THE STATE OF TEXAS COUNTY OF ANDERSON CITY OF ELKHART On the Nineteenth day of November 2018, the City of Elkhart Council convened into a Regular Council Meeting at 6:00 p.m. with the following members present: Mike Gordon Mayor Lucia Butler Councilmember Raymond Dunlap Councilmember Chuck Conner Councilmember Daryll Faulk Councilmember Taylor Bentley Councilmember Agenda Item One: Call to order, Prayer, Pledge, Citizen Recognition. Meeting called to order at 6:00 p.m. Recite of prayer and pledge. Present; Heath Bridges, Travis Atchley, Bobby Cernoch, Rosemary Biel, Judge Gary Thomas, JeffTaylor, Wayne, Norsworthy, Steven Pager, Connie Davis, Sarah Nolan. Agenda Item Two: Administering Oaths of Office and the swearing in of the new duly elected officials; Taylor Bent- ley and Daryl! Faulk on the! Elkhart City Council. Judge Gary Thomas administered Oath of Office and the swearing in of new duly elected officials Taylor Bentley and Daryl! Faulk. Agenda Item Three: Discuss and take action hearing from the Superintendent of El Dorado, Wayne Norsworthy con- cerning all aspects ofthe expansion ofEI Dorado Chemical within the City of Elkhart. Council heard from Wayne Norsworthy will EI Dorado Chemicals who introduced himself to council. Mr. Norswor- thy spoke to council on remodel and expansion of] El Dorado Chemicals in the City of Elkhart. The new facility being a dome shaped structure that will be considered to be a state of art facility. Council spoke to Mr. Norsworhty on drain- age at the location with the Public Works Supervisor BJ Perry and Mr. Norsworthy. Discussion also took place about the possibility of adding fire hydrants near site. Mr. Norsworthy spoke to council in regards to the future benefits to the city with the facility expansion. Council lady Lucia Butler motioned to take no action. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carried. Agenda Item Four: Discuss and take action concering all aspects of the proposed contract between the City of Elkhart and the Elkhart Volunteer Fire Department. Council discussed the proposed contract between the City of Elkhart and the Elkhart Volunteer Fire Department. Councilman Raymond Dunlap made the motion to approve the contract presented for the effective dates of October 1, 2018 through September 30, 2019 for $14,000.00 annually. Council lady Taylor Bentley seconded the motion. Coun- cilman Chuck Conner abstained. Council lady Lucia Butler abstained. The majority ruled, motion carried. Agenda Item Five: Discussion concerning all aspects of an agreement between the City of Elkhart and the Elkhart Youth and Athletic Association for use oft the City Park. Council discussed proposed agreement between the EYAA and the City ofl Elkhart. Council acknowledged the agree- ment with the attachment marked Exhibit B to be corrected to reflect Exhibit A and labeled as such. Exhibit A is an aerial view of site mowing area outlined for EYAA. Council discussed adding the adjustment of the EYAA water billing account to the next agenda for discussion. Billing was held pending proposed agreement between entities. Councilman Raymond Dunlap made the motion to approve the agreement between the EYAA and the City of Elkhart with effective dates of. January 1, 2019 through December 31, 2021. Councilman Chuck Conner seconded the mo- tion. All voted "Aye", the motion carried. Agenda Item Six: Discuss and take action, if: any ,on the reimbursement to BJ Perry for uniform purchases of2 pair of waders and 1 pair of boots. Council discussed in detail with Mr. Perry regarding quality of waders in comparison to other recently purchased faulty waders and the waders purchased for BJ Perry and field employee Michael Wall and boot purchase for BJ Perry. Council lady Lucia Butler made the motion to reimburse BJ Perry $671. 01 for the purchase of2 pair of waders and one pair ofb boots. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carried. Agenda Item Seven: Discuss and take action hearing from Public Works Supervisor BJ Perry concerning a document regarding a proposed pay scales/raises for Public Works employees. Council heard from BJ Perry regarding his request to consider a pay scale for field employees. Council lady Lucia Butler made the motion to take no action at this time and for thei item to be discussed at budget time. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carried. Agenda Item Eight: Discuss and take action appointing Carla Sheridan as Authorized Entity Administrator for regis- tering System for Award Management with the U.S. Government for grant purposes. Councilman Chuck Conner made the motion to authorize Carla Sheridan as Authorized Entity Administrator for registering System for Award Manage- ment with the U.S. Government for grant purposes. Councilman Raymond Dunlap seconded the motion. All voted "Aye",t the motion carried. Agenda Item Nine: Discuss and take action sending BJ Perry to Nacogdoches to Water Laboratory Class December 11th through the 13th, 2018. Councilman Raymond Dunlap made the motion to send BJ Perry to take the water class in the city truck and to include hotel stay. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carried. Agenda Item Ten: Discuss and take action sending new hires to Palestine for a Basic Water Operations Class for $170.00 per student. Council lady Lucial Butler made the motion to send Michael Wall, Jacob Beckham and Ryan Gean to basic water class January 10th and 11th for the price of$170.00 per student. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carried. Agenda Item Eleven: Discuss and take action concerning adjustments for the month of November 2018. Council lady Lucia Butler made the motion to approve adjustments for the month of November 2018. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carried. Agenda Item' Twelve: Discuss and take action on proposed increase of garbage rates due to the waste service rate in- crease after last years budget adoption. The council was provided explanation concerning garbage service increasing it's rates after the budget of 2017-2018 was adopted. Discussion with Council ensued regarding adding the increase for the rate in the Ordinance for rates at a later meeting. Councilman Raymond Dunlap made the motion to approve the .89 cent increase on garbage charges for customers. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carried. Agenda Item Thirteen: Discuss and take action hearing from Grant Committee concerning all aspects of the CDBG Grant. Council lady Lucia Butler made the motion to take no action. Councilman Chuck Conner seconded the motion. All vot- ed' "Aye", the motion carried. Agenda Item Fourteen: Discussion concerning the 3rd quarter CenterPoint Franchise fee for the City of Elkhart. The item was to inform council on the decreased amount ofthe 3rd quarter franchise fee from CenterPoint Energy due to new Tax Law and reimbursement requirements. The reimbursement only effecting the 3rd quarter franchise fee will be returning to normal fees. No action was taken on the item to inform council for reason of decrease of 3rd quarter franchise fees. Motioned by Lucia Butler to take no action, seconded by Councilman Raymond Dunlap. All voted "Aye", no action taken. Agenda Item Fifteen: Discuss and take action setting a date for the budget workshop. Council lady Taylor Bentley made the motion to set the budget workshop dates for November 26th and 27th. Council- man Chuck Conner seconded the motion. All voted "Aye", the motion carried. Agenda Item Sixteen: Discuss and take action on approval of financials for the month ofOctober 2018. Council lady Lucia Butler made the motion to approve financials for the month of October 2018. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carried. Agenda Item Seventeen: Discuss and take action on approval of minutes for the month of October 2018. New duly elected officials were provided an explanation for a choice to abstain if chosen, regarding the item for con- sideration of approval on minutes for the month ofOctober 2018 since they were not on the council at the time meet- ings took place. Councilman Raymond Dunlap made the motion to approve the minutes for the dates ofOctober Ist and 15th, 2018. Councilman Chuck Conner seconded the: motion. Council lady Taylor Bentley abstained. Councilman Daryll Faulk abstained. The majority ruled, motion carried. Agenda Item Eighteen: Adjournment. Council lady Lucia Butler made the motion to adjourn. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carried. The council meeting ofl November 19, 2018 adjourned at 8:40 p.m. ld Mike Gordon Mayor ATTEST: lw hshil Carla Sheridan City Secretary