MEETING MINUTES TOWN OF PURCELLVILLE PLANNING COMMISSION SPECIAL MEETING THURSDAY, JANUARY 23, 2025 TOWN HALL COUNCIL CHAMBERS Video Link: hneshilvasmiussmlaostlinzunisy id-l&redirect-true COMMISSIONERS PRESENT: Ronald B. Rise, Chair Brian Green, Vice Chair Christopher Bertaut, Town Council Member Troy Brown, Commissioner William Hombach, Commissioner Matthew Davis, Commissioner COMMISSIONERS ABSENT: Ryan Feber, Commissioner STAFF PRESENT: Summer Wilkes, Director of Planning & Community Development; Jordan Andrews, Planner; Kendall Wisniewski, Planning Operations Coordinator CALL TO ORDER: Chair Rise called the meeting to order at 6:30pm. The Pledge of Allegiance followed. AGENDA AMENDMENTS: Chair Rise asked for a motion to add item Agenda Amendments/ Approval to the agenda. Council Member Bertaut made the following motion: Ir move to add to the agenda item number three Agenda Amendments and Approvals. Vice Chair Green seconded the motion. (Carried 6-0-1 Absent, Hombach: Aye, Green: Aye, Feber: Absent, Davis: Aye, Brown: Aye, Bertaut: Aye, Rise: Aye) Chair Rise announced that staff has asked to remove the History of1 the Comprehensive Plan Process presentation and discussion item for the Comprehensive Plan Update from the agenda. Commissioner Hombach made the following motion: Ir move that we remove item 11 History ofthe 2030 Comprehensive Plan Process presentation and item 12.a Comprehensive Plan Update. Vice Chair Green seconded the motion. Commissioner Brown asked if this is happening because the items aren't ready for discussion yet. 1/Page Director Wilkes explained that Interim Town Manager Frazier suggested to wait for Comprehensive Plan discussions until he meets with the Planning Commission Chair, Vice Chair, and Mayor to discuss the Comprehensive Plan Update. She has suggested removing these items from the agenda until further notice. (Carried 6-0-1 Absent, Hombach: Aye, Green: Aye, Feber: Absent, Davis: Aye, Brown: Aye, Bertaut: Aye, Rise: Aye) COMMISSIONER DISCLOSURES: None. APPROVAL OF MINUTES: Chair Rise asked the Commissioners if they have any edits or corrections to the draft meeting minutes in the agenda packet. There were none. Chair Rise declared the meeting minutes approved as distributed. CITIZEN COMMENTS: Harry L Harting, 845 Pencoast Dr., expressed his support for removing the Northern Collector Road from the Town Transportation Plan. COMMISSIONER COMMENTS: Vice Chair Green wished everyone a Happy New Year and shared that he looks forward to having a prosperous year. Chair Rise announced that he also looks forward to having a prosperous 2025 and shared his gratitude for the support from the citizens and Commissioners. COUNCIL REPRESENTATIVE REPORT: Council Member Bertaut shared that he looks forward to working with the members ofi the Commission, close cooperation between the Planning Commission and the Town Council, and moving forward with the critical work being done specifically regarding the upcoming Comprehensive Plan Update. PLANNING STAFF REPORT: 9.a Plan Tracking Summary Planner Andrews shared an interactive map tracking the status of the current projects in the Town. The interactive map can be found on the Purcellville website. He then provided the Commission with the current status of each project. Council Member Bertaut asked ift the applicant for the 711 at 32nd and Main St. were required to submit a traffic study. Planner Andrews shared that a full traffic study was not submitted then further explained the traffic details submitted with the plan designed to alleviate the garbage truck traffic issue at that intersection. 2/Page Commissioner Hombach asked if the Norbo project has been approved. Planner Andrews shared that all of these projects are currently in the planning phase and not fully approved yet. He explained that all of plans are still being reviewed with the current Zoning Ordinance regulations and standards. Chair Rise asked what the purpose of the map is and if this can be used as a project management tool for the applicants. Planner Andrews stated that it is being used as a communication tool to share the current status of the plan review process with the public. Chair Rise suggested adding major milestones of the engineering projects as well such as the water tower. 9.b Planning Department Update Director Wilkes gave a verbal update on events within the Planning Department. She reported that the final Zoning Ordinance document has been transmitted to Town Council following the January 14th Town Council meeting. The accompanying staff report includes the history ofthe document's transmittal, administrative edits that have been made, and recommendations to be implement in the final draft. Chair Rise asked ifthe document will be able to upload into Municode without an issue. Planner Andrews shared that it wouldn't have to be hosted in Municode, it could be hosted on the Town website as a pdf, though there shouldn't be an issue with hosting it in Municode. Commissioner Hombach asked what happens after the public hearing for the Zoning Ordinance. Director Wilkes stated that it would stay at the Town Council level whether they want to approve it, make edits, or refer it back to the Planning Commission for further review. Director Wilkes continued her report sharing that the Planning Commission's annual report has been submitted to Town Council, a formal disapproval letter has been sent to the applicant for the Valley Commerce Center Annexation request, and that the Planning and Community Development department met with Patrick Henry College where they discussed future Town initiatives with tourism and affordable housing and more student body involvement within Purcellville. Chair Rise suggested having an intern help with analyzing transportation reports and studies. He commented that affordable housing is a problem because the taxes in Loudoun County are too high. Director Wilkes continued her report sharing that the Purcellville Business Guide is being updated and the next step in working with the Virginia Main Street program is to develop a steering committee. DISCUSSION ITEMS: 10.a Commission Work Plan Update Director Wilkes shared that there was a meeting with Loudoun County earlier that day for the Rec. Center. She summarized the meeting explaining that the data from the test wells are still being analyzed and they are still anticipating on using on- site water (not the Town's). She shared that they plan to move forward with Concept A and will begin submitting SEP's for the project. They also hope to have a draft of the traffic study completed in 4-6 weeks. 31Page Commissioner Hombach asked who will maintain the property. Chair Rise stated that the tax payers will and that the project manager didn'thave those answers when he asked that question. Planner Andrews voiced that the SEP's will go through public hearings at the County level and that they can share their concerns at those public meetings. Chair Rise stated that the two major road improvement projects in the Town should be prioritized over the Rec. Center. Director Wilkes shared that an update to the Townwide Transportation Plan is not in this year's budget SO we have to figure out how to go forward with using the traffic study from this project for future planning purposes. Director Wilkes shared that there was a public meeting for the Loudoun County Arts Plan and Purcellville has not yet submitted any formal comments or recommendations. There is no update to the Downtown Master Plan as the project is still waiting funding. Chair Rise asked about the RFQ's that were submitted for this plan. Director Wilkes shared the quotes ranged from $100,000-5350,000. Commissioner Brown asked if this project is tied to the Virginia Main Street program. Director Wilkes said there were no direct ties, but implementing a downtown plan is definitely encouraged by the program. ADJOURNMENT: With no further business, Council Member Bertaut motioned to adjourn at 7:44pm. Ronald B. Rise, Chair Kenda Doch - Kendall Wisniewski, Planning Clerk 4Page