CITY OF COOPER CITY COUNCIL MEETING = REGULAR JUNE 11, 2018 - 5:00 PM COUNCIL MEMBERS PRESENT: DARREN BRADDY; MAYOR, DAVID PHILLIPS, E. J. CATES, ALLEN FOSTER, AND DONNA THOMASON ABSENT: WILLIE "BEAR" WILKINS ABSENT: CITY ATTORNEY JAY GARRETT OTHERS PRESENT: EMILY HOWSE, AMANDA L'ESPERANCE, SUSAN RASER, TERRY PALMER, CHUCK TOLES, WILL ANDERTON, JIM BUTLER, CINDY ROLLER, AND JENNIFER DWYER AGENDA ITEM #1 Mayor Darren Braddy called the meeting to order and Darren also voiced the prayer. AGEND A ITEM #2 Donna Thomason made the motion to approve the May 14, 2018 minutes as written. Allen Foster seconded. Vote unanimous. AGENDA ITEM #3 Mayor Braddy stated that engineering services for the upcoming 2019-2020 TXCDBG TDA Grant was at hand. Mayor Braddy stated in the May 14, 2018 meeting that four engineering firms had turned in bids therefore a scoring process had to be done byi the committee appointed by the council which consisted of: Darren Braddy, Terry Palmer, and Emily Howse. Darren stated that the committee judged each firm on the information presented. He stated that experience and background history were determining factors. The result of the scoring was: Hayter Engineering, Inc 278 Stokes and Associates, Inc 227 MTG Engineers & Surveyors 182 Velvin & Weeks Consulting Engineers, Inc 120 David Phillips made the motion to award the 2019-2020 TXCDBG-TDA Grant engineering services to Hayter Engineering, Inc. E.J. Cates seconded. Vote unanimous. AGENDA ITEM #4 TML IEBP Rerate for employee insurance benefits was on the table for discussion. Mayor Braddy stated that he and Emily Howse met with Mary Harris, TML IEBP representative, to discuss the inevitable premium increase. Darren stated that the increase was determined by the high risk status, loss ratio and age of employees. TML IEBP offered four options that would lessen the financial impact to the city. It was the consensus of the council to choose option one which would consist of a 12.09% increase to the city. This will increase the city's bottom line approximately $15,000. Allen Foster made the motion to approve to continue employee insurance benefits and select option 1 of $926.14 per employee for medical insurance. David Phillips seconded. Vote unanimous. AGENDA ITEM #5 Mayor Darren Braddy presented the Delta County Appraisal District's preliminary budget. Darren stated that the city's portion of the budget was increased by $2,384.56. Darren stated that the council should take the DCAD budget and look it over and if they had any questions or concerns they could let him know and he would address them with the DCAD before approval was needed. No action was needed or taken on this item. AGENDA ITEM #6 The amendment of the golf cart ordinance # 01-10-09 was at hand. Ordinance #01-06-2018 was presented. The only change from the original ordinance was allowing gasoline powered golf carts. Donna Thomason made the motion for Darren Braddy to read ordinance #01-06-2018 by caption. David Phillips seconded. Vote unanimous. Mayor Darren Braddy read: ORDINANCE 01-06-2018 AN ORDINANCE AMENDING CHAPTER 18, VEHICLES AND TRAFFIC, ARTICLE 18.70 GOLFCARTS, SECTION 1(a); PROVIDING FOR SEVERABILITY; PROVIDING FOR PENALTIES; PROVIDING FOR PUBLICATION; SETTING AN EFFECTIVE DATE. David Phillips made the motion to approve ordinance #01-06-2018. Donna Thomason seconded. Vote unanimous. AGENDA ITEM #7 Mayor Braddy presented the possible need to place a slow child at play sign on a section of N.W.9 gth street. Darren stated that a resident had requested this because children play in this area. E. J. Cates requested that we need to put something in place to encourage the removal of the basket ball goals from the street at night. Allen Foster stated that he had previously requested caution signs in his neighborhood. He stated that the signs were placed but it did not deter speeding traffic. Darren stated that he would look further into this matter before a decision was made. This item was tabled for further investigation. AGENDA ITEM #8 Discussion of swimming pool fence requirements was on the table for discussion. Darren stated that this was to bring public awareness to the fact that pools have to have a fence for safety reasons. No action was needed or taken. AGENDA ITEM #9 Mayor Darren Braddy presented the need to look into placing residential dwelling restrictions on buildings immediately on the square. Darren stated that living quarters should only be allowed in the back of the building or on the second floor keeping the front of the building for retail purposes only. Darren stated that the downtown area will be a draw for future businesses and in his opinion living quarters on the square would be a deterrent. Jennifer Dwyer and Cindy Roller, who are associated with a group that is working on the future of Cooper, said that Paris and Sulphur Springs has this restriction in place and it seems to work great. Donna Thomason stated that this would be a good idea but instilled the need to allow the current residents on the square to be grandfathered". She stated we can't put someone out on the street. Allen Foster stated that parking would be an issue for residents when an event was held. It was the consensus of the council to allow City Attorney, Jay Garrett to prepare residential restriction documents for buildings immediately on the square. E.J. Cates made the motion to approve residential restrictions on buildings immediately on the square. Allen Foster seconded. Vote unanimous. AGENDA ITEM #10 Darren Braddy stated that James Jarrell was retiring on June 30, 2018. Darren stated that James had put in 33 great years of serviçe. Darren said that hourly pay arrangements had been made to retain James for information and help when needed. Darren said that a retirement party would be held for James at a date to be determined later. AGENDA ITEM #11 Monthly progress reports were given by Terry Palmer/WIP/WWIP Superintendent, Chuck Toles; Fire Chief, and Will Anderton; City Foreman. AGENDA ITEM #12 Monthly budget reports were reviewed. AGENDA ITEM #13 E.J. Cates made the motion to approve accounts payable. Donna Thomason seconded. Vote unanimous. AGENDA ITEM #14 David Phillips made the motion to adjourn. Allen Foster seconded. Vote unanimous. TIME: 5:53 PM APPROVED: ATTEST: A. A - GwNQ. Aus DARREN BRADDY, MAYOR EMILY HOWSE/ CITY OF COOPER CITY SECRETARY