ONANCOCK 1630 VIRGINIA'S EASTERN SHORE Town Council: Lisa Fiege, Omar Grubb, Cynthia Holdren, Joy Marino, Sarah Nock, Maphis Oswald Mayor: Fletcher Fosque / Town Manager: Matt Spuck Town Council Meeting March 24, 2025, 7:00 p.m. Agenda 1. Call to order and roll call. 2. Pledge of Allegiance 3. Vote on February 24, 2024, meeting minutes. 4. Public Hearing a. None scheduled. 5. Public Presentation: a. Tourism - Welcome Centers. 6. Council Action a. Queen Street Project. 7. Council discussion: a. Budget 2026 - First Pass. 8. Committee Reports a. Planning Commission (Cindy Holdren) b. Economic Development Authority (Lisa Fiege) 9. Community Reports a. Onancock Main Street (Cindy Holdren) b. Historic Onancock School (Sarah Nock) 10. Public Comment 11. Mayor's Report 12. Town Manager's Report a. Financial Report b. Manager's Report C. Police report 13. Town Councilmember comments 14. Closed session. a. Personnel $2.2-3711 (A) (1). 15. Adjourn 15 North Street Onancock, Virginia 23417 I - 757.787.3363 I onancock.com Town of Onancock Town Council Meeting Monday, February 24, 2025 7:00 PM 1) Call to order and roll call. - Mayor Fosque called the meeting to order at 7:00 PM and roll was called. Councimembers Lisa Fiege, Omar Grubb, Cindy Holdren, Joy Marino, Sarah Nock, Maphis Oswald and Mayor Fosque were present. Town Manager Matt Spuck and Town Clerk Debbie Caton were also present. 2) Pledge of Allegiance Councilmember Fiege moved to amend the agenda to include the Onancock Main Street (OMS) grant match request that was presented at the January 2025 Town Council meeting along with discussion of a plaque in remembrance of Russell Jones. Councilmember Holdren seconded the motion. The motion carried with a 6-0 vote. Councilmember Nock asked for any questions about the Wayhinding Signs be emailed to herself and Town Manager Spuck. This agenda item was struck. Councilmember Nock also stated the annual presentation from the Historic Onancock School (HOS) will stand as the Community Reports update. 3) Vote on January 27, 2024, meeting minutes. Councilmember Nock moved to approve the meeting minutes. Councilmember Fiege seconded the motion. The motion passed with a 6-0 vote. 4) Public Hearing None scheduled. 5) Public Presentation Historic Onancock School - Kerry Baird, President of Friends of Onancock School (FOS) presented the 2024 annual report. See the full executive summary attached. Onancock Volunteer Fire Department (OVFD) presentation - Mike Rydberg, Fire Chief presented the 2024 annual report. The full presentation is available at www.onancock.com. A-NPDC Northeast Neighborhood Revitalization project presentation. = Eric Luchansky gave an update on the Northeast Neighborhood Revitalization project. To date, 15 Watson Street has been revitalized and the family has moved back into the home. Currently, 30 Boundary Street is the recipient of a new roof, new windows, and new HVAC in addition to a remodeled kitchen and bathroom. The last project, 5 Spady Lane is also being revitalized with a facelift to the home. Bids went out to solicit for a new contractor for two upcoming projects at 4 Cross Street and 12 Church Street. Three derelict homes were demolished and two are scheduled for demolition in March 2025. 1Page 3 Town of Onancock Town Council Meeting Monday, February 24, 2025 7:00 PM 6) Council Action Plaque - In Remembrance of Russell Jones. -T. Lee Byrd asked for consideration of a commemorative plaque for the former mayor Russell Jones that will be placed at the Harbor Master facility. Councilmember Fiege moved to approve the commissioning of a plaque in honor of Russell Jones to be placed at the Marina. Councilmember Marino seconded the motion. The motion passed with a 6-0 vote. Onancock Main Street Grant Match Request = Councilmember Fiege explained that during the January 2025 meeting OMS did a presentation to Town Council for a grant match. The first grant is the Virginia Tourism Commission for the marketing leveraging program. This is a 1:1 grant. The grant request is for $20,000. The second grant is the Downtown Investment Grant which is only available to Main Street programs through the Department of Housing and Community Development. This is a 2:1 grant match. The grant request is for $25,000. Councilmember Holdren moved to approve the request from Onancock Main Street. Councilmember Nock seconded the motion. The motion carried with a 4-2 vote. 7) Council discussion: Wayfinding signs = this item was struck from the agenda. Animals and Fowl (Article 4) - Town Manager Spuck explained Article 4 was reviewed five years ago, but no action was taken. The ordinance is antiquated and needs to be updated. Town Manager Spuck asked the Town Council members to send him edits or changes via email. Town Manager Spuck would like to schedule a public hearing in the next 90 days. 8) Committee Reports Planning Commission (Cindy Holdren) - Councilmember Holdren reported the Planning Commission nominated a Chair and Vice-Chair. Kasey Grier, Chair requested a budget line of $3,000 in the FY26 budget to pay for an updated zoning map and training publications. Economic Development Authority (Lisa Fiege) - Councilmember Fiege reported the Economic Development Authority meets March 19, 2025. 9) Community Reports Onancock Main Street (Lisa Fiege) - Councilmember Fiege reported that OMS welcomed Javon Smith and Mary Benaknin as new board members. The new program manager starts March 3, 2025. OMS used grant money to help promote businesses during the shoulder season. Historic Onancock School (Sarah Nock) - The earlier oresentation by Kerry Baird serves as this month's community report. 2Page 3 Town of Onancock Town Council Meeting Monday, February 24, 2025 7:00 PM 10) Public Comment Rosemary Paparo - see the attached for full comments. Priscilla Hart - Ms. Hart asked the Town Council to support the OVFD's request for $35,000 for an extractor and dryer for turnout gear. Ms. Hart is delighted the Town Council approved the plaque for Russell Jones. 11) Mayor's Report - Mayor Fosque asked for participation from the Town Council for the St. Patrick's Day parade. 12) Town Manager's Report Financial - see full report in the Town Council packet. Manager's Report - Town Manager Spuck gave an update on the following projects: Queen Street parking lot - The design firm is completing the perspective drawings. The drawings will be available in a few days. HRSD meter replacements = HRSD hired a contractor to replace the meters. HRSD is still waiting for a lead tme from the meter manufacturer to start the install. Habitat for Humanity house - Habitat for Humanity is breaking ground in early March. Blood Drive - Town Manager Spuck reminded everyone of the Town Blood Drive scheduled for Monday, March 3, 2025, from 10:00 AM - 3:00 PM at town hall. Police Report - see full report in the Town Council packet. 13) Town Councilmember comments - Councilmember Fiege - no comments. Councilmember Grubb - no comments. Councilmember Holdren - Councilmember Holdren asked Town Manager Spuck to email the budget request form to the Town Council. Councilmember Marino - no comments. Councilmember Nock - Councilmember Nock asked if the new legislation for license plate readers (LPR) will affect the Onancock Police Department. She also asked if any of the changes at the federal level will affect the town's budget. Councilmember Oswald - Councilmember Oswald asked for consideration of the OVFD request for $35,000 in the upcoming budget cycle. She also asked can the town make personal property exemption for volunteer firefighters. 3Page - Town of Onancock Town Council Meeting Monday, February 24, 2025 7:00 PM 14) Closed Session a. None scheduled. 15) Adjourn - Councilmember Fiege moved to adjourn the meeting. Councilmember Nock seconded the motion. The motion passed with a 6-0 vote. The meeting adjourned at 9:04 PM. Fletcher Fosque, Mayor Debbie Caton, Town Clerk 4Page di Ty.c m URE-REC Historic Onancock School Annual Report 2024 - Executive Summary The Friends of Onancock School remain committed to establishing the Historic Onancock School and the 14 acre grounds as a vital, vibrant and accessible community and cultural center to benefit the Town of Onancock, our residents and the citizens of the entire Eastern Shore of Virginia. We believe that we are one of the many essential components that make up the Onancock Experience alongside the shops, restaurants, theaters and the waterfront that make up our charming town. This report summarizes the major initiatives and accomplishments of the organization during 2024. HOS Vision at the heart of our diverse community, the Historic Onancock School Community & Cultural Center contributes economically, culturally and educationally to the quality of life on Virginia's Eastern Shore while preserving the community character. HOS Mission to connect, inspire and embrace our diverse community through artistic, educational, social & recreational means to sustain our legacy for future generations. HOS Diversity Statement we are a place for all. We strive to include all citizens across race, gender, age, religion, identity, and experience as we work together to build our community. Lease Agreements - 2024 marks the 17th year of the FOS lease with the town of Onancock * Use of Premises - FOS continues to use the premises in the manner stated in the lease: for community purposes as a nonprofit community and cultural campus, including both indoor & outdoor spaces for educational, social, recreational, artistic, cultural, athletic and other community activities as well as legitimate casual activities. & Rehabilitation and Development - FOS continues to use its best efforts to rehabilitate and develop the premises to be used in accordance with provisions stated above. Benchmarks the first anniversary (2008), fifth (2012) and tenth anniversary in 2017 were all met (and exceeded). In order to comply with this 16th year benchmark, the director and Board President of FOS have met on several occasions with the Town Manager and Mayor to discuss operations, compliance with lease requirements as presented in the most recent annual report, funding opportunities, and future plans. We also discussed the significant capital needs and ways to address them. These valuable conversations continue to further the relationship between FOS and the Town. & Maintenance - FOS has cared for and maintained the facility in a condition that has far exceeded the condition that existed on the date of the lease. In fact, well over $670,000 has gone towards maintenance, upkeep and improvements to the facility since 2007. Strategic Plan The Board of Directors continue to focus on our 2022-2025 Strategic Plan. This plan guides our continuing efforts to improve the building and open spaces, grow revenue to provide stability within our organization and to increase the value of the Historic Onancock School as a cultural and community center. The Goals are as follows: Continue to improve the building and open space of the Historic Onancock School Ensure sufficient income to cover operational expenses and to increase contingency/capital funds Cultivate greater community support and outreach to increase usage of facility The 2022-2025 Plan is attached with a detail V of completed goals Building and Open Space Improvements: General interior building maintenance and repairs to studios and common spaces included continued upgrades to ensure the safety, energy efficiency and appearances, condition and use of the facility. Outdoors, upgrades include landscaping, tree & brush care and ensuring the safety of the grounds, trail and playground. All of this is accomplished with volunteer hours that totaled over 800 hours in 2024. Financials: Operating Revenues of $140K include: $71.4K in studio rentals, $16.2K in fundraising income, $12.4K in Special Event income, $40K in contributions & support Operating Expenses of $138.9K, including $17.9K in building, facilities and grounds improvements, $68K in payroll expenses, $19.9K in utilities, $10.2K in fundraising expenses and $22.9K in General Operating Expenses Net Income of $1K for Operations Pavilion designated donations for pavilion construction were $+220K Pavilion construction costs $274K. All construction costs for the Pavilion are paid in full, there is no debt Bank balances of $225.3K as of 12.31.2024 In-Kind Support -Volunteer Service recorded through 2024 totaled 1,673 hours resulting in a total of $56K In-Kind dollars to support FOS (This is based on nonprofit industry standard valuation of time as $33.49 per hour) Building and Grounds Use: 100% of studios on both floors are rented The number of people who visited or attended functions on the grounds or in the Historic Onancock School building during 2024 increased to exceed 16,000. This total is counted and recorded from our event application process, tickets sold as well as guest counts at our events, meetings and classes and reported visitors. The success of our own signature fundraisers: Blooms & Brushes Garden & Studio Tour and Champagne & Oyster Tasting plus monthly Wine Wednesday have increased attendance. A continued uptick in community use of our Gallery for private rentals has boosted numbers of visitors. [Countless others use the outdoors public access green space daily for exercise, walks on the nature trail, bird watching, playground, picnic gatherings, disc golf, soccer, home school classes and many children's birthday parties, outdoor use has more than doubled in the past 4 years.] Kudos and Thanks: To all the volunteers, many organizations, business, church, school and individuals including the Town of Onancock and other local organizations who supported FOS. We cannot be successful without this support. Local Collaborations Local nonprofits, organizations and services who support HOS by bringing their meetings, classes, seminars and events along with their members and guests to support our facility. Academy of Lifetime Learning (ALL) classes ES Maritime Museum Eastern Shore Master Naturalists Onancock Main Street Ye Accawmacke Garden Club Accomack Community Band Eastern Shore of VA Museum Network Eastern Shore of VA Tourism Paul Nolz Soccer Camp Eastern Shore Spartans Roseland Cinema & Entertainment Center (RCEC) Eastern Shore Cruisers Car Show ESVA Historical Society /Shore History Arcadia High School Virginia Coastal Reserve /The Nature Conservancy Nandua High School Eastern Shore of VA Land Trust Broadwater Academy Eastern Shore Art League Artisans Guild of the Eastern Shore Onancock Business & Civic Association (OBCA) Town of Onancock ESVA Chamber of Commerce ESVA Community Foundation Community Christian Youth Fellowship East Coast Migrant Head Start Little Hands Little Feet, LLC. Weichert Realty Eastern Shore Center for independent Living YMCA *A detailed listing of supporters and donors will be posted on our website with this Report within the next 30 days. L Additional accomplishments in 2024 The Onancock High School (OHS) Memorabilia Exhibit, opened in October 2023, has now had many visitors including alumni and their families in 2024. This exhibit was a result of a fundraising Class Challenge conducted in 2022-23.In 2024 a new fundraising opportunity was conceived to designate all classrooms, and spaces in the facility through a Room Dedication Campaign. Thus far, 3 classrooms and several common spaces have been dedicated with the campaign to continue into the future. The Eastern Shore Disc Golf Club held its spring disc golf tournament on the grounds and continues to play regularly throughout the year. The Eastern Shore Car Cruisers held a fall car show on our campus and have selected HOS for one of their fundraising shows which resulted in a generous donation to FOS. Initiated the first annual 'Field Day Fiesta' a free family-focused fundraiser featuring outdoor activities A: successful CBES Bike Ride based in Onancock that began & ended at HOS plus our own 'Pedal & Pour' event brought over 1200 visitors to HOS. The Holiday Artisan Market at HOS, started in 2018 to add to the OBCA sponsored Christmas in Onancock festivities, continues to be a holiday favorite with 12 guest vendors along with many of our open studios. We had over. 275 visitors to attend the market and many purchased tickets to the Homes Tour and attended Cokesbury Concert series while visiting our town. The second annual 'Blooms & Brushes' Garden Tour was again a resounding success. Most importantly through the collaboration with local businesses, organizations, sponsors and generous homeowners who donated their time and allowed us to showcase their home gardens. We would like to mention their names again as their participation and support was outstanding. Kerry Baird & Doug Matthews, Beth Belote, Sherry & Gene Morgan, Nancy Bateman, Patsy & Greg Felthousen and Cindy Holdren. Grants Received in 2024 Robert E. & Marie Orr-Smith Foundation United Way of Virginia's Eastern Shore Looking Ahead in 2025: The Board of Directors installed seven new directors in January 2025. We look forward to a successfui year with this new energy, and support from our community The Board will begin to work on our 2026-2030 Strategic Plan We plan to continue our annual fundraising and events - Field Day Fiesta on May 3, a Fun Family event with outdoor activities, and music Blooms & Brushes Garden & Studio Tour on May 31 Love Your Park Day on September 13, a celebration of our green space open to all of our community Champagne & Oyster Tasting on November 16th We look forward to returning favorite events - the OBCA Ice Cream Social and Artisans Guild Holiday Tour among other partnerships Fundraising and seeking grant funding for the pavilion and related improvements to the building and grounds including a memory garden, safe pedestrian and ADA access for events will continue The construction of a Performance Pavilion will be completed to provide a destination for arts, cultural events, performances and community events with a proposed opening in Summer of 2025 As presented by FOS Board President, Kerry Baird to the Onancock Town Council on February 24, 2025 8 Historic Onancock School Strategic Plan 2022-2025 HOS Vision - at the heart of our diverse community, the Historic Onancock School Community & Cultural Center contributes economically, culturally and educationally to the quality of life on Virginia's Eastern Shore while preserving the community character. HOS Mission - to connect, inspire and embrace our diverse community through artistic, educational, social & recreational means to sustain our legacy for future generations. Diversity Statement - we are a place for all. We strive to include all citizens across race, gender, age, religion, identity, and experience as we work together to build our community. Our Values: What we believe and what we stand for Diversity Environment Enrichment Heritage Our Goals: 2022 - 2025 Goal 1: Continue to improve the building and open space of Historic Onancock School The 101 year old building is continually in need of repairs and improvements to maintain a safe and inviting place for rentals and special event use. The large open space surrounding the building provides an ideal location for a great number of uses. Those involved with the Historic Onancock Schoo! are committed to continuing to improve these valuable assets to make them more inviting to all who visit and spend time here. Objectives: 1. Main Building Maintenance & Improvement a) Continue needed repairs to building (a) as budget permits and (b) to take advantage of new funding opportunities V b) Identify sources and pursue funding for (a) roof replacement, (b) window replacement, and (c) HVAC replacement V c) Create restroom and storage space in lower level V 2. Outdoor & Indoor Future Improvements to ensure long-term success, engage more of the community and increase revenues a) Construct state-of-the-art pertormance space ("Pavilion") on grounds V b) Renovate Home Ec cottage into classroom/event space if funding permits c) Continue grounds upkeep and tree maintenance as resources permit V d) Obtain and install security lighting and possibly video surveillance of property V e) Develop a grounds plan to guide siting of structures, planting of trees, parking and access, and ease of upkeepv Updated 12.2024 9 3. Continued & new events, rentals classes a) Provide staff support for more short-term rentals and events V b) Engage non-HOS players to use pavilion, Home Ec. & other exterior spaces for events on a space rental basis V c) Respond to community generated ideas for events and activities on site V Goal 2: Ensure sufficient income to cover operational expenses and to increase contingency / capital funds As a non-profit, the Friends of Onancock School needs to continue to explore and take full advantage of all potential sources of income in order to fulfill our Mission. Objectives: 1. Identify revenues needed to cover operational expenses and revenues needed to fund contingency/capital funds a) Increase funds from studio rentals by 15% in next 3 years V b) Increase net income from special event rentals by 30% in next 3 years V c) Increase contributions and support income to $25,000 within three years V 2. Increase budget to maintain improvements and additional users a) Increase staffing: office and janitorial V b) Additional staff to support increased usage V c) Upgrade studios in order to raise rents 3. Increase community support; Annual membership, donors, alumni giving a) Partnerships with town, local organizations, businesses and alumni for events, classes and lectures V 4. Strengthen grant writing, including its administration and reporting a) Seek larger state and federal funding; broaden our reach with private foundations V 5. Implement a development plan for endowments & legacy gifts and Naming opportunities V Goal 3: Cuitivate greater community support and outreach to increase usage of facility As a Community and Cultural Center, the Historic Onancock School building and outdoor green space is an opportunity to welcome all citizens of the Eastern Shore as well as to visitors to our area. We feel that there are segments of our population who are not aware of the opportunities we provide. We plan to increase that awareness within the community and identify ways to increase usage. Objectives: 1. Grow existing events and develop new events and programs to reach a wider audience V a) events, programs and classes for youth, families, clubs, alumni and seniors V Updated 12.2024 0 2. Identify local businesses and organizations for partnership opportunities a) offer our rental venue for their use; seek sponsorship opportunities V 3. Increase community support; Annual membership, donors, alumni giving V a) Offer member-only discounts for events, classes, lectures b) Build an alumni chapter c) Increase marketing and social presence 4. Maintain and grow active tenants who support the FOS mission a) Create opportunities and events for more open studios with more hours open to public V b) Keep rents affordable to retain tenants; artists, entrepreneurs, clubs and nonprofit organizations V 5. Plan for increase in capacity once planned future improvements are constructed a) Manage increased usage; staffing, groundskeeping, social media b) Town/community support; business partnerships Updated 12.2024 Friends of Onancock School Balance Sheet As of December 31, 2024 TOTAL ASSETS Current Assets Bank Accounts Pavilion Money Market Taylor Bank 23,813.47 Rainy Day MM Taylor Bank 55,221.97 Taylor Bank Operating 87,116.82 Wells Fargo Sec 3185-4744 59,207.44 Total Bank Accounts $225,359.70 Accounts Receivable Accounts Receivable -50.00 Total Accounts Recelvable $-50.00 Other Current Assets Cash in Transit 1,590.00 Contra AR 0.00 Undeposited Funds 0.00 Total Other Current Assets $1,590.00 Total Current Assets $226,899.70 Fixed Assets Accumulated Depreciation -39,314.60 Buildings 155,703.86 Exterior Lighting 5,420.60 Land Improvements 5,970.13 Leasehold Improvements 2,380.00 Office Equipment 3,230.03 Playground Equipment 98,551.70 Total Fixed Assets $231,941.72 Other Assets Construction/Work in Progress Building Access In Progress 0.00 Cottage Rehab Const Progress 3,516.25 Pavillion Const in Progress 344,420.62 Playground In Progress 0.00 Total Construction/Work In Progress 347,936.87 Total Other Assets $347,936.87 TOTAL ASSETS $806,778.29 Cash Basis Friday, February 14, 2025 02:56 PM GMT-05:00 1/2 12 Friends of Onancock School Balance Sheet As of December 31, 2024 TOTAL LIABILITIES AND EQUITY Liabilities Current Liabilities Other Current Liabilities Direct Deposit Liabilities 0.00 Direct Deposit Payable 0.00 Loans Payable King 0.00 Payroll Liabilities Federal Taxes (941/943/944) 1,344.92 VA Income Tax 213.62 Total Payroll Liablltles 1,558.54 Security Deposits 625.00 Total Other Current Llabilitles $2,183.54 Total Current Llabllites $2,183.54 Long-Term Liabilities SBA-EIDL Loan 59,097.76 Total Long-Term Liabllitles $59,097.76 Total Llabllities $61,281.30 Equity Opening Balance Equity 0.00 PY Adjustment Fund Balance 0.00 Restricted Donation Balance 2020 Bldg Access Restricted 0.00 2020 Playground Restricted 0.00 Total Restricted Donation Balance 0.00 Retained Earnings 516,891.57 Net Income 228,605.42 Total Equity $745,496.99 TOTAL LIABILITIES AND EQUITY $806,778.29 Cash Basis Friday. February 14, 2025 02:56 PM GMT-05:00 2/2 13 Friends of Onancock School Profit and Loss January December 2024 TOTAL Income Capital Donation Pavilion Construction Fund 222,122.07 United Way 1,008.04 Total Capltal Donation 223,130.11 Capital Gain Income (Loss) 1,731.65 Contributions and Support 39,040.66 Marketing Income 862.38 Membership Dues Income 1,619.48 Rental Income 71,495.25 Room Naming Campaign 2,040.00 Special Event Income 12,450.01 Unapplied Cash Payment Income 434.75 Total Income $352,804.29 GROSS PROFIT $352,804.29 Expenses Bank Charges 139.75 Building Mainenance 1,339.42 Capital Expense Pavilion Construction Expense 0.00 Total Capital Expense 0.00 credit card fees 61.35 Depreciation 7,022.37 Dues & Subscriptions Expense 410.99 Facilities Improvements 12,120.51 Finance charges 10.00 Fundraising Wine Expense 446.87 Grounds Maintenance Expense 4,582.22 Insurance Expense 3,829.00 Janitorial labor 2,980.00 Janitorial Supplies 1,267.20 Legal & Professional Fees 2,180.54 License & Corporate Fees 235.00 Marketing Expense 2,720.05 Membership Drive Expenses 1,298.65 Office Subscriptions 2,728.86 Office Supplies Expense 1,909.91 Payroll Expenses 385.50 Taxes 4,872.95 Wages 63,698.58 Total Payroll Expenses 68,957.03 Postage and Delivery 261.00 Cash Basis Friday, February 14, 2025 02:59 PM GMT-05:00 Friends of Onancock School Profit and Loss January - December 2024 TOTAL Room Naming Expense 850.00 SBA Loan 0.00 Special Event Expense 200.00 Telephone 208.59 United Way Project Expenses 881.56 Utilities 19,930.30 Website 3,060.00 Total Expenses $139,631.17 NET OPERATING INCOME $213,173.12 Other Income Fundraising Artisan Market 280.00 Artisan Market Expenses -15.00 Total Artisan Market 265.00 Blooms & Brushes 6,355.77 Blooms & Brushes Expenses -1,952.22 Total Blooms & Brushes 4,403.55 Champagne & Oyster Tasting 15,650.66 Champagne and Oyster Tasting Expenses 6,625.42 Total Champagne & Oyster Tasting 9,025.24 Field Day Fiesta income 2,194.16 Field Day Fiesta Expense -140.00 Total Fleld Day Flesta income 2,054.16 Pedal & Pour Tasting 1,813.15 Pedal & Pour Expenses -1,285.00 Total Pedal & Pour Tasting 528.15 Total Fundraising 16,276.10 Interest income 648.71 Total Other Income $16,924.81 Other Expenses Interest Expense 1,492.51 Total Other Expenses $1,492.51 NET OTHER INCOME $15,432.30 NETI INCOME $228,605.42 Cash Basis Friday, February 14. 2025 02:59 PM GMT-05:00 2/2 February 24, 2025 I am Rosemary Paparo and I live in the Town of Onancock. With respect to an inspection of the Onancock school by a qualified engineering firm, have identified three firms in either Virginia Beach or Norfolk which routinely perform "existing physical facility evaluations. I That is, they inspect the building l"envelope" which is the roof, masonry, windows, foundation, etc. and either directly or subcontract the MEP (mechanical, electrical and plumbing) inspections. The evaluation will prioritize the order of work to be performed and also provide estimates for same. The MEP report can include recommendations for replacement systems, if needed. Best practices would require that the engineering firms create specifications and blind bid the jobs to contractors. While there is a cost to such an evaluation, which cost can be borne by the Town, it is the only prudent way for the Council to proceed. - do not believe that anyone on the FOS Board or the Town Council or in the Town government has the qualifications to make decisions, costing hundreds of thousands of dollars, without the guidance of unbiased, qualified, licensed, professionals. The additional cost for travel time to Onancock, bridge and fuel fees would be built into the engineer's proposal. will send the names, addresses, phone numbers and contact info of the engineering firms to Council members. With respect to the Town's water system, over the course of the past year, I and other residents have repeatedly requested that the Town retain a water engineer to evaluate our system particularly in light of our Town Manager's decision to provide water to the 450 unit residential and commercial development outside Town limits. Now I understand that Onancock will provide water to an additional 130 "worker units" to be built at a location which may or may not be within Town limits. The Town Manager said the exact location is still confidential. The Town Manager had repeatedly said that a water engineer would be a waste of funds as our water supply system is in perfect working order. Well, that is not quite the case. Now, in his words, "the water system is in distress" and in his report at this meeting, he will further address the water supply issues. We also learned that our water fluoridation system has not functioned for a number of years--that is, our water is not fluoridated-and that it was intentionally, not repaired. IV I still believe that a water engineer is essential for assessing our system and what may be required. Rather than spending money on signage, let's focus on essentials. And there is also the very real risk that if patients are negatively affected by our inability to supply water to Riverside, the dialysis center, urgent care and/or Commonwealth, the Town--that is, us, the taxpayers-could be on the hook for very substantial civil damages. We shouldn't roll the dice on this and think it will all be ok because our Town Manager-who has a lot of other work to do and who, I believe, does not has an engineering background--is telling us that all is fine. Iti is not. Thank you Rosemary Paparo - - - - - - 0D00 - 11 Town of Onancock Budget Fiscal Year 2026 4 183 Irus V Buaow Menfaty LAY La dat 4 / da amdet - A As The. liys Ruerploy ne m 4 7 - dale, LAs Kis $A A51933 16, 33 AJ 57270 V KA EAu Sdala 1716a9 Atsf.Idi ryo Guhi ry dealv uas 47. u 6 1o 686 5 uzr 8378 Rovcbagis Mheir 30 34 4lnfn Dasiy fnnyfkiy 37J Auntrugpa - Oau Lraa shitlo /ay JD- f 4, Las pindu GA. 4974 levrtc 4A aa 4 a 3J- tose Lo Ae a 34u Aiy.. of 06Caf ahisy 2 3, oJ Towka f 8 13 BaR Antk, 6kion Curse Roc6 6 00 n hye. .3, chasis < 00 G Hehhai - Add- a sff 600 17- - 1 psyfyelae 2/600 5 TTOHYY a B.4.4 Cos TClat 1202 171624 TTIGP PRELIMINARY March 24, 2025, PRELIMINARY 18 A RESOLUTION TO ADOPT THE FISCAL YEAR 2026 BUDGET, FISCAL YEARS 2026-2030 CAPITAL IMPROVEMENT PLAN (CIP), CALENDAR YEAR 2025 TAX RATES & TO APPROPRIATE FUNDS WHEREAS, it is the responsibility ofthe Town of Onancock Town Council to approve and control the Town's Fiscal Plan for fiscal year 2026 and WHEREAS, it is the responsibility ofthe Town of Onancock Town Council to set the tax rates for the calendar year 2025 and WHEREAS, it is the responsibility ofthe Town of Onancock Town Council to adopt the Town's Capital Improvement Plan (CIP) covering the period fiscal year 2026 to fiscal year 2030 and WHEREAS, the notice of public hearing for the Budget and CIP was advertised in the March 28, 2025, and April 18, 2025, editions of the Eastern Shore Post per $15.2-2239 of the Code of Virginia, 1950 as amended and WHEREAS, the Town of Onancock Town Council has received, reviewed, and adjusted the CIP for the fiscal year 2026 to 2030 received on March 24, 2025, and WHEREAS, the Town of Onancock Town Council has received, reviewed, and adjusted the Town Manager's Proposed Budget for the fiscal year 2026 received March 24, 2025, and WHEREAS, notices of public hearings were advertised in the March 28, 2025, and April 18, 2025, editions ofthe Eastern Shore Post per. $15.2-2506 and $58.1-3321 ofthe Code of Virginia, 1950 as amended and WHEREAS, the Town of Onancock Town Council has received comments on budget requests at the public hearings on April 14, 2025, and again on the advertised budget, advertised tax rates, and advertised changes in user fees from citizens ofthe Town of Onancock at a Public Hearing held on April 28, 2025; and WHEREAS, the Town of Onancock Town Council intends that town management shall adhere to the budgeted funds following the total budget presented by the Town Manager and adjusted by the Town of Onancock Town Council; therefore IT IS RESOLVED, by the Town ofOnancock Town Councili this 19th day of May 2025, that the following tax rates and personal property tax relief rates for Calendar Year 2025 be, and are hereby, approved as outlined in Table 1 below; and BE IT FURTHER RESOLVED that the fiscal year 2026 Town of Onancock budget outlined in Table 2 be, and is hereby, approved and appropriated effective July 1, 2025; and, BE IT FURTHER RESOLVED that the FY26-FY30 Capital Improvements Program (CIP) be, and is hereby, approved as outlined in Table 3 below; and, Page 1 of 5 19 BE IT FURTHER RESOLVED that the appropriations designated for Town capital projects and active grants shall not lapse at the end of the fiscal year but shall remain appropriations until the completion of the project or grant or until the Town ofOnancock Town Council changes or eliminates the appropriation. TABLE 1 CALENDAR YEAR 2024 TAXAND PERSONAL PROPERTYTAN RELIEF & UTILITYRATES General Tax Rates: Real Estate and improvements on real estate & Mobile Homes-For General Town purposes.. $0.2529 per $100 of assessed valuation. (+4.5% from $.2420) Personal Property and Machinery & Tools-For general Town Purposes excluding passenger cars, trucks, and motorcycles. $2.29 per $100 of assessed valuation. (+9.0% from $2.10) Personal Property-For passenger cars, trucks, and motorcycles. $1.80 per $100 of assessed valuation. (+3.0% from $1.75) Personal Property and Machinery & Tools-For Businesses (Tax Types CE, HE, FE, TP).. $0.000 per $100 of assessed valuation. Personal Property Tax Relief Personal use vehicles valued at $1,000 or less. 100% relief of tax. All other personal use vehicles (Relief applies to the first $20,000 of value only).. 38% relief of tax. Utility Rates Water Rates Every Other Month First 3,000 Gallons $34.05 (minimum) (+3% from $33.06) Next 12,000 Gallons $16.87 per 1,000 Gallons (+3% from $16.38) Over 15,000 Gallons. $8.34 per 1,000 Gallons (+3% from $8.09) Sewer Rates $17.10 per 1,000 Gallons (+3.3% from $16.56) Garbage Pickup.. $26.00 every other month Water Rates Every Month First 1,500 Gallons, $17.03 (minimum) Next 6,000 Gallons. $8.44 per 1,000 Gallons Over 7,500 Gallons $4.18 per 1,000 Gallons Sewer Rates. $17.10 per 1,000 Gallons Garbage Pickup.. $13.00 per Month Page 2 of 5 20 TABLE2 TOWN OF ONANCOCK FISCAL YEAR 2026 BUDGET 2026 Budget Government Activities Revenue $1,674,307 Use ofTown Reserves $1,126,023 Expenditures $2,800,330 Net Change in Position $0 Special Revenue (Grants) Revenue $610,000 Use ofTown Reserves $180,000 Expenditures $790,000 Net Change in Position $0 Business Activities (Water & Sewer) Revenue $483,100 Use ofTown Reserves $0 Expenditures $325,896 Debt Payments $157,204 Net Change in Position $0 TABLE3 FISCAL YEAR 2026-2030 CAPITAL IMPROVEMENT PLAN SUMMARY 2026 2027 2028 2029 2030 Description Queen St parking lot $399,250 $0 $0 $0 $0 Street lights downtown $274,500 $274,500 $0 $0 $0 Water Generator $75,000 $0 $0 $0 $0 Backhoe $90,000 $0 $0 $0 $0 Water department van $55,000 $0 $0 $0 $0 Interpretive signs $20,000 $0 $0 $0 $0 Benches/Trasi/Alley lights $25,000 $0 $0 $0 $0 Street Signs $15,250 Chief First Responder Truck $0 $75,800 $0 $0 $0 Building and St (250/dump) $0 $68,000 $0 $0 $0 Update Christmas Decorations $0 $75,000 $0 $0 $0 for new Lights Street lights uptown $0 $0 $237,900 $0 $0 King Street sidewalk VDOT $0 $0 $0 $366,000 $450,000 Paving and Striping $0 $100,000 $100,000 $100,000 $100,000 Kayak Park Boardwalk Total $954,000 $593,300 $337,900 $466,000 $550,000 Page 4 of 6 21 VOTING AYE: VOTING NAY: ABSTAINING: ABSENT: Witness this signature and seal. I certify that the foregoing is a true and correct copy ofthe Resolution approved at the June 24, 2024, meeting of the Town ofOnancock Town Council, Onancock, Virginia. A COPY TESTE: Fletcher Fosque, Mayor Date: Page 5 of 5 22 Town of Onancock Balanced Budget - Pass 1 - Preliminary Executive Summary $ % From To Change Real Estate Taxes / 0.2420 $ 0.2529 $ 0.0109 4.50% PPT - Vehicles < 1.7500 $ 1.8000 $ 0.0500 2.86% PPT - All Other (Boats, RV, etc.) $ 2.1000 $ 2.2900 $ 0.1900 9.05% Water Rates (every other month) 0-3,000 $ 33.0600 $ 34.0500 $ 0.9900 2.99% 3,001-15,000 $ 16.3800 $ 16.8700 $ 0.4900 2.99% Over 15,000 $ 8.0900 $ 8.3400 $ 0.2500 3.09% Increased Meals and TOT to 5.5% 5.0% 5.5% $ 0.0050 10.00% Expenditures: Add 5th officer with training, uniformans and equipment All employees recieve a 3% COLA Key Figures: 1% in Real Estate Tax generates $4,000 $0.10 on Vehicle PPT generates $5,000 $0.10 on PPT Other generates $1,500 1% Employee raise costs $7,000 13 R 3 3 a A 3 S A s s 5 A @ a a da a a a le - 5 3 - - 3 8 3 3 V 2V / a S 27 - 3 D 3 3 8 5 C 2 3 n E 2 A A S S S S 0 3 0 S - S 3 3 3 3 3 3 3 3 3 5 A 3 3 s E 31 A 3 S S S S 3 s 3 3 3 3 3 3 3 S 3 3 3 A 3 3 3 S S 5 s 92 5 S S S S s S S 3 S 3 3 S S 3 3 S S 3 S 3 A S S V V 3 S V 8 8 2 o 33 14 A A A - V S A - 35 S S s S S 5 S 3 S > 3 3 3 3 3 S > 3 3 S 3 S s 3 5 3 3 s 3 3V A - - V 3 3 3 S 3 3 3 s 3 3 3 3 3 3 3 3 3 3 3 3 3 s 3 3 3 3 S 5 A 5 5 3 3 . . 5 3 s 3 3 s 3 3 3 3 3 s 3 S s 3 3 3 3 3 3 s 3 3 3 S S 3 3 s 3 3 S S s s . - * - * * A 3 3 3 A 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 s 3 3 3 3 3 3 3 3 S 3 s S w 3 3 3 w 3 3 3 3 3 3 3 3 3 3 s 3 3 3 3 3 s 3 3 3 3 3 S 3 3 3 3 s s 31 A à 8 A A - s 36 39 - 5 3 a A R - 40 ONANCOCK 1630 VIRGINIA'S EASTERN SHORE Town Council: Lisa Fiege, Omar Grubb, Cynthia Holdren, Joy Marino, Sarah Nock, Maphis Oswald Mayor: Fletcher Fosque / Town Manager: Matt Spuck Town Manager Report - March 24, 2025 Miscellaneous Street signs have been delivered, and we will install them as time allows. Miss Utility will certify the locations. VDOT has approved the project and materials. VDOT has provided us with helpful information about a successful wayfinding program. The group needs to meet again to discuss it. The water leak on Hartman has been repaired. We had tool breakdowns (sand and rocks sucked into submersible pump (mud hog)). HRSD graciously loaned theirs, but these two mud hogs must be repaired. Except for removing our materials and installing the first meter, the project at Liberty is complete. We must stay on top of the road fill until paving can be done. lam requesting that we use the utility reserve (road repair portion) to pave the areas disrupted due to water leaks. The design firm used for Queen Street will soon send perspective drawings for the group to review. Imet with HRSD regarding meter replacement. The preconstruction meeting went well; the manufacturer is preparing lead time calculations. Software training is beginning. Istill estimate June start date. The Town distributed business licenses, which are returning consistently. The audit is underway and going well. We received larger concept drawings for Queen Street, and the group is discussing them. Habitat for Humanity is looking to break ground in early April. The 2026 Budget season has started. If the council wishes, one special meeting and hearing are scheduled for April 14th. 1 have scheduled two public hearings; we usually only have one. We have a problem with restaurants submitting their meal taxes. These funds are collected in trust for the town by the restaurants and remitted monthly. Last month, seven of our restaurants did not remit the taxes collected on our behalf. We have two restaurants that have not remitted for several months. After two letters (already sent and approved by our attorney), the attorney suggests we file a Warrant in Debt with the Circuit Court. This will give us some claims if it ever comes to that. lam asking to file a Warrant in Debt for one restaurant that has not remitted meal taxes collected from customers on our behalf for over a year. VDOT requires a land use permit to put the "3-hour parking between signs" up. - will race through that as quickly as possible. Grants A grant from VDH may help us replace the heaters at the base of the water tower - it is due 3-31-25 15 North Street I Onancock, Virginia 23417 I 757.787.3363 - onancock.com du Meetings: Six-hour training on elevation certificate relating to floodplain construction Regional water/wastewater administrators Estimated 24 hours on classwork for final class in master's level Public Administration certificate Weekly leadership team Weekly Public Works Planning Commission Personnel Committee OBCA Waterfront Attorney Page 2 of 2 47 43 y 47 of D % a a o A - & 5 3 5 - * & & a 0 - S 6 : & $ 8 s a a S : - S & 3 3 3 2 3 o 5 o 8 à a 8 0 & - 8 2 e lD 8 5 - - 8 6 6 a 5 & o 0 e 0 e - 2 9 2 N * - 48 0 a / 0 o o a 49 - 52 65 54 65 LP W A y5 22 a a a a > A A a A - 5 A 3 V A a 3 s w w s s s s s s 3 s s wj s s S 3 a a 47 1 a Event Summary for January - February 2025 ONANCOCK POLICE DEPARTMENT Incidents 911 Inquiry 1 Alarm 3 Animal at Large 1 Counterfeiting 2 Destruction of Property 3 Domestic 3 Embezzlement 3 Identity Theft 4 Juvenile Offense 1 Larceny 2 Mental Health 1 Public Intoxication 1 Trespassing 14 Unauthorized Burning 1 Unattended Death 1 Vehicle Trespass 8 Welfare Check 5 Total 54 Traffic Enforcement Inspection Violation 2 No Operator's License 2 Registration Offense 3 No Insurance 1 Fail to Obey Highway Sign 3 Reckless 1 Speeding 6 Total 18 Warnings 8 Patrol Activities Assist Other Agencies 46 Business Checks 131 Citizen Assist/Complaint 18 Business Assist/Complaint 5 Special Patrols 1,633 L 75