City of East Bernard Board of Alderman Minutes of Regular Meeting 18 November 2024 Present: Lance Rejsek, Mayor David Tomchesson, Alderman Pos 1 Richie Domel, Alderman Pos 2 Ryan Woodward, Alderman Pos 4 Renee Norton, City Secretary Absent: Andrew Webster, Alderman Pos 3 Jonathon Szymanski, Alderman Pos 5 CALL TO ORDER With a quorum of the Board members present, Mayor Lance Rejsek called the meeting to order at 6:00 p.m. on Monday, November 18, 2024 in the Union Room of the Prosperity Bank Building. INVOCATION Mayor Rejsek gave the invocation. PLEDGE OF ALLEGIANCE Mayor Rejsek led the pledge of allegiance. PUBLIC COMMENTS There were no public comments MAYOR'S REPORT Mayor Rejsek reported as follows: The following is the mayor's report for the month of November 2024. TxDot installed rumble strips and "STOP AHEAD" signage on the road at the 4-way. They will be returning to widen the rumble strip coverage sO that vehicles must drive over them and not around them. Met with representatives from Rock Asphalt who demonstrated their product. The product has a three year guarantee to remain in place when used to fill potholes. We moved forward and placed an order. Met with a representative from Waller Asphalt. Will be receiving a bid on several road projects throughout the city. Had bedliner and lights installed on both city vehicles. Met with Jacob Collins who is with Strand Associates. They are an engineering firm from Brenham who offered their services for any city projects. Met with James King to discuss the drainage at Industrial Park. He is getting with Rusty Graves to discuss next steps. CITY SECRETARY'S REPORT Provided 2023-2024 end of year financials. There is a GLO grant opportunity that - am going to apply for that is due Thursday. If we are selected, we can submit up to 3 projects that could be used for flood and drainage improvements, water and waste improvements, street improvements, or emergency communication equipment. Lance and I met Christine from SPOT on Thursday. She had many great ideas for the City. CONSTABLE'S REPORT Constable Szymanski was not present. DISCUSS AND CONSIDER FOR APPROVAL THE MINUTES OF THE OCTOBER 21, 2024 MEETING. Mayor Rejsek asked if there were any corrections or concerns about the minutes as read. Alderman Domel thought we had tabled Agenda item #2 which was to discuss and take any possible action on the ARPA grant allocation. Alderman Domel made ar motion, seconded by Alderman Woodward to approve the October 21, 2024 minutes with the one change of tabling the ARPA motion. The motion carried by unanimous vote. DISCUSS AND CONSIDER FOR APPROVAL THE ROAD CLOSURES ON THURSDAY, DECEMBER 5, 2024. Mayor Rejsek presented the proposed road closures for Shop the Block on Thursday, December 5, 2024. Alderman Tomchesson made a motion to approve, seconded by Alderman Domel. The motion carried by unanimous vote. DISCUSS AND TAKE ALL APPROPRIATE ACTION TO RATIFY EMERGENCY PURCHASE NEW INTELLIFLO POOL PUMP. Mayor Rejsek talked about the need to replace one of the pool pumps. Alderman Tomchesson made a motion to approve, seconded by Alderman Domel. The motion carried by unanimous vote. TAKE ALL APPROPRIATE ACTION TO APPROVE ORDINANCE 2024-008: ORDER CANVASSING RETURNS AND DECLARING RESULTS OF 2024 SPECIAL ELECTION. Mayor Rejsek presented the order canvassing the returns from the special election reauthorizing the street maintenance sales tax. Alderman Woodward made a motion to approve the order canvassing the election as read, seconded by Alderman Tomchesson. The motion carried by unanimous vote. DISCUSS AND TAKE ALL APPROPIATE ACTION ON THE ARPA GRANT ALLOCATION MOU. Mayor Rejsek presented the ARPA grant allocation mout to purchase two new law enforcement vehicles. Alderman Domel moved to purchase two new law enforcement vehicles, seconded by Alderman Tomchesson. The motion carried by unanimous vote. DISCUSS AND CONSIDER FOR APPROVAL THE 2023 AUDIT REPORT. Jeff Stogner presented the 2022 and 2023 city audit report in October. Mayor Rejsek asked if the Alderman if there were any corrections or concerns about the 2023 audit report. Alderman Woodward made a motion to approve, seconded by Alderman Domel. The motion carried by unanimous vote. DISCUSS AND CONSIDER FOR APPROVAL ADDING DONATION TO EMS AND FIRE DEPARTMENT ON THE TRASH BILLS. Mayor Rejsek presented adding a voluntary $1 donation for each the EMS and Fire Department on the trash bills. Alderman Woodward made a motion to approve, seconded by Alderman Tomchesson. The motion carried by unanimous vote. EXECUTIVE SESSION The Regular Meeting was adjourned into Executive Session at 6:51 p.m. ADJOURN EXECUTIVE SESSION, RECONVENE REGULAR SESSION The Executive Session was adjourned at 7:47 p.m. and the Regular Session was reconvened at 7:48 p.m. 1. The motion was tabled. 2. No action was taken. ADJOURNMENT Alderman Tomchesson made a motion, seconded by Alderman Domel to adjourn the Regular session. The motion carried by unanimous vote. The meeting was adjourned at 7:49 p.m. These minutes 13 are on the nual approved day of A.D. 2025. ATTEST: APPROVED: LANCE/REJSEK DADD MAYOR lfn RENEE NORTON CITY SECRETARY