MINUTES CITY OF MELISSA CITY COUNCIL CITY COUNCIL WORK SESSION AND REGULAR MEETING FEBRUARY 25, 2025 5:15 PM WORK SESSION AGENDA A. Call to Order Mayor Northcut called the meeting to order at 5:15 p.m. B. Roll Call Mayor Northcut, Preston Taylor, Rendell Hendrickson, Dana Conklin, Joseph Armstrong, Mayor Pro Tem Craig Ackerman and Sean Lehr were present. C. Public Comments There were no public comments. D. Recess into Executive Session in compliance with Section 551.001 et seq. Texas Government Code, to wit: . 551.087 Economic Development Negotiations II. 551.071 Private Consultation with the Attorney for the City 1. Regional Utility Contracts 2. Certificate of Convenience and Necessity III. 551.072 Discussing Purchase, Exchange, Lease or Value of Real Property (3324 Fannin Road) Council Action Motion was made by Joseph Armstrong and seconded by Preston Taylor to recess into Executive Session at 5:15 p.m. Vote: 7/0/0 Ryan Pittman, Attorney for the City, and the following Staff were present during the Executive Session: Jason Little, Terrell Smith, Hope Baskin, and Nolan Harvey. E. Reconvene into Work Session Council Action Motion was made by Sean Lear and seconded by Rendell Hendrickson to reconvene into the Work Session at 6:22 p.m. F. Update regarding Boards and Commissions Jason Little, City Manager, asked Council for their opinion on required time to live in Melissa for Boards and Commission members. Discussion took place regarding the dissolution oft the Library Board. G. Discussion regarding any items on the Regular Agenda Terrell Smith, Assistant City Manager, gave a brief overview of the User Fee item on the Regular Agenda. H. Update regarding 89th Legislative Session No updates were given as it is still early in the Legislative Session. I. Adjourn Council Action Motion was made by Joseph Armstrong and seconded by Sean Lehr to adjourn the Work Session at 6:27 p.m. REGULAR MEETING AGENDA 1. CALL TO ORDER AND ROLL CALL Mayor Northcut called the meeting to order at 6:32 p.m. Mayor Jay Northcut, Preston Taylor, Rendell Hendrickson, Dana Conklin, Mayor Pro Tem Craig Ackerman and Sean Lehr were present. Joseph Armstrong was absent. 2. INVOCATION AND PLEDGE OF ALLEGIANCE Craig Ackerman gave the invocation. 3. PUBLIC COMMENTS - AGENDA ITEMS Nathan Joe Loftice 4653 County Road 277 Melissa, TX 75454 Mr. Loftice expressed concerns with County Road 277 (Telephone Road) between Melissa Road and US 75, stating that it is in need of surface, drainage, and visibility improvements as its daily traffic volume is compromising its level of service. 4. CONSENT AGENDA A. Consider the minutes from the February 11, 2025 Work Session and Regular Meeting. B. Review and Accept the Quarterly Financial Report for the period ending December 31, 2024. C. Consider authorizing the City Manager to extend the professional services contract with Civic Connection Group for Geographic Information System (GIS) services. D. Consider a request to amend the Melissa Middle School #2 Final Engineering Site Plan, consisting of 79.19+ acres of land situated in the Martin Moore Survey, Abstract No. 648, City of Melissa, Collin County, Texas and generally located at 4390 Farm to Market 545, City of Melissa, Collin County, Texas. Applicant: MISD E. Consider the Telephone Road Multifamily Final Engineering Site Plan, consisting of 14.37t acres of land situated in the John Emberson Survey, Abstract No. 294, City of Melissa, Collin County, Texas and generally located at the southwest corner of Melissa Rd and Telephone Rd, City of Melissa, Collin County, Texas. Applicant: Kimley-Horn and Associates, Inc. F. Consider the Custer Partners 51 Final Engineering Site Plan, consisting of 11.992t acres of land situated in the Andrew Thomas Survey, Abstract No. 894, City of Melissa, Collin County, Texas and generally located at the northwest corner of the intersection of US Highway 121 and Fannin Road, City of Melissa, Collin County, Texas. Applicant: Winkelmann and Associates, Inc. G. Consider a request to amend the Villages of Melissa Phase 3 Site Plan consisting of 1.003 t acres of land situated in the D.E.W. Babb Survey, Abstract No. 33, City of Melissa, Collin County, Texas and generally located at 3819 Kendall Road, City of Melissa, Collin County, Texas. Applicant: Villages of Melissa HOA, AssuredManagement Council Action: Motion was made by Craig Ackerman and seconded by Preston Taylor to Approve the Consent Agenda as noted. Vote: 6/0/0 5. REGULAR AGENDA A. Presentation and accepting of the Fiscal Year 2024 Annual Audit The FY 2024 Annual Audit presentation was given by Auditor Jacob Bowman with Patillo, Brown & Hill. Mr. Bowman reflected on the FY24 audit stating that PB&H found no issues and concluded that the City was in good standing. Council Action: Motion was made by Dana Conklin and seconded by Craig Ackerman to Accept the Fiscal Year 2024 Annual Audit. Vote: 6/0/0 B. Consider an Ordinance amending Melissa's Code of Ordinances, Ordinance No. 92-04, as amended, Section 19.00 (Plat Filing and Inspection Fees) and Section 31.00 (Zoning Fees) of Appendix A (Melissa Fee Schedule). In the 2023 Legislative Session, HB 3492 was passed requiring cities to change the way they implement development user fees. Dennis Goral with Willdan Financial Services gave a presentation highlighting the development user fees and Willdan's recommendations for City fees. Council Action: Motion was made by Craig Ackerman and seconded by Dana Conklin to Approve an Ordinance amending Melissa's Code of Ordinances, Ordinance No. 92-04, as amended, Section 19.00 (Plat Filing and Inspection Fees) and Section 31.00 (Zoning Fees) of Appendix A (Melissa Fee Schedule). Vote: 6/0/0 C. Conduct a public hearing and consider a request to rezone from Restricted Commercial District ("C-1") to Planned Development/Senera Commercial District ("PD/C-2") on 6.18t acres of land, situated in the D.E.W. Babb Survey Abstract No. 33, City of Melissa, Collin County, Texas and generally located at the northeast corner of Melissa Road and Milrany Lane, City of Melissa, Collin County, Texas. Applicant: Triangle Engineering Mayor Northcut opened the public hearing at 7:03 p.m. Tyra LaVerne, Assistant Director of Development Services, stated that this property was annexed and zoned in January 2022 to Restricted Commercial District (C-1) and Triangle Engineering is now requesting a zoning change to Planned Development/General Commercial (PD/C-2) to develop a mixed-use project of restaurants, retail, and medical offices as well as an automobile repair minor (Lot 3) and convenience store with gas pumps (Lot 4). Both automobile repair minor and convenience store with gas pumps would be allowed with an SUP in C-1 and C-2 uses. Additionally, the applicant's request includes a parking ratio of one space per 200 sq. ft. of building space allowing for end-users changing for some lots without having to return to Council. The areas outside of the request will remain zoned as C-1 and is approved for a daycare in January 2022. All property owners were notified and three property owners stated that they were in protest of the rezone due additional traffic, noise and light pollution. The Planning and Zoning Commission recommended approval of this rezone. Motion was made by Preston Taylor and seconded by Sean Lehr to close the public hearing at 7:06 p.m. Kiew Kan applicant with Triangle Engineering was present and provided comments about the project to Council. Council Action: Motion was made by Rendell Hendrickson and seconded by Jay Northcut to Approve a request to rezone from Restricted Commercial District ("C-1") to Planned Development/General Commercial District ("PD/C-2") on 6.18+ acres of land not to include the automobile repair minor (Lot 3). Vote: 3/3/0, with Preston Taylor, Dana Conklin and Craig Ackerman voting against the item. D. Conduct a public hearing and consider a request to rezone from Agricultural District ("A") to Planned Development/General Commercial District ("PD/C-2") on 5.778+ acres of land, situated in the Andrew Thomas Survey, Abstract No. 894, City of Melissa, Collin County, Texas and generally located approximately 2037 feet southwest of the intersection of McKinney Street and Legacy Ranch Drive, Collin County, Texas. Applicant: Quiddity Engineering Mayor Northcut opened the public hearing at 7:28 p.m. Amy Mathews, Director of Development Services, stated that this rezone from Agricultural (A) to Planned Development/General Commercial (PD/C-2) consists of four single-story buildings with one being proposed as a retail building with additionally requested uses of cabinet/upholstery shop, contractor's shop and/or storage yard (indoor), eepton/banqueymeeting hall, museum/art gallery, and minor printing shop. The building closest to SH 5 would be retail and the remainder of the buildings would be in the back and would be flex buildings. The applicant is requesting a variance of one space per 290 sq. ft. Motion was made by Dana Conklin and seconded by Craig Ackerman to close the public hearing at 7:33 p.m. Council Action: Motion was made by Dana Conklin and seconded by Sean Lehr to Approve rezone from Agricultural District (A) to Planned Development/General Commercial District (PD/C-2) on 5.778t acres of land as noted and direct Staff to prepare an Ordinance. Vote: 6/0/0 E. Consider a request to amend the Melissa Self Storage Final Engineering Site Plan, consisting of 7.12t acres of land situated in the William Fitzhugh Survey, Abstract No. 309, and generally located at 2202 Sam Rayburn Highway, City of Melissa, Collin County, Texas. Applicant: Fred Meyer Amy Mathew, Director of Development Services, stated that this site plan was approved in December 2022 and a parking ratio was amended for TBT Gym in October 2024. The applicant is requesting a reduction in parking spaces for the Challenger Cheer Elite gymnastics studio, which is set to occupy a 12,000 sq. ft. space in the existing building. The space will have two training floors with 12-15 students on the floor at a time. Generally, one team will be practicing at one time, and the total number of athletes should never exceed 30 students. Most students are dropped off by parents and picked up after practice. The building is 45,000 square feet and has 45 parking spaces, giving it a parking ratio of 1 space per 1,000 square feet. This ratio meets the minimum parking requirement for General Manufactuning/ndustria use under the current zoning. The parking requirement for a Gymnastics/Dance Studio under the City's code is 1 parking space per 100 square feet, which would typically require 120 parking spaces for the 12,000 square foot lease space. However, based on the existing parking capacity, only 12 parking spaces are currently allocated to this space. The applicant has provided a letter of request, arguing that 10 parking spaces would be sufficient for their needs, considering the number of athletes and the nature of the practice schedule. All elements of the site plan remain unchanged from the original approval in December 2022. Gary Gerlacher, Owner of Challenger Cheer Elite, answered questions for Council regarding parking. Council Action: Motion was made by Craig Ackerman and seconded by Sean Lehr to Amend the Melissa Self Storage Final Engineering Site Plan, consisting of 7.12t acres of land as noted. Vote: 6/0/0 F. Consider authorizing City Manager to execute the Letter of Intent for Vineyard Hill Estates for annexation into the City of Melissa and execute the necessary agreements. Staff stated that One Mark Advisors is requesting the City consider and approve a Letter of Intent that would set in motion the annexation of a 65-acre tract immediately south of Melissa Extraterritorial Jurisdiction. The tract is located approximately 1.6 miles south of the Melissa Road/Milrany intersection. The developer is proposing to develop a single-family subdivision for History Maker Homes. Some details of the subdivision include 245 single family lots with minimum lots sizes of 50'x120' (6,000 sf), developer-built regional trail system 8' hike & bike trail along Clemons Creek as an essential part of the future regional trail system, additional 8' internal trails creating access and circulation points within and through the community, open space with passive structures such as benches, tables, and shade structure, soccer field, pickleball court, oasis pool and spa, and additional parking open to the public serving as a community trailhead. The developer is requesting a Public Improvement District (PID) be approved in order to deliver their proposed subdivision. The PID revenue bonds would be used in part to deliver the amenities outlined in the attached presentation and would equate to a per-lot assessment to be paid back by future homeowners. Council Action: Motion was made by Craig Ackerman and seconded by Preston Taylor to Authorize the City Manager to execute the Letter of Intent for Vineyard Hill Estates for annexation into the City of Melissa and execute the necessary agreements. Vote: 6/0/0 6. PUBLIC COMMENTS - NON-AGENDA ITEMS There were no public comments. 7. COUNCIL DISCUSSION Dana Conklin asked Staff to bring an update to Council regarding Telephone Road as brought up during the Public Comments. Staff confirmed that an update will be brought to the next City Council meeting. Rendell Hendrickson asked Council to revisit item 5C. Motion was made by Rendell Hendrickson and seconded Preston Taylor to revisit item 5C. Vote: 4/2/0, with Mayor Pro Tem Craig Ackerman and Dana Conklin voting against the item. Council Action: Motion was made by Rendell Hendrickson and seconded by Preston Taylor to direct Staff to prepare an ordinance to approve item 5C but limit it to Lot 4 and the specific land-use requested. Dana Conklin and Mayor Pro Tem Craig Ackerman both expressed concern with revisiting and voting on an item with the developer not at the meeting. Vote: 4/2/0, with Mayor Pro Tem Craig Ackerman and Dana Conklin voting against the item. 8. ADJOURN Council Action: Motion was made by Dana Conklin and seconded by Preston Taylor to Adjourn the Regular Meeting at 7:53 p.m. Vote: 6/0/0 ATTEST: orehe Bay Hope Baskin, City Secretary Jay Northcut, Mayor C m E o >