THE STATE OF TEXAS COUNTY OF ANDERSON CITY OF ELKHART On the Fifth day of November 2018, the City of Elkhart Council convened into a Regular Council Meeting at 6:00 p.m. with the following members present: Mike Gordon Mayor Lucia Butler Councilmember Raymond Dunlap Councilmember Chuck Conner Councilmember Agenda Item One: Call to order, Prayer, Pledge, Citizen Recognition. Meeting called to order at 6:00 p.m., recite of prayer and pledge. Agenda Item Two: Discuss and take action hearing from Kevin Cashion with Gollob Morgan and Peddy concerning audit ending 2016. Council heard report from Auditor Kevin Cashion with Gollob Morgan and Peddy on the audit ending 2016. Mr. Cashion made mention ofbond payment being paid in full during the year 2018. Council lady Lucia Butler made the motion to accept the audit report for year ending 2016 as presented. Councilman Chuck Conner seconded the motion. All voted "Aye",t the motion carried. Agenda Item Three: Discuss and take action retaining Gollob Morgan and Peddy for the audit ending 2018 for the City of Elkhart. Council lady Lucial Butler made the motion to retain Gollob Morgan and Peddy for the auditing needs of the city for the fiscal year ending 2018. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carried. Agenda Item Four: Discuss and take action hearing from Tina Harper, Bookkeeper for the City of Elkhart concern- ing all aspects ofthe city's bookkeeping. Council spoke briefly with bookkeeper Tina Harper. Council lady Lucia Butler madet the motion to take no action. Councilman Chuck Conner seconded the motion. All voted' "Aye", the motion carried. Agenda Item Five: Discuss and take action hearing from Johnson Lab concerning radio read meters. Council provided al briefing concerning advantages and pricing of radio read meters by Mr. Brent Stark with Johnson Lab and Supply. Mr. Stark explained when the meters were purchased by city, the intention was to move forward on the radio read meters. Pricing was also discussed. Council lady Lucia Butler made the motion to take no action. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carried. Agenda Item Six: Discuss and take action on request to research information regarding auto payment system for the city to assist in cash payments and after hours payments. Council heard from City Secretary concerning cash payments for water bills and the advantages of a cash payment system to city and customers. The proposed payment system would allow after hour payments and cash payments to be provided with better security measures that would be beneficial to both the city and customers. The system would be able to accept all currencies in recorded transactions. Councilman Raymond Dunlap made the motion to take no action. Councilman Chuck Conner seconded the motion. All voted "Aye",t the motion carried. Agenda Item Seven: Discuss and take action hearing from Rosemary Biel concerning a community festival for 2019. Council heard from Rosemary Biel, the President of Keep Elkhart Beautiful in regards to a community festival in the year 2019 currently being planned by Keep Elkhart Beautiful. Rosemary Biel spoke to council on the benefits to the city and community ofhaving a festival. Currently the event has been set a date of September 7, 2019. Rosemary Biel further explained how funds raised would benefit the EVFD as well as the city. Council lady Lucia Butler made the motion to take no action. Councilman Chuck Conner seconded the motion. All voted' "Aye", the motion carried. Agenda Item Eight: Discuss and take action hearing from Billy Jack Wright concerning agenda item request of sug- gested pay increase and reasoning for suggestion of increase. Mr. Billy Jack Wright requested the agenda item. Mr. Wright was not present at meeting to discuss item with council. Council lady Lucia Butler made the motion to take no action. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carried. Agenda Item Nine: Discuss and take action to pass. Resolution No. 11052018-1 naming Randy McCoy as the City of Elkhart Emergency Management Coordinator. Councilman Raymond Dunlap made the motion to pass Resolution No. 11052018-1 naming Fire Chief Randy McCoy asl Emergency Management Coordinator for the City of Elkhart. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carried. Agenda Item' Ten: Discuss and take action to designate Randy McCoy to oversee all aspects oft the City of Elkhart' 's tornado sirens. Councilman Raymond Dunlap made the motion to designate Fire Chief Randy McCoy to oversee all aspects oft the tornado sirens for the City of Elkhart. Council lady Lucia Butler seconded the motion. All voted "Aye", the motion carried. Agenda Item Eleven: Discuss and take action, ifany, presenting amendments to the following sections of the employ- ee handbook; 8.9,3.8 and 5.19 for final approval of council. Council lady Lucia Butler made the motion to accept changes and amendments to the employee handbook. Council- man Chuck Conner seconded the motion. All voted "Aye", the motion carried. Agenda Item Twelve: Discuss and take action, if any, amending the employee handbook Section 8.11 concerning ve- hicle use for the City of Elkhart. Council lady Lucia Butler made the motion to take no action. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carried. Agenda Item Thirteen: Discuss and take action hearing from Grant Committee concerning the CDBG Grant proposal for Administrators. Council lady Lucia Butler made the motion to have grant committee pursue: more than 3 proposals for grant adminis- trator for the CDBG grant. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carried. Agenda Item Fourteen: Discuss and take action concerning all aspects of Reliable Lift Station. Council lady Lucia Butler made the motion to table to the November 19, 2018 council meeting. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carried. Agenda Item Fifteen: Adjournment. Council lady Lucia Butler made the motion to adjourn. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carried. The meeting of November 5, 2018 adjourned at 8:01 p.m. Imls. - Mike Gordon Mayor ATTEST: CaAshaD- Carla Sheridan- City Secretary