N TOWN OF * Mi N 2 y 42 SOMERSET OMEASET OMERSI 2 4510 Cumberland Avenue Chevy Chase, MD 20815 (301) 657-3211 Fax (301) 657-2773 1906 eaelowmohomernseton 99 Jeffrey Z. Slavin Rich Charnovich Mayor Town Manage/Clerk-TIreasuer April 2, 2012 Council Minutes Council Members Mayor Jeffrey Slavin Vice President Marnie Shaul Council Member Barbara Condos Council Member Bill Farley Council Member Barbara Zeughauser Town Staff and Consultants Rich Charnovich, Town Manager Larry Plummer, Town Inspector Dr. Tolbert Feather, Town Arborist Contractors Shaun Buehler, Bennett Frank Mccarthy Architects, Inc. Corey Hoobler, Ellison Corporation Town Residents Michelle Amano, Uppingham Ted Truman, Warwick Milton Heller, Falstore Jeff Mascott, Surrey Lucy Freeman, Dorset Mitch Narins, Essex Press February 27, 2012 Special Council Minutes Motion Council Member Zeughauser, Second Vice President Shaul. Motion passed 3-0- Council Member Condos abstained. A. Montgomery County, Maryland Municipality March 5, 2012 Regular Council Minutes Motion Council Member Zeughauser, Second Vice President Shaul. Motion Council Member Condos abstained. passed 3-0- March 26 swearing in election results and March 26 Organization Motion Council Member Zeughauser, Second Vice President Meeting Minutes Farley asked that the names of those in attendance be added Shaul. Council Member Manager Charnovich said he could do this. to these minutes. Town Town Manager April Financial Report Town Manager Charnovich provided the April financial report. Report attached to minutes. Mayor's FY13 Budget Mayor Slavin and Manager Charnovich explained the process of the balanced was in the Town Council's 's package. It was determined that this version budget that in the Town Journal, but the Town Council would hold would be placed 19, 2012 following the brown a second work session on April bag lunch to make adjustments to the FY13 budget. Election of Council Vice President Motion Council Member Zeughauser, Second Council Member Farley to Marnie Shaul as Council Vice President. Motion passed 4-0. nominate Town Residents Agenda Items Michelle Amano, Uppingham, noticed that there were a few items on the Agenda regarding gift donations to the Town. She is interested in possibly future in memory ofh her grandmother. donating a tree in the Ted Truman, had an inquiry about the 5-year budget plan process and narrative was presented with the budget numbers. He also asked where questioned the debt why no was located in the 5 year plan. service Iris Amdur, Warwick, had concerns about recycling in relation to the bulk trash She is interested in taking the lead as a volunteer on a greater number of pick up. getting involved in accepting donation from Town residents. Iris would work organizations Stafft to determine what other organizations could be involved in with Town stated that the ultimate goal would be to reduce the amount of trash recycling events. She going into landfills. Town Residents/Non Agenda Items The Town Council discussed the status of the current Town Ordinance regulation for construction within the Town. It was decided that Vice on noise would write a journal article and work with Norman President Shaul asked that the Town Council on a code amendment. Ted Truman, not make the regulations any more relaxed whereas it would permit the school to run its fans at a louder decibel level. 5820 Surrey Street Permits Mayor Slavin asked Mr. Plummer to provide his report. Mr. Plummer'si reportis a part of the Town record. Mayor Slavin asked the Town Arborist to provide his report that is also a part of the Town record. Mayor Slavin asked the applicant to provide any comments they wanted on the plan. Shaun Mueller, architect for the applicant, explained the storm water management plan for the project. The applicant designed the drywell an by extra 30% in an effort to help with wateri issues. Motion Council Member Farley, Second Council Member Zeughauser, to approve the permits as per the reports submitted by Mr. Plummer and Dr. Feather. Motion passed 4-0. 4909 Essex Avenue Extension, Narins Mayor Slavin asked Mr. Plummer to provide the report. Motion Council Member Second Vice President Shaul to grant a 30 day extension on the permit. If the project Farley, isn'to completed by then, the Council has asked that the Mayor and Staff resolve the project. Motion passed 4-0. 5712 Generator Extension, Goodwin Mayor Slavin asked Mr. Plummer to provide his report. Motion Vice President Shaul, Second Council Member Zeughauser to grant an extension to September 4, 2012 for the generator permit. Motion passed 4-0. Town Trees to be planted by Town Arborist Mayor Slavin asked Dr. Feather to provide his report. Council Member Farley asked a question in relation to trees growing under wires. Vice President Shaul asked a question about an email exchange concerning one of the trees that took place between Patty Friedman and Donna Harman. Dr. Feather said that the tree planting plan could be adjusted if necessary. Motion Council Member Zeughauser, Second Vice President Shaul. Motion passed 4-0. Donation of Parkland Gifts Policy Council Member Zeughauser thanked Patty Friedman for all of her work on this policy. Mayor Slavin stated that he and Vice President Shaul discussed this and it would be advantageous to have an application for gifts SO that all points are covered. Milton possibly Heller, Falstone, stated that he liked the idea of possibly donating a pet receptacle in the future. Motion Council Member Zeughauser, Second Vice President Shaul to accept the recommendation of the PNRC for the gifts donation policy. It was determined that all gifts would be placed on the Town Council's Agenda for approval. Motion passed 4-0. Park bench donation by Lucy Freeman Mayor Slavin explained the process for this particular gift proposal. A discussion was held regarding what the bench would be set on. Lucy Freeman stated that she would not like the bench to be raised up, but sitting on the ground on a permeable surface. Mayor Slavin asked who would be doing the research on gifted items. A discussion would need to be held on what happens if the item is defaced or stolen. Motion Council Member Zeughauser, Second Vice President Shaul to approve the gift contingent upon the cost being agreed to by Lucy Freeman. IfLucy Freeman did not approve the installation and bench cost, the Town would install the bench at its cost. Motion passed 4-0. Pet Disposal Receptacle donation from Jeff and Janet Mcgee Mayor stated neither Mr. nor Mrs. Mcgee was present tonight and that the location ofthe pet receptacle needed to be discussed. Motion Council Member Zeughauser, Second Vice President Shaul, to approve the gift of the pet receptacle to be located at the corner of Warwick and Cumberland in memory of Sparky, contingent upon the cost being accepted by the McGee's. Motion passed 4-0. Authorization of Work on April 14 to be done in the Town Parkland Motion Vice President Shaul, Second Council Member Zeughauser to approve. Motion passed 4-0. Mayor Slavin's nomination of Debbie Heller for the pool committee chair Motion Council Member Zeughauser, Second Council Member Condos. Motion passed 4-0. Establishing the pool guest fees for calendar year 2012 Mayor Slavin asked Council Member Condos to provide a report on behalf of the Swimming Pool Committee. The Swimming Pool Committee recommends guest fees at $2.00 during the week and $5.00 on weekends and federal holidays. Vice President Shaul that she would be willing to go along with the Pool Committees recommendation. Motion Vice President Shaul, Second Council Member Condos. Council Member Farley expressed concerns about raising the fee. Motion was 2-2, with Vice President Shaul and Council Member Condos yes, and Council Member Zeughauser and Council Member Farley voted no. Mayor Slavin voted no to break the tie vote. Motion failed 3-2. Approval of management contract with Georgetown aquatics Motion Council Member Condos, Second Vice President Shaul to approve the Pool Management Contract for the 2012 season with Georgetown Aquatics at a base contract of $85,500.00 and to not include items 15 and 16 in the proposed contract. The Town Manager stated that he would work on pool cleaning rules with the GA staff. It was determined that the pool be kept open for all of September since it is the first year the brand new facility is open. Vice President Shaul wanted to make a note that Council Member Pickar wanted to be clear the cost of the coaches fees for the Swim Team wasn't include in the Contract. Motion passed 4-0. Approval of the swim team rules for 2012 Council Member Condos asked a question about swim team social events in the rules. Town Manager Charnovich stated that he would get a list of planned swim team events for the Council to approve. Motion Council Member Farley, Second Council Member Zeughauser. Motion passed 4-0. Pool punch list update Lou Balodemas provided punch list update, and the updated punch list will be made a part of the Town' S record. Lou stated that TW still needed to get the appliance manufacturer to the site, as well as a walk through with F and F: in mid to late April. PCO 81 for the Town Pool House for the sign and recycling addition. Motion Vice President Shaul, Second Council Member Zeughauser to approve items number 2, 3 and 5 as Vice President Shaul outlined. Motion passed 3-0-1. Council Member Condos abstained. Motion Vice President Shaul, Second Council Member Zeughauser, to approve the reduction in the general conditions and overhead fee for the smaller amount of work authorized. Motion passed 4-0. Motion Council Member Zeughauser, Second Vice President Shaul to approve number 4 and add alternate 1 at a reduced number per TW's design, contingent upon the new cost being agreed to by Lucy Freeman for the bench. Motion passed 4-0. May 2012 Bulk Trash pickup date Motion Council Member Zeughauser, Second Vice President Shaul to set the bulk trash pick-up date for Monday, May 7, 2012. It would be looked into if A Wider Circle could come on Saturday May 5, 2012. Motion passed 4-0. Mayor's report Mayor Slavin encouraged everyone to vote tomorrow, April 3, 2012. Adjourn 10:45 pm