City of Reidsville City Council Meeting Monday September 14, 2020 Draft Copy- Not approved by Council until October 12, 2020 The regularly scheduled meeting oft the Reidsville City Council was held on Monday, September 14th, 2020 at 5:00 pm. Members of Council present: Carolyn Crume- Blackshear Bruce Conner Donald Prestage Jim Waters Verdie Williams City Attorney DuAnn Cowart-Davis was present. The meeting was brought to order by Mayor Sydney Clifton at 5:18 pm. The prayer was given by Council Member Bruce Conner, followed by the Pledge of Allegiance. At this time, the meeting was opened for public comments. There were no public comments. The Mayor advised the meeting minutes from last month's meeting were provided to the Council for review. Ifthere are no questions and/or corrections recommended, a motion is needed to accept as written. A motion was made to accept the minutes as written. There was one correction addressed by Council Member, Donald Prestage. The minutes were corrected after the meeting. Motion made by: Carolyn Crume- Blackshear 2nd by: Jim Waters Vote: Approved - Unanimous The Mayor advised the meeting minutes from the Special Called Meeting and the Emergency Meeting were provided to the Council for review. If there are no questions and/or corrections recommended, a motion is needed to accept as written. A motion was made to accept as written. Motion made by: Verdie Williams 2nd by: Bruce Conner Vote: Approved - Unanimous The Department Supervisors were asked to present their monthly activity/lstatistics to the Council. Darien Renfroe, Jimmy Brown, Rodney DeLoach, and Stacey Wilds presented their monthly reports and gave updates in regards to each of their departments. Council Member, Donald Presatge, made a comment regarding the CBDG project. Mr. Prestage reminded the Council that the project is halfway completed. The new lift station will be put in within 30-35 days. Mr. Prestage also asked Rodney about the potholes on Hill Street. Mrs. Carolyn Crume- Blackshear and Mayor Clifton made a comment in regards to the ATV's on the road. Chief Wilds was asked to start looking for vehicles without a motorized cart permit. Council Member, Jim Waters, made a comment about concrete being put back in the holes instead of asphalt. Mrs. Blackshear commented on the vehicles being left in the road over the holes. Mr. DeLoach is going to address these issues with the contractors. Under Old Business, the dilapidated buildings were the next item on the agenda. City Attorney DuAnn Cowart-Davis stated that there was no movement this month. Mrs. Davis did request that addresses and pictures be sent to her when regarding a certain property. The picture and address make it simpler to identify the exact property the Council is referring to. There were no further comments or questions regarding dilapidated buildings. The next item with regard to Old Business is the Spray Field Lease. The City Attorney will revise the lease and have a legal contract available at the October Council Meeting. The next item with regards to Old Business is the financing of the 3,000-gallon pumper tanker. A motion was made to pursue the financing, with Community Leasing Partners on a 15 yr. note, and pick up the fire truck. The fire truck will be paid from the annual donation ($42,500) received from the County. The first payment will come due one year after the closing of the loan. Motion made by: Donald Prestage 2nd by: Verdie Williams Vote: Approved- Unanimous With no further Old Business to discuss at this time the Mayor addressed New Business with the Council. Sam Sullivan, from AlIGreen Services, was present to address the Council with regards to him selling AlIGreen Services to Atlantic Waste. Mr. Sullivan explained that he would personally still be "around" and a familiar face to Reidsville and Tattnall County. Mr. Sullivan went on to explain that the same drivers and trucks would still be seen around Reidsville and that nothing would change as far as the service. Mr. Sullivan explained the Consent and Waiver and the Amendment to Solid Waste Collection Contract. The City Attorney did review each contract prior to the meeting. The Mayor called for a motion for each. A motion was made to sign and approve the Consent and Waiver An Exclusive Agreement for the Collection and Disposal of Municipal Solid Waste between City of Reidsville, Georgia "Municipality" and AllGreen Services, LLC "AIIGreen Services" for the collection and disposal of the Municipality's residential and commercial solid waste by AllGreen Services (Waste Contract). Motion made by: Jim Waters 2nd by: Bruce Conner Vote: Approved- Unanimous A motion was made to sign and approve the Amendment to Solid Waste Collection Contract. The original contract was set to expire on August 21, 2021. The new term will take effect upon the expiration of the original agreement and continue for five years expiring on August 31, 2026. Motion made by: Jim Waters 2nd by: Carolyn Crume- Blackshear Vote: Approved- Unanimous The second line item on the agenda, under New Business, was the appointment of a Finance Committee. Mayor Clifton named Jim Waters, Carolyn Crume- Blackshear and Britney Fountain to the committee. The third line item on the agenda, under New Business, was in regards to whether the Council wanted to have the downtown Trick or Treating festivities or to cancel this year. A motion was made to cancel the downtown Trick or Treating testivities event for year 2020. Motion made by: Jim Waters 2nd by: Carolyn Crume- Blackshear Vote: Approved- Unanimous At 6:06 pm, the Council was called in Executive Session regarding personnel and legal issues. Motion made by: Carolyn Crume- Blackshear 2nd by: Jim Waters Vote: Approved- Unanimous At 6:58 pm, a motion was made to return to Regular Session. Motion made by: Carolyn Crume- Blackshear 2nd by: Jim Waters Vote: Approved- Unanimous A motion was made to remove Chief Stacey Wilds from probation period effective immediately. Motion made by: Jim Waters 2nd by: Bruce Conner Vote: Approved- Unanimous A motion was made to increase Nicholas Strickland": s hourly salary to $10.50, effective immediately. Motion made by: Bruce Conner 2nd by: Carolyn Crume- Blackshear Vote: Approved- Unanimous This time was then taken for each Council Member to express comments and/or concerns. Mayor Pro Tem, Jim Waters had no comment or discussion. Council Member, Bruce Conner, had no comment or discussion. Council Member Carolyn Crume-Blackshear inquired about the paving of Browder Circle and the pay or a raise for Britney Fountain. The Mayor advised on both topics. The Mayor advised that he would contact the City Engineer and Tattnall County to work on moving forward with getting Browder Circle paved. The Mayor advised Mrs. Blackshear that he would entertain Mrs. Fountain's backpay and/or salary as Interim City Clerk at a later date. Council Member Verdie Williams asked about the ditch and drainage issue regarding Mr. Edgar Johnson on Chandler Avenue. Mayor Clifton advised Ms. Williams to reach out to the Tattnall County School Board as the property belongs to the school (county), not the city. Ms. Williams also asked that the Council move forward regarding getting Atkins Surrency Park improved, renovated, etc. Council Member Donald Prestage asked for speed bumps or to consider speed bumps, on behalf of a citizen, on Azalea Lane. The citizen, Mr. DeFore, is concerened about vehicles speeding/ going too fast in that neighborhood, as there are families with small children. Mayor Clifton advised Councilman Prestage that he was not in favor oft the speed bumps, but would consider if Mr. DeFore could get a petion and/or consensus of other residents in the neighborhood about placing speed bumps. Mr. Prestage did want remind the Council that the CDBG project (lift station and sewer) would be complete before the end of the year and to keep in mind that the City is obligated to pay a local match from the Water and Sewer Funds. With no further business to discuss a motion was made to adjourn this meeting at 7:25pm. Motion made by: Jim Waters 2nd by: Donald Prestage Vote: Approved- Unanimous