Cball Oub io K - of Reidsville hay Sy City City Council Meeting 5 A RP Tuesday February 18, 2020 Draft Copy- Not yet approved by Council until March 9, 2020 The regularly scheduled meeting oft the Reidsville City Council was held on Tuesday, February 18, 2020 at 5:00 pm. Members of Council present: Verdie Williams Carolyn Crume- Blackshear Bruce Conner Donald Prestage Jim Waters City Attorney DuAnn Cowart-Davis was present. City Clerk Gina Sheridan prepared the minutes. The meeting was brought to order by Mayor Sydney Clifton at 5:02 pm. The prayer was given by Council Member Bruce Conner, followed by the Pledge of Allegiance. At this time, the meeting was opened for public comments. There were no public comments. The Mayor advised the meeting minutes from last month' 's meeting were provided to the Council for review. Ifthere are no questions and/or corrections recommended, a motion is needed to accept as written. A motion was made to accept the minutes as written. Motion made by: Jim Waters 2nd by: Carolyn Crume-Blackshear Vote: Approved - Unanimous The Department Supervisors were asked to present their monthly activity/statistics to the Council. Public Works Director, Rodney DeLoach presented the monthly reports for the water and sewer department and streets and lanes. Chief of Police, Stacey Wilds, presented the monthly reports of the police department. Fire Chief Jimmy Brown was not present the monthly report for the Fire Department was presented by Mayor Clifton. Recreation Department Head Darien Renfroe was not present and no report was submitted. Under Old Business, the dilapidated buildings were the next item on the agenda. City Attorney Duann Cowart-Davis updated the Council with regard to the sale and clean up of 145 Leigh Circle. Attorney Davis advised that the Dismissal for 145 Leigh Circle was on her desk and would be filed with Superior Court. Attorney Davis advised she would provide an updated list of dilapidated properties that letters have been mailed to. The next item with regard to Old Business is the Police Department Evidence Room. Council Member Jim Waters advised that he and Police Chief Wilds would visit similar projects constructed by the contractors who bid the project prior to the next City Council Meeting. The next item on the Agenda was the Statewide Mutual Aid Agreement. After considerable review of the Agreement by the Council, Motion was made to Adopt the Agreement as written which allows local governments to be included in arrangements for mutual aid assistance in emergencies. Motion made by: Donald Prestage 2nd by: Jim Waters Vote: Approved - Unanimous The paving of Browder Circle was the next item addressed under Old Business. Mayor Clifton advised that the County was moving forward with Bid Solicitation and in order to have a seamless transition from County to City road the City requested that the County include the City in their Bid process for the paving of Browder Circle. The City will also Solicit Bids for this project. It was also noted that the County is waiting for utility poles to be moved before any paving work can begin. Motion was made to proceed with the Bid process for the paving of Browder Circle. Motion made by: Jim Waters 2nd by: Carolyn Crume-Blackshear Vote: Approved - Unanimous Assistant Police Chief Michael Jarrell updated the Council on the Old Business item of Parking on the street in the Reidsville Housing Authority. Assistant Chief Jarrell stated that he spoke with Beth Bruce of the Reidsville Housing Authority with regard to the issue ofresidents and visitors parking along the streets. Mrs. Bruce advised that each resident is provided one paved parking spot leaving visitors and additional occupants within a residence to park where able; thus creating an issue with roadway parking and creating a dangerous situation for pedestrian foot traffic. The Council was advised that Mrs. Bruce mailed letters to all residents living on the streets where parking is an issue. Mrs. Bruce advised residents that the police officers are monitoring and issuing warnings for vehicles parked on the road. The Council asked that No Parking" signs be purchased and placed on the streets and the situation reassessed once the signs have been up for a period of time. With no further Old Business to discuss at this time the Mayor addressed New Business with the Council. The Mayor asked the City Clerk to share with the Council the plaque presented to the City of Reidsville from the Heart of Georgia Altamaha Regional Commission Regional Council for Achievement for Local Government of Planning Excellence. With no further New Business Motion was made to go into Executive Session at 5:22pm. Motion made by: Jim Waters 2nd by: Donald Prestage Vote: Approved - Unanimous The Council was called back into Session at 6:03pm. Motion was made to approve the foregoing Master Plan and Adoption Agreement by the Reidsville City Council of the Georgia Municipal Employees Benefit System Defined Benefit Retirement Plan. Motion made by: Jim Waters 2nd by: Donald Prestage Vote: Approved - Unanimous At this time the Mayor asked each Council Member if they had any additional items. for discussion. Council Member Bruce Conner thanked the City of Reidsville for being given the opportunity to attend the required Newly Elected Officials Training in Tifton last week. Council Member Verdie Williams stated that she had attended the Reidsville Fire Department training last Thursday and was very appreciative ofthe time she got the spend learning about and observing the training they Fire Fighters participated in. Council Member Williams also stated that she was very interested in a recycling program for the City and she would be working on this, along with Council Member Donald Prestage. Council Member Carolyn Crume-Blackshear stated that she had spoken with the City Clerk about annual employee evaluations and would be looking into the existing procedure for such. Mayor Clifton acknowledged Officer Elliot Coursey and Officer Jermaine Snell for their Valentine outreach. Mayor Clifton stated that he had spoken with numerous citizens and social media posts about the Officers handing out flowers on Valentines Day to citizens for wearing seat belts, using proper turn signals and visiting with the community at the grocery store. With no further business to discuss a motion was made to adjourn this meeting at 6:12pm. Motion made by: Carolyn Crume-Blackshear 2nd by: Verdie Williams Vote: Approved- Unanimous