THE STATE OF TEXAS COUNTY OF ANDERSON CITY OF ELKHART On the Seventeenth day of December 2018, the City of Elkhart Council convened into a Regular Council Meeting at 7:00 p.m. with the following members present: Mike Gordon Mayor Lucia Butler Councilmember Raymond Dunlap Councilmember Chuck Conner Councilmember Daryll Faulk Councilmember Taylor Bentley Councilmember Agenda Item One: Call to order, Prayer, Pledge, Citizen Recognition. Meeting called to order at 7:06 p.m, Agenda Item Two: Discussion to update council on claim received on the 2012 Dodge in the total amount of claims paid by TML as $3772.55 that includes deductible. Mayor Gordon requested to move item Twenty tol Item Two. Council lady Lucia Butler made the motion to move item Twenty to Item Two. Coun- cilman Raymond Dunlap seconded the motion. All voted' "Aye", the item was moved to number' Twenty. The agenda items will remain in posted order for recording of minutes purpose only. Council was provided al brief that funds were received and deposited on the two claims for the 2012 Dodge claims. No action taken, item was to brief council on deposits. Agenda Item Three: Discussion with council concerning all aspects oft the lost water bills due to the issue at the United States Post Office for the month of December 2018. City Secretary Carla Sheridan reported the USPS processing plant had a problem in sending bills for the month ofl November 2018 fort the water bills for the city. The item was reported to reassure council the bills were sent and timely and the problem being the fault of postal servicei issue and not the city. Agenda Item Four: Discuss and take action concerning bids for tank inspections. Council discussed tank inspection with Public' Works Supervisor BJ Perry. Councilman Chuck Conner made the motion to table bids until January 6, 2019. Councilman Daryl! Faulk seconded the motion. All voted" "Aye", the motion carried. Agenda Item Five: Discuss and take action on adjustment request to deduct balance of the EYAA water account that was pending agreement ap- provalf for: total of$296.34. City Secretary discussed with council regarding the balance on account being billed while waiting the! pending agreement approval that clarifies billing water usage for the entity. The item ist to request removingt the balance of $296.34 on the customer account. Council lady Lucia Butler made the motion to deduct the balance of the EYAA water account and zeroed out. Councilman Raymond Dunlap seconded the motion. All voted "Aye", ther motion carried. Agenda Item Six: Discuss and take action, ifany, opening bids or by using other means for thes sale of the 1998 Chevy truck, vin class 200801499 belonging to the City of Elkhart. Council discussed the 1998 Chevy truck. Councilman Raymond Dunlap made the motion toi accept sealed bids $1,200 or best offer through middlc ofJ January 2019 with the right to reject any and all bids. Council lady Taylor Bentley seconded ther motion. All voted" "Aye", the motion carries. Agenda Item Seven: Discuss and take action, if: any, regarding all aspects of the Reliable Lift Station concerning plan of action required by The Texas Commission on Environmental Quality due February 1, 2019. Council discussed the lift station with BJ Perry and the need to contact KSA with council approval before a cost and assessment can be given to council to take action on. Discussion over the problem being in need of addressing. Council discussed the violation with TCEQ concering the lift station and a plan of action needed by February 1,2019. Councilman Chuck Conner made ther motion tol have BJI Perry contact KSA for a plan of action on Reliable Lift Station. Councilman Raymond Dunlap seconded the motion. All voted "Aye", the motion carries. Agenda Item Eight: Discuss and take action on purchasing bulk inventory from Johnson Lab and Supply for Public Works. Council lady Lucia Butler made the motion toj purchase bulk inventory suggested by Public Works Supervisor BJ Perry from Johnson Lab. Coun- cilman Chuck Conner seconded the motion. All voted' "Aye", thei motion carries. Agenda Item Nine: Discuss and take action on the purchase of locating equipment for the effective marking of water utilities for the City of Elkhart. Council discussed with BJ Perry on purchasing locating equipment and was provided quotes on equipment. Councill lady Lucia Butler made the motion to purchase locating equipment for water lines for the city. Councilman Chuck Conner seconded the motion. All voted "Aye", ther motion carries. Agenda Item Ten: Discuss and take action conceming employee uniform purchases for the fiscal year 2018-2019. Council lady Lucia Butler made the motion to allow BJ Perry to purchase the necded employee uniforms and equipment. Councilman Chuck Con- ners seconded the motion. All voted "Aye",t the motion carries. Agenda Item Eleven: Discuss and take action concerning cost of living raises for employees. Councilman Raymond Dunlapr made thet motion to give across the board 5% cost of living raise. Councilman Chuck Conner seconded ther motion. All voted' "Aye", the motion carries. Agenda Item Twelve: Discuss and take action presenting a individual monthly recognition award for citizens in Elkhart, Texas. Discussion of recognition awards for the City of Elkhart for multiple entities and individuals and the desire to acknowledge those entities and indi- viduals within our city. The need for a form on nominations was also discussed. Council lady Lucia Butler made the motion to present ar monthly recognition award for citizens and businesses inside and outside the city limits of Elkhart. Council lady Taylor Bentley scconded the motion. All voted "Aye", the motion carries. Agenda Item Thirteen: Discuss and take action on approval of minutes for the month of November: 2018. Councilman Raymond Dunlapr made the motion to approve the minutes with changes to names on council members being present on thel Novem- ber 5,19,26 and2 27 minutes. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carries. Agenda Item Fourteen: Present council with the newly amended leak adjustment policy approved during the December 3, 2018 council meeting. Council reviewed final lcak adjustment policy. No action taken. Item previously approved, presentation of approved policy. Agenda Item Fifteen: Discuss and take action on approval of financials for the month ofNovember 2018. Council lady Lucia Butler made the motion to approve financials for the month of November. Council lady Taylor Bentley scconded the motion. All voted "Aye", the motion carries. Agenda Item Sixteen: Discuss and take action on the EISD # 402 adjustment of $1,732.00 previously approved and paid by EISD and consider issuing a check for adjustment amount for cleaner records. Account was approved for a leak adjustment and the school payment was received for full balance. I suggested to refund the school for cleaner records. Council lady Lucial Butler made the motion to refund $I732.00 for EISD for account number 402. Council lady Taylor Bentley seconded the mo- tion. All voted"Ayc", the motion carrics. Agenda Item Seventeen: Discuss and take action on purchasing a sewer camer aa for Public Works. Councilman Raymond Dunlap made the motion toj purchase thes sewer camera. Council lady Taylor Bentley seconded the motion. All voted "Aye", the motion carrics. Agenda Item Eighteen: Discuss and take action concerning the request of the city attorney to draft al letter of non compliance of ordinances and building permits conceming location at 101 Pilgrim. Council lady Lucia Butler made the motion to take no action. Council lady Taylor Bentley seconded the motion. All voted "Aye", the motion car- ries. Agenda Item Nineteen: Discuss and take action concering pavilion door repair at the city park. Damage to the door at pavilion was discussed. It was also discussed correcting doors according to ADA guidclines. Council lady" Taylor Bentley made ther motion to seek bids to repair doors with adjustments with ADA regulations. Councilman Chuck Conner scconded the motion. All voted "Aye", the motion carries. Agenda Item Twenty: Discuss and consider the recommendation of the Selection Review Committee to award by resolution for administra- tive services for the City's 2019/20201 Texas Department of Agriculture TxCDBG application assistance and project implementation, if award- ed. The item wast moved by motion and recorded as such on agenda item Two. Council lady Butler announced that the committee selection for Grant Administrator being' Traylor and Associates. Council lady Lucia Butler made the motion to award by Resolution No. 12172018-1 to approve Traylor and Associates as Grant Administrator. Councilman Chuck Con- ners seconded the motion. All voted' "Aye", the motion carries. Agenda Item Twenty One: Discuss and take action on quote submitted by Nalcom for the Fire Chief to be able to control all three sirens with radio control. Secretary reported, "I talked to Randy about item, I hadl him send me thec quote." Radios were discussed conceming radios for siren control. "In order for Randyt to control siren, he wouldl have to haveas special radio. * Radios included with grant was also discussed and the previous conversation with Judge over radios beingi included in grant. Councilman Chuck Conner reported we need this to tie in all three sirens. Council lady Lucia Butier made the motion to accept bid from Nalcom for $1,455.00 to link all three sirens. Councilman Daryl! Faulk second- cdt ther motion. All voted* "Aye", the motion carries, Agenda Item Twenty Two: Discuss and take action on purchasing al new pump for the School Lift Station after second lightning strike. Council lady Taylor Bentley made the motion toj purchase ai new pump for the school lift station in the amount of $6,889.89 from WPS and to place on the insurance. Councilman Chuck Conner scconded the motion. All voted "Aye", the motion carrics. Agenda Item Twenty Three: Discussion to update council on siren testing date selected as the second' Tuesday of cach month at 12:00 p.m. Council was provided a date of testing sirens being cach second Tuesday of the month at noon. No action was taken. Agenda Item Twenty Four: Adjoumment. Council lady Lucia Butler made the motion to adjour. Councilman Chuck Conner seconded the motion. All voted "Aye", the motion carries. 10:18 p.m. la Mike Gordon Mayor S.D T Carla Sheridan- City Secretary