PUBLIC HEARING Approval of Annual Unified Development Code (UDC) Updates 12/8/22, 10:50AM City of Blanco Mail UDC items needed for review (mor BLANCOrs Laurie Cassidy lypc@elyobamcolgee UDC items needed for review Brandon Carlson brandon.wayme.canson@gmai.com> Sat, Nov 26, 2022 at 10:15 AM To: Warren Escovy <ciyadmin@ciyotblancotx.govo Cc: ynn.devincenzo@hancockwhiney.com, Tim Tuggey nt@limugpeyaw.omo, Laurie Cassidy diypsc@alyotbanctgor Good morning, Here are the updates we are requesting to be on the agenda to vote on. Music Chapter 4.6 (10) Food and Drink change to "Outdoor live music is allowed in accordance to state law at 85 decimals, between the hours of 11 AM and 101 PM" Plats section 1.13 definitions add "all plats submitted for review and approval must include a Title Report to include: ownership, liens, restrictions, easements, and effective date. ParklandI Dedication - change to 1.6 acres per 1001 homes and to $1,000 fee in lieu. Definitions: add definition for Code/Community officer and City Administration to define. Shipping Containers: fix current UDC to clarify shipping containers are not in other zones, or uses but remain allowed industrial zones only, until further diseussions'approvals: are considered. City Administration to define. Thank you, Brandon Carlson Generall Manager I Redbud Cafe M: 512-636-1693 Ebamodrdhucstk.on 410 4th St. Blanco, Tx 78606 [Quoted text hidden] htps/mailgoogle.commai.vork-a2Pa0ababiviewr-plseacheadhralspemmegdmagX.9.3A73967.98535982016sampl-mag.nsp-43A175065759853. 1/1 DRAFT- Planning and Zoning Commission Public Hearing & Regular Meeting City of Blanco Minutes of the Meeting December 5, 2022 Members: Loris Perkins, Brandon Carlson, Heinz Roesch, Marissa Mensik, Lynn Devincenzo, Laura Swinson REGULAR MEETING 1. The meeting was called to order at 6:31 p.m. 2. A quorum was established. Commissioners: Perkins, Carlson, Roesch, DeVincenzo 4. Announcements (No Action May be Taken) City Administrator announced City Hall has new roof and canopies. City Administrator announced a request for bid is being published for the pot hole program. $250,000 will be designated to fix the pot holes. Bid requests will close December 16, 2022 with the goal of fixing the pot holes beginning of the year. Streets have been identified that need this work. 5. Public Comments None OPEN PUBLIC HEARING 6:35 PM: UDC ordinance amending Unified Development Code updates: Section 3.6 Subdivisions - amend to "all plats submitted for review and approval shall include a title report, which shall include, at a minimum, a description of current ownership; existing liens, restrictions and easements, and the effective date" Section 4.6 Supplemental Use Regulations and Section 6.4 Parkland and Open Space amend to "outdoor music is allowed, provided no such music is allowed between the hours of 10 PM and 11 AM the following day" Section 6.4 Parkland and Open Space = amend to "such fee shall be equal to $1,000 per single family or multifamily dwelling unit with the subdivision, in excess of ten (10) units" Commissioner DeVincenzo made a motion to approve the amendments, Commissioner Roesch 2ndt the motion. Passed Unanimously. City Administrator said City Attorney was working on the shipping container correction and the Code Compliance Officer definition. CLOSE PUBLIC HEARING: OPEN REGULAR MEETING NEW BUSINESS: 1. Approval of Minutes of Regular Meeting November 7, 2022 Commissioner Roesch made a motion to table the minutes until next meeting until all Commissioners have reviewed the minutes. Commissioner Perkins 2nd the motion. Passed Unanimously. 2. Approval of the Minutes of the Special Meeting November 29, 2022 Commissioner Roesch made a motion to approve the minutes with an update to the minutes that the Consultant will supply the Planning and Zoning Commission a copy of the core area with road assignments and zoning uses for Planning and Zoning Commission to agree on the designations. Commissioner DeVincenzo 2nd the motion. Passed Unanimously. IPage 1 STAFF CITY HALL - STAFF POLICE DEPARTMENT - BLANCO POLICE DEPARTMENT MONTHLY STATISTICS 2022 POLICE a CO ant / S € a $ $ A A A / H A Crime Statistics YTD Major Crimes Assaults 2 0 2 0 2 3 1 0J 0 O 0 10 Sexual Offenses 0 0 0 0J 1 0 0 0 0 O 3 4 Other 0 0 0 0 O 0 0 0 0 O 0 0 Burglaries Residence OJ 0 0 0 0 0J O 1 0 OJ 0 1 Vehicle 0 0 0 0 1 0 O 0 0 0 0J 1 Business 0 0 0 0J 0J 0 O 0J 1 0J 0 1 Theft 2 4 2 0 3 4 2 2 5 0 2 26 Criminal Mischief 0 2 3 2 2 3 2 1 1 1 1 18 Alcohol Violations 1 3 0 2 8 4 3 2 3 3 5 34 Narcotics Violations 5 8 2 1 9 3 0 7 3 6 3 47 Arrests Individuals 10 4 6 6 9 10 4 4 5 5 7 70 Adult 10 4 1 5 8 10 4 4 5 5 6 62 Juvenile 0 0 5 1 1 0 0 0 0 0 1 8 Offenses 17 6 5 6 16 17 6 5 5 7 7 97 Felony 12 4 0 2 7 5 0 2 2 2 0 36 Misdemeanor 5 2 5 4 9 12 6 3 3 5 7 61 Filed by CID 0 4 10 3 6 2 9 1 1 1 5 42 Calls for Service Total Calls for Service 237 238 324 287 312 258 259 257 216 224 259 2871 Assist EMS 17 9 15 6 13 12 17 12 8 7 6 122 Assist Fire 17 5 8 8 3 5 4 4 1 2 2 59 Assist Other Agency 18 7 25 21 16 20 27 34 32 25 14 239 Assist Public 2 11 9 7 13 6 2 6 13 8 10 87 Accidents 6 4 1 11 5 8 9 7 15 9 14 89 Disturbances 8 2 5 6 6 4 5 2 3 2 10 53 Suspicious Activity 13 14 30 28 24 13 14 19 15 16 15 201 Alarms 19 7 2 5 14 8 4 3 6 6 4 78 Animal Calls 1 7 9 7 6 6 9 9 3 4 8 69 City Ordinance Viol. 1 5 2 3 0 3 3 5 0 0 1 23 Traffic Enforcement Citations 40 25 32 54 58 51 56 48 58 69 36 527 Warnings 84 106 84 123 143 147 95 130 119 121 124 1276 Speeding 19 7 21 21 25 26 29 22 39 27 10 246 D.L. Violations 7 1 2 6 12 13 13 7 9 5 10 85 Registration 5 2 4 8 11 10 11 5 7 6 8 77 Insurance 0 3 1 7 4 7 7 8 2 4 2 45 Stop Sign/Light 3 1 1 7 1 2 0 0 2 5 2 24 Equipment 0 0 0 0 6 2 1 1 0 0 0 10 Other 6 11 3 5 10 5 4 9 4 9 6 72 0 Other Time Out of City 32 15 27 31 34 40 30 12 18 28 25 292 Record Requests 15 16 18 12 11 11 16 14 17 15 19 164 Golf Cart Permits 0 0 0 1 0 0 0 1 0 0 0 2 Home Watches 82 81 115 108 110 68 93 106 63 89 108 1023 11/28/22, 10:46 AM Final Audit Report Texas Commission on Law Enforcement 6330 East Highway 290, STE 200 Audit Austin, Texas 78723 Kim Vickers Agency Office - (512) 936-7700 Executive Director Report Fax - 3. 12) 936 - 7766 Audit Number Audit Date Auditing. Agent Audit Type Audit Findings Audit Status 13911 Nov 17 2022 Jim Clifton Partial No Deficiencies Noted Approved- Closed To the Agency Number: 31201 Attention Scott Rubin of: Blanco Police palseahsfasiyolhasosgpw Dept. 437 Blanco Ave. Blanco, TX 78606 Resolution Comments: Auditor's Comments I met with Chief Scott Rubin to audit credentialing records. Chief Rubin was appointed on 07-21-20. The 11- appointments listed on the condensed department summary were confirmed. A partial audit was conducted. No deficiencies were noted. The agency was previously audited on 01-30-18 with eleven deficiencies noted. colews3/ars.3.0/inal_audit.jomm.aspX/Audit.number-13911 1/1 STAFF FINANCE DEPARTMENT 12/8/2022 EDNDS November 2022 Financials - Revenue VS Expense's 1 City of Blanco 124r1 Revenue And Expense Report As of November 30, 2022 100. General Fund Current Month Year Tol Date Current Year Balance Budget %8 Balance Prior Year Prior Year Expense/Rev Expense/Rev Budget Remaining Remaining YIDE Balence FYEnd Bal. Revenue Summary 162,454.31 263,680.49 1,339,152.26 1,075,471.77 80.31% 0.00 358,138.23 Revenuel Totals 162,454.31 263,680.49 1,339,152.26 1,075,471.77 80.31% 0.00 358,138.23 Expense Summary 01-Council 1,643.99 3,212.99 23,000.00 19,787.01 86.03% 0.00 999.52 02-Administration 56,783.81 104,872.87 643,290.15 538,417.28 83.70% 0.00 77,298.53 03-Police 94,884.10 188,771.78 1,238,356.18 1,049,584.40 84.76% 0.00 103,603.30 04- Court 0.00 11,900.74 0.00 (11,900.74) 0.00% 0.00 0.00 05-Parks and! Streets 1,139.86 2,279.72 6,100.00 3,820.28 52.63% 0.00 1,139.86 06-Non-D Department 4,103.10 119,463.32 461,870.00 342,406.68 74.13% 0.00 40,649.57 07-Code Enforcement 478.41 2,287.81 0.00 (2,287.81) 0.00% 0.00 2,351.33 Expense Totals 159,033.27 432,789.23 2,372,616.33 1,939,827.10 81.76% 0.00 226,042.11 Revenues Over(Under) Expenditures 3,421.04 (169,108.74) (1,033,464.07) 0.00 0.00% 0.00 132,096.12 2 1 12/8/2022 City of Blanco '2022 M Revenue And Expense Report As of November 30, 2022 200- Enterprise Fund Current Month Year To Date Current Year Balance Budget %E Balance Prior Year Prior Year Expense/Rev Expense/Rev Budget Remaining Remaining YTD Balance FYI End Bal. Revenue Summary 191,873.14 550,961.67 2,037,800.25 1,486,838. S8 72.96% 0.00 206, 237. 27 Revenue Totals 191,873.14 550,961.67 2,037,800.25 1,486,838.58 72.96% 0.00 206,237.27 Expense Summary 00-General 0.00 739.01 2,750.00 2,010.99 73.13% 0.00 2,548.26 01-Water 72,295.18 377,017.19 1,569,232.33 1,192,215.14 75.97% 0.00 139,110.62 02-Sewer 65,406.22 110,642.93 702,541.89 591,898. 96 84.25% 0.00 54,043.04 Expensel Totals 137,701.40 488,399.13 2,274,524.22 1,786,125.09 78.53% 0.00 195,701.92 Revenur ues Over(Under) Expenditures 54,171.74 62,562.54 (236,723.97) 0.00 0.00% 0.00 10,535.35 3 City of Blanco Revenue And Expense Report As of November 30, 2022 300 SFund Current Month Year Tol Date Current) Year Balance Budget % Balance Prior Year Prior) Year Expense/Rev Expense/Rev Budget Remalning Remalning YIDE Balance FYEnd Bal. Revenue Summary (14,603.68) 48,185.88 1,015,214.87 967,028. 99 95.25% 0.00 1,826.53 Revenue Totals (14,603.68) 48,185. 88 1,015,214.87 967,028. 99 95.25% 0.00 1,826.53 Revenues Over(Under) Expenditures (14,503.68) 48,185.88 1,015,214.87 0.00 0.00% 0.00 1,826.53 4 2 12/8/2022 City of Blanco - 2u22 PM Revenue And Expense Report As of November 30, 2022 400 Municipal Court Fund Current Month Year To Date Current Year Budget Balance %E Balance Prior Year Prior Year Expense/Rev Expense/Rev Budget Remalping Remaining YTDE Balance FYE End Bal Revenue Summary 10,028.7 74 20,636.29 121,220.00 100,583.71 82.98% 0.00 6,494.58 Revenue Totals 10,028.74 20,636.29 121,220.00 100,583.71 82.98% 0.00 6,494.58 Expense Summary 04-Court Fund 7,451.48 14,502.29 189,770.04 175,267.75 92.36% 0.00 7,808.45 Expense Totals 7,451.48 14,502.29 189,770.04 175,267.75 92.36% 0.00 7,808.45 Revenues Over(Under) Expenditures 2,577.26 6,134.00 (68,550.04) 0.00 0.00% 0.00 (1,313.87) 5 City of Blanco MDa Revenue And Expense Report As of November 30, 2022 s00. Hotel/Motel Fund Current Month Year To Date Current Year Balance Budget %Balance Prior Year PriorYear Expense/Rev Expense/Rev Budget Remaining Remaning YTDI Balance FYI EndB Bal. Revenue Summary 11,212.04 19,256.66 0.00 (19,256.66) 0.00% 0.00 11,667.0 04 Revenue Totals 11,212.04 19,256.66 0.00 (19,256.66) 0.00% 0.00 11,667.04 Expense Summary 06-Non- -Department 0.00 18,000.00 0.00 (18,000.00) 0.00% 0.00 0.00 Expense Totals 0.00 18,000.0 00 0,00 (18,000.00) 0.00% 0.00 0.00 Revenues Over(Under) Expenditures 11,212.04 1,256.66 0.00 0.00 0.00% 0.00 11,667. 04 6 3 12/8/2022 For 2022-2023 Fiscal Year Council will receive monthly financial reports Our Residents will receive Quarterly reports on our city's website (This will allow our residents to see how much we are spending per dept.) 7 4 - A 6 CONSENT ITEM #1 - REGULAR MEETING AND PUBLIC HEARING OF THE GOVERNING BODY OF THE CITY OF BLANCO Meeting Minutes November 8, 2022 A regular meeting and public hearing of the City Council, City of Blanco, Texas was held on November 8, 2022, at 6:00 pm at the Gem of the Hills, 2233 US 281, Blanco, Texas. The meeting was called to order at 6:02 pm by Mayor Rachel Lumpee, followed by roll call (Laurie Cassidy) announcing a quorum was present. The Pledge of Allegiance was led by Mayor Lumpee. Council members present: Mayor Lumpee, Mayor Pro-Tem Barron, and Council Members McClellan, Thrailkill, and Smith. Council Member Divine was absent. City staff present: Warren Escovy, Laurie Cassidy, Jonathan Wheeler, and Chief Scott Rubin. Mayor Lumpee made the following announcements: The City of Blanco remains on Stage 2 water restrictions. Blanco County burn ban remains on until Dec. 13 at noon. Upcoming events: On Nov. 10 at 3:15, there will be a send-off for the Blanco High School Football team who will be heading to their playoff game. Go panthers City offices will be closed on Friday, Nov. 11 in observance of Veterans Day. The American Legion and Rotary Club will be hosting their annual Veterans Day Celebration on Nov. 11 starting at 5 p.m. at the Old 300's Back Forty. All veterans, active- duty military, and families are invited to attend. The Veterans parade will take place this Saturday, Nov. 12 at 9 a.m. Come out and show your support. The Blanco Library will have a free shred day on Nov. 12 from 9-11 a.m. Uptown Blanco Arts and Entertainment will host a Mini Arts Fest on Nov. 12 from 10 a.m. to 2 p.m. West-End Co. will have its annual Christmas party on Nov. 12 from 5-8 p.m. a Blanco Performing Arts: Fresh Air concert will take place on Nov. 12 at 7:30 p.m. Blanco Underground will host a Texas Hold'em Tournament on Nov. 12 from 2:30-10 p.m. Registration opens at 2. o Blanco Library will host al Harvest Festival Family day from 10:30 to noon on Nov. 19. o Blanco Market Days will take place on Nov. 19 from 9 to 4 on the Courthouse lawn. o Lions Club Bowling for a Cause event will be held on Nov. 19. Blanco's annual lighted holiday parade will take place on Dec. 17 at 6 p.m. The Mayor encouraged all citizens to look at the calendar of events that can be found on the City's website and to sign up to receive the Chamber's bi-weekly blast. Thank you to all those who came out to our first Chat with Council last month. We will continue to host these types of events in the future and will let everyone know when the next one has been scheduled. 1/Page City Council Minutes November 8, 2022 Lastly, our Planning and Zoning Commission Chair, Mrs. Susan Moore has stepped down from this role effective today. would like to thank Mrs. Moore for serving on P&Z these past 4 years, over three years as chair. We appreciate all of her hard work and dedication during her time on P&Z. If you are interested in serving on P&Z, please fll out the application which can be found on our website, visit City Hall, or contact Laurie Cassidy at hac@choblanceksow Public Comments: Laurie Cassidy, City Secretary read comments emailed from Council Member Divine regarding all items on current agenda. Sarah Knippa, resident at 916 gth Street, opened her comment with a prayer. She spoke referencing Section 552.001 and 552.021 of the government code, to request information from a governmental entity and specifically regarding the use of personal emails for govemmental business. Charles Valdez, Frontier Waste Solutions, spoke regarding new business item #5, submission of an RFQ for professional services regarding garbage collection services contract. Barnaby Cox, resident at 220 8th Street, introduced himself, new in town, came here from Florida. He said he supports direct contact with neighbors and being positive. He thanked Council for their hard work. He said he is willing to serve. Closed regular meeting at 6:15 pm and open public hearing. PUBLIC HEARINGS: 1. Approval of Rezoning Application from R5 to C1 to allow for small hotelllodging, Located at 515 3rd Street, Blanco, Texas Block 11, Lots Pts 2&3 & all 485, Acres 1 (Owner: R.L. Toms, Inc., Lyndi Achilles) No comments Closed public hearing at 6:15 pm and opened regular meeting. Staff Presentations: City Hall, Warren Escovy, City Administrator shared the following: Planning & Zoning Commission met last night to review the UDC updates, pothole repairs and RFQ coming soon, just received second trench of grant funds, Brandon Melland, KFriese, 281 Overlay over current UDC, another workshop coming in next few weeks., Mayor and Council working on Highway 281 Task Force, should have more news early part of next year. Police Department, Chief Rubin presented the October 2022 Monthly Statistics Report. The Police Department had a busy weekend including an aggravated assault. The last officer completed training, the officer with COVID is now back to work, and the detective is also back to work part time after having baby. 2/Page City Council Minutes November 8, 2022 Consent Agenda: The following items may be acted upon in one motion. No separate discussion or action is necessary unless requested by the Mayor or a Council Member, in which those items will be pulled for separate consideration. 1. Approval of Minutes from the October 11, 2022, Regular Meeting and Public Hearing. 3. Approval of Resolution 2022-R-013 Texas Water Development Board's "CFO to Go" Assessment and Training Program. 4. Approval of Resolution 2022-R-014 Application Filing and Authorized Representative with Texas Water Development Board (TWDB). 5. Approval of Resolution 2022-R-015 Application Resolution = Certificate of Secretary with Texas Water Development Board (TWDB). At the request of Council Member Thrailkill, Item #2 was pulled from the Consent Agenda and moved to New Business. A motion was made by Mayor Pro-Tem Barron to approve tems one, three, four, and five on the consent agenda as presented, seconded by Council Member Thrailkill, all in favor, motion carried unanimously. New Business: Consider, discuss, and take appropriate action on the following: 1. Consideration, Discussion, and Take Action on Approval of Rezoning Application from R5 to C1 to allow for small hotellodging, Located at 515 3rd Street, Blanco, Texas Block 11, Lots Pts 2&3 & all 4&5, Acres 1 (Owner: R.L. Toms, Inc., Lyndi Achilles) Warren Escovy, City Administrator said the zoning will lend itself to a small hotel, currently 21 units, assisted living. Fiscal Impact: 21 room small hotel could bring in Hotel Motel taxes. Property would probably increase in ad valorem value as a commercial property. Recommendation: This item passed at Planning & Zoning Commission last night and both staff and P&Z recommend approval. Mayor Pro-Tem Barron said thank you sO much for your years of service at Henry House. A motion was made by Council Smith to approve the rezoning application from R5 to C1 at 515 3rd Street, with the following conditions, future use be in full compliance with the parking code and all parking be located within the C1 zone, seconded by Council Member McClellan, all in favor, motion carried unanimously. New Business: Consider, discuss, and take appropriate action on the following: 1. Consideration, Discussion, and Take Action on the Approval of City Acceptance of Water and Sewer Lines improvements, Blanco 40 Acre Commercial at 2400 US Hwy. 281 N. (the City of Blanco and Six-Wheeler Investments, LLC). Warren Escovy, City Administrator explained in 2020 the previous administrator and engineer approved the plans to allow Six Wheeler Investments LLC to build and construct a waterline and sewer line parallel to US 281. The previous public works director did visit the site where lines were being installed but the site wasn't inspected on a regular basis by an inspector. Six Wheeler also secured easements from adjacent property owners and had them recorded in Blanco County. 3Page City Council Minutes November 8, 2022 These easements are part of the public record but were not reviewed by the administration at the time they were recorded. The water and sewer lines were constructed before 2022 and there had been negotiation of what would be required for the City to accept the improvements. Ardurra, the City Engineer required a series of tests to be conducted (hydrostatic test oft the waterline, a mandrel test of the sewer main and vacuum test of the manholes). All tests have been completed in a satisfactory manner and should ensure that the water sewer lines were constructed in a manner acceptable to the City. A waterline sag was fixed. Council members discussed the bond requirements. A 2-year maintenance bond is required to cover possible maintenance and mechaniçal failures that could occur. Staff recommended a 3 year bond at 20% of the $1.2 million dollar facility thereby making the. value of the bond at $254,000. A motion was made by Council Member Smith to Approve the City Acceptance of Water and Sewer Lines Improvements with the submittal of a $420,000 bond for 3 years, seconded by Mayor Pro-Tem Barron, all in favor, motion carried unanimously. Old Business: Consider, discuss, and take appropriate action on the following: 1. Consideration, Discussion, and Take Action on Amendment to Chapter 7 of the Code of Ordinances in Health and Sanitation for the maximum height of weeds and other vegetation and Amendment to Chapter 3 Animal Control Livestock (loose livestock). Warren Escovy, City Administrator shared staff recommendations, Chapter 7: change the restriction in single family occupied homes from 12 inches to (18 or 24 inches) but to require 12 inches on vacant lots and commercial properties and Chapter 3: move to a complaint based enforcement primarily as this issue is not very widespread. Council Member Smith said he has listened to the citizens, while this was in place, it has not been enforced. A motion was made by Council Member Smith to remove Section 7.03.008 maximum height of weeds and other vegetation and remove Section 3.02.003 Loose livestock from the current Code of Ordinances, seconded by Council Member Thrailkill, motion carried 3-1 with Mayor Pro-Tem Barron opposed. Mayor Lumpee asked residents to be careful with tall grass during the current drought. New Business (Continued): 2. (Pulled from Consent Agenda) Approval of Six Month Extension on the Gem of the Hills Contract in the Amount of $1,200.00. Council discussed various meeting locations. A motion was made by Council Member Thrailkill to approve a 6 month extension on the Gem of the Hills Contract, seconded by Council Member Smith, all in favor, motion carried unanimously. 3. Consideration, Discussion, and Take Action on Approval of Amendment to Ordinance 2021-0-005 Rules of Decorum. Mayor wanted to address due to comment brought up at chat with council. A motion was made by Mayor Pro-Tem Barron to amend Rules of Decorum to add item #4, and revise item #9, seconded by Council Member McClellan, all in favor, motion carried unanimously. 4IPage City Council Minutes -November 8, 2022 4. Consideration, Discussion, and Take Action Approval of Change of Date to Water Disconnect Notices for the Months of November and December 2022. Warren said we send bill outs end of month and due by 10th. We have a new software system. Do not want to disconnect residents on a Friday or a holiday. Due to thanksgiving and Christmas would like to push disconnect date back a week for the months of November and December. In the past the council has voted to waive disconnects in December, A motion was made by Mayor Pro-Tem Barron to change the water disconnect dates for November and December from the 21st of the month to the 10th of the month, seconded by Council Member Smith, all in favor, motion carried unanimously. 5. Consideration, Discussion, and Take Action on the Submission ofan RFQ for Professional Services Regarding Garbage Collection Services Confract. The City has a five year contract with Waste Connection that expires on March 30, 2023. The contract automatically renews unless the City gives a 90-day notice of a change in solid waste providers. Staff recommends that Council approve moving forward with Waste Connection and renew the current contract with changes as needed. Council discussed going out for RFQ in order to obtain the best value and pricing with the new contract. It was also suggested to look into rates for recycling and bulk trash pick-up. A motion was made by Council Member Smith to put out an RFQ for professional services regarding garbage collection services, seconded by Mayor Pro-Tem Barron, all in favor motion carried unanimously. 6. Consideration, Discussion, and Take Action on Approval of Contract between the City of Blanco and Elk Contracting to Replace/Repair Roof at City Hall, 300 Pecan Street for a Cost Not to Exceed $25,000. Warren Escovy, City Administrator said in 2020 the previous city administrator put in claim for roof repairs which was denied. Warren put in another claim this year that was also denied. The city budgeted $50,000 for repairs and fortunately the bid was under $25,000. The current roof is over 20 years old; panels don't match, fasteners have fallen off in multiple areas, and currently has no decking, Staff recommends that Elk Contracting be hired to fix and replace the roof at City Hall for a cost of $24,141. Council Member Smith asked about approval of COA from Historic, Ryan Moses agreed, they could review and approve. Will be repairing leaning post as well. Council Member Thrailkill asked about the timeline, next 2 weeks, and repairs should take a couple of days. Council Member Thrailkill desired to receive a couple more bids. A motion was made by Council Member Smith to approve the cost not to exceed $25,000 to Elk Contracting out of Bulverde, Texas to repair the roof at City Hall and to work with City Administrator to provide finishes and match paint colors and including warranties and with the approval of COA from our Historic Commission, seconded by Mayor Pro-Tem Barron, motion carried 3-1, with Council Member Thrailkill opposed. 7. Consideration, Discussion, and Take Action on Approval of Distribution of Hotel Occupancy Taxes (HOT), Warren Escovy, City Administrator said in previous years that the city council gave the Chamber between $110,000 to $120,000 for HOT funds. In 2021 that was reduced to $60,000 due to COVID and $72,000 was paid out for fiscal year 2022. The City currently has $149,818.46 in additional funds that can be distributed or can be saved for future events. Funds can be used for signs upon entry, way finder signs, parking (use old fire station demolish old building and use lot for visitor parking). 5IPage City Council Minutes November 8, 2022 Council discussed and suggested a meeting with Libbey Aly and the Chamber of Commerce. Council thanked Ms. Aly with the Chamber and Mr. Gosnell with Friends of the Night Sky for all their hard work A motion was made by Mayor Pro-Tem Barron for Mayor Lumpee to form a committee to include the Chamber of Commerce, City staff, Historic, Council, and other stakeholders to begin discussing use of funds first meeting in January how to spend those additional funds, come up with a plan either through the city or the chamber. Nov/dec working and plan by January, seconded by Council Member Smith, all in favor, motion carried unanimously. 8. Consideration, Discussion, and Take Action on Approval of Contract between City of Blanco and TextMyGov in the Amount of $4,800. Laurie Cassidy, City Secretary shared with Council that TextMyGov is a communication tool used by cities to improve communication with their residents. The system works 24 hours a day and easily connects the City website to the customer's smartphone and/or other communication methods. Citizens can easily report issues to any department, such as potholes, water leaks, etc. The issues reporting function can be customized for each department and their most commonly reported items. A motion was made by Mayor Pro-Tem Barron to table for further information, seconded by Council Member Smith, all in favor, motion carried unanimously. Closed regular meeting at 8:07 pm and convened into executive session. Executive Session in accordance with Texas Government Code: in accordance with the authority contained in the Texas Government Code, Sections 551.071, 551.072, and 551.074. 1. Texas Government Code Sections 551.071 (Consultation with City Attorney), 551.072 (Real Estate) and Section 1.05, Texas Disciplinary Rules of Professional Conduct; Confer with City Attorney regarding Pharr Paradise Utility Easement Agreement. 2. Texas Government Code Section 551.071 (Consultation with City Attorney) and Section 1.05, Texas Disciplinary Rules of Professional Conduct and 551.072 (Real Estate). Confer with City Attorney regarding Canyon Lake Water SC (CLWSC); Water Valuation with West Water, City's interest undivided interest. 3. Texas Government Code Section 551.071 (Consultation with Attorney) and Section 1.05, Texas Disciplinary Rules of Professional Conduct. Confer with City Attorney regarding legal issues assoclated with Water & Sewer Line Extension Agreement between the City of Blanco and Six-Wheeler Investments, LLC. 4. Texas Government Code Section 551.071 (Consultation with City Attorney) and Section 1.05, Texas Disciplinary Rules of Professional Conduct; Confer with City Attorney regarding Tx CDBG Lift Station Grant. Closed executive session at 8:50 pm and convened into regular meeting. Items 1-4: No action taken. 6IPage City Council Minutes November 8, 2022 Adjournment: A motion was made by Mayor Pro-Tem Barron to adjourn the meeting, seconded by Council Member Smith, all in favor. The meeting was adjourned at 8:51 pm. Respectfully submitted, Rachel Lumpee, Mayor ATTEST: Laurie A. Cassidy, City Secretary These minutes were approved on the day of 2022. 7IPage City Council Minutes November 8, 2022 CONSENT ITEM #2 . E E o < 3 A 6 3 5 1 & 1 S & 5 - & 8 a 5, I * * 3 4a E e 6 I I < 5: I d E I I $ I I I E E I De & 2 I I f E E E 8 f A I 2, 8 e I B B e à I E & - E 8 : & I I d0 E 6 de a E e 3 9 ! E, : e e E I I S 3 e 8 I 1 8 8 2 5 : & : % * a * 3 8 0 E : 3 E - <. E I f% 5 8i 8 - e 6 N & 8 E & B - I I Ni a 8 B - I ! 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B * I de 3 1 à B - : a 3 E - 5. 8 # W 9 E e A 2 I de 8 1 I I a I D S 3 a I 2 - co 9 : e 8 R. I A A - 1 3 E # # € E E E E E E a E E € 8 E E de 1 E V j! & I E I I a . 2 € s I E R . a 9; d s CONSENT ITEM #3 - New Business: Consider, discuss, and take appropriate action on the following: 1. Consideration, Discussion, and Take Action on approval of Special Use Permit at 631 Academy Street (Pittsburg, Bik Pt of 34, Acres .918 (Owner: Joseph K. Sullivan) (Warren Escovy, City Administrator). Application for 2 rentals with request for additional rentals. Recommendation to approve allowed Units 2 and 3 but not the additional units. A motion was made by Smith to approve the existing structures at 631 academy, with the following: privacy screen to extend the fencing to be 7' tall and maintained by property owner and secondly, no plans submitted for review, no inspections, for life safety and must pass inspection, two additional units should be inspected for safety, deny plan for additional units, seconded by Council Member Barron. Council Member Divine requested the short term rentals be turned into long term rentals. UDC does not currently address long and short term rentals. Council Member Smith withdrew his motion, Council Member Barron, seconded. = Tabled, all in favor, motion carried unanimously. 2. Consideration, Discussion, and Take Action on approval of Replat and Rezoning Request at 413 gth Street & US 281, Lot 1, Block 4 Anna Harrison Addition (Owner: Roi Biton) (Warren Escovy, City Administrator). - Tabled until April 12, 2022. 3. Consideration, Discussion, and Take Action on the Approval of Annual UDC Updates Approved by Planning & Zoning Commission. A motion was made by Council Member Barron to approve the annual UDC updates, seconded by Council Member Divine, all in favor, motion carried unanimously. Mayor Lumpee thanked the Planning & Zoning Commission for their hard work. 4. Consideration, Discussion, and Take Action on approval of Contract for Interim Finance Services. Mr. Escovy said we have a City employee who will be out for an extended period, and we need to keep the finances moving forward sO an interim finance person is very necessary. Contract with employee will be for a three month period. Number of hours per week is 40. A motion was made by Council Member Barron to enter into contract with Rosie Vela, seconded by Council Member Smith, all in favor, motion carried unanimously. 5. Consideration, Discussion, and Take Action on Approval of Recommendations on behalf of the Blanco Water Reclamation Task Force (Council Member Divine). Nick Dornack thanked Council and citizens for being at the meeting tonight. Four recommendations: 1) Begin work with TCEQ staff to complete a phased Texas Land Application Permit (TLAP) application utilizing existing plant infrastructure, storage ponds and city-owned lands to minimize potential for treated infrastructure, storage ponds, and city owned lands to minimize potential for treated effluent discharge into the Blanco River; 2) the TLAP permit should include additional phases to capture increased treatment capacity as additional storage and/or suitable lands become available for utilization under the TLAP;3) to cover the balance of wastewater produced in exceedance of the capacity of the TLAP, complete a phased Texas Pollutant Discharge Elimination System (TPDES) to include water quality effluent limits that are protective of the nutrient- sensitive waters of the Blanco River. Final Phase of TPDES may not exceed a daily discharge rate of 0.225 MGD; 4) upon completion of any and all water use agreements fori treated effluent, seek permit coverage first under the TLAP. 4IPage City Council Minutes March 8, 2022 If water use agreements do not meet statutory/permit requirements of the TLAP, seek coverage for beneficial reuse of the maximum amount available of treated effluent through Ch. 210 Authorizations. Council Member Smith asked about the Protect Our Blanco letter. Council Member McClellan asked about the discharge route with neighboring property owner. Council Member Smith asked to hear from our City Engineer, Tom Turk, Freeland Turk A motion was made by Council Member Divine to approve the Task Force recommendations and direct staff to negotiate a new TLAP application with phased adoption of no discharge, with reference to the sample guidelines submitted by Protect Our Blanco, seconded by Council Member Barron, all in favor, motion carried unanimously. 6. Consideration, Discussion, and Take Action on Approval of Resolution No. 2022- R-002 Pristine Rivers and Streams (Council Member Connie Barron). Council Member Barron said this Resolution says the City supports the petitioned TCEQ rule change prohibiting the agency from authorizing the discharge of treated domestic wastewater pollutants into any creeks or streams located within the drainage area of the portion south of the Upper Blanco river. A motion was made by Council Member Barron to adopt Resolution No. 2022-R-002, seconded by Council Member Smith, all in favor, motion carried unanimously. 7. Consideration, Discussion, and Take Action on Selection of City Engineer for City Administrator to Negotiate Contract (Warren Escovy, City Administrator). A motion was made by Council Member Barron to authorize City Administrator to negotiate contract with Ardurra (Byron Sandaford introduced himself), seconded by Council Member Smith, all in favor, motion carried, unanimously. Mayor Lumpee added Ardurra has experience with grant writing and has worked with Inframark. 8. Consideration, Discussion, and Take Action to Authorize City Administrator to Negotiate Development Agreement Between 42 on 32 RV Park and the City of Blanco, Texas (Warren Escovy, City Administrator). 42 on 32 RV Park is an RV Park that is outside of Blanco and the Blanco ETJ but has received water from the City since around August 2019. Currently the park has one tap and serves 114 connections and has plans to use additional City water when proposed amenities (like splashpad or small water park) are designed and constructed. Council Member Smith said we have an obligation to our citizens to bill uniformly. A motion was made by Council Member Smith to authorize our City Administrator to address billing and allowable uses, and uniformly bill according to our City standards, (inside and outside our City limits), seconded by Mayor Pro-Tem Sauceda, all in favor, motion carried unanimously. 9. Consideration, Discussion, and Take Action on Approval of Change Order 004 to the Water Treatment Plant Contract to Include Changing the Line Item Scope From Rafter Replacement to One Rafter Plate Repair and 21 Rafter Seal Welds to Minimize Erosion to the Rafter Ends. This is A No-Cost Scope Only Change Order (Tom Turk, Freeland Turk, City Engineer). 5/Page City Council Minutes March 8, 2022 CONSENT - ITEM #4 0