City of Midway City Council Meeting Minutes November 20, 2023 The meeting was called to order at 7:00 p.m. by Mayor Brenda Ford The Invocation was given Councilman John Whitmire with Mayor Ford leading the Pledge. Those in attendance included Mayor Brenda Ford, City Secretary Debra Newkirk, Council members Rex Newkirk, John Whitmire, Brandee Curtis, and Marc Nelson. Janet Boone and JoeDan Boone were also in attendance. Operator Wes Savage was unable to attend. No guests were present. Rex Newkirk made the motion to accept the Consent Agenda, Brandee Curtis made the second and with all being in agreement the motion passed. There were no public comments regarding the agenda. Resolution 2024-04R was presented to Council. This resolution allowed for the transfer of funds between lines in the Municipal Capital Improvement and. Asset Replacement Budget to pay for the completion oft the aeration system at the lagoon. Rex Newkirk made the motion to accept the resolution, Gus Kangos made the second and with all voting in favor the motion passed. A quote for a flow meter at the lagoon was presented to Council. There had been a flow meter at the area of discharge at the wastewater treatment plant several years ago and the meter had sustained damage and was inoperable. The decision was made at the time not to repair or replace due to cost. At the City's most recent wastewater system inspection with TCEQ, the City was informed that it was now mandatory to have a flow meter at the lagoon. There was an additional quote provided to Council for alarms at each lift station. The quote for the flow meter needed to be approved by Council due to the amount and the payment for the flow meter and the lift station alarms would be paid for from the Municipal Capital Improvement and Asset Replacement Budget. Brandee Curtis made the motion to approve the quote, John Whitmire made the second and with all being in agreement the motion carried. Resolution 2024-05R was presented and this resolution moves the funds between the lines of the Municipal Capital Improvement and Asset Replacement budget in order to properly cover the expense of the flow meter and the alarms. Gus Kangos made the motion to approve the resolution, John Whitmire made the second and with all being in agreement the motion carried. The quote to renew the lease on the printers at City Hall was presented and tabled until the December meeting pending the receipt of additional information. Ordinance No. 2024-04, Establishing the City's policy regarding COLA/I (Cost of Living Adustment/Increase), Raises and Bonuses was presented to Council. This issue had been discussed at prior meetings and the ordinance presented at this meeting firmly establishes the policy for the City. Brandee Curtis made the motion to approve the ordinance, which clearly states that any and all raises and bonuses are at the discretion of the Council with COLA/I being presented annually before the final budget is approved. Rex Newkirk made the second and with all being in favor the motion passed. At this time Staff Reports were made. Janet Boone informed the Council that the power issue at the lagoons had been resolved; Entergy changed out the transformers, at no charge to the City! The wiring had been pulled through and it would be necessary for an electrician to come out and complete whatever was needed. Janet would check on that. Janet reported on the water, that TCEQ had received a complaint about the quality. The TCEQ representative came out and took a sample and had gotten three months of reports. As of meeting time, no results were available but once the results were received TCEQ will notify the City by mail ofthe results. Both storage tanks are operational and it has been reported that once the filters catch SO much "stuff" it will act as its own filter. Currently 4,000 to 5,000 gallons are being used each time to backwash. Debra Newkirk gave the report for the City Office. Highlights from the report are as follows: > The City has applied to participate in the next round of AMPSS funding and should know in Jamuary/Pehnuaylfieve been selected. > Waiting to hear from GLO on the CDBG-MIT, MOD and TDA on CDBG-23/24 > Betty Russo spoke to a representative of StrongTowns.org, and we will need to get on his calendar for a Zoom meeting. Once the time is set, Brandee Curtis, John Whitmire and Marc Nelson will be contacted for their availability at that time. Wes Savage has agreed to participate on a task force regarding economic development to assist with participation in either Texas Target Communities through Texas A&M or Thriving Communities through US DoT. > Itis close to election time again! A notice of the filing period will be posted before the next Council meeting. Packets will be prepped and ready for pick up right around the first of the year. Positions up this year are. Mayor (Brenda Ford) and 2 Council positions that are currently held by Marc Nelson and Brandee Curtis. > The City had received notification of an overpayment of sales tax. Repayment was requested to begin in October of 2024 > Thanksgiving boxes will be picked up tomorrow for distribution and the list of grocery items will be held to be re-used at Christmas time. At this time, Gus Kangos made the motion to adjourn, John Whitmire made the 2nd and with all being in agreement the meeting adjourned at 7:50 p.m. Dude tadl Dol Brenda Ford, Mayor Debra Newkirk, City Secretary