Campbell County Planning Commission February 24, 2025 Campbell County Planning Commission Minutes February 24, 2025 The regular meeting ofthe Campbell County Planning Commission was held on Monday, February 24, 2025, in the Board of Supervisors Meeting Room, Walter J. Haberer Building, Rustburg, Virginia. The following members were present: Dean B. Monroe John Thilking Michael S. Condrey Megan Witt David Gough Robert J. Otero Charlie Watts, Board of Supervisors Representative Members Absent: Trish R. Hedges Staff Members present: Paul E. Harvey, Assistant County Administrator Austin R. Mitchell, Director of Community Development Crystal J. Machhi, Staff Secretary / Chairman Monroe called the meeting to order with the invocation followed by the Pledge of Allegiance at 7:00 p.m. / Chairman Monroe asked for corrections or comments on the minutes from the January 27, 2025 meeting. With none, Chairman Monroe made the motion to approve the minutes from the January 27, 2025 meeting. / OLD BUSINESS II Amended Bylaws /I Mr. Austin Mitchell, Director of Community Development, read the amended Section 10-3.7 of the Bylaws which states that the Chairman shall recognize the member of the Commission for the district in which the subject property is located to make a motion to approve or deny the matter as presented by the staff, including any staff recommendations for approval. If the member is not present or declines to make a motion on the matter, any other member may make a motion. / Chairman Monroe made the motion to recommend approval of Amended Bylaws. Commissioner Gough seconded the motion. The vote was: Aye: Monroe, Witt, Condrey, Otero, Gough, Thilking Nay: None Absent: Hedges Campbell County Planning Commission February 24, 2025 / PUBLIC HEARINGS FOR CONSIDERATION / PL-25-012 (Special Use Permit-11988 Wards Road) / Chairman Monroe stated this is a request by Candice Ohler, agent for Hartless Storage LLC, for a special use permit to operate a drive-in theater on property zoned Industrial - General. The property is located at 11988 Wards Road in an area designated as medium to high density commercial per the current Comprehensive Plan. II Mr. Austin Mitchell, Director of Community Development, stated the applicant is currently leasing the property to operate a mobile ice cream trailer. There is an existing screen that was built for the drive-in that was used for a couple of weekends last year. The applicant is now seeking to operate the drive-in on a regular basis. Movies would be shown on weekends beginning in the late spring through the fall. There would also be additional special movie nights to benefit non-profits. There is parking for up to 40 vehicles. Sound would be transmitted via FM frequency. Food and concessions would be available in the existing mobile ice cream trailer. II Commissioner Condrey asked if this would require a site plan. Mr. Mitchell stated there is no new infrastructure to trigger a site plan. II Chairman Monroe opened the public hearing at 7:07 p.m. II Mr. Jamie Ohler, 411 Meadows Drive, stated they are wanting to have a traditional drive in with a total of 40 cars. The movies are legal as they have to pay to have the rights of each movie. They want to provide to the community and hope this will also help increase ice cream sales. I Commissioner Witt asked if they have ever done this before and what was the turnout. Mr. Ohler stated they had two last year. The one in October was very successful but the one in December was not as successful due to the cold weather. He does also control the parking. I Commissioner Gough asked if they had any issues with the prior movie events. Mr. Ohler stated they did not. They had families come and sit in their car beside each other to watch the movie. II Commissioner Condrey asked what the latest time a movie will play and ifthere will be any lighting added. Mr. Ohler stated it will start at dark which in the summer is around 9:15pm and will be roughly two hours long. The sound will be broadcasted through FM frequency in the cars sO there will be no outside noise. He stated he had AEP turn off some of the lights to accommodate the movie area but there will be no additional lighting. I Ms. Barbe Shackleford, 185 Greendale Drive, stated she is in favor of the drive in. She likes that it is family oriented and thinks iti is great for the community. She lives behind the property and stated lights and noise have not been an issue. I Mr. Barry Moorefield, 144 Lynbrook Road, stated some of his conçerns regarding time and noise have been addressed. He is concerned about the traffic and that there are no deceleration lanes for turning and ifthere willl be weekly flea markets that will create additional traffic. His other concerns are if there will be alcohol served, if there will be security present, and if there will be any infrastructure changes or land disturbance that would cause any additional water runoff. II Commissioner Condrey clarified that Mr. Moorefield's main concerns were flea markets, site improvements, and alcohol. Campbell County Planning Commission February 24, 2025 / Mr. Austin Mitchell stated that a flea market is a by right use for the zoning of the property. / Mr. Jamie Ohler stated there will be no alcohol or any changes to the land or any additional buildings. He stated the traffic flow will not increase anymore that what they have during the week or the weekends normally. He does agree not having deceleration lanes are an issue. The entire lot is gravel and will not be paved. // Chairman closed the public hearing at 7:24 p.m. This matter will go before the Board of Supervisors meeting on April 1, 2025. /I Commissioner Otero stated all concerns have been addressed and made the motion to recommend approval of PL-25-012 for a Special Use Permit. Commissioner Condrey seconded the motion. / Chairman Monroe stated he wonders why someone has not already done a drive in movie. He stated there are notable concerns but they are by right. There is no new infrastructure to be concerned about and alcohol will not be an issue. / Commissioner Thilking stated he is glad to see it is a gravel lot. The vote was: Aye: Kirk, Witt, Condrey, Monroe, Gough, Thilking Nay: None Absent: Hedges / SUBDIVSION MATTERS FOR CONSIDERATION I None I MATTERS FROM THE ASSISTANT COUNTY ADMINISTRATOR None / MATTERS FROM THE DIRECTOR OF COMMUNITY DEVELOPMENT None / MATTERS FROM THE PLANNING COMMISSION I Next scheduled meeting is March 24, 2025. /I Chairman Monroe adjourned the meeting,at 7:27 p.m. a Dean B. Monroe, Chairman