CITY OF CLARENDON CITY COUNCIL AGENDA Notice is hereby given of a REGULAR MEETING of the City Council of the City of Clarendon to be held on Thursday October 13, 2022, at 6:30 p.m. at City Hall - 313 S. Sully Street, Clarendon, Texas, for the purpose of the following agenda items. All agenda items are subject to action. City Council meetings are tape recorded. CALL TO ORDER INVOCATION PUBLIC COMMENTS Citizens who have signed a card to speak to the City Council will be heard at this time. In compliance with the Texas Open Meetings Act, unless the subject matter of the presentation is on the agenda, the city staff and City Council members are prevented from discussing the subject and may respond only with statements of factual information or existing city policy. Citizens are limited to three (3) minutes for their presentation to the City Council. AUTHORIZATIONS BY CITY COUNCIL 1. Discussion and possible action on legal matters associated with the mediation of Dangerous and Substandard structures located on 602 S. Bugbee Street. Convene into Executive Session under the provision of Government Code, Section; 551.071, Consulting with Attorney. PROCLAMATION; Clarendon Lions Club 100th Anniversary 2. CONSENT AGENDA Meeting Minutes for Regular Meeting September 8, 2022 Clarendon Volunteer Fire Department Report Donley County Commissioners Report Burton Memorial Library Report Clarendon Municipal Court Report Code Enforcement Report Animal Control Report Clarendon Chamber of Commerce Quarterly H.O.T. Report Clarendon Economic Development Corporation Quarterly H.O.T. Report 3. Discussion and possible action on the Council Report (List of Bills). 4. Discussion and possible action on the Statement of Revenue and Expense. 5. Discussion and possible action on authorizing O.J.D. Engineering to provide a study regarding groundwater availability and quality. 6. Discussion and possible action on approving a contract with the Donley County Appraisal District for the assessment and collection of property taxes. 7. Discussion and possible action on approving a Resolution designating the Clarendon Enterprise as the Official Newspaper of General Circulation for the City of Clarendon. 8. Discussion and possible action on approval of the Clarendon Economic Development Corporation annual budget for the 2022-2023 fiscal year. 9. Discussion and possible action on approval of the Clarendon Economic Development Corporation Annual Hotel Occupancy Tax Fund 2022-2023 budget. 10.Discussion and possible action on approval oft the Clarendon Chamber of Commerce Annual Hotel Occupancy Tax Fund 2022-2023 budget. 11. Discussion and possible action on approving the City of Clarendon Investment Report for the quarter ending September 30, 2022. 12. Discussion and possible action on approving a Resolution adopting the City of Clarendon Funds Investment Policy, including a list of authorized investments and investment strategies. 13. Discussion and possible action on adopting a Resolution designating one or more officers or employees of the local government as Investment Officer(s). 14. Discussion and possible action on approving a Confirmation of Understanding with Foster & Lambert LLC for the 2021-2022 annual audits. 15. Discussion and possible action on presentation of Section 3 goals and requirements as it relates to the city's Texas Community Development Block Grant Downtown Revitalization project #CDM 21-0168. to include information on employment opportunities of low and very low-income persons as well as residents residing in the community. 16. Discussion and possible action on consideration of award to the lowest bid including associated alternates for the City of Clarendon's TXCDBG Downtown Revitalization project #CDM 21-0168. 17. Discussion and possible action on the City Administrators Report; Project Updates Condition of Downtown Buildings Risk Pool Training Cybersecurity Training Update on Employees City Website Schedule Christmas Party Consider Setting Date for Broadband Workshop MAYOR COMMENTS COUNCIL COMMENTS ADJOURNMENT The City Council reserves the right to meet in closed session on any agenda item pursuant to section 551.071, Consulting with Attorney; 551.072, Deliberations about Real Property; 551.073, Deliberations about Gifts & Donations; 551.074, Personnel Matters; 551.076, Deliberations about Security Devices; AND/OR 551.086, Discuss (A) Commercial or Financial Information Received From a Business Prospect with which the City is Conduction Negotiations, OR (B) Financial or Other Incentives to the Business Project; according to the Texas Government Code. CERTIFICATION I certify that the agenda of items to be considered by the City of Clarendon City Council was posted on the window of Clarendon City Hall facing Sully Street on Monday, October 10, 2022, at 9:03 a.m. vlry Machiel Covey, City Administrator - - certify that the agenda of items to be considered by the City of Clarendon City Council was removed from the window of Clarendon City Hall facing Sully Street on Friday, October 14, 2022. Machiel Covey, City Secretary ACCESSIBILITY STATEMENT City Hall is wheelchair accessible. A sloped curb entry is available at the front entrance; accessible parking space is available. Request for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the Office of the City Secretary at (806) 374-3438 or FAX (806) 874-5136 for further information.