MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, February 18, 2025 7:00 p.m. 1 2 The Broadway Town Council met in regular session on Tuesday, February 18, 2025, in the Council 3 Chambers ofthe. Broadway Town Hall. The following members were) present: Mayor. David L. Jordan and 4 Council Members Travis M. Driver, Richard E. Fulk, Beverly L. London, and Joan H. Shifflett. Council 5 Members Chad L. Comer and Douglas W. Harpine were absent. 6 The following staff members were present: Town Clerk, Donna Lohr; Chief of Police, J.D. Weaver, and 7 Town Attorney, Matt Light. 8 9 Mayor Jordan welcomed all citizens to the Town Council meeting. He then called the meeting to order at 10 7:00 p.m. with the Pledge of Allegiance followed by the invocation. 11 12 Approval ofMinutes and Bills: 13 Mr. Richard E. Fulk moved to approve the minutes of the January 2, 2025 Special Called Town 14 Council Meeting, January 2, 2025 Workshop Meeting of the Town Council, the January 7, 2025, 15 Town Council Meeting, and the January 15, 2025, Special Called Meeting of Town Council, and 16 approval ofthe monthly financial reports and bills paid in the amount of$472,071.09. Ms. Beverly L. 17 London seconded the motion which was approved with the following recorded roll call vote: 18 19 Joan H. Shifflett Aye Travis M. Driver Aye 20 Beverly L. London Aye David L. Jordan Aye 21 Richard E. Fulk Aye 22 23 Public Comment: 24 Mayor. Jordan stated that the next item on the agenda was the public comment section. He advised that 25 Mr. Bucky Berry had: requested to speak during the public comment period. Mayor Jordan reminded all 26 citizens wishing to speak that there was a three-minute time limit for comments and he requested that 27 those citizens wishing to speak state their name and address. 28 Mr. Bucky Berry stated, "T want to compliment ex-Chief Doug Miller for what he done for the Brent 29 Berry food drive. He done his job when he was here through the week except he went down to 30 Walmart seven days a week. Uniform. He didn'thave to wear a uniform. He chose to wear a uniform. 31 He went down there and collected food. He raised $21,000 one year for food. That's a true blue, I 32 don'tcare whaty you all say abouthim. I'vel known the: man twenty-fiveyears. Idon'tcare what you all 33 say about him. I've heard a lot of stories. Sooner or later the truth will come out about him and 34 everybody else. We're going to leave that to the rest. Bottom line, 26th ofFebruary, we are going to be 35 at Walmart, here in Timberville collecting food. We are going to have a site at Food Lion collecting 36 food, 10-8, snow or shine. Chief Weaver, I got to know him at HPD in Harrisonburg. He is a 37 community true blue policeman. He gets out ofthe car. He walked the beat. He'supin the "ghetto". I 38 call it the ghetto on Kelly Street. That's S what I call the ghetto. You know he survived up in the north 39 end. So, Chief Weaveris going to be working with us. What] I'm requesting the Town to do, ifthey're 40 willing to do it, is put it on the marquee, the sign front. That' S all I'm asking. I mean that's not a 41 whole lot. Just Iet them know we are going to be collecting food. All the food stays here in 42 Rockingham County. Supports the citizens ofBroadway. Any citizens ofRockingham County needs 43 food, they get food. Supports the people in Harrisonburg. This is 18 years doing it. P'll tell you what 44 all my boy has received. He's been doing it since he's been 9. I've got 30 years raising money. I've 45 been giving back to the community 48 years. I'm old school. Iknow how to get money, how to get 46 food. My boy has gotten an award from Glenn Youngkin. Outstanding citizen of the year volunteer 47 award from the Governor. He'sgot the key to the city ofHarrisonburg. He's got outstanding citizen of 48 the year award from the Commonwealth Attorney. Marsha Garst doesn'tj just give that award out to 49 anybody. Some time ago I heard through the grapevine but it never come about, they were thinking 50 about naming something after Brent here in Broadvgy, at the little park right up the street here. I don't MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, February 18, 2025 7:00 p.m. 51 know, there was a piece here in the park, they were going to name something after him. That never 52 come about. I'd like to know why that was never carried through. That's what ChiefMiller told me. I 53 don'tknow but he said that Council knew about it but it was never carried out. I'd like to know why it 54 was never carried out. Ithink he deserves it. I tried to get Harrisonburg to name a park after him. They 55 said 'no, we can'tdo that. We got to give the keys.' > You know everybody's) heard ofRalph Sampson. 56 You do your: research. He put. Harrisonburg on thei map. Most people don'trealize that he served time. 5'7 He was a convicted felon, and they've got a park named after Ralph but they don't want to name 58 nothing after my boy. appreciate Council supporting the drive. I appreciate your time. 97 59 The next citizen to speak was Woody Brown, 331 Essex Street. Mr. Brown commented, "First] I want 60 to commend Doug Harpine for bringing this up at the Workshop about: making sure the Fire. Department 61 and Rescue Squad get part of their donation back. My understanding is it's $5,000 you're going to 62 decide tonight for each one of them and then in two months you're going to make the determination 63 whether the Town has the money to give it then, and then maybe ai month or two after that, to finish up 64 the $15,000 you usually give. Those are two services provided to this Town. It'salot ofvolunteers but 65 through some of the County as well. So it's $15,000 a piece. $30, 000 for each. But then also tonight 66 you're going to discuss if we're going to spend $12,000 for fireworks. So, we're going to spend 67 $12,000 for a want, but we might not have enough money to give to a necessary service. >3 68 The next citizen to speak was Liz) Fawley, 358 Copper Drive. She stated, "There was a question from 69 the citizens about the sign for the school kids - the Cross country boys who won the Regional II 70 championship. It: is the Town that provided the sign. Ihave checked and the Town provided the sign 71 that's out there now for the basketball boys and girls. The graphic was one by the business beside 72 Subway. Hopefully, the Town will do it for the cross-country boys as well. And when they do, it 73 would be very nice ifthe Mayor would have them here to present them with an achievement award or 74 something to acknowledge what they got." 7> 75 Ms. Fawley continued, "And then I have one other thing. We've talked about this a couple times and '76 this is when we get donations for grants or whatever. We don'treally do a good job tracking that. So . 77 it's been a suggestion made that starting this month, we start a spreadsheet of all organizations 01 78 whatever, people, whatever, making a donation to Broadway. The date they made it. The amount they 79 made it and then the history is there. Have it put into CD's or whatever to make money. And ifit's 80 used, it needs to be logged in what it's used for. And it should be for whatever it was donated for, all 81 the way through until it's finished." 82 The next citizen to speak was. Bonnie Caplinger, 201 McKinley Drive. Ms. Caplinger commented, "T'm 83 Bonnie Caplinger, but not the one: running for Council. I'm at: 201 McKinley Drive. I've thought about 84 this long and hard. There's some peoplein this Town trying to cause trouble, stirring the pot, is what I 85 always call it. Like the gentleman said, I'm old school. I'm straight and to the point. I'm tired ofit. 86 You take a snippet and then you blowi it completely out of proportion not knowing the whole story. I've 87 seen this time and again. For example, Chad Comer was pulled over for not stopping at a stop sign. Do 88 you really think Chad would have been able to get out of his vehicle and stand beside his truck ifthe 89 cop had any issues with him doing it? I've told him to his face, and I made this comment to him, I said 90 "Chad, you're an A-hole. You've always been one and you're always going to be one. He's been on 91 this council for eleven years. Andy lyou've all known this. You didn'thave aj problem until the previous 92 management was released a year ago. And the other video of Doug Miller, out of the video, oft the 93 Council, you can tell watching the video that it was a Closed Session. That's against Council policy 94 andId don'tknowfor) positive, but the lawyer man be able to answer, but. I think it's also against the law 95 to video a session that is Closed. They are trying to do the best they can with the information they have 96 and all you all do is criticize and throw fits. But did anyone step up to help? Did anyone step up and 97 try to get information? They even looked at the tape for what was given. Joan, you know that I have 98 reservations about you. We've had the words. But, you told me that you were going to step in and find 99 out exactly what happened and where the money wgnt. So, do you. have a report yet because you told MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, February 18, 2025 7:00 p.m. 100 me at your meet and greet that this was going to be one ofthe first things you did. Iknow more than 101 anyone else in this room except the Council members because I took a lot of time digging into these 102 finances. I've heard rumors and I've had a lot of people approach me. Also, let me tell you, I get 103 straight to the point. I tell it up straight, I don't blame other people. I don't make excuses and I go 104 straight to the source when I want information which is what everyone should do. There are a lot of 105 you that have good ideas. Your delivery on this is a lot to be desired though. Just like me with my 106 words, my husband helped. And yes I read the posts from different people and some of that I don't 107 think have very good ideas but some. had very, very good ideas. Give you an example, Dave Emswiler, 108 Iread your post with Woody. You have a lot of great ideas. You really impressed me. You are like 109 me. Youjust need to learn how to implement. Woody Brown, I commend you for running. But also, I 110 know you have a problem with some oft them on the Council, but ifyou think being on the side oft the 111 Council's going to be easy, you're going to have to sit there and you're going to have to keep your 112 mouth shut and you're' going to have to take it because that' S the law. You can't come back on people. 113 You sit there and smile, means you're going to have to put up with people like me. Keep thisi in mind." 3) 114 The next citizen to speak was Ronnie Fawley 358 Copper Drive. He stated, "A year ago I brought up 115 about our sidewalks on the south side of Broadway. Chad came around and inspected and said they 116 were bad and cracked up. And he put something in tol have the work done on it. So last year they came 117 by with white paint and sprayed X's on the sidewalk but to today, nothing has ever been done, SO P'd 118 like to see what' S going on about that." 119 The next citizen to speak was David Emswiler, 156 Second Street. He stated, "After listening to some 120 of the other folks, I don'thave anything quite as serious, I don'tthink. But] I want to point out a couple 121 years ago, maybe two, they did some paving up: in there. First Street. Second Street. And then they 122 laid off a year and went off Third Street. And I remember at the time calling Kyle and I fussed with 123 him about the way the company that paved it, they didn'tbuild up the shoulder. They left the shoulders 124 too deep, too high. And I called back about three months later. Nothing had been done. And I come 125 home one day from work and right in front of my house they had built the shoulders up. So, a couple 126 weeks later, Italked to Kyle, andIstarted thanking him abouti it. "Yeah, > he said, Wetend to take care 127 ofp people who call and complain. > But, Imean, we've got other shoulders up therei in that neighborhood 128 that really need to be built up. Rightthere beside my neighbor's, Alan Delawder, that macadam is only 129 two years old and it's starting to break apart and fall off. Because when you all get stuff done in this 130 Town, you do it half-ass a lot oft times. You don't follow through and do it the right way. ?> 131 Mayor Jordan clarified which areas Mr. Emswiler was: referring to. Mr. Emswiler advised that Second 1.32 Street was the worst street in that area. 133 134 Old Business: 135 Mayor Jordan proceeded to the first item under old business which was the discussion and consideration 136 ofp payment ofthe Smith-Midland Invoice. Mayor Jordan stated that Smith-Midland was the company 137 that provided the restrooms that were put in at Heritage Park. Following the installation of the 138 restrooms, some items needed to be repaired at the restrooms. The Town had repaired those items and 139 kept a tab ofthe cost ofr repairs, at Smith-Midland'si request, in order to receive credit toward the cost of 140 the total bill for the restroom installation. The Town had provided an invoice delineating what the cost 141 to the Town had been for time and: materials for repairs to the restrooms and the Town was waiting for a 142 final invoice from Smith-Midland showing credit for the cost of repairs but a final invoice has never 143 been provided. Mayor Jordan advised that this agenda item is for the discussion of payment to Smith- 144 Midland for the restrooms, less the cost of repairs in the amount of $5,400. Ms. Shifflett asked how 145 long thisl had been going on and was advised by other Council Members that the Town had been waiting 146 for the invoice showing the credit since July. 147 Ms. Beverly L. London made a motion that the Town short-pay the Smith-Midland invoice by 148 $5,446.97. Ms. Joan H. Shifilett seconded the metion which passed on the following recorded roll MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, February 18, 2025 7:00 p.m. 149 call vote: 150 151 Joan H. Shifflett Aye Travis M. Driver Aye 152 Beverly L. London Aye David L. Jordan Aye 153 Richard E. Fulk Aye 154 155 Mayor Jordan advised that the next item under old business was the discussion and consideration of 156 donations to the Broadway Fire Department and the Broadway Rescue Squad. Mayor Jordan stated that 157 the Town had made donations to these two organizations for a very long timein the amount of$15,000, 158 but that the Town had not yet made those donations yet this year. Mr. Douglas H. Harpine brought up 159 the item for discussion at the Workshop this past' Thursday night. Hes suggested that $5,000 be given to 160 each organization now, with a plan for reviewing the Town's s: income in another two months to consider 161 donating another $5,000 to each organization again at that time, and then consider donating $5,000 162 again to each organization in another two months before the finalization ofthis fiscal year. This would 163 result in each organization receiving the $15,000 for the year that they normally receive. 164 Ms. Shifflett asked Finance Committee Chairman Richard Fulki ifhe felt comfortable with the Town's 165 financial standing now, as opposed to last year. Mr. Fulk advised that he would know more after 166 budget meetings are held this week. 167 Ms. Beverly L. London then made a motion to appropriate funds, from sums otherwise 168 unappropriated, in the amount of$10,000 for donations to the Broadway Fire Department and 169 the Broadway Rescue Squad of$5,000 for each. Mr. Travis M. Driver seconded the motion which 170 passed on the following recorded roll call vote: 171 172 Joan H. Shifflett Aye Travis M. Driver Aye 173 Beverly L. London Aye David L. Jordan Aye 174 Richard E. Fulk Aye 175 176 Mayor Jordan proceeded to the next item under old business which was the discussion and 1.77 consideration oft the Broadway Spectacular Fireworks Show for June 2025. This: item was included in 178 the budget for the current fiscal yearin the amount of$12,000. Ms. Joan H. Shifflett asked ifMr. Chad 179 Comer had reached out to any organizations or individuàls. He had asked Ms. Shifflett to follow up 180 with Broadway Hometown Partnership (BHP). Mayor Jordan responded that he had talked to Mr. 181 Comer earlier today and he had not heard anything back from any individuals wishing to donate. Ms. 182 Shifflett advised that Broadway Hometown Partnership would be meeting tomorrow evening and they 1.83 had indicated that they might donate $1,000 towards the fireworks show, although that had notyet been 184 voted on by the members of BHP. Ms. Shifflett stated that she has concerns about the $60,000 in the 185 Town's reserve funds, where in the past the Town had $800,000 in reserves. She stated that the Town 186 needs to continue to build up the reserve funds. Without a capital improvement plan, and not knowing 187 what expenses the Town: is expecting down the road, she does not feel good about spending $12,000 on 188 fireworks. Mr. Travis M. Driver stated that there used to be an event at the high school in conjunction 189 with the fireworks but that event is no longer being held and the event is nowjust the fireworks showin 190 the evening. 191 Mr. Travis M. Driver then made a motion to rescind the previous appropriation of$12,000 that 192 was in the fiscal year 24-25 budget. Ms. Joan H. Shifflett seconded the motion which passed on 193 the following recorded roll call vote: 194 1.95 Joan H. Shifflett Aye Travis M. Driver Aye 196 Beverly L. London Aye David L. Jordan Aye 197 Richard E. Fulk Aye 11 MEETING MINUTES OF THE BROADWAYTOWN COUNCIL Tuesday, February 18, 2025 7:00 p.m. 198 Departmental Reports: 199 a. Parks & Recreation: On behalf of Mr. Douglas W. Harpine, Mayor Jordan reported 200 that the Town is working on contracts with the Broadway Little League for the 201 upcoming season. Town staff and the Pool Manager are also working on contracts and 202 scheduling for the upcoming pool season. 203 b. Finance: Mr. Richard E. Fulk stated that a budget meeting is scheduled for this coming 204 Thursday. 205 C. Personnel/Police: Mr. Travis M. Driver reported that the new Chief ofPolicel had been 206 working for the Town since January 22, 2025. Mr. Driver thanked Chief Weaver fort the 207 work he has been doing in his first month. Chief Weaver is working on a list ofitems 208 that will need to be upgraded in his department. Under other personnel, Mr. Driver 209 reported that the Town is still accepting applications fort the position ofTowni Manager. 210 Several interviews have already been scheduled for the next week. Applications are 211 being accepted through March 7, 2025, SO more interviews may be scheduled. 212 d. Utilities: No report. 213 e. Streets & Properties: No report. 214 f. Events & BHP: On behalf of Mr. Comer, Mr. Travis M. Driver stated that the 215 Broadway Lions Club will be supporting events in Town. Mr. Tristan Sinnett, with the 216 Broadway Lions Club, was present in the audience. He advised that the Lions Club 217 would be working with the Town on the Easter Egg Hunt, movie nights at the park, 218 Autumn Festival and Antique Car Show, HalloweenFest, the Tree Lighting, and the 219 Broadway Home Decorating Contest. Mr. Sinnett advised that this should take a lot off 220 the Town's staff, other than some smaller details. Mr. Driver reported that confirmation 221 had been received from BHP that the dates ofJuly Sth and September 27th were correct 222 for their Red, White, & Brew and Oktobertest events respectively. 223 g. Planning Commission: Ms. Joan H. Shifflett reported that the Planning Commission 224 had met on Monday, February 10, 2025. The meeting was for the purpose of Council 225 representative Joan Shifflett to meet the Planning Commission members. During the 226 meeting a brief discussion was held regarding inoperable vehicles and other code 227 violations in Town. The Planning Commission wanted to ensure that the Town isn't 228 overlooking those Code violations. Ms. Shifflett advised that she believed that Ms. 229 Lohr had already contacted ChiefWeaver regarding code violations and Chief Weaver 230 was. already working on this, but Ms. Shifflett wanted to report on this to Council on 231 behalf oft the Planning Commission. 232 233 New Business 234 The first item under: new business was the consideration ofa VDOT Street Resolution to accept certain 235 Town Streets into the State System for the purpose ofi maintenance payments. Ms. Lohr, Town Clerk, 236 advised that VDOT had contacted Town staff with notification that a completed U-1 form was needed 237 by February 1, 2025. VDOT listed six streets on the U-1 form, asking if the Town wanted to accept. 238 those six streets as Town Streets. Staff questioned several of the streets as public works staff had 239 already been maintaining those streets for some time, and staff thought the Town had been receiving 240 payment fort those streets. VDOT advised they would followup with that but the U-1 form listing those 241 streets was required. So, in order to meet the February 1, 2025, deadline, staff sent the form in. A 242 resolution is also required in order to accept the streets and receive additional monies from VDOT, 243 which is why this item is on the agenda for this evening's meeting. Mr. Travis M. Driver asked how 244 those streets were missed before. Ms. Lohr advised that they may not have been missed but the lady 245 who sent the U-1 form wasn'tsure ifthey had those streets on record, but they would look into it once 246 they received the documentation. Ms. Joan H. Shifflett asked ifthere was any downside to approving MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, February 18, 2025 7:00 p.m. 247 the resolution. Mr. Light, Town Attorney responded that there was not a downside to it. Mr. Driver 248 askedifthe Town could: receive back payment. Mr. Light, Town Attorney, advised, that is ai reasonable 249 question, but the answer is probably not. He further stated that the roads have to actually be accepted 250 into the system in order to get the maintenance money. In order to be accepted into the system the 251 streets have to meet certain standards which these streets apparently do. Periodically the Town has to 252 adopt one ofthese: resolutions to add additional streets to the system but itis usually after the Town has 253 done something to the streets to make them meet the standards that they have previously not met. The 254 reality is that VDOT is asking for this and they are telling us they may give us more money SO we 255 should do it. 256 Ms. Beverly L. London made a motion to adopt the resolution as presented. Mr. Richard E. Fulk 257 seconded the motion which was approved on the following recorded roll call vote: 258 259 Joan H. Shitllett Aye Travis M. Driver Aye 260 Beverly L. London Aye David L. Jordari Aye 261 Richard E. Fulk Aye 262 263 The next item on the agenda was the discussion and consideration of a resolution regarding a 264 recommendation to the Circuit Court for an appointment to the Town ofBroadway' s Board ofZoning 265 Appeals (BZA). Mr. Light stated that the Town is required by State Lawi to maintain a Board ofZoning 266 Appeals. It is a board of five people who serve for terms of five years each. The BZA does three 267 things. Ifthe Town's s zoning administrator makes a decision that a resident who has standing does not 268 like, the resident can appeal that decision to the BZA and ask the BZA to determine if the zoning 269 administrator has correctly interpreted the zoning ordinance. Ifsomeone wants a variance to the: zoning 270 ordinance, then they can go to the BZA, which could under certain circumstances authorize a variance, 271 which means that fori that particular property, they wouldn'thave to follow the zoning ordinance. The 272 last function is that the BZA can resolve questions of zoning designations for particular properties ifit 2'73 is not clear. Currently there are two vacancies on the BZA. One person's term expired in November 274 and that person decided not to serve another term. The other vacancy is due to Ms. Shifflett being 275 elected to Council. She can not serve on both the Town Council and the BZA and she has chosen to 276 serve on Town Council, leaving a vacancy on the BZA. Mr. Light advised that the Town Council does 277 not directly appoint members to the Board ofZoning Appeals, becausei it is semi-judicial in nature. The 278 Town then finds people who are: interested in serving on this Board and then makes a recommendation 279 to the Circuit Court that they make that appointment. Ultimately itis up to the judge to determine who 280 is appointed to the BZA but generally the judge takes the recommendation and appoints those 281 individuals whose. names the Town submits. This resolution makes two recommendations to the Board 282 ofZoning Appeals. IfCouncil approves the resolution, the Town'sa attorneys will present the: resolution 283 to the Circuit Court with a request that the Circuit Court make those appointments. 284 Ms. Joan Shifflet then made the following statement, which she requested be included in the meeting 285 minutes: "The resolution that the Council is considering would recommend that the Circuit Court 286 appoint my husband, Steven. F. Shifflett to the Town's Board ofZoning Appeals. The Town Attorney 287 has advised me that I should abstain from this vote. I: further wish to note: for the record that. Ihave not 288 acted in any way regarding this resolution in my capacity as a Town Council member and I have not 289 participated in any way in the Town's discussion oft this prospective appointment. 9 290 Mr. Travis M. Driver then made a motion to adopt the resolution as presented. Mr. Richard E. 291 Fulk seconded the motion which carried on the following recorded roll call vote: 292 293 Joan H. Shifflett Abstain Travis M. Driver Aye 294 Beverly L. London Aye David L. Jordan Aye 295 Richard E. Fulk Aye 13 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, February 18, 2025 7:00 p.m. 296 297 298 Mr. Light then stated that the recommendations to the Circuit Court for the Town's Board of Zoning 299 Appeals are for Mr. Steven F. Shifflett, for a term expiring 2029, and Ms. Bonnie Caplinger, for a term 300 expiring 2028. Mr. Light advised that the terms for the Board of Zoning Appeals candidates were 301 decided based on the flip of a coin. 302 303 Mayor Jordan proceeded to the next item on the agenda which was the discussion and consideration of 304 ai resolution for an appointment to the Industrial Development Authority (IDA). for a term commencing 305 on March 1, 2025, and expiring March 1,2029. Mayor. Jordan stated that Kevin Flint' S term: is expiring 306 March 1, 2025 and he is willing to be re-appointed to this board. Mr. Matt Light advised that the IDAis 307 a commission that state. law allows the Town to have. The Town has had this commission since around 308 2001. This commission allows local charities and some local businesses, depending on their function, 309 to borrow money, on a tax-exempt basis. Quite a few local charities have used this over the years. 310 Bastern Mennonite University, VMRC, Sunny Side, and Pleasant View have all used this. This allows 311 these charities to go1 to the banks through the IDA and get better. interest rates then they would be ablei to 312 get ifthey were going to the bank directly. The Town does not pay those loans. Ifthere is a problem 313 with the loan, the bank looks to the charity, not the Town. But, by the Town facilitating the loan, the 314 charities are able to access lower interest rates fort their loans. The charities also end up paying a fee to 315 the Town every year for the privilege of using the IDA. This brings some funds into the community 316 that the Town would otherwise not receive. The Town Council makes appointments to the IDA 317 directly. It does not need to go through the Circuit Court. Mr. Light went on to explain that Mr. Flint's 318 term expires at the end ofFebruary, but he is willing to serve another term. Town Council will actually 319 be making the appointment before the term expires, and the term will commence March 1, 2025 and 320 expire March 1, 2029. 321 Ms. Beverly L. London then made a motion to adopt the resolution as presented, appointing Mr. 322 Kevin Flint to the IDA for a term commencing March 1, 2025, and expiring March 1, 2029. Mr. 323 Travis M. Driver seconded the motion which passed on the following recorded roll call vote: 324 325 Joan H. Shifflett Aye Travis M. Driver Aye 326 Beverly L. London Aye. David L. Jordan Aye 327 Richard E. Fulk Aye 328 329 Other Business: 330 Mayor Jordan asked if any council members had any other business to discuss. 331 Ms. Shifflett asked about exceedances for which the Town sometimes invoices wastewater customers. 332 She advised that it was her understanding that these fines collected are: a windfall forthe Town and that 333 there are no expenses associated with those exceedance fines. Ms. Lohr advised that it is a penalty. 334 Ms. Shifflet asked ifthe Town incurs expenses as a result ofthose fines. Ms. Londor advised that there 335 is some expenses and costs at the wastewater plant. Ms. Shifflett then asked what has been done with 336 the money collected from exceedances in the past. Ms. London advised that the Town used to include 337 expected revenue from exceedances in the budget because Pilgrim's paid exceedance fines every 338 month, but in the last year thèy had changed operations on their end and were no longer paying 339 exceedance fines as a result and SO the Town cannot budget for exceedances. Ms. London advised that 340 the recent exceedance fines that had been issued were the first fines in a long time. 341 Ms. Shifflett then added that it is important to keep working towards the development of a Capital 342 Improvement Plan and she hopes that will stay forefront in the minds of council especially now as the 343 Town heads into budget season. 344 Mr. Travis M. Driver asked if a date had been set 4or the Rt. 259 bridge re-naming yet. Ms. Lohr MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, February 18, 2025 7:00 p.m. 345 responded that staff had not yet received confirmation of a date from VDOT. 346 Ms. Shifflett then remarked that at the December Council meeting, a resident had discussed items that 347 Rockingham Petroleum had agreed to do as part of the completed construction on the new service 348 station. Those items included planting of trees and the installation of a barbecue pit. Ms. Shifflett 349 asked council members if they believed that should be investigated to determine what Rockingham 350 Petroleum had agreed to and what might still need to be completed. Ms. London advised that 351 Rockingham County will check out sitei improvements to the new construction and they will not release 352 their bond until everything that was agreed upon is completed. 353 Ms. Shifflett asked if the Town would know what the proffers were. Mr. Light advised that if there 354 were proffers they would have been submitted in writing at the time the re-zoning was approved after 355 the annexation. Mr. Light was unsure ifthere were any proffers. 356 Mayor Jordan advised that they are still working on the barbecue pit. Mr. Travis Driver advised that 357 water and electricity are run to the site for the barbecue pits and the plan is to have a concrete slab 358 poured for the barbecue pit to be installed. 359 Mayor Jordan advised that the next council workshop meeting is scheduled for Thursday, March 13, 360 2025, and the next Town Council meeting will be Tuesday, March 18, 2025. There will be a special 361 called meeting on Thursday, February 27, 2025, for the purpose of interviewing Town Manager 362 candidates. 363 364 Adjourn: 365 With no further business to discuss, at 7:49 p.m., Ms. Beverly L. London moved, seconded by Mr. 366 Richard E. Fulk to adjourn the February 18, 2025, Town Council meeting. The motion was 367 approved with the following recorded roll call vote: 368 369 Joan H. Shifflett Aye Travis M. Driver Aye 370 Beverly L. London Aye David L. Jordan Aye 371 Richard E. Fulk Aye 372 373 374 375 Mayor O12Q4 376 David L. Sordan 377 378 Town Clerk one 4.3 dehi 379 Donna J. Lohr 15