CITY OF COOPER CITY COUNCIL MEETING - REGULAR MAY 13, 2024 - 5:30 PM MEMBERS PRESENT: DARREN BRADDY; MAYOR, DAVID PHILLIPS, SCOTTY DEATHERAGE, LINDA BARNES, DIANE STEGALL AND JOSH HOSKISON CITY ATTORNEY: JAY GARRETT OTHERS PRESENT: EMILY HOWSE, ROSCO WILLIAMS, KELLE ODOM, TANNER CRUTCHER, CAROLYN BACY, DANA SCOTT, KATHY KIRKORIAN, VICKIE MURRAY, SHAUNA HOLLOWAY, JEFF HOLLOWAY, DEVONE BOWER, KAREN ATKINS, SUSAN RASER, KATHY ERWIN, BREDA PEREZ, MARTHA RANDLE, MELISSA MILLARD, MARGARET EUDY, LYN ALLEY, JETER CHERRY, SHEILA CHERRY, AND ASHLEY SHIVER AGENDA ITEM #1 Mayor Darren Braddy called the meeting to order and Mayor Darren Braddy also voiced the prayer. AGNEDA ITEM #2 Emily Howse read the canvass totals: COUNCIL CANDIDATE NAME EARLY MAIL ELECTION PROVISIONAL TOTAL VOTES VOTING DAY DAVID PHILLIPS 61 0 19 0 80 DEVONE BOWER- 15 0 8 23 MORRIS JOSH HOSKISON 70 0 18 88 DIANE STEGALL 66 2 19 87 ***NOTE: THERE WAS A TOTAL OF 1,144 REGISTERED VOTERS FOR THE CITY OF COOPER, ONLY 111 CITY VOTERS VOTED*** AGENDA ITEM #3 Mayor Darren Braddy presented Resolution #01-05-24 certifying the canvassed totals. David Phillips made the motion to read Resolution #01-05-24 by caption. Scotty Deatherage seconded. Vote unanimous. City Attorney, Jay Garrett, read: RESOLUTION #01-05-24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COOPER, TEXAS, CANVASSING THE GENERAL ELECTION RETURNS, INCLUDING THE RETURNS OF EARLY VOTING BALLOTS CAST IN CONNECTION THEREWITH, AND DECLARING THE RESULTS OF THE GENERAL ELECTION HELD ON 1 MAY 4, 2024, FOR THE PURPOSE OF ELECTING THREE (3) CITY COUNCIL MEMBERS FOR TWO (2) YEAR TERMS; AUTHORIZING THE SSUANCE OF A CANVASS OF GENERAL MUNICIPAL ELECTION; AND AN EFFECTIVE DATE. Diane Stegall made the motion to approve Resolution #01-05-24 certifying the canvassed totals. Linda Barnes seconded. Vote unanimous. AGENDA ITEM #4 City Attorney, Jay Garrett, gave the Statement of Officer to David Phillips, Diane Stegall and Josh Hoskison. AGENDA ITEM #5 City Attorney, Jay Garrett, gave the Oath of Office to David Phillips, Diane Stegall and Josh Hoskison. AGENDA ITEM #6 Mayor Darren Braddy opened the public comments. Dana Scott, and many concerned citizens, spoke on the need for maintenance work that needed to be done on the tennis court at Harmon Park. Dana and the concerned citizens also stated her desire for the tennis courts to be marked for pickleball. Mayor Darren Braddy stated that he had received a quote of $39,000.00 to build a new court. Mayor Braddy also stated that he was working on getting quotes for resurfacing the court. No other discussion was stated. AGENDA ITEM #7 Josh Hoskison made the motion to approve the April 8, 2024 minutes as written. David Phillips seconded. Vote unanimous. AGENDA ITEM #8 Mayor Darren Braddy stated that the item of approving the 5-year update to the water conservation/drougnt contingency plan was not complete as Texas Water Development Board had not completed their review. Diane Stegall made the motion to table adopting the 5-year update to the water conservation/drougnt contingency plan. Josh Hoskison seconded. Vote unanimous. AGENDA ITEM #9 Mayor Darren Braddy introduced Kathy Kirkorian to speak to the council to ask for lien forgiveness on 551 E. Dallas (DCAD Property ID #6312) and 601 E. Dallas (DCAD Property ID #6314). Kathy stated that she planned to build affordable houses that would be approximately 1200 square feet in size. Kathy stated that if the council would forgive % of the lien amount it would help cut the cost. The council stated concerns with timeline, default of agreement and resale of the property if incentives were given. It was the consensus of the council for City Attorney, Jay Garrett, to compose an agreement to forgive % of the demolition and forgive the accrued interest. Diane Stegall made the motion for City Attorney, Jay Garrett, to prepare an 2 agreement to forgive % ofthe demolition cost and state parameters within the agreement for 551 E. Dallas (DCAD Property ID #6312) and 601 E. Dallas (DCAD Property ID #6314) to be discussed at the next council meeting. David Phillips seconded. Vote unanimous. AGENDA ITEM #10 Mayor Darren Braddy welcomed Tanner Crutcher to discuss the item of the application for the SAFER Grant. Tanner stated that the council approved to apply for this grant last year, which would allow 3 full time fire fighters to be hired, but the grant was not awarded. Tanner stated that this year they hired a grant consultant to process the application. Tanner also stated that if the grant was awarded, the grant would pay full benefits for the 3 full time fire fighters for three years with no change in current fire fighter personnel. Tanner stated that after the three-year period, then the City, County and ESD would be responsible to continue the cost which would be approximately $70,000.00 per entity. No action was taken on this item. AGENDA ITEM #11 Mayor Darren Braddy introduced Rosco Williams to discuss incentives for the construction of 4 new tiny homes that will be moved in. Rosco stated that he was asking the council to forgive % the cost of water and sewer taps for the 4 tiny homes he would be moving in. Rosco is aware that he must get signatures in order to have a tiny home moved in. Rosco stated that he was trying to determine what the council would allow then he would decide what would be more cost effective for him whether it was moving a prebuilt structure in or building it from the ground up. The council stated their concern of progress of the project if incentives were given. Mayor Darren Braddy stated that the council could withhold their approval until a permit was issued. It was the consensus of the council to allow the % cost forgiveness for water taps and sewer taps if a permit for construction and/or signatures for moving a structure in were obtained. Josh Hoskison made the motion to allow the % cost forgiveness, for Rosco Williams, for water taps and sewer taps if a permit for construction and/or signatures for moving a structure in were obtained. Scotty Deatherage seconded. Vote unanimous. AGENDA ITEM #12 Mayor Darren Braddy presented to the council Resolution #02-05-24 authorizing the selection of a planning and management service provider to complete the application and project implementation for the Community Development Block Grant-Mitigation (CDBG-MIT) Resilient Communities Program (RCP) funding administered by the Texas General Land Office was at hand. Mayor Braddy stated that two proposals had been received. Langley and GrantWorks. Mayor Braddy stated that four staff members had completed the rating sheet and GrantWorks had the highest score. Mayor Braddy introduced Kelle Odom, with GrantWorks to speak on this item. Kathe stated that there was $100 million dollars allocated for the State of Texas for this project and this grant would update the city comprehensive plan and also create it in a digital format. Kelle stated that the city's portion would be $300,000.00 and it was a no match grant. Diane Stegall made the motion to read Resolution #02-05-24 by caption. Linda Barnes seconded. Vote unanimous. City Attorney, Jay Garrett, read: 3 RESOLUTION #02-05-24 A RESOLUTION OF CITY OF COOPER, TEXAS, AUTHORIZING PROFESSIONAL SERVICE PROVIDER(S) SELECTION FOR COMMUNITY DEVELOPMENT BLOCK GRANT-MITIGATION (CDBG-MIT) RESILIENT COMMUNITIES PROGRAM (RCP) PROGRAM(S). Josh Hoskison made the motion to approve Resolution #02-05-24 authorizing the selection of GrantWorks to complete the application and project implementation for the Community Development Block Grant-Mitigation (CDBG-MIT) Resilient Communities Program (RCP) funding administered by the Texas General Land Office. David Phillips seconded. Vote unanimous. AGENDA ITEM #13 Mayor Darren Braddy stated that the item of approving Resolution #03-05-24 authorizing the adoption of a Municipal Court Confidentiality Policy and Agreement was at hand. City Attorney, Jay Garrett, stated that this policy and agreement was a mandate from the Supreme Court to protect certain items from being public information. Diane Stegall made the motion to read Resolution #03-05-24 by caption. Josh Hoskison seconded. Vote unanimous. City Attorney, Jay Garrett, read: RESOLUTION #03-05-24 A RESOLUTON OF THE CITY COUNCIL OF THE CITY OF COOPER, COOPER, TEXAS, REGARDING ADOPTING CONFIDENTIALITY POLICY AND AGREEMENT FOR MUNICIPAL COURT OF THE CITY OF COOPER, TEXAS IN PURSUANCE OF SUPREME COURT OF TEXAS ORDER NO. 24-9006 AND FINAL. APPROVAL OF AMENDMENTS TO TEXAS RULE OF JUDICIAL ADMINISTRATION7 Josh Hoskison made the motion to approve Resolution #03-05-24 authorizing the adoption of a Municipal Court Confidentiality Policy and Agreement mandated by the Supreme Court. Scotty Deatherage seconded. Vote unanimous. AGENDA ITEM #14 Mayor Darren Braddy stated that the item of painting the tennis court for pickleball at Harmon Park was at hand. Mayor Darren Braddy introduced Dana Scott to speak for the group on this item. Dana stated that there were a lot of citizens who play pickleball at Harmon Park. Dana stated that they would like for the city to paint half of the court for pickleball. Dana also stated that the tennis court needed repairs. Mayor Darren Braddy stated that he had obtained a cost proposal of $39,000.00 to total replace the current court. Mayor Braddy also stated that he was in the process of requesting bids for resurfacing the court. Mayor Braddy also stated that spending funds on updating the tennis court was a great thing but, his priority would be to look into entering into a grant with the county in order to update the playground equipment first as there is very little play equipment for the children of Cooper and Delta County. After much discussion, Mayor Darren Braddy stated that he would continue to request resurface information from potential companies. 4 AGENDA ITEM #15 Mayor Darren Braddy presented to the council that four requests for Frankie McKinney Arts Alliance Funds had been requested. Paris Community Theater in the amount of $5000.00 for two shows scheduled for June 29, 2024 and June 30, 2024, Judy Falls in the amount of $250.00 for miscellaneous costs, Jan Lewis for refreshments in the amount of $250.00 and $300.00 for cleaning. Linda Barnes made the motion to approve the four requests for funds from the Frankie McKinney Arts Alliance Fund. Diane Stegall seconded. Vote unanimous. AGENDA ITEM #16 Mayor Darren Braddy updated the council on city status and current events. Mayor Braddy stated that the rain is hindering all road projects and mowing. AGENDA ITEM #17 Monthly Budget Reports were reviewed. AGENDA ITEM #18 Accounts payable were reviewed. AGENDA ITEM #19 Josh Hoskison made the motion to adjourn. David Phillips seconded. Vote unanimous. TIME: 6:42 PM APPROVED: ATTEST: AN Ulapt DARREN BRADDY, MAYOR EMILY HOWSE CITY OF COOPER CITY SECRETARY 5