CITY OF HOLLAND Called City Council Meeting CITY HALL - 104 WEST TRAVIS Monday, May 24, 2004 7:00 PM MINUTES Mayor Frank Horak called the meeting to order 7:05 P.M. All members of the council were present 1. The mayor and council canvassed the votes for May 15, 2004 General and Special Election. Proposition 1, votes were For- 42 and Against-29 votes. Proposition 1 passed. In the mayor race, Curt Murray ran unopposed with 56 votes. Council Seat # 1, Eddie L. Bookman ran unopposed with 69 votes. Council Seat # 3, Barbara Cockrum, ran unopposed, with 42 votes. Council Seat # 5, Sharon Simmons, ran unopposed, with 61 votes. Roy Schlickheisen made motion to accept canvassed votes for Mayor, Council Seats, 1,3, and 5. Also noted that Proposition I was passed. Mae Smith seconded the motion. All were in favor. Motion carried. Outgoing Frank Mayor signed documents for the appointment of new mayor. Interim Secretary gave the Oath of Office to Mayor Curt Murray. In addition the Oath of Office was administered to the new council members, Sharon Simmons and Eddie Bookman. Noted for the record, Barbara Cockrum was absent and will take the oath as council member, Seat # 3, at a later date. The former mayor, Frank Horak thanked the council and those in attendance for the last 3 years for their efforts, in spite of some ups and downs, and stated that he felt that the city was on the right track and to keep going forward. Mayor Curt Murray announced that for the record, former Mayor Frank Horak had left the city council meeting. Mayor Curt Murray assumed conducting the meeting @ 7:10 PM. 2. Consider/Act on resignation of Barbara Cockrum from Planning & Zoning Committee. Mae made motion to accept resignation and Sharon seconded. All were in favor and motion passed. 3. Consider/Act on appointment of Debbie McKeon to Planning & Zoning Committee. Mae made motion to appoint Debbie McKeon to P& Z, seconded by Sharon. All were in favor, and motion carried. 4. Consider/Act on awarding bid to contractor for Water/Wastewater Project 2003-04 presented by Frank Phelan, who summarized bids. Lowest bidder requested withdrawing his as it was 62% lower than next lowest bid, stating there were errors in his bid. Jay Engineering recommends awarding the next MINUTES052504 Page 1 of2 lowest bidder, which was Bell Contractors. Their references and bond were checked out and Bell Contractors has an excellent reputation. They are current on all their accounts and are fiscally in good shape. There was discussion that there may be about $6,000 in excess of the contract, which may be used for items like manhole covers. The Base Bid covers majority of the water line work at plant site. Alternate Bid = 1A water line running Front Street. Alternate Bid - 1B connecting 2 six inch lines running up H-95 Alternate Bid - 1C for re-vegetation ( hydromulching), - Alternate Bid - 1D emergency drainage - pond Mae Smith made the motion to award the bid to Bell Contractor for Water/Wastewater 2003-2004 in the amount of $211.695.20 and for the alternate work. Eddie seconded and all were in favor and motion passed. 5. Consider/Act on placing moratorium on noise caused by fireworks until further study can be made on fireworks ordinance. It was discussed among the council that in the absence of finding any city ordinance pertaining to fireworks, the only ordinance we have is a nuisance ordinance. The Chief, Jeff Green asked how the council could vote on this moratorium, since there is no fireworks ordinance. The only violation would be a complaint from someone after the fireworks started. The Chief pointed out that he is not working that night because he has two girls graduating that night. It was decided that no action would be taken. 6. Consider/Act on revised proposed agreed order between TCEQ and City of Holland for violation settlement of Texas Pollutant Discharge Elimination System TPDES, permit # 10897-001. 1st payment is due in the amount of $4,702 before June 4, 2004. 24 additional payments in the amount of $432. Eddie Bookman made motion to accept settlement, and Mae seconded, with all in favor and motion passed. Mae motioned to adjourn the meeting seconded by Sharon Simmons, all were in favor and motion carried. Meeting adjourned. 2