CITY OF CLARENDON CITY COUNCIL AGENDA Notice is hereby given of a REGULAR MEETING of the City Council of the City of Clarendon to be held on Thursday August 8, 2024, at 5:30 p.m. at City Hall - 313 South Sully Street, Clarendon, Texas, for the purpose of the following agenda items. All agenda items are subject to action. City Council meetings are tape recorded. CALL TO ORDER INVOCATION PUBLIC FORUM Citizens who have signed a card to speak to the City Council will be heard at this time. In compliance with the Texas Open Meetings Act, the city staff and City Council members are prevented from discussing the subject and may respond only with statements of factual information or existing city policy. Citizens are limited to three (3) minutes for their presentation to the City Council. PUBLIC COMMENT ON AGENDA ITEMS The Public Comment on Agenda Items portion of the City Council meeting is set aside for members of the public who have signed a card to address the City Council on any agenda item. Presentations shall be limited to three (3) minutes. AUTHORIZATIONS BY CITY COUNCIL 1. CONSENT AGENDA Meeting Minutes for Regular Meeting July 11, 2024 Meeting Minutes for Called Meeting July 18, 2024, July 26, 2024 Clarendon Volunteer Fire Department Report Donley County Commissioners Report Burton Memorial Library Report Clarendon Municipal Court Report Greenbelt Municipal and Industrial Report (New) Public Works Report 2. Discussion and possible action on the Council Report (List of Bills). 3. Discussion and possible action on the Statement of Revenue and Expense. 4. Discussion and possible action on the following requests from SWEPCO presented by Percheron: Option to Purchase Easement, Line No. TLN194:00305, Easement No. 2F Memorandum of Option to Purchase Easement Offer 5. Discussion and possible action to accept the resignation of Alderman John Lockhart. 6. Discussion and possible action on appointing a qualified individual to fill the vacant unexpired term of Alderman. Mayor will administer Oath of Office to the newly appointed Alderman. 7. Discussion and possible action to allow Herrera Law & Associates, PLLC to intervene on behalf of CARD in SWEPCO's pending "IRS/PLR" case. 8. Discussion and possible action for Clarendon City Council to appoint a qualified employee as the authorized representative for day-to-day operations of all city personnel. 9. Discussion and possible action on accepting the resignation of Ken Mcintosh as Director on the Greenbelt Municipal and Industrial Water Authority Board of Directors. 10. Discussion and possible action to appoint a qualified individual to serve as Director on the Greenbelt Municipal and Industrial Water Authority Board of Directors. 11. Discussion and possible action on Approving an Ordinance of the City Council of the City of Clarendon, Texas, Vacating and closing certain streets and alleys in the City of Clarendon. 12. Discussion and possible action on approving an Ordinance amending Ordinance No. 510, Clarifying Rules, Regulations and Penalties Regarding Public Utilities. 13.D Discussion and possible action on approving a Resolution of the City of Clarendon, Texas, designating the officer or employee responsible for complying with Section 26.04 of the Texas Tax Code for the city; and providing an effective day. 14.Discussion and possible action on receiving the calculated no-new revenue tax rate and voter-approval tax rate for the 2024-2025 Fiscal Year. 15. Open and Evaluate sealed RFP(s) related to Broadband Deployment. 16. Discussion and possible action to possibly Select Broadband Developer for Broadband Deployment. 17.D Discussion and possible action on amending Employee Handbook, Chapter 3, Employee Benefits, 3.08 Certification and Education Pay. 18. Discussion and possible action on the annual performance evaluation of the City Administrator. Convene into Executive Session under the provision of Local Government Code, Section 551.074: Personnel Matters and Section; 551.071, Consulting with Attorney: Annual performance evaluation of the City Administrator Sprouse Shrader Smith PLLC Letter 19. Discussion and possible action on the City Administrators Report: Update on Employees Clarendon Aquatic Pool last day August 11, 2024 Q and A from Clarendon Housing Authority Golf Cart Ordinance as a discussion and possible action for next regular city council meeting. MAYOR COMMENTS COUNCIL COMMENTS ADJOURNMENT The City Council reserves the right to meet in closed session on any agenda item pursuant to section 551.071, Consulting with Attorney; 551.072, Deliberations about Real Property; 551.073, Deliberations about Gifts & Donations; 551.074, Personnel Matters; 551.076, Deliberations about Security Devices; AND/OR 551.086, Discuss (A) Commercial or Financial Information Received From a Business Prospect with which the City is Conduction Negotiations, OR (B) Financial or Other Incentives to the Business Project; according to the Texas Government Code. CERTIFICATION I certify that the agenda of items to be considered by the City of Clarendon City Council was posted on the window of Clarendon City Hall facing Sully Street on Monday, August 5, 2024, at 9:09 a.m. 1 Machiel Covey, City Secyetary I certify that the agenda of items to be considered by the City of Clarendon City Council was removed from the window of Clarendon City Hall facing Sully Street on Friday, August 9, 2024. Machiel Covey, City Secretary ACCESSIBILITY STATEMENT City Hall is wheelchair accessible. A sloped curb entry is available at the front entrance; accessible parking space is available. Requests for accommodation or interpretive services must be made 48 hours prior to this meeting. Please contact the Office of the City Secretary at (806) 874-3438 or FAX (806) 874-5136 for further information.