h * TOWN OF Ss < F M y 1 SOMERSET 1 1 3, V 4510 Cumberland Av venue Chevy Chase, MD 20815 (301) 657-3211 Fax (301) 657-2773 1906 clerk@townofsomerset.com AA 83 Jeffrey Z. Slavin Rich Charnovich Mayor Town. Mauae/Clerk-Treaurer April 1, 2013 Council Minutes Council Members and Mayor Mayor Jeffrey Slavin Council Vice President Marnie Shaul Council Member Barbara Condos Council Member Cathy Pickar Council Member Barbara Zeughauser Town Staff and Consultants Larry Plummer, Town Inspector Dr. Tolbert Feather, Town Arborist Rich Charnovich, Town Manager Town Residents and Contractors Signed In Sue Rosenthal, Surrey Wendy Louttit, Trent Benjamin Louttit, Trent Caroline Louttit, Trent Kristen Khanna, Uppingham Alan Davidson, Essex Barbara Marblestone, Trent Mark Oxley, Dorset Jay Klug, Dorset Gene Williams, WSSC Bob Bell, O'Brien and Gere Engineers Matthew Fiehn, Barnes Vanze Architects A Montgomery County, Maryland Municipality Brendan O'Leary, The Atlantic Company Ross Rassuli, The Atlantic Company Chris Madison, Equity Residential The Mayor and Council began the meeting by recognizing Caroline Louttit for her diligent attendance at Council meetings while the family lived in Somerset, as they would be moving out in a few months. The Mayor presented the family with some Somerset memorabilia and a photo was taken. Consent Agenda Motion Vice President Shaul, second Council Member Zeughauser. Motion passed 4-0. Items on the Consent Agenda were as follows: February 4, 2013 Council Meeting Minutes March 4, 2013 Council Meeting Minutes March 7, 213 Special Meeting Minutes March 18, 2013 Special Meeting Minutes March 20, 2013 Closed Meeting Minutes March 25, 2013 Swearing In Minutes Setting the Bulk Refuse Pick Up Date for May 6, 2013 Re-appointment of Aaron Bobeck as youth representative on the Pool Committee for a 1- year term Re-appointment of Miriam Tavens to the Parks and Natural Resources Committee for a 3-year term Re-appointment of Kristen Khanna to the Parks and Natural Resources Committee for a 3-year term. Non-Consent April Financial Report Town Manager Charnovich presented the April Financial Report. FY14 Budget Introduction Mayor Slavin introduced his FY14 budget. A summary of the proposed budget would be placed in the May Journal in advance of action to approve it at the May 6, 2013 Council Meeting. 4708 Falstone Avenue Replacement HVAC Unit Town Inspector Plummer provided his report and recommended approval contingent upon the unit meeting the required noise level requirements. Motion Council Member Zeughauser to approve the installation of1 the unit contingent on it passing the required noise levels. Second Council Member Condos. Motion passed 4-0. 5608 Warwick, Replacement HVAC Unit Town Inspector Plummer provided his report. Motion Council Member Zeughauser, second Vice President Shaul to approve the permit contingent upon the unit meeting the required noise levels. Motion passed 4-0. 4727 Essex Avenue Local Advisory Panel Town Inspector Plummer provided his report. Motion Vice President Shaul, second Council Member Zeughauser to recommend to the Historic Preservation Commission the following revisions to the approved plan: Construct a 5-foot wooden fence along the rear property line Construct a 5-foot double gate at the west rear oft the house to an existing rear west side property line fence Motion passed 4-0. WSSC application Town Manager Charnovich summarized where things were with the letter of agreement and WSSC confirmed. This was the 3rd meeting on this application request. It was determined that the project would take no more than 8 weeks from the date ofthe pre- construction meeting. Motion Council Member Zeughauser, second Vice President Shaul to approve the permit and letter of conditions as reviewed by the Town Attorney for the following locations: Surrey Street = 126' Trent Court = 177' Essex Avenue - 286' Deal Place - 105' (Pipe Bursting) Cumberland Avenue - Trenchless repair of lateral Warwick Place - Manhole Repair Dorset Avenue Manhole Repair Motion passed 4-0. 4701 Willard Avenue Project Equity Residential and the Atlantic Company were in attendance to answer any questions ofthe Council. Equity testified that work on the rear elevation would begin and continue concurrently with work on the other parts ofthe building. It was determined that the rear ofthe building would take approximately 2 years to complete and that Equity and the Atlantic Company would come back to provide a progress report after 4 months. The building permit would be issued for 1 year and the applicant would come back for an extension if the work was not completed as ofyet. Motion Vice President Shaul, to incorporate the suggestions ofthe Town Attorney and to include a 4-month progress review and 1 year building permit review. The applicant also agreed to the tree screening at its cost as found in the Town Arborist' S report and will be made a part ofthe Agreement. A $50,000.00 bond would be provided in advance ofwork beginning. Second Council Member Zeughauser. Motion passed 4-0. 5529 Uppingham Street, 5510 Trent Street and 5513 Uppingham Street Update Town Inspector Plummer provided his report. Discussion took place concerning lumber deliveries and the builder parking on the wrong side of the street as well as mud on the street and the sites not being taken care of appropriately. PEPCO Tree Plantings Motion Council Member Zeughauser, second Vice President Shaul to approve the following PEPCO Plantings: 9: service berries along 4807 Dorset Avenue 2 service berries near the Town sign at the intersection of Dorset Avenue and Little Falls Parkway 1 dogwood at 5812 Warwick Place Motion passed 4-0. 4816 Dorset Avenue, 12 tree removal application Motion Council Member Zeughauser, second Council Member Pickar to approve the removal ofthe 12 trees and to include the reforestation plan that includes the planting of 161 trees on the property. Motion passed 4-0. 4902 Cumblerland hazardous sugar maple tree Dr. Feather recommended to the Council that a sugar maple tree at 4902 Cumberland Avenue is hazardous and should be removed under an emergency condition. Motion Vice President Shaul, second Council Member Condos. Motion passed 4-0. Civic Plus Website Contract Council Member Pickar explained the process ofhow the Town Communications Committee researched and interviewed various website companies. It was a thorough process with the Communications Committee recommending Civic Plus. Motion Council Member Pickar, second Vice President Shaul, to enter into an Agreement with Icon Enterprises, Inc., d/b/a CivicPlus for the redesign and maintenance ofthe Town website at the cost structure outlined in the contract. Motion passed 4-0. Camp Summerset 2013 Pool Contract Motion Vice President Shaul, second Council Member Zeughauser to approve the contract for the Camp's use of the pool for the 2013 season. Motion passed 4-0. Revised Pool Party Rules Motion Council Member Condos, second Council Member Zeughauser to approve the revised Pool Party Rules for the 2013 season as recommended by the Pool Committee. Motion passed 4-0. Swim Team Handbook The Council chose to table this until the May Council Meeting and ask the Town Attorney to review the Handbook. Vigilant Security Remote Monitoring at Pool for 2013 Season Motion Council Member Condos, second Council Member Pickar. Motion passed 4-0. Mayors report The Council and Mayor entered Executive Session at 10:11 pm Executive Session ended at 10:38 pm. Adjourn 10:38 pm