Jennifer McCoy, Mayor Chuck Conner, Mayor Pro Tem Jan Stuteville, Interim City Secretary THE - CITYOF Lucia Butler, Councilmember James Warren, Councilmember Karen Bridges, Councilmember ELKHART wwwciyolekhartkgow Tammy Baughman, Councilmember MINUTES REGULAR MEETING City Council Meeting Tuesday, September 7, 2021, at 6:00 p.m. A. CALL TO ORDER, PLEDGE, AND INVOCATION With a quorum present, Mayor. Jennifer McCoy called the meeting to order at 6:02 p.m. Invocation was given by Judge Alan Gell. Present: Mayor Jennifer McCoy, Mayor Pro Tem Chuck Conner, Councilmember Tammy Baughman, Councilmember Karen Bridges, Councilmember Lucia Butler, Municipal Judge Alan Gell, Public Works Director Eric Clark, and Interim City Secretary Jan Stuteville. Citizen present: Connie Davis. Absent from the meeting was Councilmember. James Warren. B. PUBLIC COMMENTS None. C. REGULAR AGENDA 1. Discuss and take action, if any, on Tax Rate of 0.294023 (Adjusted no-new-revenue tax rate). Mayor Pro Tem Chuck Conner moved to consider and adopt the Property Tax Rate to the September 20, 2021, Council Meeting to be held at 6:00 p.m. The motion was seconded by Councilmember Tammy Baughman. With all voting 'aye', the motion carried. 2. Discuss and take action, if any, on Proposed Budget for the Fiscal Year October 1, 2021-September 30, 2022. Mayor Pro Tem Chuck Conner moved to consider and adopt the Budget for the Fiscal Year October 1, 2021- September 30, 2022, to the September 20, 2021, meeting to be held at 6:00 p.m. The motion was seconded by Councilmember Tammy Baughman. With all voting 'aye',t the motion carried. 3. Discuss and take action, if any, on signatory rights at Commercial Bank of Texas, Removing Ami Ashworth and adding Jan Stuteville; along with approving Resolution 2021-019, Bank signatories updated. After discussion and acknowledging the change in the number of the resolution to 2021-019, Councilmember Karen Bridges made a motion to remove Ami Ashworth and adding Jan Stuteville as Bank signatories with Commercial Bank of Texas and adopting Resolution 2019-019. Mayor Pro Tem Chuck Conner seconded the motion. With all voting 'aye', the motion carried. 4. Discuss and take action, if any, on Resolution No. 2021-020; Authorizing signatories for the Safety Deposit Box held Commercial Bank of Texas, Elkhart. P.O. Box 944 Elkhart, Texas 75839 % 110 W. Parker Elkhart, Texas 75839 f Tele: (903) 764-5657 Fax: (903) 764-2059 Jennifer McCoy, Mayor Chuck Conner, Mayor Pro Tem Jan Stuteville, Interim City Secretary THE CITYOF Lucia Butler, Councilmember James Warren, Councilmember Karen Councilmember ELKHART Bridges, wwwdiyolelhatixgoy Tammy Baughman, Councilmember Motion was made by Councilmember Tammy Baughman to include the following as signatories for the Safety Deposit Box held at Commercial Bank of Texas: Mayor Jennifer McCoy; Mayor Pro Tem Chuck Conner; Interim City Secretary Jan Stuteville and Councilmember Lucia Butler. Mayor Pro Tem Chuck Conner seconded the motion. With all voting 'aye', the motion carried. 5. Discuss and take action, if any, authorizing Mayor to purchase vehicle for Public Works, in the amount up to $26,000.00, as replacement of Dodge Truck that was totaled during the Feb 2021 winter storm After correcting the Truck as a Ford, Counclimember Tammy Baughman made a motion authorizing Mayor Jennifer McCoy to spend up to $31,000.00 on a replacement Truck for the Public Works Department. Mayor Pro Tem Chuck Conner seconded the motion. With all voting 'aye', the motion carried. 6. Discuss and take action, if any, on buying a saw blade attachment for the side mower, Boom axe. After discussion, Councilmember Tammy Baughman made a motion to table this item until the September 20, 2021, Council Meeting. The motion was seconded by Mayor Pro Tem Chuck Conner. With all voting 'aye', the motion carried. 7. Discuss and take action, if any, on Ordinance 02192019-1 Mandatory connection to City Sewer (which was tabled on 2-4-19, to be brought back to council on 2-19-19 and tabled until 3-18-19). This Ordinance was not brought back for approval on 3-18-19. Councilmember Tammy Baughman made a motion to table this discussion until the September 20, 2021, Council Meeting. The motion was seconded by Mayor Pro Tem Chuck Conner. With all voting 'aye', the motion carried. D. PUBLIC WORKS REPORT Public Works Director Eric Clark reported to the Council the number of waters leaks this month being 8. There were two sewer problems, adding new sewer lines, 20ft and 60 ft consecutively at the locations. He found a customer who had two homes on one tap on County Rd. 130, which had to be resolved. Wastewater Brush motors were back on line. Pressure tanks up at Newsome Well, waiting on pump approval from TCEQ. Lift at Hemby is back on line. The construction on 1817 by the Electric Company is progressing and being watched. He will be getting a timeline on the school sidewalk construction. E. MUNICIPAL COURT/BUDGET REPORT Judge Alan Gell gave an update on the budget and the budget process. No court information at this time. F. MAYORS REPORT Playground has been installed. Metal Anchor is working swing sets. There will be need for more borders and mulch. City Wide Garage Sale is scheduled for October 2, 2021, being orchestrated by Michelle Howell. P.O. Box 944 Elkhart, Texas 75839 of% 110 W. Parker Elkhart, Texas 75839 of Tele: (903) 764-5657 Fax: (903) 764-2059 Jennifer McCoy, Mayor Chuck Conner, Mayor Pro Tem Jan Stuteville, Interim City Secretary THE CITYOF Lucia Butler, Councilmember James Warren, Councilmember Karen Bridges, Councilmember ELKHART wwwatlyplelkhartxgow Tammy Baughman, Councilmember G. EMERGENCY MANAGEMENT REPORT No report. H. CLOSED SESSION At 7:21 p.m. the Council convened into Closed Session pursuant to Section 551.074 of the Texas Government Code regarding personnel matters as follows: 1. Discuss and take action if any, of employment, evaluation, reassignment, duties, discipline, or dismissal of: A. Sunshine Alcorta B. Tiffany McClendon 2. Discuss and take action, if any, on all aspects of Personnel and office procedures. I. RECONVENE INTO REGULAR SESSION. Council reconvened into regular session at 8:19 p.m. Discuss and take action, if any, of employment, evaluation, reassignment, duties, discipline, or dismissal: A. Mayor Pro Tem made a motion to raise Sunshine Alcorta's hourly wage by $3.00 an hour effective September 7, 2021, making her pay $15.00 an hour. The motion was seconded by Tammy Baughman. With all voting 'aye', the motion carried. B. Councilmember Karen Bridges made a motion to reduce the File Clerk (Tiffany McClendon) position to parttime or to be done away with at Council's discretion. Councilmember Lucia Butler seconded the motion. With all voting 'aye', the motion carried. 2. Discuss and take action, if any, on items discussed in executive session. Councilmember Lucia Butler stated all employees must always clock in and out when leaving the office. J. COUNCIL COMMENTS No discussion. K. APPROVAL OF MINUTES 1. November 16, 2020 2. August 2, 2021 3. Public Hearing August 10, 2021. 4. Minutes of Workshop, August 16, 2021 Councilmember Lucia Butler made a motion to approve all records of Minutes as presented. Councilmember Tammy Baughman seconded the motion. With all voting 'aye', , the motion carried. L. ADJOURN P.O. Box 944 Elkhart, Texas 75839 of 110 W. Parker Elkhart, Texas 75839 o% Tele: (903) 764-5657 Fax: (903) 764-2059 Jennifer McCoy, Mayor Chuck Conner, Mayor Pro Tem Jan Stuteville, Interim City Secretary THE CITYOF Lucia Butler, Councilmember James Warren, Councilmember ELKHART Karen Bridges, Councilmember wwwcityolelhartk.goy Tammy Baughman, Councilmember Mayor Pro Tem Chuck Conner made a motion to adjourn the meeting at 8:28 p.m. Councilmember Tammy Baughman seconded the motion. With all voting 'aye', - the meeting was adjourned. Pennpr - Mccsy Jenlpliey"McCor/Mayor ATTEST: Bn Bhativiees Jan Stuteville, Interim City Secretary P.O. Box 944 Elkhart, Texas 75839 f 110 W. Parker Elkhart, Texas 75839 % Tele: (903) 764-5657 Fax: (903) 764-2059