MINUTBS OF THE SHENANDOAH COUNTY BOARD OF SUPERVISORS MBETING: FEBRUARY 25, 2025, 7:00 PM The Board of Supervisors met in the Board Meeting Room, 600 North Main Street, Woodstock, Virginia, on February 25, 2025, at 7:00 p.m. The following members of the Board of Supervisors were in attendance: Chairman Josh Stephens, Supervisor David Ferguson, Supervisor Tim Taylor, Vice Chairman Dennis Morris, Supervisor Steve Baker, and Supervisor Karl Roulston. Administrative Staff members in attendance: Mr. Evan Vass, County Administrator, Ms. Mandy Belyea, Deputy County Administrator, Ms. Amy Dill, Director of Finance, Mr. Jason Ham, County Attorney, and Ms. Allie Fauber, Administrative Assistant. Chairman Stephens called the meeting to order at 7:00 p.m. and Vice Chairman Morris led an invocation followed by the Pledge of Allegiance. APPROVAL OF THE AGENDA: Vice Chairman Morris made a motion, seconded by Supervisor Taylor, to approve the agenda with an addition of consent agenda item B4: the consideration of the appointment of Sharon Kessler to serve on the Northwestern Community Services Board. The motion was approved by a roll call vote as follows: Mr. Taylor aye Mr. Roulston aye Mr. Stephens aye Mr. Ferguson aye Mr. Morris aye Mr. Baker aye SPBCIAL PRESENTATIONS: There were no Special Presentations items at the February 25, 2025, regular meeting. CONSIDERATION OF NON-ACTION ITEMS: 1. Discussion and consideration of an annual local government agreement and carry-over with the Virginia Department of Health. Chairman Stephens said that this is a carryover reappropriation to make sure they get their matching funds from the state. PUBLIC COMMENT (OTHER THAN MATTERS FOR WECH A PUBLIC HEARING HAS BEEN OR WILL BB HELD): Susie Blissert of Maurertown thanked the Board members for their work. She recognized Jered Hoover and his staff for maintaining the WAC and how nice of an addition it has been to the community. Con Burch of Fort Valley expressed concern over the lack of emergency responders in Fort Valley. She provided examples of situations and said that the Fort Valley Chief told her it is due to lack of volunteers and calls will reroute from Woodstock for coverage. CONSIDERATION OF CONSENT AGENDA ITBMS: 1. Consideration of the January 28, 2025, regular meeting minutes as well as minutes from the January 10th and February 4th budget work sessions. 2. Consideration oft the reappointment of Abby Walters to serve on the Economic Development Authority (EDA). 3. Consideration of the appointment of Amanda Kibler to serve on the Northwestern Community Services Board. 4. Consideration of the appointment of Sharon Kessler to serve on the Northwestern Community Services Board. Vice Chairman Morris made a motion, seconded by Supervisor Taylor to approve the items as presented. The motion was approved by a roll call vote as follows: Mr. Taylor aye Mr. Roulston aye Mr. Stephens aye Mr. Ferguson aye Mr. Morris aye Mr. Baker aye PUBLIC HEARING(S): 1. Aj public hearing to consider the adoption of a zoning text amendment amending the County's zoning ordinance(s) with respect to floodplain regulations and environmental performance standards. Ms. Brenna Menefee explained the purposes and goals for the zoning text amendment and briefly reviewed the changes. There were no comments on tbis Public Hearing item. OLD BUSINESS: 1. Consideration of an extension of a local implementation agreement between Shenandoah County and Howell Metal Company concerning participation in the Governor's development opportunity fund. Supervisor Taylor made a motion, seconded by Supervisor Ferguson to approve the item as presented. The motion was approved by a roll call vote as follows: Mr. Taylor aye Mr. Roulston aye Mr. Stephens aye Mr. Ferguson aye Mr. Morris aye Mr. Baker aye CONSIDERATION OF PLANNING COMMISSION ITEMS: 1. A Zoning Text Amendment to () amend Article XIA Environmental Performance Standards, and (i) to repeal and replace Article XVI Floodplain Regulations. This Amendment will update Article XVI sO that it more closely aligns with the Department of Conservation and Recreation's model ordinance. The Floodplain Regulations significantly restrict and regulate uses and development within the Floodplain District. The Amendment will also add language to the County Code regarding the process to reduce the stream buffer, reclassify a stream, restrict discharge systems, and language on the abandonment of existing sewage-disposal tanks. Supervisor Taylor said that this was thoroughly reviewed and thanked everyone for working hard on it. Vice Chairman Morris made a motion, seconded by Supervisor Roulston to approve the item as presented. The motion was approved by a roll call vote as follows: Mr. Taylor aye Mr. Roulston aye Mr. Stephens aye Mr. Ferguson aye Mr. Morris aye Mr. Baker aye NEW BUSINBSS: 1. Consideration of a resolution recognizing the 100th anniversary of the Rotary Club of Woodstock. Chairman Stephens read the resolution aloud. Supervisor Ferguson said that he has been a member for 42 years. Supervisor Roulston made a motion, seconded by Supervisor Ferguson to approve the item as presented. The motion was approved by a roll call vote as follows: Mr. Taylor aye Mr. Roulston aye Mr. Stephens aye Mr. Ferguson aye Mr. Morris aye Mr. Baker aye COUNTY ATTORNEY COMMENTS: Mr. Ham had no comments. BOARD MEMBER COMMENTS: Supervisor Taylor provided a handout with information about a grant from Anthem and how the school system was utilizing it towards mental health. Supervisor Ferguson said that the JV Central basketball team won the Bull Run district championship and Varsity was currently playing. He wished them luck. Supervisor Roulston commented on a handout reporting no violations found at the Animal Shelter and thanked them for their work. Chairman Stephens said that New Market Volunteer Fire Department has an upcoming fundraiser: The Spring Fling and to let him know if anyone wants tickets. He asked everyone to support their local volunteers. Vice Chairman Morris said that Toms Brook was having a fundraiser at the fairgrounds coming up and asked that everyone support them if able. COUNTY ADMINISTRATORS COMMENTS: Mr. Vass presented the FY 2026 Proposed Budget. He shared a graph with the proposed general fund revenues and how they are progressing without any tax increases and said that it is showing growth. He reviewed recent economic development projects and expansions and said that short term rentals are also contributing to positive revenues. Mr. Vass stated that this is the first year that the County will be outside of a state imposed moratorium on issuing a meals tax and that this could encompass all the unincorporated areas as the towns already hold their own meals tax. He added at best this could add $600,000. He said that these funds could be restricted to public safety and school instead of operations. Mr. Vass reviewed the County's major commitments for the upcoming fiscal year, which included debt services, SCPS positions previously paid through unassigned fund balance, and cybersecurity services. He explained the $4.9 million major capital items for operating the County and Schools. He continued with major capital improvement projects that included library renovation and expansion, ERP system solutions, and architectural and engineering for Triplett Tech which totaled over $19 million. Mr. Vass reviewed employee recruitment and retention efforts which included a 3% COLA and 1% Market Adjustment raise, DSS position regrades, Public Safety Career Progression Program, and Health Insurance rate increases. He stated that there were proposals for new full-time positions and a part time position and gave a brief description of each. Mr. Vass said that key drivers in this budget included contributions to volunteer fire and rescue agencies and an increase of $1.27 million in funding to the public schools. He stated that the Sanitary Districts were proposing a 5%: increase on rates to maintain their system. Mr. Vass briefly reviewed the upcoming schedule for the budget review meetings. Supervisor Roulston asked about funding for the Triplett Tech building and Supervisor Taylor said that at the previous nights School Board meeting there is potential of a shift to a new elementary school. Supervisor Ferguson asked how much they would have to raise taxes to pass the budget as presented and Supervisor Roulston said it equated to about $.08 on the real estate tax levy. OTHER BUSINESS: There were no Otber. Business items for the February 25, 2025, regular meeting. CLOSED SESSION(s): 1. A closed session as authorized by Virginia State Code section 2.2-3711(A)(8) to consult with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel. The subject matter concerns a right-of-way owned by the County and taxing authority. 2. A closed session as authorized by Virginia State Code section 2.2-3711 (A)(3) to discuss the possible acquisition or real property for a public purpose and to discuss the possible disposition of real property, where discussion in an open meeting would adversely affect the negotiating strategy oft the County the closed meeting will include consultation with legal counsel regarding specific legal matters requiring the provision oflegal advice by such counsel as authorized by Virginia State Code section 2.2-3711 (A)(8). The subject matter concerns the potential acquisition of a privately held parcel of property and the potential disposition of a parcel of property owned by Shenandoah County. 3. A closed session as authorized by Virginia State Code section 2.2-3711 (A)(1) of the State Code to discuss the assignment and appointment of specific public officers, appointees, or employees. The subject matter of the closed session is the appointment of public officials to serve on the Citizens Advisory Committee to the Comprehensive Plan (CAC), Community Policy and Management Team (CPMT), and Board of Building Code Appeals. At 7:59 p.m. Vice Chairman Morris made a motion which was seconded by Supervisor Roulston to enter into a closed session as authorized by Virginia State Code section 2.2-3711(A)(8) to consult with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel. The subject matter concerns a right-of-way owned by the County and taxing authority. A closed session as authorized by Virginia State Code section 2.2-3711 (A)(3) to discuss the possible acquisition or real property for a public purpose and to discuss the possible disposition of real property, where discussion in an open meeting would adversely affect the negotiating strategy of the County the closed meeting will include consultation with legal counsel regarding specific legal matters requiring the provision oflegal advice by such counsel as authorized by Virginia State Code section 2.2-3711 (A)(8). The subject matter concerns the potential acquisition of a privately held parcel of property and the potential disposition of a parcel of property owned by Shenandoah County. A closed session as authorized by Virginia State Code section 2.2-3711 (A)(1) of the State Code to discuss the assignment and appointment of specific public officers, appointees, or employees. The subject matter of the closed session is the appointment of public officials to serve on the Citizens Advisory Committee to the Comprehensive Plan (CAC), Community Policy and Management Team (CPMT), and Board of Building Code Appeals. The motion was approved by a unanimous roll call vote as follows: Mr. Taylor aye Mr. Roulston aye Mr. Stephens aye Mr. Ferguson aye Mr. Morris aye Mr. Baker aye At 9:16 p.m. the Board reconvened into open session following a motion by Supervisor Roulston and seconded by Supervisor Taylor which was approved by a unanimous roll call vote as follows: Mr. Taylor aye Mr. Roulston aye Mr. Stephens aye Mr. Ferguson aye Mr. Morris aye Mr. Baker aye Mr. Vass read the certification that all members must certify that to the best of each member's knowledge @) only public business matters lawfully exempted from open meeting requirement, under The Virginia Freedom Information Act and (i) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting of the public body. Mr. Taylor aye Mr. Roulston aye Mr. Stephens aye Mr. Ferguson aye Mr. Morris aye Mr. Baker aye ADJOURNMENT With no further business the meeting was adjourned at 9:17 p.m. 1 / Aosh Stephens, Chairman ATTEST: Evan Vass, Clerk of the Board