. SO there is plenty oft time for the day event to take place. The price to participate will be $35. 1 Commission Member Angela King will speak to City Secretary Nanci Mohr about using Square (like we did for Home Tour). Kristi Smith will update the Square message to enable the inclusion of a QR code on all flyers promoting the event. KSB would have to order colored rocks and decorative plant sticks, but Rachel Reyes would provide everything else. Rachel Reyes will also host a class on how to plant and care for succulents. b. Consider and take action regarding Trash-Off (update). No new information. C. Consider and take action regarding Spring Round-Up (update). A decision needs to be made regarding location, and confirmation is needed quickly SO we can start communicating with the vendors. Commission Member Kelli Carlson is to start working on a vendor email to send out this week. Commission Member Abbie Ferguson is to start working on the flyer promoting the event. Commission Member Kelli Carlson is to speak with City Secretary Nanci Mohr to obtain the vendor permit list with expiration dates SO that we can communicate with the vendors regarding permit renewals. Commission Member Abbie Ferguson is going to look for a spring flower cut-out at Hobby Lobby to be used for sponsors. Commission Member Kelli Carlson is to send the sponsorship letter to. all board members SO we can start working on sponsor requests. Commission Member Angela King is to speak with Soto about donating a bounce house for the event. Discussion regarding possible other ideas for Spring Round-Up including: pictures with one ofCommission Member Abbie Ferguson's Highland coWS, red truck photo op, face painting, brainstorming regarding other ideas that we haven't done in the past, as well as something new to draw in more kids/families. d. Consider and take action regarding Welcome Baskets. Discussion regarding whether KSB is allowed to provide welcome baskets since the POA is no longer doing them, and whether the charter allows same. 4. Next Meeting Sunday, March 2, 2025 at 10:30 a.m. 5. Adjournment: Commission Member/Council Member Kelli Carlson adjourned the Keep Simonton Beautiful Commission Regular Meeting at 7:14 p.m. without objection. 2 Respectfully submitted, Lourv Mayor Laurie Boudreaux Bouharauyp An /E OF 1 MAL Nançi Mohr, City Secretàry 3