City of East Bernard Board of Alderman Minutes of Regular Meeting 21 October 2024 Present: Lance Rejsek, Mayor Richie Domel, Alderman Pos 2 Andrew Webster, Alderman Pos 3 Ryan Woodward, Alderman Pos 4 Renee Norton, City Secretary Absent: David Tomchesson, Alderman Pos 1 Jonathon Szymanski, Alderman Pos 5 CALL TO ORDER With a quorum oft the Board members present, Mayor Lance Rejsek called the meeting to order at 6:00 p.m. on Monday, October 21, 2024 in the Union Room of the Prosperity Bank Building. INVOCATION Joel Torres gave the invocation. PLEDGE OF ALLEGIANCE Mayor Rejsek led the pledge of allegiance. PUBLIC COMMENTS There were no public comments MAYOR'S REPORT Mayor Rejsek reported as follows: The following is the mayor's report for the month of October 2024. Installed speed limit signs on Leveridge and Pietzsch along with orange flags. We are suspending the permits as discussed at the September meeting. However, we are suspending them until April 1, 2025. Only residential permits are suspended. Commercial permitting continues to be required. Baker and Stogner have completed the 2022 audit and have started the 2023 audit. We met with Mindi Snyder and Lata Krishnarao who are with Ardurra. They offer the service of assisting cities with GLO grants which are ongoing and up to $300,000. The process would include surveying the community and building out a 5 - 10 - 15 year plan for the city. CITY SECRETARY'S REPORT Update on Hurricane Bery!: I have signed the Damage Inventory Report that was due by Sunday October 20th. Our current numbers for the Debris removal are $14,017.54 and Monitoring is $8,257.95. just heard that the state might cover the 25% that FEMA won't fund. - will keep yal'll updated. Citizens have expressed their concerns about speeding on the following roads and have requested an increased presence of constables: Ray and Koym (in the evening time), Old Wharton Road (due to increased traffic), and Leveridge from the fire station heading out of town. CONSTABLE'S REPORT Constable Szymanski said he will get officers out to the mentioned areas. The K9 unit was requested at a call out in Weimar and did a great job. Constable Szymanski asked if the road closures for Halloween would be the same as previous years and mentioned that there is football games happening that same day. Alderman Woodward asked about how many Constables will be in town that night. DISCUSS AND CONSIDER FOR APPROVAL THE MINUTES OF THE SEPTEMBER 23, 2024 REGULAR MEETING. Mayor Rejsek asked if there were any corrections or concerns about the minutes as read. There was no discussion of the minutes. Alderman Webster made a motion, seconded by Alderman Woodward to approve the September 23, 2024 minutes. The motion carried by unanimous vote. DISCUSS AND TAKE ANY POSSIBLE ACTION ON THE ARPA GRANT ALLOCATION. Mayor Rejsek presented different options for the ARPA grant. A motion was proposed to complete the grant at 90% and explore alternative options for utilizing the remaining funds. Alderman Woodward made a motion to approve, seconded by Alderman Domel. The motion carried by unanimous vote. DISCUSS AND CONSIDER FOR APPROVAL THE 2022 AUDIT REPORT. Jeff Stogner presented the 2022 and 2023 city audit report. The 2023 Audit will be tabled until the next meeting. Mayor Rejsek asked if there were any corrections or concerns about the 2022 audit report. There was no discussion of the audit report. Alderman Webster made a motion to approve, seconded by Alderman Woodward. The motion carried by unanimous vote. DISCUSS AND CONSIDER FOR APPROVAL AN INCREASE IN THE AMOUNT THAT CAN BE SPENT WITHOUT COUNCIL APPROVAL: Mayor Rejsek introduced the possibility of increasing the spending limit that requires council approval. Alderman Domel inquired about the reason for this discussion, while Alderman Webster asked if there was a specific motivation for the request. Mayor Rejsek explained that since the council meets only once a month, purchases like the pool robot, which exceeded the limit, had to wait for a meeting to be addressed. Alderman Webster expressed a desire to explore alternative methods for obtaining approval. Alderman Webster made a motion to table the motion, seconded by Alderman Woodward. The motion was tabled. DISCUSS AND TAKE ALL APPROPRIATE ACTION ON THE ROAD BIDS FOR PIETZSCH ST. Mayor Rejsek spoke with County Commissioner Bud Graves about the bids for Pietzsch St from College St. to Todd St. Commissioner Graves suggested since this road has sO many potholes to fix the road base. After reviewing the bids, Waller County Construction has been awarded the bid. Alderman Woodward made a motion to approve, seconded by Alderman Domel. The motion carried by unanimous vote. DISCUSS AND TAKE ALL APPOPRIATE ACTION ON REPAIRS TO FITZGERALD ST. Mayor Rejsek discussed repairs to Fitzgerald St. between Ike St. and Otto St. with Chris Scearce from WCID#2. The WCID#2 has already made some repairs in this area. Mr. Scearce inquired if we would be interested in sharing the costs to repair the entire street while they address the section they had to excavate. Alderman Woodward proposed a motion to cover half of the repair costs for repaving Fitzgerald St. between Ike St. and Otto St., which was seconded by Alderman Domel. The motion carried by unanimous vote. DISCUSS AND TAKE ALL APPOPRIATE ACTION TO APPROVE PURCHASE OF A DOLPHIN WAVE 120 COMMERICAL ROBOTIC POOL CLEANER. Mayor Rejsek presented three quotes for a commercial dolphin wave 120 robotic pool cleaner. Alderman Domel made a motion to approve purchasing the commercial robotic pool cleaner from Leslie's with the two year warranty, seconded by Alderman Webster. The motion carried by unanimous vote. EXECUTIVE SESSION The Regular Meeting was adjourned into Executive Session at 7:05 p.m. ADJOURN EXECUTIVE SESSION, REÇONVENE REGULAR! SESSION The Executive Session was adjourned at 8:07 p.m. and the Regular Session was reconvened at 8:08 p.m. The motion was tabled. ADJOURNMENT Alderman Domel made a motion, seconded by Alderman Webster to adjourn the Regular session. The motion carried by unanimous vote. The meeting was adjourned at 8:09 p.m. These minutes are on 13 approved the day of Vanufpa 2025. ATTEST APPROVED: LANCE REJSEK 10 MAYOR Ampn RENEE NORTON CITY SECRETARY