CITY OF COOPER CITY COUNCIL MEETING = REGULAR NOVEMBER 8, 2021 - 5:00 PM COUNCIL MEMBERS PRESENT: DARREN BRADDY; MAYOR, DAVID PHILLIPS, ALLEN FOSTER VIA ZOOM, AMANDA L'ESPERANCE, DIANE STEGALL, AND ELMO ROBINSON CITY ATTORNEY: JAY GARRETT OTHERS PRESENT: EMILY HOWSE, DOROTHY RUTLEDGE, DONNA THOMASON KAREN ATKINS, SUSAN RASER, SHEILA CHERRY, JETER CHERRY, JOE ADAMS, SHAUNA HOLLOWAY, JEFF HOLLOWAY, LINDA BARNES. VIA ZOOM: DIGITAL LISTENER AND ASHLEIGH MERCADO AGENDA ITEM #1 Mayor Darren Braddy called the meeting to order and Darren also voiced the prayer. AGENDA ITEM #2 No public comments were made on the agenda items. AGENDA ITEM #3 Diane Stegall made the motion to approve the October 12, 2021 minutes as written. Amanda L'Esperance seconded. Vote unanimous. AGENDA ITEM #4 Mayor Darren Braddy presented the ballot for the Delta County Appraisal District Board of Directors. The voting entitlement for the City of Cooper was 556. It was the consensus of the council to vote all 556 to Amanda L'Esperance. David Phillips made the motion to read resolution # 01-11-21. Elmo Robinson seconded. Vote unanimous. City Attorney, Jay Garrett, read resolution #01-11-21 giving all 556 votes to Amanda L'Esperance. Elmo Robinson made the motion to approve resolution #01-11-21 appointing Amanda L'Esperance as the Delta County Appraisal District Board of Directors for the City of Cooper. Diane Stegall seconded. Vote unanimous. AGENDA ITEM #5 Mayor Darren Braddy presented to the council the need to purchase a mini excavator. Darren stated that this piece of equipment had been rented for several months and it was used regularly. He stated that it was a great asset especially when the need to do work in tight spaces was a hand. Diane Stegall stated that she understood the need but, in her opinion, the money should go to street repair. Amanda L'Esperance stated her discontent of the fact that money could be found for equipment but not money to fund a City Police effort. Allen Foster was on the fence on this matter. He stated he understood the need for both equipment and street maintenance. David Phillips and Elmo Robinson were in much support of purchasing the mini excavator. David Phillips made a motion to purchase the mini excavator. After much more discussion on this matter, Elmo Robinson seconded. David Phillips, Allen Foster, Amanda L'Esperance and Elmo Robinson voted Aye. Diane Stegall voted Nay. The Aye vote in favor of the purchase carried. AGENDA ITEM #6 Mayor Darren Braddy presented to the council the item of the sale of water from Cooper Lake was at hand. Darren stated that North Texas Municipal Water District (NTMWD) was interested in purchasing 1 the City of Cooper's is portion of water in Cooper Lake. Darren stated that this water purchase had been considered for years and now this action has become imminent for NTMWD. Darren stated that Mike Tibbets, with Hayter Engineering, had been solicited in the past to host discussions with necessary participants on this matter. Darren stated that Mike was willing to continue this effort. Darren stated that NTMWD wanted to secure a 40-year contract. Darren, in the discussions, said that a 5-year contract would better suit the need oft the city. Darren said that the contract that was discussed would obligate NTMWD to pay for water even if none was pumped which would produce about $80,000 annually, and NTMWD would also be responsible for the City of Cooper's portion of the Cooper Lake annual payment which is around $12,000.00 annually. If NTWD actually did pump water then it could, according to the current Consumer Price Index (CPI), produce $1.4 million dollars over 5 year course. City Attorney, Jay Garrett stated that there would be a buy back clause implemented into the contract. There was no action on this item. AGENDA ITEM #7 Mayor Darren Braddy presented to the council that the city had been approached to allow adult use of the Delta County Kid Baseball (DCKB) fields. It was the consensus of the council to allow this, along with the approval of the DCKB members, and require whomever used it to pay for utilities including electricity, water, garbage. Allen Foster made the motion to allow the outside use of the Delta County Kid Baseball Fields, with utility obligations and DCKB approval. Diane Stegall seconded. Vote unanimous. AGENDA ITEM #8 Darren Braddy stated that Linda Barnes was present to discuss the gravel streets. Linda asked if there was a plan or written priority for getting the gravel streets topped. Darren stated that there was a comprehensive plan put in place years ago which stated requirements for streets but as far as covering the newly graveled streets, there was no written plan. Darren stated that he had contacted two contractors that were getting bid information to cover the newly graveled streets. Linda asked how was the need to repair streets prioritized? Darren stated that the priority was done by complaints and driving the streets to determine need. Linda stated that priority should be done by the amount of tax dollars paid by residents. Darren stated that, in his opinion, this could not be criteria for deciding which streets got fixed. Linda Barnes and Donna Thomason stated their conçern of health with all of the dust that is created due to people "flying" down these gravel streets. Linda Barnes stated that she was unaware that property tax dollars did not go towards street maintenance and only franchise and sales tax supported the street maintenance. Darren asked Linda if her questions were addressed. Linda stated "I will be back". No action was taken on this item. AGENDA ITEM #9 Mayor Braddy presented to the council that Diane Stegall was present, as a citizen, to inform the council of her desire to build an RV park. Diane presented to the council that she and her husband, Scotty, were looking into building an RV park. Diane stated that she knew she would have to rezone her property. Diane said that the owned 10 acres which was inside the city limits for this project. Diane presented a map of the location and a sampie flyer of, a current business, that showed advertisements of local attractions of the type of facility that she and Scotty were planning to build. She stated that there are strict rules on an RV Park, which is different from a mobile home park. She stated it would be neat and clean. Diane stated that this would be an extended stay facility. Diane stated that the charge for water and sewer for the residents would be charged within the rental fee which would not instigate TCEQ special requirements because residents would not be individually responsible for water and sewer. Diane aiso stated that there would be restrictions on noise. Darren stated that TCEQ requires a permit for storm water during construction. He also stated that a Planning & Zoning (P&Z) meeting had already 2 been set for November 18, 2021 at 5:30 pm to discuss this matter and it could be put on the December 13, 2021 meeting for approval if the P&Za approved. There was no action on this item. AGENDA ITEM #10 Mayor Darren Braddy presented to the council that Frankie McKinney Arts Alliance board member, Judy Falls, had three requests fori funds. He stated that Tommy Irvin and the Tom Kats were requesting $400.00 to perform on the pagoda before the Christmas parade, Cooper Jazz Band is requesting $300.00 to play under the pagoda at a to be determined date, and Floral Depot is requesting $300.00 to decorate the McKinney House for Christmas. Amanda L'Esperance made the motion to approve all three requests. David Phillips seconded. Vote unanimous. AGENDA ITEM #11 Mayor Darren Braddy presented to the council the updates on the status of the city. He said the Water Treatment Plant grant was up and going and the walkway needed to get to the intake structure would be paid from the Dam and Maintenance Fund. Darren stated that the TA- Set Aside Sidewalk Grant had been awarded to the city and Cooper ISD would be funding the match money for this grant. Darren stated that the Street Grant had been approved for S.W. gth from FM 1528 going North to W. Beaumont. He stated that the Hazzard Mitigation Grant for generators and the American Rescue Plan funds were in process and details were being worked out. David Phillips asked about the fence around the Big Creek outlet. Darren stated that he would look into the fence matter. City Attorney, Jay Garrett, read a letter from United Stated Senator, John Cornyn, recognizing Veterans and their family in appreciation and recognition of Veterans Day which is Thursday November 11, 2021. Diane Stegall stated that there would be a Veterans program at Cooper ISD on Thursday November 11, 2021 to recognize all veterans and their family members. She invited all to join. AGENDA ITEM #12 Monthly budget reports were reviewed. AGENDA ITEM #13 Accounts payable were reviewed. AGENDA ITEM #14 Amanda L'Esperance made the motion to adjourn. Diane Stegall seconded. Vote unanimous. TIME: 6:40 PM APPROVED: ATTEST: - dR pu DARREN BRADDY, MAYOR EMILY HOWISE CITY OF COOPER CITY SECRETARY 3