CITY OF CLARENDON CITY COUNCIL AGENDA Notice is hereby given of a REGULAR MEETING of the City Council of the City of Clarendon to be held on Thursday September 12, 2024, at 5:30 p.m. at City Hall = 313 South Sully Street, Clarendon, Texas, for the purpose of the following agenda items. All agenda items are subject to action. City Council meetings are tape recorded. CALL TO ORDER INVOCATION PUBLIC FORUM Citizens who have signed a card to speak to the City Council will be heard at this time. In compliance with the Texas Open Meetings Act, the city staff and City Council members are prevented from discussing the subject and may respond only with statements of factual information or existing city policy. Citizens are limited to three (3) minutes for their presentation to the City Council. PUBLIC COMMENT ON AGENDA ITEMS The Public Comment on Agenda Items portion of the City Council meeting is set aside for members of the public who have signed a card to address the City Council on any agenda item. Presentations shall be limited to three (3) minutes. AUTHORIZATIONS BY CITY COUNCIL 1. CONSENT AGENDA Meeting Minutes for Regular Meeting August 8, 2024 Meeting Minutes for Called Meeting August 1 & 22, 2024 Clarendon Volunteer Fire Department Report Donley County Commissioners Report Burton Memorial Library Report Clarendon Municipal Court Report Code Compliance Report Animal Control Report Public Works Report 2. Discussion and possible action on the Council Report (List of Bills). 3. Discussion and possible action on the Statement of Revenue and Expense. 4. Discussion and possible action on appointing a qualified individual to fill the vacant unexpired term of Alderman. Mayor will administer Oath of Office to newly appointed Alderman 5. Discussion and possible action on previous action made on August 8, 2024; Approving an Ordinance of the City Council of the City of Clarendon, Texas, Vacating and closing certain streets and alleys in the City of Clarendon. 6. Discussion and possible action on approving an Ordinance amending Ordinance Number 518, by reallocating funds within the Budget; providing that expenditures for said fiscal year be made in accordance with said Amended Budget. 7. Discussion and possible action on approving an Ordinance approving the property tax rate for the 2024-2025 Fiscal Year for the City of Clarendon. 8. Discussion and possible action on approving Resolution(s) made by previous council action on August 8, 2024: Employee Handbook, Chapter 3, Employee Benefits, 3.08 Certification and Education Pay 9. Discussion and possible action on approving a Resolution to ratify the previous year's tax rate to support the 2024-2025 Fiscal Year Budget for the City of Clarendon. 10. Discussion and possible action on adopting a Resolution authorizing representative of the City to transmit funds for investment in TexPool/TexPool Prime and are each authorized to withdraw funds from time to time, and to issue letters of instruction, and to take all other actions deemed necessary or appropriate for the investment of local funds. 11.[ Discussion and possible action on approving the Clarendon Economic Development Corporation Annual Budget for the 2024-2025 Fiscal Year 12. Discussion and possible action on approving the Clarendon Economic Development Corporation Hotel Occupancy Tax Budget for the 2024-2025 Fiscal Year. 13.[ Discussion and possible action on approving the Clarendon Chamber of Commerce Hotel Occupancy Tax Budget for the 2024-2025 Fiscal Year. 14.Discussion and possible action on approving an ordinance amending Ordnance No. 374, 3.75 Impoundment Procedure, (E) and (G). 15. Discussion and possible action to adopt a Standard Operating Procedure for the Animal Control Department. 16.Discussion and possible action to approve an Ordinance adopting Golf Cart Enforcement and Permit. 17.[ Discussion and possible action on approving a Confirmation of Understanding with Foster & Lambert LLC for the 2023-2024 Annual Audit. 18. Discussion and possible action on approving submission of a Fiscal Year 2024-2025 Routine Airport Maintenance Grant Program Agreement. 19.[ Discussion and possible action on casting a ballot for Places 11-14 of the Board of Trustees for the Texas Municipal League Intergovernmental Risk Pool. 20. Discussion and possible action on Annual Performance Evaluation of the City Administrator. City Council will Convene into Executive Session under the provision of Local Government Code, Section 551.074: Personnel Matters: Annual Performance Evaluation of City Administrator Brian Barboza 21. Discussion and possible action on the City Administrators Report: Update on Employees Project Updates US 287 Corrido Interstate Feasibility Study Single Audit MAYOR COMMENTS COUNCIL COMMENTS ADJOURNMENT The City Council reserves the right to meet in closed session on any agenda item pursuant to section 551.071, Consulting with Attorney; 551.072, Deliberations about Real Property; 551.073, Deliberations about Gifts & Donations; 551.074, Personnel Matters; 551.076, Deliberations about Security Devices; AND/OR 551.086, Discuss (A) Commercial or Financial Information Received From a Business Prospect with which the City is Conduction Negotiations, OR (B) Financial or Other Incentives to the Business Project; according to the Texas Government Code. CERTIFICATION - certify that the agenda of items to be considered by the City of Clarendon City Council was posted on the window of Clarendon City Hall facing Sully Street on Monday, September 9, 2024, at 6s 0 5 a.m. 4 Brian Barboza, City Administrator I certify that the agenda of items to be considered by the City of Clarendon City Council was removed from the window of Clarendon City Hall facing Sully Street on Friday, September 13, 2024. Machiel Covey, City Secretary ACCESSIBILITY STATEMENT City Hall is wheelchair accessible. A sloped curb entry is available at the front entrance; accessible parking space is available. Requests for accommodation or interpretive services must be made 48 hours prior to this meeting. Please contact the Office of the City Secretary at (806) 874-3438 or FAX (806) 874-5136 for further information.