A. 4176 Warbler Road P.O. Box 294049 Phelan, CA 92329 P. (760) 868-1212 F. (760) 868-2323 Phelan Pinon Hills CSD W. www.pphcsd.org Established2 2008 SPECIAL BOARD WORKSHOP MINUTES February 11, 2025 - 5:00 p.m. Phelan Community Center 4128 Warbler Road, Phelan, CA 92371 & Remotely Via Zoom or Conference Call Board Members Present: Rebecca Kujawa, President Deborah Philips, Vice President Chuck Hays, Director Jeanna Mills, Director Greg Snyder, Director Board Members Absent: None Staff Present: Don Bartz, General Manager George Cardenas, Engineering Manager Sean Wright, Water Operations Manager Chris Cummings, Assistant Water Operations Manager Jennifer Oakes, Executive Management Analyst Aimee Williams, Asst. District Clerk/Administrative Specialist District Counsel: Steve Kennedy, General Counsel REGULAR BOARD MEETING - 5:00 P.M. Call to Order President Kujawa called the meeting to order at 5:06 p.m. and the Pledge of Allegiance was conducted. Roll Call All Directors were present at roll call. 1) Approval of Agenda Mr. Bartz requested to change Item 3a to Review of Draft Capital Plan and to bring the item back to the Regular Board meeting tomorrow for Acceptance of the Draft Capital Plan. Vice President Philips moved to approve the agenda with the changes. Director Snyder seconded the motion. Motion carried 5-0. 2) Public Comment - None 3) 2025/2026 Budget Workshop a) Review of Draft Capital Plan Staff Recommendation: None Special Board Workshop Minutes - February 11, 2025 Page 2of2 Mr. Bartz introduced this item. No changes were requested. No action taken; not an action item. Acceptance of the Draft Capital Plan will be added to the Regular Board meeting agenda at tomorrow's meeting. 4) Review of Action tems = None 5) Adjournment With no further business before the Board, the meeting was adjourned at 5:30 p.m. Agenda materials can be viewed online at www.pphcsd.org aDage - Pallos Rebecca Kujawa, President of the Board Date DyMu 2/20125 Aimee Williams, District Clerk Date Phelan Pinon Hills Community Services District Enterprise Capital Improvement Projects Item No. Location Description 2024/2025 2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 2030/2031 2031/2032 2032-2033 2033-2043 Notes Well 14 SP1.1 Well Profiling $450,000.00 Well 12 SP 1.1 Equipv with Cr6F Packer $150,000.00 $150,000.00 Well 18 SP 1.1/1.4 CEQA and Model Construction $2,000,000.00 1 Well No. 15- Azalea Roads SP1 1.1 Well, Equip, 12" pipeline 6K LF ($2.4mil) Storage Tank -Reservoir 6A( (Prop. 1.5MG to ($2 million Design/Construction HUD/S700,000 District Match) $2,700,000.00 req. 2025/2026 for $2m Replace Existing0.41 MG Tank) PNENA SP1.1 CEQA, Soil Testing, Survey, Land Purchase $100,000.00 Sub-T Total Cr6: $100,000.0 .00 $5,300,000.0 .00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 e Civic Center Project Construction Managements Services $500,000.00 (APN 13066-261-10) Construction SP 1.7 $8,000.000.00 $8,000,000. 00 $500,000.00 S6mille lease/loan funds, $2mil 2 (See Government Funds, Civic Center Projectf for EOCg grant, $500k from County o 5 add. Costs) grant Sub-Total Civic Center: $100,000.00 $8,500,000.00 $500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 la Reservoir 7A(1.1MG) SP 1.4 7A-1(.079 MG)7 7A-2(.079N MG) $2,035,000.00 Design Equipping/ Studies $100,000. .00 Reservoir L1 (0.35 MG)SP 1.4 L1(483N MG) $647,500.00 Design/ Equipping/Sludies $100,000.00 Sundown Road(Wilson RanchRoosevell) P1-1,900LF: Replace 6'with8 8" $252.700.00 - $252,700.0 .00 Phelan Road (Sheep Creek /Centola) P3-9,500LF: Newl Install 12" $1,989,200.00 $1,989,200.00 Pinon Hils Road (Nielson/Maria) P13-1,300LF Newl Install 8" Atsina Road( (Monol Solano) P14-1,400: New Install 8" $186.200.00 $186,200.00 FremontiaF Road (Glenview/Oasis) P15-2,600LF: Replace 6"with 8" $344.600.00 $314,600.0 .00 Smoke Tree (Soledad/Highway P2-6,500LF: Replace 6'with1 12" $1,358,500.00 - $1,358,500.00 Buckwheat/ /Phelan/ Cholla/ /Minero P4-14,750LF Replace 6'-8" "with 12" $3,082,750.00 $3,082,750.00 Brawley Road (Eaby/ Schlitz) P5-1,400LF: Replace 6" with8" $224,000.00 $224,000.00 Phelan Road (Baldy Mesal Shasta) P6-9,300LF: Replace 6" with 12" $1,636,800.00 $1,636,800.00 5 Highway1 138 /Ponderosal /Pinel Tree P7-8,300LF: Replace 6"with 12" Buckthome Road (Highway 138) P8-1,300LF: Replace 6"-8" with 12" White Fox Trail (Minero/ Pionero) P9-1,300LF: Replace 6"with 12" Acanthus Street (Bonazal Palmdale) P10-1,300LF( (12"): New Install 12" Pinero Road (Phelan Rd.) P11-350LF Replace 8"with 12" Mirage Road (Mango/ /Progress) P12-2,500LF: Newl Install 12" Sub-Total MasterP PlanCIP: $0.00 $0.00 $252,700.00 $3,068,700.00 $314,600.00 - $1,989,200.00 $0.00 $0.00 $0.00 $6,302,050.00 Suppression Fire 6 Fire Supressionl-elinyatant Construction $25,000.00 Land 7 Future Expansion Sites (general) Purchase $100,000,00 Wells 8 Well1 16 SP1 1.1/1.4 Additional Water Supply $2,800,000.00 Electrical Panel Replacement $208,915.00 $450,000.0 .00 $472,500.00 $497,000.00 $521,000.00 $547,000.00 $820,500.00 $861,500.0 .00 $905,000.00 $950,000.00 Boosters 9 Booster and Appurtenance! Replacements Building Replacement PumpMotorPipework: Replacement Reservoirs 10 Storage Tank- Tank at Well2T Tank 3 Infrastructure $1,000,000.00 (Prop.. 5MG)SP 1.1 11 Urban Water ManagementPlan Report $25,000.00 $15,000.00 $50,000.00 Planning 12 Water Master rPlan (updatehydraulicr model) Report $88,000.00 Sub-Total CIP (Items 6-12): $308,915.00 $490,000.0 .00 $1,472,500.00 $497,000.00 $659,000.00 $3,347,000.00 $820,500.00 $861,500.0 .00 $905,000.0 .00 $950,000.00 Sub-Total ICIP( (tems1-12): : $308,915.00 - $14,290,000.00 I $2,225,200.00 - $3,565,700.00 - $973,600.00 $5,336,200.00 $820,500.00 $861,500.00 $905,000.00 I $7,252,050.00 : En cAeewwcwwNw 25 2026 Budget TablelModification ns from 2024- 20251 to 2025- 2026 Draft CIP Schedule_ Enterprise and Government Revised: 20250 0. xls 1of5 Phelan Pinon Hills Community Services District Enterprise Capital Purchases No. Item Description 2024/2025 2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 2030/2031 2031/2032 2032-2042 2033-2043 Notes Equipment $76,000. .00 I 14 Operations Vehicles Equipment Field Trucks $72,500.00 $76,000.00 $80,000. 0.00 $84,000.00 $88,000.00 $93,000.00 $97,000.00 $102,000.00 $107,000.00 $112,500.00 o I I 15 Servers Server $40,000.00 $40,000.00 $40,000.00 Sub-Total (CapitalPurchases) $72,500.00 $152,000.00 $80,000.00 $124,000.00 $88,000.00 $93,000.00 $97,000.00 $102,000.00 $147,000.00 - $152,500.00 Total CIP and Capital Purchases: $381,415.00 $14,442,000.00 $2,305,200.00 $3,689,700.00 $1,061,600.00 $5,429,200.00 $917,500.00 $963,500.00 $1,052,000.00 $7,404,550.00 : En y-eaA 2026 Budget TablelModifications from 2024- 20251 to 2025- 2026 Draft CIP Schedule_ Enterprise and Government Revised: 2025013 130.xls 2of5 /31/ /20: Phelan Pinon Hills Community Services District Government Funds Capital Improvement Projects No. Location Description 2024/2025 - 2025/2026 - 2026/2027 2027/2028 - 2028/2029 - 2029/2030 2030/2031 2031/2032 2032/2033 2033/2034 2034/2035 Notes Design/Engineering: SP2.1 Note: $4 milionisat atentativer placeholder E forgrantsigrantr match shouldt the Districtbe e Construction SP2 2.1 (Expansion) $4,000,000.00 $8,500, 000.00 $4,000,000.00 $8,500,000.00 awardedo one, remainder balance rtobef fundedby Phase 3&4 Distict- $8.5remain. ofproject 5 a e ConstrucionSP21 Enhar ancemen $636,491.00 $457,1 a GrantFunds/ARPA Capita Gran $915,000.00 Note: 194Kf fromA AARPAg grant Construction DistrictFunds SP no cement) $502,018.00 GovernmentF tPortionofPhasel Desigm/Engnerinp6w) 8 j 2 (SeeE Enterprise Funds, Civc Center Project for add. SiteDev. AImprovments(3096) $2,890.000.00 $2,800,000.00 Costs) Building Const. (59)SP2.3 5 Community Center/ Gymnasium Design/ /Engineering 8 3 SP2.1 Buildout $4,300,000.00 8 Remaining Buildout toPan Plo E 4 Poll $15,00.00 1 5 Pinon! Hills Community Building (OldF Fire Station) Rehabilitation $100,000.00 $100,000.00 Solid Waste Rate Study Report $35,000.00 $35,000.00 I ParksN Master Plan Plan $15,000.00 3 1 : 7 Potential Capital Projects $40,000.00 $40,000.00 $45,000.00 $45,000.00 $45,000.00 $45,000.00 $4 000.00 $45, 000. 0.00 $45,000.00 $45,000.00 $45,000.00 Sub-Total Projects: $40,000.00 - $4,113,509.0 00 - $4,045,000.00 - $8,560,000.00 $45,000.00 $45,000.00 $45,000.00 - $4,345,000.00 $45,000.0 .00 $45,000.00 $45,000.00 Government Funds Capital Purchase No. Item Description 2024/2025 2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 2030/2031 2031/2032 2032/2033 2033/2034 2034/2035 Notes Equipment Vehicles Equipment GM Vehicle (20%) Vehicle (Solid Waste) $65,000.00 $65,000.00 I Truck (Parks) $76,000.00 Community Centers helan Community Center Roof $60,000.0 .00 à I Sub-Total Purchases: $125,000.00 $141,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TolaiGovermemtFunasc CPsCaplaiPurchase $165,000.00 $4,254,509.00 - $4,045,000.00 $8,560,000.00 $45,000.00 $45,000.00 $45,000.00 $4,345,000.00 $45,000.00 $45,000.00 $45,000.00 S:E EnenseinclBudgetingneengheringpeparmemtzos 2026E Budget TablelModifications from 2024- 2025 to 2025- -2026 Draft CIP Schedule_ _Enterprise and Government _Revised 20250130.xls 4of5 1/31/2025