City of Midway City Council Meeting Minutes June 27, 2022 The meeting was called to order at 7:00 p.m. by Mayor Brenda Ford. The Invocation was given by Councilman Marc Nelson, Mayor Brenda Ford led the Pledge. Those in attendance included Mayor Brenda Ford, City Secretary Debra Newkirk, Council members Gus Kangos, John Whitmire, Rex Newkirk, and Marc Nelson. Allison Basinger and Wes Savage were also in attendance. Brandee Curtis and Janet Boone were both unable to attend. Guest for the evening was Creager Davis from State Representative Kyle Kacal' s officer. A special presentation was made at this point of the meeting. Creager Davis arrived with special documentation honoring Brenda and Councilman John Whitmire for their 50th wedding anniversary. Presentation made by Debra Newkirk included aj proclamation from Governor Greg Abbott and a resolution from Kyle Kacal. Gus Kangos made the motion to approve the Consent Agenda consisting of the minutes and financial reports for the month of May, John Whitmire made the second and with all voting in agreement the motion carried. There were no Public Comments. The first item before the Council concerned the method of payment for the City's loans with the USDA- RD. Loan 01 for water and Loan 03 for sewer were secured when the water and sewer systems were installed in the late 1980's and payments were made in the traditional invoice and check method. New loans undertaken with USDA-RD are handled with the Pre-Authorized Debit (PAD) method. When the invoice was received earlier in June for the payment due July 1, Mrs. Newkirk recognized the change in payment method and contacted the USDA-RD in Lufkin to let them know this had not been authorized. When asked ifthis was something that they wanted to do, Mrs. Newkirk advised the USDA-RD that this decision would have to be made by a vote ofthe Council. Rex Newkirk made the motion to approve going with the PAD method, Gus Kangos made the second and with all voting in favor the motion carried. Sponsorship ofthe Midway Volunteer Fire Department' S Fish Fry, Crawfish Boil and Fireworks was the second item before the Council. Sponsorship had gone up to $200.00 for the event. Marc Nelson made the motion to approve the sponsorship, John Whitmire made the second and with all voting in agreement the motion passed. Next item before Council was Resolution 2022-07R, Resolution establishing a written policy and procedures for donations submitted to the City of Midway. The resolution approves a form that requests must be written and submitted on and it also includes the "public purpose test" that allows the City to make sure that each donation must pass to be made. Gus Kangos made the motion to approve the resolution, Marc Nelson made the second and with all voting in agreement the motion passed. The Council had previously approved the resolution naming the signatories on each of the City's accounts. The Bank ofMadisonville had requested a letter signed by all current City Council members requesting that certain names be removed from the City's accounts. The letter was presented and signed by all Council members present. Another letter had been received by the City from TCEQ. This letter pertains to the drought conditions across the state and the record heat. TCEQ asked each public water system to review their Drought Contingency Plan (DCP) and to determine what steps if any need to be taken. Uncertain if any oft the Council had seen the DCP, copies were made and given in the Council packets for members to take and read. Discussion and action to be taken later as necessary. Staff Reports were given at this time. Janet Boone was not in attendançe. Wes Savage reported that at this time we are still waiting on the booster pumps to come in; waiting for the additional meters to come in; and waiting on results from testing done at the wastewater treatment plant. Debra Newkirk reminded the Council about the training and planning day scheduled for. July 16th and changing the time to 1 to 3 p.m.; the office will be closed on Monday for the 4th of. July holiday; and requested accrued comp time be used to have offJuly 1st. Marc Nelson made the motion approving the time off, John Whitmire made the second, and Rex Newkirk abstained, all others voted in agreement and the motion carried. Gus Kangos made the motion to adjourn, John Whitmire made the second and with being in agreement the meeting adjourned at 7:55 p.m. ONli 4 pd huh Llws A Brenda Ford, Mayor Debra Newkirk, City Secrétary