TOWN OF SOUTH BOSTON REGULAR MEETING MINUTES MONDAY FEBRUARY 10, 2025 Esl. 1884 IGINI COUNCIL CHAMBERS 420 MAIN STREET SOUTH BOSTON, VA 24592 CALL TO ORDER AND INVOCATION Mayor Edward Owens called to order a regular South Boston Town Council meeting at 7:00 pm on February 10, 2025. ROLL CALL Present: Mayor Edward Owens, Vice Mayor Sharon Harris, Councilman Joe Chandler, Councilman Tommy Elliott, Councilman Brian Burton, Councilwoman Tina Younger Absent: Councilwoman Barbara Speece Also Present: Town Manager Matthew Candland, Assistant Town Manager Dennis Barker, Town Clerk Sarah Lowe, Finance Director Danyell Duncan, Police Chief Ronnie Edmunds, Fire Chief'Steve Phillips, Recreation Director Matthew McCargo APPROVAL OF MINUTES On Councilman Chandler's motion, seconded by Vice-Mayor Harris, the meeting minutes from the Town Council's regular meeting on January 13, 2025 were approved. APPROVAL OFTHE CONSENT AGENDA On Councilman Elliott's motion, seconded by Councilman Burton the February 10, 2025 agenda was approved. AGENDA 455 1. APPOINTMENT OF STANDING COMMITTEES Mayor Owens appointed Vice-Mayor Sharon Harris as chair of the Finance Committce, with Councilman Tommy Elliott and Brian Burton as committee members. Mayor Owens appointed Councilman Joe Chandler as chair of the Current Issue Committee, with Councilwoman Tina Younger and Councilwoman Barbara Spcece as committee members. 2. FIRE DEPARTMENT ANNUAL UPDATE - CHIEF STEVE PHILLIPS Chief Phillips began by expressing gratitude to the town administration, Mayor, Council and everyone involved in supporting the fire department throughout the years. He highlighted that during his 18 years as Chief, the fire department's size has doubled, which has been essential. The meeting discussed recent calls, including a significant house fire and a technical rescue involving a bucket truck malfunction. The Chief noted the ongoing need for trained volunteers, citing the decline in volunteerism nationally, and emphasized that funding will be crucial in the future. In 2023, thc fire department responded to 2,478 calls, marking a slight increase from the previous year. He shared statistics and images from various emergency calls, including motor vehicle crashes and fires, emphasizing the department's capacity to handle a range ofincidents. ChiefPhillips also discussed fire prevention initiatives, such as fire safety education for children, and highlighted ongoing training efforts, including electric vehicle safety. He responded to questions regarding efforts to engage younger people in firefighting and the county's struggles with volunteerism, noting that this issue has been ongoing for years and necds urgent attention. Mayor and Council thanked Chief Phillips and his staff for their hard work and dedication. 3. FIRE DEPARTMENT ANNUAL REPORT - CAPT.. JOE ACREE Caplain Acree began by acknowledging the ongoing support from the town administration and emphasized the importance of fire prevention and safety. Over the pastyear, he conducted 132 inspcctions, including courtesy inspcctions in response to public complaints, and provided training on fire safety to approximately 70 individuals across cight classes. Key violations dentified during inspections included blocked exits, improper fire doors, and issues with fire extinguishers ands smoke alarms. Captain Acrec worked closcly with the health department to address restaurant safcty, including ensuring grease hoods were properly cleaned and inspected. He also highlighted the importance ofi fire safety evacuation plans, noting many businesses were unaware of requirements such as fire drills and employee training. Despite improvements, issues with storage in utility rooms and missing fire safety components remain. Ile concluded by noting that education and awareness are central to resolving these violations and improving fire safety across the community. 456 4. FINANCIAL REPORT The Finance Director presented the November 2024 financial report, covering the Gencral Fund, Tax Comparison, Delinquent Tax Collections, and Selected Revenues. The General Fund reported a budget of$14,921,634, with revenues of $6,556,222 (43.94% ofthe budget) and expenditures of $5,575,879 (37.37%), resulting in a surplus of$980,343. The Cash Operating Fund showed a negative activity of$1,021,805 but retained a balance of $6,872,983. The Tax Comparison Report indicated 42% budget utilization across categories like Local Sales and Consumer Utility. Delinquent Tax Collections were at 42% of a $126,050 budget, with mobile home collections performing exceptionally at 1343.5% of the budget. Selected General Fund Revenues contributed significantly from Categorical Aid, Real Estate, Personal Property, Cigarette Tax, and Vehicle Registration Fees. The Finance Director concluded that the General Fund's financial health remains stable, bolsteredt by effective tax collection, ensuring favorable conditions for future fiscal commitments. 5. TOWN MANAGER UPDATES Town Manager, Matthew Candland gave an update on projects going on in the town. First, the Riverdale Master Plan, following two public mectings held in November, is progressing with the South Side Planning District Commission drafting the plan. It is expected to be presented to Council either at the March or April meeting, with the draft hopefully ready by early March. Regarding the budget, significant efforts are underway to finalize it, with a first reading scheduled for the April Council meeting. The budget should be submitted to Council by late March or early April, ideally aiming for adoption in May or June. On project updates, the Merritt Hills project is near completion, though it has taken longer than expected, and is expected to finish this month. The Wilborn Avenue culvert realignment will begin next month, anticipated to take several months. Smaller projects, including Poplar Creck and West Side developments, are progressing on schedulc. Regarding the 300 Main project, it has been transferred to Mr. Gaskin, who is making cxcellent progress and is likely ahead of schedule. 6. CITIZEN'S COMMENTS Simon Jones Jr., President of the Halifax/South Boston Dixie Softball, provided an update on the ongoing projects at Carter Field. He shared the history and significance of the field, noting that while it had fallen into disrepair, there is now momentum to revitalize it. The Dixie Softball organization has received a $10,000 grant from Dick's Sporting Goods to begin the renovation, but additional funding is needed. Planned improvements include new fencing, lighting, parking, drainage solutions, and the construction of a 7,000 square foot practice facility. This facility will benelit the local 457 community by providing a year-round space for softball and other sports, as well as support for youth, middle school, high school, and college athletes. Jones also highlighted the upcoming 50th anniversary ofthe Dixie Softball program and the state tournaments to be held at Mary Bethune Complex in June, which are expected to bring 1,000-1,200 people to the area. He emphasized that the project is a community effort and that while the organization is working hard, they seek support to ensure the success ofthe revitalization. Joncs invited Council to visit the facility and see firsthand the impact of the softball program in the community. 7. CLOSED SESSION On the motion ofCouncilman Chandler, seconded by Councilman Elliott, the Council voted unanimously to convene in close session under the Virginia Freedom of Information Act to discuss, consider, or interview prospective candidates fore employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body along with legal matters which is allowed under Virginia Code $2.2-3711(A)(I) Voting Aye: Burton, Chandler, Elliott, Harris, Specce and Younger Absent and Not Voting: None. On the motion of Councilman Chandler, seconded by Councilman Burton, the Council voted unanimously to return to open session. Voting Aye: Burton, Chandler, Elliott, Harris, Speece and Younger Absent and Not Voting: None. On a motion ofCouncilman Chandler, seconded by Councilman Burton, Council certificd by the following vote: Ilarris, Elliott, and Younger Opposed: None; Absent/Not Voting: None), that to the best of each Council member's knowledge, only public business matters lawfully exempted from the open mecting requirements ofthe Virginia Freedom ofinformation Act and identified in the Motion convening the closed session were heard, discussed or considered in the closed session. There being no further business, the meeting adjourned. Mayor Edward Owens Attest: Sarah Lowe, Clerk of Council 458 Agenda Summary Mayorand Town Council Meeting March 10, 2025 Agenda Item: Lake Country Presentation Prepared by: Danyell Duncan, Finance Director Attachments: N/A Sackground/Analysis Lake Country Area Agency on Aging is requesting an additional $31,000 in funding for fiscal year 2025-2026 to sustain and expand transportation services for the South Boston community. The funds will support both medical and non-medical transportation for residents who lack access to public transportation, as well as ensure the upkeep and expansion ofthe agency's fleet. Without this funding, service frequency may decrease or certain routes could be eliminated, negatively impacting residents who rely on these services for essential activities. Approval ofthis funding is crucial to maintaining safe, reliable transportation for South Boston's aging population and other vulnerable residents. Fiscal Impact/Sources: $31,000 funding increase Alternatives: Oppose funding increase Recommendation: Approve funding increase Agenda Summary Mayorand Town Council Meeting March 10, 2025 Agenda Item: Destination Downtown South Boston Update Prepared by: Tamyra Vest, Executive Director Attachments: PowerPoint Presentation Background/Analysis: Destination Downtown South Boston, Inc. (DDSB) is a 501c3 nonprofit community development organization that serves our Main Street District. DDSB is a designated Virginia Main Street Community and a Nationally Accredited Main Street America Program. Our primary focus is to revitalize and re-energize the heart of our community through education, events, special projects, and community engagement. We use the Main Street America Four Point Approach and Transformation Strategy approach to create a positive downtown experience for residents, businessesand visitors through community driven revitalization and economic development efforts. Our Mission is to ensure the long-term viability and growth of Downtown South Boston as a center ofcommerce, civic activity and community pride, while maintaining its unique and historic character. Our Vision is Downtown South Boston will be a strong, vibrant heart ofthe community. Fiscal Impact/Sources: N/A Alternatives: N/A Recommendation: N/A DONAEONSO GB VICININ Destination Downtown South Boston BRING THE FAMILY DOWNTOWN U E MAINS STREET AMERICA 2024cAcchediled 2024 Annual Report A Review of our Accomplishments 44A DOWNTO W - NSOBO.COM B 47 DESTINATION DOWNTOWN SOUTH BOSTON DOVNTOWANSOBOCOM V Al Letter from the Executive Director 3 Focus on the Future Our Leadership 5 Downtown Master Plan - 2024 Accomplshments a Grants Other Highlights 10 Sponsors 11 A Letter from the Executive Director It's hard to believe we're entering a New Year already. So much has happened in downtown South Boston this past year - and there are plenty of new things planned for 2025! Our campaign slogan for 2024 was "Bring the Family Downtown" and it resonated with the community as we saw hundreds of families gathered downtown throughout the year. We are grateful for our sponsors, the Board, our volunteers, and the people who help make downtown a gathering place for our community. Without our incredible and generous sponsors, we would not be able to bring the programs and activities to the public. And the many hours dedicated by our Board and volunteers make it all happen. Although it may seem effortless to many, thereis definitely a LOT of work going on behind the scenes for all of our downtown events and promotions! Over the past year, we welcomed three (3) new businesses downtown, helped existing small ousinesses update their facades and storefronts, and created activities and events that bring people downtown to a safe gathering place for friends and family. We continue to expand on our strategies and focus on growth downtown as we capitalize on the rich heritage behind it all. South Boston, VA is steeped in history but that is only one facet of the attraction for locals and visitors. They also come for the family-friendly atmosphere, interactive events, Wednesday at the Market, Downtown South Boston Farmers Market, holiday celebrations, and many other activities that create a vibrant and healthy downtown. Join us as we take a look back at 2024 and look ahead to 2025! And thank you to each and every one of you for being part of our small - but GREAT town! Tamyna Vest Executive Director MAIN STREET AMERICA 20240 cAechedited Destination Downtown South Boston (DDSB) Focus on the Future OUR MISSION: To ensure the long-term viability and growth of Downtown South Boston as a center of commerce, civic activity and community pride, while maintaining its unique and historic character. OUR VISION: Downtown South Boston will be a strong, vibrant heart of the community. The 2025 theme is "GO Downtown" and we're excited for all we have planned this year. The theme revolves around several different ideas to make downtown the place where families, friends, and visitors choose to go for lots of reasons. In addition to visiting all of the downtown shops and restaurants, the historic theater, historical sites, and other downtown attractions, we will give them plenty of reasons to GO Downtown. In 2025, we are focused on activities and events that have people going downtown to take advantage of all we have to offer. From local businesses and the Kayak Adventure Tour, to Wednesday at the Market and the Annual July 4th celebration - it's all about going downtown where people and fun meet! DESTINATION DOWNTOWN SOUTH BOSTON (DDSB) 432 MAIN STREET, SOUTH BOSTON, VA 24592 DOWATOWNSOBO.COM Board Members Our Leadership Lin Hite Tamyra Vest President Longwood Small Business Development Center Executive Director Chase Weddle Tamyra is the visionary who helps shape Vice President downtown today with an eye to the future. Mid-Atlantic Broadband She utilizes the Main Street Approachm Les Powell, III framework to help focus efforts on ways to Treasurer ensure a thriving economy and leveraging Powell Funeral Home the rich history and heritage of the downtown sector. She collaborates with Amy Cole local business owners, community leaders, Secretary Southern Virginia Higher Education Center and volunteers to continuously create a welcoming space and resilient economic Amy Barber hub of commerce. First Horizon Bank Adam Zirkle AdamZirkle Performance Technologies - 0 Bob Hughes South Boston Town Council Brandee Sharpe Melissa Nelson Golden Piedmont Labs Events & Planning Coordinator Cynthia Haugh Melissa serves as the central point of LaKisha Jackson contact in 2024 for downtown South Boston KJ's Cake Creations events and is the Manager of the Downtown Mallory Lawter South Boston Farmers Market. She plans SOVA Innovation Hub and coordinates events throughout the year to help downtown businesses grow and Monica Mears thrive, and creates a community 1st Care at Home atmosphere where people gather together. Robby Mears Microsoft Melissa works closely with the Executive Director to continuously grow a downtown Travis Moore environment where small businesses thrive Drumlogic and where people create friendships and Burkholder Trey memories to last a lifetime. 1st Care at Home DESTINATION C ) VNTOV NN SOUTH BOSTON (DDSB) 432 MAIN STREET. SOUTH 30 5 TON, VA 24592 DOWMIOWINSOBO.CON Downtown Transformation Strategies DOWNT 6B TRANSFORMATION STRATEGY #1 HISTORY Family Friendly, Family Serving: ATIONAL HISTORIC ESERVATION MONTH Leverage the "Bring the Family Downtown' theme to focus on activities and events to help promote downtown as a family- friendly destination. Destination Downtown South Boston focuses on three (3) transformation TRANSFORMATION STRATEGY #2 strategies to drive activities and events. These strategies are designed Destination & Heritage Tourism: to engage the community, attract and Capitalize on the rich history of retain businesses, and capitalize on the rich heritage to bring people downtown to attract families locally downtown. and regionally toactively engage the community throughoutthe During 2024, DDSB successfully year. delivered programs and services to address these strategies. We did this by providing compelling reasons for people to engage in downtown and TRANSFORMATION STRATEGY #3 continued to establish downtown South Boston as a family-friendly hub Agricultural Economy: of activities, shopping, events, and Leverage the manyagricultural friendly interaction. assets ofthe community to expand The Downtown South Boston Farmers events and activities offered Market was an integral component of through the Downtown South the 2024 strategies. Wednesday at the Boston Farmers Market. Market has become a popular event from May through September. Y Saturday morning at the market has a7 also been a favorite event, attracting Gaso locals and visitors from far away. 2024 Accomplshments Community Events The Retail Promotions Committee developed and implemented "Bring the Family Downtown" as the theme for 2024. They held downtown retail promotions and giveaways throughout the year and hosted community events to bring the family downtown including: Shamrock the Block Christmas OpenHouse Spring Fling Small Business Saturday LightPole Decorating Contest Touch-a-Truck These events brought hundreds of people to South Boston. The 2025 theme is "GO Downtown" and will continue to bring more fun for everyone. The goal is to give everyone a reason to GO Downtown! Social media promotions and giveaways led by the Retail Promotions Committee included: 101+ Reasons to Shop Downtown South Boston COVOVMOWTATAN AS Spring Basket Giveaway at the Market Contest 101 LightPole Decorating Happy International Dog Day Contest DOWNTOWN Christmas Open House Giveaway SOUTH BOSTON, VA Historic Preservation Month Awareness RETAILS SHOPS, BUSINESSES& SERVICES Earth Day Celebration and Recycling MBRING THE FAMILYDOWNTOWN": People's Food Pantry at the Market VISITOURV WESTETOLEAINMORE COIO.OW/IVANULE Keep Entrepreneurs Program (SoBo KEP Vol.2) With support from the Town of South Boston and other partners, DDSB initially set a goal to train at least 11 business owners within the historic district, provide targeted grant support to six (6) downtown businesses and/or property owners, and create or retain 10 jobs in the district. Due to the program's remarkable success, DDSB significantly surpassed these targets. This enhanced the district's visual appeal and vitality and marks the organization's second successful implementation of its South Boston Keep Entrepreneurs Program (SoBOKEP), with results that clearly demonstrate its impact. (See ntips/DtIy/40bX5OR for more details.) 21. 15 23, 4 Business Businesses Jobs Facades owners creceived mini- created/ improved trained grants retained DESTINATION DOWNTOWN SOUTH BOSTON (DDSB) 432 MAIN STREET, SOUTH BOSTON, VA 24592 DOWNTOWNSOBO.COM 2024 Accomplishments DDSB Sponsored Events DDSB led multiple events throughout the year that brought thousands of people downtown - increasing sales for local businesses and introducing locals and visitors to more of South Boston's history and heritage. Events contributed to a growing and healthy economy downtown. They also served as event fundraisers for DDSB programs. Major events sponsored by DDSB with the support of local business sponsors included: Jowntown South Bos CRUL 2 aturclay, October12, 2024' '3-6pr. July 4th Celebration Main Street Movies on Main A Downtown Wednesday at the Market so0 Easter Extravaganza Sponsord acll ly Destination! Downtown: Southp, Downtown South Boston Cruz-In conjunctions with oldIs School Car Club andT Tinkle HITACHI A Character Christmas", Watermelon Festival phrel he NE ERRY I2E OHtachiEneroy or Souri Bosroni South Boston Harvest Festival NCONSTRUCTIONCO. INC. SENTARA OLDDOMINIONE Christmas Open House YANCEYWIIOLESALE THE TRENTLAWPRACD REGISTER FOR MORE INFORMATIONS NOW! Small Business Saturday Miler 4345 575 2754; Destinstiont Dona WWW.DOWNIOWNSOBOOM South Boston Christmas Parade Saturday, Decemben7thats00em Regiteranline! Gold Certified Farmers Market ahanulaeoaini fied a a As part of DDSB, The Downtown South Boston Farmers Market is a thriving hub of commerce throughout the MERS MARKET year. We were proud to be one of the first farmers VAFMA markets to receive Gold Level certification by the ASSCCIATION Virginia Farmers Market Association (VAFMA) in 2024. GOLD CERTIFIED This prestigious recognition, under the newly launched Virginia Certified Farmers Market Program, underscores 2024 the market's commitment to uphold the highest standards of excellence in serving the community. (See ttps/lsobofm.comm/vafmagold-tevel-certification/ for more information). DESTINATION DOWNTOWN SOUIH BOSTON (DDSB) 432 MAIN STREET, SOUTH BOSTON, VA 24592 DOWATOWASOBO.COM Grants DDSB was fortunate to receive and award grants in 2024 contributing to the success of our transformation strategies. FACADE IMPROVEMENT GRANT PROGRAM DDSB assisted small locally owned businesses in making facade improvements based on applications, reviews and interviews. The Facade Improvement Program is funded by the Town of South Boston and administered by DDSB. It provides small businesses with assistance to help them promote and expand their existing businesses downtown. FUND DEVELOPMENT We received a $6,000 Grant for a Fund Development Workshop facilitated by Jennifer E. Goldman on March 29, 2024 and developed a FY 2025-2027 Funding Plan. SOBO KEP VOL. 2 DDSB received the 2nd installment of $50,000 in FY2024 Virginia Business District Resurgence Grant from Department of Housing and Community Development (DHCD) for the SoBo Keep Entrepreneurs Program (SoBo KEP Vol. 2). (Total grant was $100,000 with the 1st $50,000 installment awarded in 2023.). The Town of South Boston matched the grant up to $20,000 for a total of $120,000. Local businesses were granted funds through a competitive proposal and evaluation process. (Also, see page 7for more details on KEP) VIRGINIA MAIN STREET REV-UP CONFERENCE GRANT DDSB received a grant of $2,412 to host a Virginia Main Street Regional Rev Up Training on Strategic Volunteer Engagement on March 18, 2024. Interactive workshops engaged participants with real-world scenarios and thought exercises to dig deeper into strategies and activities to increase organizational capacity. ALLEYWAY GRANTS Two grants were awarded to DDSB in 2024 including a $20,000 AARP grant, and a $10,000 First Horizon Grant through their GRANTS FOR GOOD CAMPAIGN. SENTARA CARES GRANT Thanks to a $5,000 Sentara Cares Grant, DDSB was able to provide additional incentives and programs through the Downtown South Boston Farmers Market. This helped engage more of the underserved population through the Supplemental Nutrition Assistance Program (SNAP) and Virginia Fresh Match; and served more children in the Power of Produce (POP) Program to promote healthy eating and healthy lifestyles. 1,179 12.7% 82.7% kids increase in more SNAP POP dollars spent participated participants in 2024! in POP! DESTINATION DOWNTOWN SOUTH BOSTON (DDSB) 432 MAIN STREET, SOUTH BOSTON, VA 24592 DOWNTOWNSOBO.COM OTHER HIGHLIGHTS NEW BUSINESS Downtown South Boston welcomed three (3) new businesses in 2024. Paco's Restaurant & Lounge, Merle Norman Studios, and Lip Smackin' Soul Food opened their doors and were a welcome addition to the downtown corridors. VETERANS BANNER PROJECT The Veterans Banner Project has been very successful and brings people downtown throughout the year. Over 70 banners have been purchased. These banners are a tribute to those who have served and are installed on LightPoles along Main Street for the public to view. This project continues to grow! PEOPLE'S FOOD PANTRY AT THE MARKET Downtown merchants created a Food Pantry to provide food and other essentials needed for the underserved and needy population. They established drop-off locations for public donations and they continue to keep the pantry stocked at the farmers market. 3,500+ 371,000+ Facebook FB Post followers Views DESTINATION DOWNTOWN SOUTH BOSTON (DDSB) 432 MAIN STREET, SOUTH BOSTON, VA 24592 DOWNTOWNSOBO.COM THANK YOU TO OUR 2024 SPONSORS! $ V HITACHI 1 - - - RRION Inspire the Next Sentara Hitachi Energy JE. SURTON Sentara CONSTRUCTION Building Success" 6 Health Plans FIRST HORIZON. Fairfield Dominion Energy BY MARRIOTT EMPOWER SOVA BROADBAND INNOVATION HUB AARP FARM CREDIT TERRY VIRGINIA LOTTERY FARM OF SOUTH BOSTON BUREAU VIRGINIA GLOSTER COMFORTI USA @ SYSTEMS MidAtlantic 4 LIOTT ossing Shcs LECTRIG Davenport m9 Energy OldDominion! Electrico Cooperative ODEC MEC SOL IITNNIONINALRANGE CROMDERINSU RANCE MECKLENBURG ELECTRIC ronoFe ANTIME N ROGERS EST 1997 MDATLANTIC MEATING COOUNG CLEIREAL-PUNBIO TESTRI BALANCE. INC DESTITAT 17 MAIT TION SIREEL, DOWToW SouTI SOUT BOSI THI o1, BOSTON VA 24592 (DDSA) DOWII TOWISOBO. COM Agenda Summary Mayorand Town Council Meeting March 10, 2025 Agenda Item: Westside Redevelopment Evaluation ofBids &Approval ofAward Prepared by: Dennis W. Barker, Assistant Town Manager Attachments: Recommendation ofAward from B&BConsultants, Inc. Background/Analysis: Federal funding from the American Rescue Plan Act (ARPA) provided the Town of South Boston an opportunity to making lasting improvements in the availability ofquality housing. On April 25, 2022; Town Council approved a resolution appropriating $3,250,000.00 OfARPA funding to the South Boston Industrial Development Authority for purchase ofand improvements to the Westside Trailer Park property. Town administrative staffhave been working diligently to accomplish this goal. To date, there have been improvements to existing infrastructure and approximately, 13 ofthe 25 residents have been moved to other residential areas that they chose. Those residents are receiving Federal funding assistance for living costs. Their moving has given the IDA the needed land area forthe next phase which is excavation work and installation ofnew infrastructure to include water/sewer, utilities, roads, and sidewalks for a new subdivision where local non-profit groups will build housing, During the last quarter of 2024 a bid was advertised for the infrastructure work needed. Several bids were received, and Town staffidentified additional funding needs to complete the work. In addition to the already approved ARPA funding, staffapplied for, and the Town was awarded a grant through the Virginia Department of Housing and Community Development, and: staff identified a portion of funding from the already allocated Federal Congressionally Directed Spending Request awarded tot the Town in 2023 for water / sewer system improvements. The: attached letter from B&B Consultants, Inc. details the bids received and recommends the bid be awarded to Virginia Carolina Paving for the amount of $4,217,672.00 Fiscal Impact/Sources: Funding is all Federal or State with no local match required Alternatives: N/A Recommendation: N/A B&B Consultants, Inc. Engineers-Planners Surveyors-Lab Analysts March 5, 2024 Matthew H. Candland South Boston Town Manager 455 Ferry Street South Boston, Virginia 24592 Re: Westside Mobile Home Park Redevelopment Project Evaluation of Bids and Recommendation of Award Dear Mr. Candland: Bids were received, opened, and publicly read aloud for the above referenced project on December 3nl, 2024. A total of three bids were received as follows: 0 Virginia Carolina Paving Company, Inc - $4,379,980.50 o J.C Grey Walker Contractor, Inc - $4,449,162.00 White's Construction Company, Inc. $4,756,494.50 At the time, all bid: submittals were cvaluated for completeness and correctness. Virginia Carolina Paving Company was determined to be the lowest responsive and responsible bidder in accordance with the Contract Documents. The low bid of$4,379,980.50 was significantly over budget at the time of opening. Since that time, the Town has identified additional funding opportunities bringing the available funding for the construction contract to $4,396,208.63. In the time since the opening, B&B has completed a value engineering review ofthe project with the identified low bidder resulting in plan modifications and associated quantity adjustments that bring the contract valuc down to $4,217,672.00. As such, itis recommended that the Town accept the bid of Virginia Carolina Paving and award the construction contract in the amount of $4,217,672.00. This award leaves a total budgetary contingency of$178,536.63 or 4% of the contract value. Best Regards, B. & B CONSULTANTS, INC. A James S. Epps, P.E. President / Managing Partner Civil Engineer 706 Hamilton Boulevard e South Boston, VA 24592 I o 434.572.3251 I f434.572.1751 I www.bandbcons.com Finance Director's Report December 31, 2024 General Fund Report: Target 50% Original Budget Amended Budget Year-To-Date Percentage Revenues 14,921,634 8,688,827 58.23% Expenditures 14,921,634 6,670,447 44.70% Difference 2,018,380 13.53% Cash Operating General Fund 785,400 Activity December 2024 Balance 7,697,875 Tax Comparison Report Target 50% Dec-24 Financial Report TAX BUDGET EOY Revenue YTD Monthly % Budget 2025 Local $625,000 $362,441 58.0% 2024 Sales $610,000 $684,640 $340,904 55.9% 2023 Tax $500,000 $623,141 $302,756 60.6% 2022 $450,000 $549,041 $267,597 59.5% 2025 Consumer $400,000 $172,865 43.2% 2024 Utility $400,000 $395,415 $177,888 44.5% 2023 Tax $390,000 $395,415 $195,852 50.2% 2022 $390,000 $398,841 $200,600 51.4% 2025 Telecom $400,000 $192,400 48.1% 2024 Tax $415,000 $393,805 $196,223 47.3% 2023 $425,000 $416,693 $207,800 48.9% 2022 $440,000 $426,919 $214,030 48.6% 2025 Occupancy $375,000 $210,715 56.2% 2024 Tax $295,000 $377,556 $206,232 69.9% 2023 $215,000 $324,739 $176,698 82.2% 2022 $205,000 $230,533 $123,271 60.1% 2025 Meals $2,350,000 $1,352,245 57.5% 2024 Tax $2,200,000 $2,533,565 $1,238,619 56.3% 2023 $2,000,000 $2,319,401 $1,078,972 53.9% 2022 $1,804,000 $2,096,251 $1,052,306 58.3% Finance Director's Report December 31, 2024 Target 50% December Delinquent Tax Collections Report as of Dec 31, 2024 Budget Collected YTD %Budget Delinquent Personal Property 30,000 11,500.00 38.3% Delinquent Real Estate 30,000 22,033.86 73.4% Delinquent Mobile Homes 80 671.77 839.7% Penalties - Taxes 23,000 9,131.56 39.7% Interest - All Taxes 15,000 9,644.38 64.3% Vehicle Registration Fee 19,000 14,187.22 75% Totals 117,080 67,168.79 57% Selected General Fund Revenues Budget Year-to-Date Percentage Categorical Aid 4,279,053 2,602,451 60.8% Current Real Estate 1,350,000 1,335,013 98.9% Current Personal Property 920,000 898,067 97.6% Cigarette Tax 105,000 45,299 43.1% Bus. Lic. Tax 650,000 24,986 3.8% S $S