MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 3, 2025 1. CALL TO ORDER AND CONFIRM A QUORUM Mayor Billings called the regular meeting of the Fate City Council to order at 6:00 p.m. on the 3rd day of March 2025, in the Fate City Hall 1900 CD Boren Parkway, Fate, Texas. Victoria Raduechel, City Secretary confirmed the presence of a quorum. Council Members Present: David Billings, Mayor Codi Chinn Mark Harper, Deputy Mayor Pro Tem Scott Kelley Allen Robbins, Mayor Pro Tem Mark Hatley Lance Megyesi Council Members Absent: None City Staff Present: Michael Kovacs, City Manager Steven Downs, Assistant City Manager Jennifer Richie, City Attorney Victoria Raduechel, City Secretary Leigh Corson, Director of Human Resources John Taylor, DPS Captain of Fire Services Jordan Pope, DPS Public Safety Officer Clint Willoughby, DPS Detective Steve Gilbert, Director of Community Services and Building Safety Scott Monaghan, Director of Public Works William Rodriguez, Stormwater Compliance Technician Ryan Wells, Director of Planning and Development Services Raju Anthony, Director of Finance Matt Wavering, Economic Development Director Omar Williams, Assistant to City Manager Shelbi Stofer, Public Engagement Coordinator Michael Wright, IT Manager March 3, 2025 Council Meeting Minutes Page 1 of 10 2. INVOCATION AND PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS Steven Downs, Assistant City Manager, gave the invocation, after which the Council led the Pledge of Allegiance to the American and Texas Flags. 3. PRESENTATIONS A. Bleeding Disorders Awareness Month Proclamation Mayor Billings read aloud and presented a Proclamation to Lew Wyman-Collins declaring the month of March 2025 as Bleeding Disorders Awareness Month in the City of Fate. B. Presentation of Employee Service Awards to Steve Gilbert and Clint Willoughby. Steven Downs, Assistant City Manager, presented a certificate and a ten-year service lapel pin to Steve Gilbert, in appreciation of his service and dedication to the City of Fate. John Taylor, DPS Captain of Fire Services, presented a certificate and a five-year service lapel pin to Clint Willoughby, in appreciation of his service and dedication to the City of Fate. C. Stormwater Management Program Presentation Scott Monaghan, Director of Public Works, and William Rodriguez, Stormwater Compliance Technician, made a presentation providing an education update on the City of Fate Stormwater Management Program at which time they answered questions from the Council regarding the same. The presentation included the following topics: Introduction to Stormwater Management and Untreated Runoff What and Why? Stormwater Management Best Management Practices Next Steps & Action Plan MCM1: Public Education, Outreach, and Involvement MCM2: Illicit Discharge, Detection, and Elimination MCM 3: Construction Site Stormwater Runoff Control MCM 4: Post Construction Stormwater Management in New Development and Redevelopment MCM 5 Pollution Prevention and Good Housekeeping for Municipal Operations MCM 6: Industrial Stormwater Sources MCM 7: Municipal Construction Activities D. Presentation Of The Annual Comprehensive Financial Report (ACFR) For The Fiscal Year Ended September 30, 2024 given by Forvis Mazars. March 3, 2025 Council Meeting Minutes Page 2 of 10 Josh Findlay, CPA, Director with Forvis Mazars, presented the Comprehensive Annual Financial Report for Fiscal Year ending September 30, 2024, and answered questions from the Council regarding the same. The presentation included the following topics: Audit Scope, Results, and Achievements. Future Pronouncements and Other Matters. Financial Overview. 4. PUBLIC COMMENT This is an opportunity for the public to address the council on any matter, except public hearings that are included on the agenda. Comments related to public hearings will be heard when the specific hearing begins. Public comments are limited to three (3) minutes per speaker, unless otherwise required by law. To address the governing body, each speaker must complete a Public Comment Form and present the completed form to the City Secretary prior to the start of the meeting. Each speaker shall approach the podium and state his/her name and address before speaking. Speakers shall address the governing body with civility that is conducive to appropriate public discussion. Speakers can address only the governing body and not individual city officials or employees. The public cannot speak from the gallery but only from the podium. Per the Texas Open Meetings Act, the governing body is not permitted to take action on or discuss any item not listed on the agenda. The council may: (1) make a statement of fact regarding the item; (2) make a recitation of existing policy regarding the item; or (3) propose the item be placed on a future agenda. Rodney Brumlow, 102 Jeremy Drive, spoke to the Council in opposition against consent agenda item 5E = Council travel expenses associated with attending Rockwall County Days 2025. Rodney Brumlow, 102 Jeremy Drive, spoke to the Council about lack of transparency regarding economic development activity. There were no others present wishing to speak. 5. CONSENT AGENDA All items under Consent. Agenda are considered to be routine by the City Council and will be enacted by one motion. City Staff may answer questions from the City Council regarding Consent Agenda items. However, if discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. consider approval of minutes of the following Council meetings: January 27, 2025 - Special Council Meeting February 3, 2025 = Meet & greet with MDD Applicants February 3, 2025 = Regular Council Meeting February 17, 2025 - Regular Council Meeting March 3, 2025 Council Meeting Minutes Page 3 of 10 B. (This is an approval of the Fire Lane, Mutual Access, Drainage, and Utility Easement for Shops at Woodcreek located east of the intersection of SH66 and Ben Payne Road) Consider approval of Resolution No. R-2025-010- accepting the Fire Lane, Mutual Access, Drainage, and Utilities Easement on property located in the R.B. Irvine Survey, Abstract No. 120, City of Fate, Rockwall County, Texas. C. Consider approval of Resolution No. R-2025-011- approving and adopting an updated Wastewater System Master Plan; and providing an effective date. D. Consider approval of Resolution No. R-2025-012- approving the purchase of a fire apparatus - Aerial Ladder and equipment for an amount not to exceed $2,300,000; authorizing the City Manager to execute all documents necessary for purchase; and providing an effective date. E. Consider approval of Council Travel Expenses associated with attending Rockwall County Days 2025. F. Consider approval of Resolution No. R-2025-013- acknowledging receipt of the Annual Comprehensive Financial Report (ACFR) for Fiscal year Ended September 30, 2024. Council Member Harper made a motion to approve the consent agenda, as presented. Council Member Kelley seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Mayor Billings and Council Members Chinn, Harper, Kelley, Robbins, Hatley, and Megyesi. Nays: None Mayor Billings declared the motion carried unanimously. 6. ACTION ITEMS A. (This is an application for approval of a Zoning Change Request from. Agriculture to General Commercial to allow for retail development) Discuss, consider, and take any necessary action regarding approval of a Zoning Request from Agriculture (A) to General Commercial (GC) on a 3.264-acre lot to allow for retail development. This is a straight zoning request and therefore will be subject to the development standards outlined in the Fate Unified Development Ordinance, Code of Ordinances, and Design Criteria and Construction Standards. The general location is on the north side of the I-30 westbound service road, approximately 700 feet southwest of the intersection of 1-30 and FM 551. The legal description for the parcel is D Thedford, Tract 4, Acres 2.73, Vernon Farm, Abstract 208. Case # ZR- 24-013. March 3, 2025 Council Meeting Minutes Page 4 of 10 1. Staff Summary Ryan Wells, Director of Planning and Development Services made a presentation providing a brief overview of the zoning change request, at which time he offered to answer questions from the Council regarding the same. 2. Applicant Presentation There was no Applicant Presentation. 3. Public Hearing Mayor Billings opened the public hearing at 6:51 p.m. There was no one present wishing to speak. Mayor Billings closed the public hearing at 6:52 p.m. 4. Discuss Consider and Take Any Necessary Action regarding Ordinance No. 0-2025-009- approving the zoning change request from Agriculture to General Commercial. Council Member Robbins made a motion to approve Ordinance No. 0-2025-009- amending the City of Fate Comprehensive Plan to amend the zoning classification of approximately 3.264 acres from Agriculture (A) to General Commercial (GC) to authorize commercial development on land generally located on the northern side of I-30, approximately 700 feet west of FM 551, Rockwall CAD Property ID 12850, City of Fate, Rockwall County, Texas; amending the Official Zoning Map; providing a penalty up to $2,000 per day; providing for savings, severability, and declaring an effective date. Council Member Hatley seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Mayor Billings and Council Members Chinn, Harper, Kelley, Robbins, Hatley, and Megyesi. Nays: None Mayor Billings declared the motion carried unanimously. B. (This is an application for a Type III Site Plan for a new self-storage facility) Discuss, consider, and take any necessary action regarding approval of a Type III Site Plan for a three story, 155,400-square-tot self-storage facility. The property is generally located on the west side of Industrial Drive, approximately 300 feet south of the eastbound I-30 Frontage Rd. The legal description for parcel 30993 is BROWN INDUSTRIAL PARK, BLOCKA, LOT 2, ACRES 1.50. The legal description for parcel 30994 is BROWN INDUSTRIAL PARK, BLOCK A, LOT 3, ACRES 1.50. Case #SP- 24-014. 1. Staff Summary March 3, 2025 Council Meeting Minutes Page 5 of 10 Ryan Wells, Director of Planning and Development Services, made a presentation providing a brief overview of the Type III site plan, at which time he answered questions from the Council regarding the same. 2. Applicant Presentation Brian Baca with Advantage Construction, LLC., did not make a presentation but answered questions from the Council. 3. Public Hearing Mayor Billings opened the public hearing at 6:59 p.m. There was no one present wishing to speak. Mayor Billings closed the public hearing at 7:00 p.m. 4. Discuss Consider and Take Any Necessary Action regarding Resolution No. R-2025-014- approving a Type III Site Plan. Council Member Harper made a motion to approve Resolution No. R-2025-014- approving a Type III Site Plan for a 155,400 square foot self-storage building on approximately three acres of land identified as Rockwall CAD Property ID 30993 & 30994, City of Fate, Rockwall County, Texas. Council Member Robbins seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Mayor Billings and Council Members Chinn, Harper, Kelley, Robbins, Hatley, and Megyesi. Nays: None Mayor Billings declared the motion carried unanimously. C. (This is an application for approval of a Zoning Change Request from Agriculture to Residential Estate to allow for large-lot single-family development) Discuss, consider, and take any necessary action regarding approval of a Zoning Request from Agriculture (A) to Residential Estate (RE) on a 7.56-acre lot to allow for large-lot residential development. This property was purchased by the City of Fate for the Miss May Drive extension. The City wishes to rezone the balance of the property and sell it to develop large residential lots and recoup some of the property acquisition costs. The general location is at the intersection of Prince Lane and Miss May Drive. The legal description for the parcel is J McKinney, Tract 4, Acres 7.56, Abstract 151. Case # ZR-25-001. 1. Staff Summary March 3, 2025 Council Meeting Minutes Page 6 of 10 Ryan Wells, Director of Planning and Development Services, made a presentation providing a brief overview of the zoning change request, at which time he answered questions from the Council regarding the same. 2. Public Hearing Mayor Billings opened the public hearing at 7:09 p.m. Rodney Brumlow, 102 Jeremy Drive, spoke to the Council in opposition against Case ZR- 25-001. Khaled Musa, 684 Prince Lane, spoke to the Council in opposition against Case ZR-25- 001. There were no other present wishing to speak. Mayor Billings closed the public hearing at 7:11 p.m. 3. Discuss Consider and Take Any Necessary Action regarding Ordinance No. O- 2025-010-approving the zoning change request from Agriculture to Residential Estate. Council Member Harper made a motion to approve Ordinance No. 0-2025-010- amending the City of Fate Comprehensive Plan to amend the zoning classification of approximately 7.56 acres from Agriculture (A) to Residential Estate (RE) on land generally located on the northern side of the intersection of Prince Lane and Miss May Drive, Rockwall CAD Property ID 11750, City of Fate, Rockwall County, Texas; amending the official zoning map; providing a penalty up to $2,000 per day; providing for savings, severability, and declaring an effective date. Council Member Kelley seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Mayor Billings and Council Members Chinn, Harper, Kelley, Robbins, Hatley, and Megyesi. Nays: None Mayor Billings declared the motion carried unanimously. 7. MAYOR, COUNCIL, AND CITY MANAGER REPORTS Regarding items of Community Interest = Pursuant to Texas Government Code Section 551.0415 the Mayor, Council and City Manager may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming City Council events; (5) information about community events; (6) announcements involving imminent threat to public health and safety. A. Mayor's Report March 3, 2025 Council Meeting Minutes Page 7 of 10 Mayor Billings reported the following: Expressed thanks to City staff for their service. Expressed appreciation to the Raju Anthony, Finance Director, and the Finance Department for a good audit. Expressed congratulations to the employees that received service awards. A. Council Reports Council Member Robbins reported the following: Reported the weather forecast shows bad weather and urged everyone to be careful. Reported election season is here and urged citizens to get familiar with election candidates. Council Member Chinn reported the following: Expressed congratulations to Raju Anthony, Director of Finance, on a good audit. Encouraged citizens to get familiar with election candidates. Reminded everyone to try and be kind during this election cycle. Council Member Harper reported the following: Expressed congratulations to Raju Anthony, Director of Finance, and finance staff on a good audit. Expressed congratulations to the employees that received service awards. Expressed thanks to City staff and Fate DPS for their service. Council Member Kelley reported the following: Expressed congratulations to Raju Anthony, Director of Finance, and finance staff on a good audit. Expressed congratulations to the employees that received service awards. Council Member Hatley reported the following: Expressed congratulations to Raju Anthony, Director of Finance, and finance staff on a good audit. Expressed congratulations to the employees that received service awards. Expressed thanks to Fate DPS for their service. Council Member Megyesi reported the following: Expressed congratulations to Raju Anthony, Director of Finance, and finance staff on a good audit. Expressed congratulations to the employees that received service awards. Expressed thanks to City staff and Fate DPS for their service. March 3, 2025 Council Meeting Minutes Page 8 of 10 A. City Manager's Report Michael Kovacs, City Manager, reported the following: Parks Board Meeting = March 4, 2025 at 6pm MDD Meeting (being held at the Hub at Fate Station) - March 11, 2025 at 6pm City Council Meeting = Thursday, March 13, 2025 at 6pm City Council Strategic Workshop-part 2 - March 24, 2025 at 6pm Tire Cleanup Event - March 10th - March 14th 8. EXECUTIVE SESSION: In accordance with Texas Government Code, Section 551.001, et seq., the City Council will recess into Executive Session (closed meeting) to discuss the following: A. In accordance with Texas Government Code, Section 551.087, to discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Fate and with which the City is conducting economic development negotiations; and to deliberate the offer of a financial or other incentive to the business prospect: 1. Project Cactus The items were read and Mayor Billings recessed the Council meeting at 7:20 p.m. and convened Executive Session at 7:24 p.m. 9. REÇONVENE INTO REGULAR SESSION: In accordance with Texas Government Code, Chapter 551, the City Council will reconvene into Regular Session to consider action, if any, on matters discussed in Executive Session. The Executive Session was adjourned at 8:06 p.m. and Mayor Billings reconvened the meeting of the City Council at 8:09 p.m. No action was taken on items discussed in Executive Session. 10. ADJOURNMENT There was no further business before the Council and Council Member Harper moved to adjourn. Council Member Robbins seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Mayor Billings and Council Members Chinn, Harper, Kelley, Robbins, Hatley, and Megyesi. Nays: None Mayor Billings declared the motion carried unanimously and the meeting adjourned at 8:09 p.m. March 3, 2025 Council Meeting Minutes Page 9 of 10 APPROVED BY THE CITY COUNCIL ON THIS THE 13th DAY OF MARCH 2025. ITY OF FAPA * * APPROVED: * * * * * * * * * DavifillingeMayor * ATTEST: 9 DEPORATED Ai Victoria Raduechel, TRMC Duputy City Secretary SaNanta Rorris March 3, 2025 Council Meeting Minutes Page 10 of 10