CITY OF COOPER CITY COUNCIL MEETING - PUBLIC HEARING AND REGULAR MEETING SEPTEMBER 12, 2022 - 5:00 PM MEMBERS PRESENT: DARREN BRADDY; MAYOR, DAVID PHILLIPS, AMANDA L'ESPERANCE, JOSH HOSKISON, DIANE STEGALL VIA ZOOM AND ALLEN FOSTER VIA ZOOM CITY ATTORNEY: JAY GARRETT OTHERS PRESENT: EMILY HOWSE, JOE ADAMS, DONNA THOMASON, KAREN ATKINS, SUSAN RAZER, SHAUNA HOLLOWAY, JEFF HOLLOWAY, DORTHY RUTLEDGE, MELISSA MILLARD, LINDA BARNES, TANNER CRUTCHER, KASEY BRITTON, ELMO ROBINSON, JUDY FALLS AND I-PHONE VIA ZOOM AGENDA ITEM #1 Darren Braddy opened the public hearing to discuss the proposed 2022-2023 budget. Darren asked for comments. There were no comments. AGENDA ITEM #2 Darren Braddy closed the public hearing at 5:02 PM. AGEDNA ITEM #3 Mayor Darren Braddy called the regular meeting to order at 5:02 PM. Darren also voiced the prayer. AGEDNA ITEM #4 Mayor Darren Braddy asked for public comments on the agenda items. There were no comments AGENDA ITEM #5 Amanda L'Esperance made the motion to approve the August 8, 2022 Regular Meeting minutes, the August 25, 2022 Public Hearing Minutes and the August 29, 2022 Special Meeting/Budget Work Shop Minutes as written. David Phillips seconded. Vote unanimous. AGENDA ITEM #6 Mayor Darren Braddy stated that Fire Department changes had been made to the original proposed budget but the bottom-line dollar amount was not changed. Darren introduced, Fire Chief, Tanner Crutcher to elaborate on the additional items. Tanner stated, in much detail, all line items oft the FD budget and that it was his desire to implement the retirement plan (that is reflected in the proposed budget) for the volunteers and do away with the monthly water allowance benefit (that is not reflected in the budget). Tanner commended the volunteers for their great work and dedication to the department and stated that "They deserve good benefits". Emily Howse stated that if any budgeted changes were made, the change would be reflected in contingency. Mayor Darren Braddy proceeded to plainly state that the new full time office position was reflected in this budget using the no new revenue rate. Darren went over each fund in full detail. After much discussion and clarification of the proposed budget, Diane Stegall made the motion to read Ordinance #01-09-22 adopting the 2022-2023 budget, by caption. Allen Foster seconded. Vote unanimous. City Attorney, Jay Garrett, read: ORDINANCE NO. 01-09-22 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COOPER, TEXAS, ADOPTING THE 2022- 2023 BUDGET AND PROVIDING AN EFFECTIVE DATE. David Phillips made the motion to approve Ordinance NO. 01-09-22 adopting the 2022-2023 budget as presented. Allen Foster seconded. Vote unanimous. AGENDA ITEM #7 City Attorney, Jay Garrett read Ordinance #02-09-22 in its entirety: ORDINANCE #02-09-2022 BE IT ORDAINED AND ORDERED by the City Council of the City of Cooper that We, the City Council of the City of Cooper do hereby levy or adopt the tax rate of $100 valuation for this City for tax year 2022 as follows: AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF COOPER FOR THE TAX YEAR 2022 $ 0.696214 For the purpose of maintenance and operation $ 0.027702 For the payment of principal and interest on debt of this City $ 0.723916 Total tax rate The Tax Assessor-Collector is hereby authorized to assess and collect the taxes of the City of Cooper employing the above tax rate. The above Ordinance and order was read and adopted this 12th day of September 2022. By the vote of ayes and nays. Diane Stegall made the motion to approve Ordinance #02-09-22 adopting the 2022 tax rate. Josh Hoskison seconded. Vote unanimous. AGENDA ITEM #8 Mayor Darren Braddy presented to the council the McClanahan and Holmes, LLP Audit Engagement Letter for approval. Mayor Braddy stated that McClanahan and Holmes, LLP had done a great and thorough job of auditing the city in the past. Diane Stegall made the motion to approve the Audit Engagement Letter with McClanahan and Holmes, LLP. David Phillips seconded. Vote unanimous. AGENDA ITEM #9 Mayor Darren Braddy presented to the council that Mirella Jackson had presented a replat for all of lot 26 and West % of lot 27 of the J.L. Ratliff Addition. Darren stated that the plat had previously been submitted without set back documentation. Darren stated that the new plat documents have the required set back documented. Amanda L'Esperance made the motion for City Attorney, Jay Garrett, to read Ordinance # 03-09-22 by caption. Josh Hoskison seconded. Vote unanimous. City Attorney, Jay Garrett Read: ORDINANCE #03-09-22 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COOPER, TEXAS, APPROVING THE FINAL PLAT FOR REPLAT OF ALL LOT 26 AND WEST 1/2 LOT 27, J.L. RATLIFF ADDITION. Diane Stegall made the motion to approve Ordinance #03-09-22 allowing the replat of all of Lot 26 and West % Lot of 27. Allen Foster seconded. Vote unanimous. 2 AGENDA ITEM #10 Mayor Darren Braddy presented to the council that Mirella Jackson had presented a replat of Lot 1 and Lot 2 of the Subdivision of Lot 11 and Lot 12 of the J.L. Ratliff Addition. Darren stated that the plat had previously been submitted without set back documentation. Darren stated that the new plat documents have the required set back documented. Allen Foster made the motion for City Attorney, Jay Garrett, to read Ordinance # 04-09-22 by caption. Josh Hoskison seconded. Vote unanimous. City Attorney, Jay Garrett read: ORDINANCE #04-09-22 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COOPER, TEXAS, APPROVING THE FINAL PLAT FOR REPLAT OF LOT 1 AND LOT 2 OF THE SUBDIVISION OF LOT 11 AND LOT 12, J.L. RATLIFF ADDITION. David Phillips made the motion to approve Ordinance #04-09-22 allowing the replat of Lot 1 and Lot 2 of the subdivision of Lot 11 and Lot 12 of the J.L. Ratliff Addition. Diane Stegall seconded. Vote unanimous. AGENDA ITEM #11 Mayor Darren Braddy stated that this item needed to be tabled due to the fact that the replat documents for the portion of Block 15 of the Subdivision of the M.A. Cross Addition was not complete. Amanda L'Esperance made the motion to table this item until the documents were complete. Josh Hoskison seconded. Vote unanimous. AGENDA ITEM #12 Mayor Darren Braddy presented to the council that the building codes that the city has adopted needed to be updated and new codes needed to be adopted. Darren stated that Bureau Veritas, the company that the city contracted with to do inspections, stated that 2018 codes were the best option for the city at this time. It was the consensus of the council to update and implement new codes for the city: International Building Code (IBC) = 2018 Edition National Electrical Code (NEC) - 2017 Edition International Residential Code (IRC) = 2018 Edition International Fire Code (IFC) - 2018 Edition International Plumbing Code (IPC) - 2018 Edition David Phillips made the motion to read Ordinance #06-09-22 by caption. Amanda L'Esperance seconded. Vote unanimous. City Attorney, Jay Garrett, read: ORDINANCE # 06-09-22 AN ORDINANCE OF THE CITY OF COOPER, TEXAS, TO ADOPT VARIOUS STANDARD CODES RELATING TO INSPECTION ACTIVITITES OF THE CITY OF COOPER, TEXAS AND ENFORCEMENT OF BUILDING PROVISIONS AS PROVIDED IN SAID CODES; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING A SAVINGS CLAUSE; AND SETTING AN EFFECTIVE DATE. Josh Hoskison made the motion to approve Ordinance #06-09-22 adopting the new building codes for the City of Cooper. Amanda L'Esperance seconded. Vote unanimous. AGENDA ITEM #13 Mayor Darren Braddy presented the Deita County Tax Assessor Collector Contract for approval. Diane Stegall made the motion to approve the annual Delta County Tax Assessor Collector Contract. David Phillips seconded. Vote unanimous. 3 AGENDA ITEM #14 Mayor Darren Braddy presented the Delta County Sheriff Contract for approval. Amanda L'Esperance voiced her desire to look into budgeting more funds to support the Delta County Sheriff's S Officer staff in the near future. The current contract supplements $50,000.00. Diane Stegall made the motion to approve the annual Delta County Sheriff's Contract stating $50,000.00. Allen Foster seconded. Vote unanimous. AGENDA ITEM #15 Mayor Darren Braddy presented to the council that it was time to review the curfew Ordinance #01-09-19. This ordinance states that minors, under the age of 18 are not allowed on city streets during the hours of 12:00 pm to 6:00 am without the supervision of an adult. It was the consensus of the council to make no changes at this time. Diane Stegall made the motion to take no action on Ordinance #01-09-19. Amanda L'Esperance seconded. Vote unanimous. AGENDA ITEM #16 Judy Falls, board member of the Frankie McKinney Arts Alliance, was present to ask the council to approve $3,500.00 for a Paris Junior College Play and $300.00 for contingency for herself for incidental necessities pertaining to preparation needs to get the play presented. Judy stated that with this all being a learning process, unforeseen expenses come into play. Josh Hoskison made the motion to approve: 1. $3,500.00 Paris Junior College Play 2. $300.00 Judy Falls contingency Amanda L'Esperance seconded. Vote unanimous. AGENDA ITEM #17 Mayor Darren Braddy updated the council on city status and current events. AGENDA ITEM #18 Monthly budget reports were reviewed. AGENDA ITEM #19 Accounts payable were reviewed. AGENDA ITEM #20 David Phillips made the motion to adjourn. Amanda L'Esperance seconded. Vote unanimous. TIME: 6:53 pm APPROVED: ATTEST: / 5. ApC AOovx DARREN BRADDY, MAYOR EMILY HOWSE CITY OF COOPER CITY SECRETARY 4