MINUTES CITY OF MELISSA CITY COUNCIL CITY COUNCIL WORK SESSION AND REGULAR MEETING MARCH 11, 2025 5:15 PM WORK SESSION AGENDA A. Call to Order Mayor Northcut called the meeting to order at 5:33 p.m. B. Roll Call Mayor Northcut, Preston Taylor, Rendell Hendrickson, Dana Conklin, Mayor Pro Tem Craig Ackerman and Sean Lehr were present. C. Public Comments There were no public comments. D. Update regarding Day One Experts Terrell Smith gave an update regarding Day One Experts and commonalities found among Councilmembers in what they would like to see in Melissa. E. Update regarding Telephone Road Nolan Harvey gave an update regarding Telephone Road following a public comment made at the February 25, 2025 meeting. F. Discussion regarding Programming Survey Jason Little, City Manager, led a discussion regarding the City exploring options to implement various recreation programs to residents beginning with a survey to go out to residents. G. Follow-Up regarding March 4, 2025 Joint City Council and 4B Meeting Jason Little, City Manager, discussed a review following the Joint 4B and CC meeting on March 4, 2025. H. Update regarding 89th Legislative Session Councilmember Dana Conklin gave an update regarding the 89th Legislative Session. I. Discussion regarding any items on the Regular Agenda Jason Little, City Manager, gave an update regarding the revamp of the City's Boards and Commission including restating of 4B Board bylaws, updates to the Planning and Zoning Commission Ordinance and Board of Adjustment Ordinance, as well as the dissolution of the Library Board. J. Adjourn Motion was made by Sean Lehr and seconded by Rendell Hendrickson to adjourn the meeting at 6:03 p.m. Vote: 6/0/0 1 REGULAR MEETING AGENDA 1. CALL TO ORDER AND ROLL CALL Mayor Northcut called the meeting to order at 6:30 p.m. Mayor Jay Northcut, Preston Taylor, Rendell Hendrickson, Dana Conklin, Craig Ackerman and Sean Lehr were present. Joseph Armstrong was absent. 2. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Northcut gave the invocation. 3. PROCLAMATIONS AND PRESENTATIONS A. Presentation by Children's Advocacy Center of Collin County Lynne McLean, Chief Executive Officer with Children's Advocacy Center of Collin County (CACCC), gave a presentation regarding the work that CACCC provides for children in Collin County, including those in Melissa. 4. PUBLIC COMMENTS - AGENDA ITEMS There were no public comments. 5. CONSENT AGENDA A. Consider the minutes from the February 25, 2025 City Council Work Session and Regular Meeting and the March 4, 2025 Joint City Council and Melissa Community & Economic Development Corporation (4B Board) Meeting. B. Consider a Resolution setting a date, time and place for a public hearing on the proposed voluntary annexation by the City of Melissa of the area of land consisting of 61.55t acres, situated in the J.A. Throckmorton Survey, Abstract No. 900, Collin County, Texas. C. Consider an ordinance amending Melissa's Zoning Ordinance, Ordinance No. 92-08, as amended, to rezone 5.78+ acres of land, heretofore zoned Agricultural District ("A"); providing the property is hereby rezoned and placed in the Planned Development District/General Commercial District ("PD/C-2") Zoning classification. Applicant: QuiddlityEngineering Council Action: Motion was made by Craig Ackerman and seconded by Dana Conklin to Approve the Consent Agenda as noted. Vote: 6/0/0 2 6. REGULAR AGENDA A. Consider approval of the Amended and Restated Bylaws of the Melissa Community and Economic Development Corporation. Jason Little, City Manager, presented Items 6A, 6B, and 6C to Council noting that the updates to the Melissa Community and Economic Development Corporation (4B Board), the Planning and Zoning Commission, and the Board of Adjustment are consistent with the recently updated charter and state laws. As part of a larger Board and Commission process update, the future of the Library Board in Melissa was considered, as it is the only board in most cities that intermingles board functions into organizational and operational decisions. The Library Director completed an evaluation of the last two years of meetings called only 6 of 19 were able to be held with a minimum quorum, a 32% frequency. If Council chooses to dissolve the Library Board for the time being, Staff will revisit the role of a Library Board in Melissa in the future. This recommendation is not a reflection of any kind on the volunteers who faithfully served on this board. Council Action: Motion was made by Dana Conklin and seconded by Preston Taylor to Approve the Amended and Restated Bylaws of the Melissa Community and Economic Development Corporation. Vote: 6/0/0 B. Consider updating Ordinances related to the Planning and Zoning Commission and Board of Adjustment. Council Action: Motion was made by Dana Conklin and seconded by Preston Taylor to Approve the Ordinances related to the Planning and Zoning Commission and Board of Adjustment. Vote: 6/0/0 C. Conduct a public hearing and consider an Ordinance dissolving the Library Board. Mayor Northcut opened the Public Hearing at 6:43 p.m. Motion was made by Preston Taylor and seconded by Sean Lehr to close the Public Hearing at 6:45 p.m. Vote: 6/0/0 Council Action: 3 Motion was made by Craig Ackerman and seconded by Preston Taylor to Approve an Ordinance dissolving the Library Board. Vote: 6/0/0 D. Consider authorizing the upgrade of three existing outdoor warning sirens and the construction of an additional siren. Brooke Taylor, Emergency Management Specialist, gave a presentation regarding upgrades to the outdoor warning sirens and the installation of an additional siren to reach the residents to the west of US 75. The current sirens transmit sound at approximately 70 decibels and are 6-cells. The upgrades and new sirens of 10-cells will transmit sound even further. Upgrades to the current sirens will take place over a few days, and the new siren will take approximately 3-4 months due to the delay of receiving supplies. Council Action: Motion was made by Rendell Hendrickson and seconded by Sean Lehr to Authorize the upgrade of three existing outdooring warning sirens and the construction of an additional siren. Vote: 6/0/0 E. Recess into Executive Session in compliance with Section 551.001 et seq. Texas Government Code, to wit: I. 551.072 Discussing Purchase, Exchange, Lease, or Value of Real Property 1. 1501 Harrison Street 2. 3224 Fannin Road 3. 4220 E. Melissa Road II. 551.087 Economic Development Negotiations 1. 1709 Cooper Street 2. Custer Partner Addition 3. AJW Motion was made by Craig Ackerman and seconded by Sean Lehr to recess into Executive Session at 6:49 p.m. Vote: 6/0/0 The following Staff were present for the Executive Session: Jason Little, Terrell Smith, Nolan Harvey, Gail Dansby, Cheryl Fields, and Hope Baskin. Dana Conklin recused herself from Item 6E, Section II, Subitem 1 at 7:41 p.m. and returned at 7:43 p.m. F. Reconvene into Regular Meeting and Take Any Action Necessary from Executive Session Motion was made by Dana Conklin and seconded by Sean Lehr to reconvene into the Regular Meeting at 8:06 p.m. 4 Vote: 6/0/0 Council Action: Motion was made by Preston Taylor and seconded by Sean Lehr to Authorize the City Manager to execute the closing documents for 3324 Fannin Road. Vote: 6/0/0 7. PUBLIC COMMENTS - NON-AGENDA ITEMS There were no public comments. 8. COUNCIL DISCUSSION There was no Council discussion. 9. ADJOURN Council Action: Motion was made by Sean Lehr and seconded by Dana Conklin to Adjourn the Regular Meeting at 8:07 p.m.. Vote: 6/0/0 ATTEST: orehen Jay Hope Baskin, City Secretary Jéy Northcut, Mayor 6 0 à 5