CITY OF CLARENDON CITY COUNCIL AGENDA Notice is hereby given of a REGULAR MEETING of the City Council of the City of Clarendon to be held on Thursday February 13, 2025, at 5:30 p.m. at City Hall - 313 South Sully Street, Clarendon, Texas, for the purpose of the following agenda items. All agenda items are subject to action. City Council meetings are tape recorded. CALL TO ORDER INVOCATION PUBLIC FORUM Citizens who have signed a card to speak to the City Council will be heard at this time. In compliance with the Texas Open Meetings Act, the city staff and City Council members are prevented from discussing the subject and may respond only with statements of factual information or existing city policy. Citizens are limited to three (3) minutes for their presentation to the City Council. PUBLIC COMMENT ON AGENDA ITEMS The Public Comment on Agenda Items portion of the City Council meeting is set aside for members of the public who have signed a card to address the City Council on any agenda item. Presentations shall be limited to three (3) minutes. AUTHORIZATIONS BY CITY COUNCIL 1. CONSENT AGENDA Meeting Minutes for Called Meeting January 16, 2025 Clarendon Volunteer Fire Department Report Donley County Commissioners Report Burton Memorial Library Report Clarendon Municipal Court Report Code Compliance Report Animal Control Report Greenbelt Municipal and Industrial Report Public Works Report Clarendon Economic Development Quarterly H.O.T. Report 2. Discussion and possible action on the Council Report (List of Bills). 3. Discussion and possible action on the Statement of Revenue and Expense. 4. Discussion and possible action on Audit for Fiscal Year Ending September 30, 2024, Presented by Denise Foster with Foster, Lambert, and Foard, LLC. 5. Discussion and possible action on approving an amendment to the Interlocal Contract for administrative services for the City of Clarendon's 2023 Community Development Block Grant project (Community Development Project CDV23-0235). 6. Discussion and possible action on approving the Resolution designating the Mayor and the City Administrator to act as the designated signatory in order to execute contractual and environmental documents between the Texas Department of Agriculture and the City for the 2023 Texas Community Development Block Grant program; and for the City Administrator and City Secretary to act as authorized signatories to execute the State of Texas Purchase Voucher and Request for Payment Form required for requesting funds approved in the 2023 Texas Community Development Block Grant Program. 7. Discussion and possible action on adopting a Resolution Regarding Civil Rights and the adoption of the following policies: Excessive Force Policy Section 504 Policy Against Discrimination and Grievance Procedures Citizen Participation Plan and Grievance Procedures Code of Conduct Fair Housing Policy 8. Discussion and possible action on adopting a Proclamation designating April 2025 as Fair Housing Month in the City of Clarendon. 9. Discussion and possible action on Consideration of Interlocal Agreement with Panhandle Regional Planning Commission for application assistance for the 2025 Downtown Revitalization Program and associated administration consideration if funded. 10. Discussion and possible action on approving or making appropriate changes to the publication for Request for Proposals for Solid Waste Service. 11.Discussion and possible action on Street Improvement Plan for 2025. 12. Discussion and possible action on approving a renewal of an agreement with the City of Pampa for Animal Control services. 13.Discussion and possible action to place on next meetings agenda to amend Ordinance No. 507; Gaming Device Fees. 14. Discussion and possible action on the City Administrators Report: Update on Employees Project Updates North Side Water Infrastructure Update May 3, 2025 General Election Information Clarendon Chamber of Commerce Banquet, February 27, 2025 Solid Waste Report Rebid for property clean up located at 610 W 4th Street MAYOR COMMENTS COUNCIL COMMENTS ADJOURNMENT The City Council reserves the right to meet in closed session on any agenda item pursuant to section 551.071, Consulting with Attorney; 551.072, Deliberations about Real Property; 551.073, Deliberations about Gifts & Donations; 551.074, Personnel Matters; 551.076, Deliberations about Security Devices; AND/OR 551.086, Discuss (A) Commercial or Financial Information Received From a Business Prospect with which the City is Conduction Negotiations, OR (B) Financial or Other Incentives to the Business Project; according to the Texas Government Code. CERTIFICATION I certify that the agenda of items to be considered by the City of Clarendon City Council was posted on the window of Clarendon City Hall facing Sully Street on Monday, February 10, 2025, at 8. 0 ) a.m. 3 Bg Brian Barboza, City Administrator I certify that the agenda of tems to be considered by the City of Clarendon City Council was removed from the window of Clarendon City Hall facing Sully Street on Friday, February 14, 2025. Machiel Covey, City Secretary ACCESSIBILITY STATEMENT City Hall is wheelchair accessible. A sloped curb entry is available at the front entrance; accessible parking space is available. Requests for accommodation or interpretive services must be made 48 hours prior to this meeting. Please contact the Office of the City Secretary at (806) 874-3438 or FAX (806) 874-5136 for further information.