CITY OF DORCHESTER City Hall 373 Main St. Dorchester, Tx 75459 AGENDA AND NOTICE OF MEETING SPECIAL CITY COUNCIL MEETING September 23, 2024 6:30 PM AGENDA Members ofthe public may appear before the City Council to address items listed on this meeting agenda and topics not already scheduled for public hearing or on the agenda in accordance with procedural rules as determined bythe meeting Chair and by submitting a "Public Comment Form * to the City ofSecretary no later than the conclusion of Agenda Item 1 (Call meeting t0 Order) I.CALL MEETING TO ORDER: II. Public Comments: The City Council invites members ofthe public to speak to the Council on items listed on this meeting agenda and topics not already scheduled, for public hearing or on the agenda. Citizens may address the Councilfor a maximum of two minutes, unless the member ofthe public is a non English speaker and must address the Council through a translator, in which case the person may address the Council for a maximum offour minutes. The Council is unable to respond to or discuss any issues that are brought up during this item. that are not on the agenda, other than 10 make statements ofspecific factual information in response to a citizen 's inquiry or t0 recite existing policy in response to the inquiry. III. ACTION ITEMS: A. PUBLIC HEARING: 1. Introduction and Public Hearing ofOrdinance No. 34(3 An Ordinance of the City Council of the City of Dorchester, Texas, approving and adopting a budget in the amount $840,600.00 for the City of Dorchester for Fiscal Year beginning October 1, 2024, and ending on September 30, 2025. 2. Introduction and Public Hearing ofOrdinance No. 3413 An Ordinance of the City Council of the City of Dorchester, Texas making appropriations of $840,600.00 for the support, maintenance, building and improvement of the City of Dorchester, Texas for the fiscal year beginning October 1, 2024, and ending September 30, 2025 both dates inclusive; adopting the budget figures and accounts as part of said appropriation. B. Close Public Hearing and Consider Adoption of Ordinances Adoption ofOrdinances: 1. Consider and Act on approval of Ordinance 3413 to adopt fiscal year 2024-2025 budget in the amount of $840,600.00 2. Consider and Act on approval of Ordinance 3413 to authorize expenditures of the City of Dorchester in the amount of$840,600.00. C. New Business 1. Consider/Discuss/Act on accepting bid from Hankins Eastup Deaton Tony Seay & Scarborough, LLC for preparing City of Dorchester 2023-2024 audit. IV. Executive Session: 1. In accordance with the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the City Council will hold an Executive Session on the items identified below Tex. Gov't Code 551.072 Deliberating the purchase, exchange, lease or value of real property if deliberation in an Open Meeting would have a detrimental effect on the position ofthe City in negotiations with a third person. 2. Reconvene into Regular Session and take any action necessary as a result of the Executive Session. V. ADJOURNMENT: Respectfully submitted, David Smith, Mayor City of Dorchester If, during the course of the meeting covered by this notice, the City Council should determine that a closed or executive session of the City Council should be held or is required, then such closed or executive session as authorized by the Texas Open Meetings Act, Chapter 551 of the Texas Government Code.. will be held by the City Council at the date, hour and place given in this notice as the City Council may conveniently meet in such closed or executive session concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: 551.071 - Private consultation with the attorney for the City. 551.072 Deliberating the purchase, exchange. lease or value of real property, 551.073- Deliberating a negotiated contract for aj prospective gift or donation to the City. 551.074- Deliberating personnel or to hear complaints against personnel. 551.076- Deliberating deployment, or specific occasions for implementation. of security personnel or devises or security audit 551.087- Deliberating commercial or financial information that the City has received from a business prospect or deliberating the offer of financial or other incentives to al business prospect. 551.089-1 Deliberating security assessments or deployments relating to security or critical infrastructure. CERTIFICATION I, the undersigned authority, do hereby certify that the above. Agenda and Notice of Meeting of the City Council of the City ofD Dorchester, is a true and correct copy of said Notice. 1 posted a true and correct copy ofs said notice at Dorchester City Hall located at 373 Main Street Dorchester, Texas, aj place convenient and readily accessible to the public at all times, and on the City website:-and said Notice was posted on 20th of September, 2024 at 4: 00pm and remained SO posted for a least 72 hours preceding the scheduled time and said meeting. Dated this 20th day September, 294 City Secretary, Becky Vincent baclyl linanb NOTICEOE ASSISTANCEATI PUBLIC MEETINGS The location oft this meeting is wheelchair accessible. Access to the building and special parking are available at the primary entrance of the meeting location. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services such as interpreters for persons who are deaf or hearing impaired, readers or large print, are requested to contact the City Secretary s Office at least 48 - hours prior to the meeting. Braille is not available.