Beautification Advisory Board Minutes February 17, 2025 STATE OF TEXAS S COUNTY OF TARRANT 3 CITY OF BEDFORD S The Bedford Beautification Advisory Board met in regular session on February 17, 2025, with the following members present: Andrew Woolen - Chairperson Tycom Wright Tammy Herrin Rob Wisson Sheila Kudray Constituting a quorum. City Council/Staff Representatives: Nichelle Dawkins- Council Member Don Henderson - Parks Department Mark Long - Parks Department Director CALL TO ORDER Andrew Woolen, Chairperson, called the Board meeting to order at 6:30 p.m. APPROVAL OF MINUTES 1. Consider approval of the following Beautification Advisory Board minutes: January 13, 2025 regular meeting. Tycom Wright moved that the minutes be approved as is; Tammy Herrin seconded. The motion carried. 2. Council & Staff updates. Council Member Dawkins updated the Board on the Council Strategic Planning session held on Tuesday, February 11, 2025. Ms. Dawkins stated that Council narrowed down the plan to four areas: 1. Economic Development 2. Transformation and Redevelopment 3. Quality of Life 4. Organizational Service Excellence Parks and Recreation Director, Mark Long made the following staff updates: Staff are working with a local Boy Scout on an Eagle Project. The Scout is wanting to build and install raised planter/flower beds at the new Senior Activity Center. An update was given on the Green Ribbon project at Harwood and Hwy.121. Director Long stated that the 95% plans were submitted to TxDOT for review. He also stated that the Advanced Funding Agreement (AFA) and the Landscape Maintenance Agreement (LMA) will go to the Council for approval on March 11. Director Long gave an update on the improvement on the 3009 Glenwood Ct. property. He stated that a sidewalk had been installed leading into the property and a bench, picnic table and some type of shade structure will be installed later. Parks Superintendent, Don Henderson updated the Board on the new athletic field lights installed at Stormie Jones Soccer, new concrete borders and sidewalks leading to and around several playgrounds and that staff will be installing Engineered Wood Fiber (EWF) around play structures at all parks. NEW BUSINESS 3. Discussion and possible action on the annual tree plan. Chairperson Andrew Woolen discussed what the tree plan could look like. He asked that the Board come up with their ideas for an annual tree plan. Chairperson Woolen stated that the plan could be a tool to advise the city on what type of trees could be used. He thought it would be beneficial if the Board came up with 3-4 different tree types that can be used by residents, developers and the city when planting trees. 4. Discussion on possible action on the Butterfly Way Station. Director Long updated the Board on options the Board had regarding the current bids for the Monarch Way Station. He stated that the Board could accept the lowest bid received, or could vote to reject all bids and request that a Request For Proposals (RFP) be put out through the City's Purchasing Division. Sheila Kudray made a motion to reject all bids pertinent to the butterfly way station up to February 17, 2025; Tycom Wright seconded. The motion carried. 5. Discussion and possible action on Crud Cruiser and April Clean Up days. Don Henderson gave an update on the Crud Cruiser event. Mr. Henderson stated that just like in years past, participants in the event will enter Meadow Park from Cummings. Beginning this year, all traffic on Meadow Park Dr will be one-way going south (from Cummings). Bedford Police will assist staff in making sure no cars are able to drive north on Meadow Park from Harwood. Board member Wisson suggested that staff have signs created to help with traffic flow. He also suggested that a sign be placed on Meadow Park Dr closer to Cummings that states that the event is for Bedford residents only. Chairperson Woolen commented that the Board will again assist with lane traffic and checking residency. He asked that Board members wear their board shirts and name tags. Director Long requested that along with their normal duties that the board determine how much HHW each car was dropping off. He stated that the City of Ft worth charges $95 for each car no matter what is being dropped. He said in the past there have been residents that have dropped off small Ziplock bags of used battery's or 2-3 paint cans, which cost the full $95. Member Wisson suggested that the city get the word out to residents and HOA's that neighbors could go in together to drop off the item. Chairperson Woolen asked that Board members arrive by 8:15a.m. Chairperson Woolen also reminded the Board to reach out to their contacts for Clean-up Bedford event. NEW BUSINESS 6. Discussion and possible action on budgeted items for fiscal year 2025-2026. Director Long gave a recap on this item from the previous meeting. He reminded the Board that at the January meeting they wanted to budget annually for tree planting. Board members wanted to allocate up to $5,000 annually for the purchase and planting of new trees. There was discussion about budgeting yearly for wildflower seed and providing funds for ongoing outside maintenance for the Senior Activity Center. Member Herrin brought up the dead-end road leading into Generations Park from Shady Lane and how unsightly it is with the orange and white barricades. Director Long mentioned that this is an area that the Parks Department wanted to address and is hopeful that something can be done this year to make it more attractive. Member Herrin also stated that this area might be a good place to paint a mural. NEXT MEETING 7. The next scheduled meeting of the Beautification Advisory Board will be March 17, 2025. The next scheduled workday is Saturday, March 15, 2025. ADJOURNMENT There being no additional business, Tammy Herrin made a motion for adjournment of the meeting; Rob Wisson seconded the motion. The motion passed unanimously, and the meeting adjourned at 7:32 p.m. AndrewdNoolen, Chairperson