BOARD OF COUNTY COMMISSIONERS SUMMIT COUNTY 970.453.3414p ph I 970.453.3535 f 208 East Lincoln Ave. I PO Box 68 COLORADO summitcountycogoy Breckenridge, CO 80424 TO: Board of County Commissioners David Rossi Cameron Turpin Valentine FROM: Johanna Jacobsen RE: Work Session Meeting of October 8, 2024 DATE: Tuesday, October 8, 2024 Attendees: Elected Officials: Eric Mamula, Nina Waters, and Tamara Pogue- County Commissioners Jaime FitzSimons, Sherrif Staff: David Rossi, County Manager; Jeff Huntley, Summit County Attorney; Steve Greer, Interim Assistant County Manager; Andy Atencio, Assistant County Manager; Jenny Wood, Assistant County Manager; David Reynolds, Finance Director; Cameron Turpin Valentine, Assistant County Attorney; Andrew. Armstrong, Assistant County Attorney; Adrienne Isaac, Communications Director; Lina Lesmes, Interim Housing Co-Director; Brandon Howes, Interim Housing Co-Director; Eric Monk, Contracts Administrator, Allison Hiltz, Grant Program Director; Shannon Brown, Grant Administrator; Caitlin Johnson, Executive Administrative Manager; Johanna Jacobsen, Administrative Assistant; Peter Haynes, Undersheriff; Chris Lubbers, Summit Stage Director. Guests (in person or via Zoom): Tony Cammarata, Matt Hulsey, Coryanne Mansell, Jess Hoover, Kellyn Ender, Kristen Griffin, Tony Byrd, Sebastian Loria, Jennifer Schenk, Jay Nelson, AG, Carol Kerr, Michael Berry, Ryan Spencer, Abigail Tietjen, Matthew Belmar, and others who did not sign in. I. HC3 Bi-Annual Program Update Jennifer Schenk, Jess Hoover, and Coryanne Mansell discussed topics including but not limited to: Ms. Schenk introduced Ms. Hoover with HC3 and Ms. Mansell with Resource Recycling Systems. The discussion opened with an explanation of the importance of addressing Construction & Demolition (C&D) waste. Ms. Schenk provided statistics highlighting C&D debris stating that there is little C&D being recovered at the Summit County landfill and outlined the goals for the C&D breakdown. Ms. Mansell provided a detailed snapshot of the demolition loads arriving at the SCRAP Landfill, summarizing findings from the Construction & Demolition Waste Composition Study. The samples included materials from single-family residences, commercial construction, remodeling, and demolition projects, providing a visual audit of C&D debris. During the audit, 261,820 pounds of materials were characterized and sorted into eleven material categories, with wood and gypsum being the largest streams. Notably, more than 50% of the materials sampled were clean, untreated wood, indicating significant recovery potential. Other recyclable materials included cardboard, aggregates, and organics. The audit revealed that 33% of the C&D stream, was recoverable. Ms. Mansell closed her portion of the presentation by provided recommendations for improving recovery efforts, such as incentivizing source separation of recoverable materials, investing in processing technologies, and exploring reuse opportunities. She opened the floor for questions from the Commissioners. Summit County Board of County Commissioners' Work Session Meeting Minutes of October 8th, 2024 Page 1 of 6 Commissioner Mamula inquired about the simplest recovery strategies. Ms. Schenk noted that SCRAP is investing in a grinder for clean lumber and pallets, set to be operational by 2025. Commissioner Waters raised concerns about sorting practices at construction sites, to which Ms. Schenk responded that a staff member, supported by Strong Future funding, would be designated to assist contractors with compliance. Commissioner Pogue asked about implementation challenges, and Ms. Schenk clarified that contractor discussions were still pending, with voluntary measures in place until 2025. The Commissioners requested an update once the conversations with contractors take place. Ms. Schenk then provided an update on the zero-waste initiative, focusing on the Pay-As-You-Throw: program and universal recycling. She noted that virtual forums had higher attendance and mentioned upcoming efforts to address bear-safe bins. Commissioner Waters emphasized the need for bilingual outreach, and Ms. Schenk confirmed that real-time translation would be available at the November 14th event. The Commissioners also requested data on the implementation of similar programs in Breckenridge and Frisco, which Ms. Schenk agreed to compile. Ms. Hoover provided a comprehensive review of greenhouse gas emissions. She covered emissions by sector, including transportation, waste, commercial energy, and residential energy use. She also broke down emissions by source, noting that while electricity can be generated renewably, natural gas cannot. Key takeaways included the observation that while emissions are trending in the right direction, the community is not yet on track to meet its reduction goals. Commissioner Pogue inquired about water conservation programs, to which Ms. Schenk responded with information on irrigation assessments and turf reduction efforts. Outdoor water use was highlighted as a major focus, with hopes for grant funding in 2025 to support additional projects. II. Microtransit Update Chris Lubbers and Sebastian Loria discussed topics including but not limited to: Mr. Lubbers began the meeting by introducing the attendees and providing an overview of the history behind the microtransit initiative. He explained that a partially executed contract is now in place, allowing for a potential pilot program to begin as early as November or December pending Commissioner feedback. Mr. Lubbers then turned the presentation over to Mr. Loria with Via to provide further details. Mr. Loria recapped the steps that led to the current stage of the project, including visits to Summit County, Utah, to observe the High Valley Transit System. He then gave an overview of Via, the worid's leading provider of advanced public mobility solutions, and explained their approach to microtransit services. He clarified what microtransit is, its purpose, and how it can enhance the overall transit system by increasing accessibility to fixed-route buses and bringing more people into the transit network. Mr. Loria shared examples of other cities that have successtully implemented microtransit systems, highlighting the economic benefits it brings. He also introduced the Rider App, describing it as simple and accessible. The pilot program would initially launch in three zones- Silverthorne & Dillon, Frisco, and Breckenridge. The service would be curb-to-curb, with door-to-door service options available. Commissioner Pogue expressed concern about the large geographical area proposed for the pilot, questioning the feasibility. Mr. Lubbers responded with the logic behind how the zones were chosen and assured that adjustments could be made based on feedback. The cost of the pilot program was discussed as well as the budget for further implementation. The importance of communication to the community was emphasized. Summit County Board of County Commissioners Work Session Meeting Minutes of October 8"h, 2024 Page 2 of6 The details of the contract were clarified regarding length and commitment. Commissioner Waters asked about Summit Cove's inclusion in the trial. Mr. Lubbers explained that while Summit Cove would eventually benefit, it is not slated for the trial due to the area's lower population density and new bus stop. Commissioner Waters also raised concerns about the use of smartphones in areas with poor cell service, and Mr. Loria reviewed operational backup plans. Commissioner Mamula emphasized that the main priority is to get cars off the roads. Commissioner Pogue expressed a desire for more time to discuss the program and requested a financial analysis comparing fixed-route efficiencies and costs, particularly in relation to Park City. Mr. Reynolds then provided an update on the financial feasibility of the transit system. III. Building Hope Update Kellyn Ender discussed topics including but not limited to: Ms. Ender began the meeting with a presentation on the Continuum of Care, addressing a question raised during the board's previous review and providing a comprehensive look at the system. She then reviewed the various Strong Future recipients, outlining the status of Prevention, Intervention, Treatment, and Crisis Intervention services. For each program, Ms. Ender presented a funding snapshot and discussed how the remaining funds will be utilized. Following her presentation, she opened the floor for questions and introduced Building Hope's request for additional funding for an administrative position, which received the full support of the Commissioners. Commissioner Mamula commended the depth and of the county's programs, and the board expressed their appreciation for Ms. Ender's efforts. They also requested an overview of the needs assessment once it is completed. IV. Summit School District Bond Updates Tony Byrd discussed topics including but not limited to: Mr. Byrd provided an update on the integration of career technical education. He noted that the response has been overwhelmingly positive. He then addressed the plan to rebuild Breckenridge Elementary School, which has generated mixed reactions. While some local residents are excited about the project, others question the need for a new school, suggesting it could be combined with Upper Blue Elementary. Housing has received strong support from the community, although the teachers' union has chosen to remain neutral. Mr. Byrd provided updates on housing developments and mentioned that infrastructure and safety upgrades have received positive feedback. Commissioner Pogue inquired about housing, specifically a rental development, asking how much of the bond would be allocated to housing and the total cost of the development. Mr. Byrd responded that he would investigate it and provide those numbers. Commissioner Pogue also discussed the Care Clinic, which maintains a waitlist for school-based behavioral health services. The bond would allow for an expansion of space at the high school and middle school, which could help address this issue. Mr. Byrd noted that the original bond request included a community center, which did not receive much enthusiasm. However, the Snowy Peaks space could potentially serve as a community space. V. Fire Restriction Updates Sherrif FitzSimons discussed topics including but not limited to: Sheriff FitzSimons reported that conditions have dried significantly. He provided an overview of spring and summer weather patterns and noted that, during the Upper Colorado River Interagency Fire Management Unit (UCR) call, Summit County was the only one between here and Grand Junction preparing to enter fire restrictions. He explained that the Energy Release Component has been Summit County Board of County Commissioners' Work Session Meeting Minutes of October 8", 2024 Page 3 ofe 6 hovering in the nineties and is expected to remain there for at least the next 10 days. Live fuel moisture levels have dropped to historic lows and will likely continue to decrease. The long-term forecast predicts high temperatures and dry conditions for the next two weeks. Based on these factors, and after consulting with the fire and ranger districts, Sheriff FitzSimons recommended Stage 1 fire restrictions. He mentioned that while the Dillon Ranger District will join in implementing restrictions, the White River National Forest will not. However, he strongly advised moving forward with the restrictions. Commissioner Pogue expressed gratitude for the update and agreed that it was the right time for action. Commissioner Waters inquired about the impact on backcountry hunters. The Sheriff noted that hunters have raised concerns in the past but acknowledged that with the Dillon Ranger District's restrictions, no fires will be allowed in the forest. He emphasized the importance of adhering to the science, which clearly indicates the need for restrictions. He anticipated that restrictions would remain in place until at least a foot of snow falls. The Commissioners unanimously supported the recommendation. Variable Message Signs (VMS) will be updated to reflect Stage 1 restrictions. If the Energy Release Components continue to rise, there may be a need to escalate to Stage 2 restrictions. VI. Managers & Commissioners Updates The Commissioners and Staff discussed topics including but not limited to: Andy Atencio Provided an update on a Memorandum of Understanding (MOU) with the towns to add in Keystone. Information Systems (IS) is working with the Clerk and Treasurer on a Request for Proposal (RFP) for software systems. It is on track to be completed by November and to set a selection date in January. In the spring there will be construction on the new transit facility. The earthwork portion will bring a significant amount of truck traffic through the area. He will be working with Road and Bridge and the Communications department regarding signage. David Reynolds Provided an update on the 2025 draft budget to be presented during the regular meeting this afternoon. He reminded the group that this is a first draft and there will be a few months to work through it and make changes as needed. Adrienne Isaac Provided an update on the Coffee with Commissioners that took place yesterday at the Library in Silverthorne. The turnout was great on the northside of the county. She is hoping to host an evening event in the future. Fire restriction messaging is going out today. Provided an update on obtaining more details regarding the pothole fills on Swan Mountain Road for communication. The Prop 123 waver is on the Colorado Department of Regulatory Agencies (DORA) website. Caitlin Johnson Colorado Counties Inc. (CCI) winter conference registration is open and asked that the commissioners let her know if they would like to attend. The BOCC Work Session is canceled next week on October 15th. The Commissioners requested to host a pizza party for the elections team to thank them for their hard work. It was confirmed to be held on November 7th with Commissioner Mamula hosting. Reminder that the Regular Meeting starts at 1pm. Summit County Board of County Commissioners' Work Session Meeting Minutes of October 8", 2024 Page 4 of6 Jenny Wood There will be a volunteer appreciation lunch at the senior center and a veteran's lunch. Detox is closed for at least the next week as most of the staff is sick, but there will be someone available to pick up the phones. Steve Greer Provided an update on the Lower Blue Planning Commission meeting last week and requested any questions or concerns to be forwarded to him for response. Discussion on STR questions and best practices. Provided an update on the Wintergreen Ridge pump install to increase water pressure. It has been approved and is on track to be completed this week. Cameron Turpin Valentine None David Rossi None Commissioner Waters Provided an update on the draft fact sheet for Colorado Communities for Climate Action's (CC4CA) bill. The Commissioners would like to see the draft of the bill before taking any stance on the matter. Presented a letter of support for the Summit Fire Wild Division Grant, and the Commissioners agreed to sign it. Will be attending a meeting with Heeney and will gather detailed notes and circulate any follow up items to the other Commissioners. Discussed Andy Atencio's attendance of the CC4CA meetings agreeing he would attend when Commissioner Waters is unable to. Commissioner Mamula Provided an update on the Mayors Managers & Commissioners (MMC) meeting on Thursday in Blue River and updated that the Blue River CDOT meeting will be held next Thursday. Provided details on his call with members of Congressman Neguse's office regarding housing in Summit County and deed restrictions. Attended the COO (Chief Operating Officer) Ski Area Breakfast this past week. Discussed the success of the Coffee w/ Commissioners meeting and the Denver Water meeting. Commissioner Pogue Colorado Counties Inc. (CCI) picked eight legislative priorities including the bill that Summit County been working on. Cameron Turpin requested a brief Executive Session to discuss legal issues and real property matters subject to negotiation and receive legal advice pursuant to CRS 24-6-402 Subsection (4) (a)(b)(e) on the topic(s) of Strong Future contract negotiation and potential Open Space acquisition in the Lower Blue Basin. A motion was made by Commissioner Waters and seconded by Commissioner Pogue to go into Executive Session to discuss legal issues and real property matters subject to negotiation and receive legal advice on the topic(s) of Strong Future contract negotiation and potential Open Space acquisition in the Lower Blue Basin. The BOCC voted 3 to 0 to go into Executive Session per CRS 24-6-402 Subsection (4) (a)(b)(e). The motion was approved. Summit County Board of County Commissioners' Work Session Meeting Minutes of October 8", 2024 Page 5 of6 6 I. Adjourn Staff will return to the Work Session on Tuesday, October 22nd, 2024. Commissioners thanked the team for their work. Meeting Adjourned. Respectfully submitted: Approved by: - logs s fm Johanna acobsen, Deputy CleN ESfBIEhAIL Tamara Pogue, Chair 1861 COLORABO Summit County Board of County Commissioners Work Session Meeting Minutes of Octoberi 8", 2024 Page 6 of6