Economic Development Authority ofPatrick County Meeting of February 26, 2025, 6:00 PM 106 Rucker Street, Patrick County Administration Building Second Floor Conference Room Present: Ron Haley, Chairman; Debra Shelor, Vice Chair; Danny Foley, Treasurer; Rick Worley; Doss Cummings; Rodney Boyd; Rodney Overby Also Present: Clayton Kendrick, Andrew Overby, Steve Marshall, Board ofSupervisors; James Houchins, Director of] Economic Development & Tourism; Noah Mabe, Small Business & Economic Development Coordinator Absent: N/A Introduction Ron Haley called the meeting to order. On motion by Danny Foley, seconded by Debra Shelor and carried unanimously, the Authority approved the meeting agenda as presented. Minutes On motion by Debra Shelor, seconded by Rodney Overby and carried unanimously, the meeting minutes for January 22, 2025 were approved as presented. Public Comment There was no Public Comment. Finance Report James Houchins presented the financial report. Ron Haley raised a question concerning the amount of money transferred to the Authority's checking account to pay for bills. Noah Mabe will look into transferring some ofthose funds back into either the money market or Virginia Investment Pool account. On motion by Rodney Overby, seconded by Danny Foley and carried unanimously, the financial report was approved. West Piedmont Planning District Commission Update The West Piedmont Planning District Commission will hold its next Board of Commissioners meeting tomorrow, on which Clayton Kendrick will report back at the next EDA Meeting, February 26, 2025 Page 1 regularly scheduled Authority meeting. Old Business Cockram Mill Update James Houchins reported that the County Building Inspector has reviewed and sent back documents and drawings to the property owner of Cockram Mill, who has asked a local architect to review and correct them further. Potential deadlines on project funding have yet to be determined. James Houchins hopes that construction will be underway relatively soon, and once it does begin, he will write an article detailing the project. FOIA/Conflict ofInterest Ron Haley reminded the Authority that any Authority members who had yet to complete their FOIA and Conflict ofInterest training/forms should do sO and send their forms to Amy Walker as soon as possible. Façade Grant Presentations Ron Haley asked when the façade grant check presentations would be taking place, to which James replied that they would try to hold them on March 6. Ribbon Cutting & Grand Opening Ron Haley informed the Authority of a ribbon cutting ceremony taking place on March 4 for the Heavy Equipment Operator Lab that is opening up in P&HCC's Baliles- Reynolds Learning Center, and he invited members to attend. Strategic Plan Noah Mabe handed out copies of a draft Strategic Plan to the Authority members. Ron Haley requested that the Authority look over the document for discussion at the next regularly scheduled meeting. Adoption of Bylaws The Authority members received via email a copy ofthe most recent amended bylaws for consideration. On motion by Danny Foley, seconded by Rick Worley and carried unanimously, the Authority approved and adopted the amended bylaws as presented. New Business EDA Meeting, February 26, 2025 Page 2 Audited Financials Noah Mabe distributed via email the final audit report of the Authority's financial statements for the year ended June 30, 2024 as well as recommendations from that audit. On motion by Debra Shelor, seconded by Rick Worley and carried unanimously, the Authority approved the final audit report for the year ended June 30, 2024 as presented. VAcorp Insurance James Houchins informed the Authority that there will be a review of their VAcorp insurance policy when he meets with one of their representatives on March 3. Closed Meeting On motion by Danny Foley, seconded by Doss Cummings and carried unanimously, the meeting was called into Closed Meeting under the appropriate codes ofVirginia to discuss Commercial Real Estate located in the Blue Ridge District and Contracts (Section 2.2-3711[AI). Reconvene On motion by Danny Foley, seconded by Doss Cummings and carried unanimously, the meeting was reconvened by the appropriate codes. A roll call vote was taken with a unanimous vote that only the items listed above were discussed during the Closed Meeting. Having no further business to discuss, Mr. Haley adjourned the meeting. NEXT MEETING: March 5, 2025 at 10:00am - Community Room at Patrick County Community Center (Special Called Meeting). IPI 1 - - Ron Haley, Chairman EDA Meeting, February 26, 2025 Page 3