TOWN OF BEDFORD LIFE. LIBERTY. HAPPINESS. Regular Council Meeting AGENDA March 25, 2025 7:00 p.m. Administrative Approval ofMinutes Report ofTown Manager Appearance before Council Council Comments Report of Council Committees Revisions to Agenda Public Hearings 1-FIN-2-43-3-25 FY25 Budget Amendments for Fire Apparatus Replacement and Additional VDOT Funding Consent Agenda (roll call) 2-PW-6-1-1-3-25 Request to Close Streets - Bedford Boys Tribute Center "Wreath Laying Ceremony" Old Business New Business 3-CC-15-1-3-25 Proclamation National Crime Victims' Rights Week 4-FIN-2-43-3-25 FY25 Budget Amendment for Fire Apparatus Replacement (roll call) 5-FIN-2-43-3-25 FY25 Budget Amendment for Additional VDOT Funding (roll call) 6-CC-15-1-3-25 Performance Agreement Extension Request 3 - D-Day Omstay LLC - Hampton Inn Business-Class Hotel (roll call) 7-CC-15-1-3-25 Request for Electric Cost to Serve Funding Assistance D-Day Omstay LLC - Hampton Inn Hotel (roll call) 8-PW-17-1-3-25 Commercial Solid Waste Collection (roll call) Closed session pursuant to Section 2.2-3711 (a)(I)ofthe Code ofVirginia of1950, as amended, to discuss personnel matters Adjourn meeting until 5:30 p.m. on April 8, 2025, for a Budget Work Session Citizens may watch the meeting in real time via the Town of Bedford Live Stream website: Himps/arxhedfordvasov135eLwe-Sram The Town will strive to provide reasonable accommodations and services for persons who require special assistance to participate in this public involvement opportunity. Contact (540) 587-6001 for more information. PUBLIC HEARING NOTICE Notice is hereby given that the Town Council of the Town of Bedford, Virginia, at 7:00 PM on Tuesday, March 25, 2025, will hold a public hearing at the Council Hall in the Town Municipal Building at 215 E. Main Street, Bedford, Virginia, 24523, to consider a budget amendment to the Fiscal Year 2025 Adopted Budget for appropriation of prior year reserves in the amount of $1,725,016 towards the upcoming purchase of fire apparatus and an appropriation of $409,245 additional transportation funding towards eligible paving and stormwater improvement projects. A copy of the detailed budget amendment request is available for inspection by the public in the Office of the Clerk of the Town Council, Town Manager's Office, 215 E. Main Street, Bedford, Virginia, 24523. Publish: March 12, 2025 TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM ITEM: Consent Agenda DATE OF COUNCIL MEETING: March 25, 2025 DATE: March 14, 2025 PRESENTATION: Request to Close Streets - Bedford Boys Tribute Center "Wreath Laying Ceremony" The Bedford Boys Tribute Center is requesting permission to hold a Wreath Laying Ceremony in front of the County Court House on Friday, June 6, 2025, and to close the following streets. N. Bridge Street Red Light, East to South Street at 5:45 p.m. to 7:15 p.m. The Bedford Boys Tribute Center will notify the Fire Department, Police Department and Bedford County Fire & Rescue of the street closings. ACTION REQUESTED: Town Council is requested to approve the closing ofthe above streets for the "Wreath Laying Ceremony" from 5:45 p.m. to 7:15 p.m. on June 6, 2025. YES NO OTHER ROUTING DATE: EVANS ( ( ( ) TOWN ATTY. ( ) I.T. - FOREMAN ( ) ( y ( ) COMM. DEV. () POLICE I APPROVED ( ) FOSTER ( ) ( ) ( ) ELECTRIC ( ) PUBLIC SERV. ( ) DENIED ( ) HAILEY ( ) ( ) ( ) ENGINEERING ( ) OTHER ( DEFERRED TO: IPPOLITO ( ) ( ) ( ) FINANCE ( ) STANLEY ( ( ) ( ) FIRE DEPT. ( ) UPDIKE ( ( ) ( ) H.R. ( ) BEDFORD BOYS From the Desk of: - CENTER FRIBUTE in - Kenneth A. Parker GREEN'S DRUGSTORE Executive Director Bedford, Virginia 9 March 2025 To : Mr. Barrett F. "Bart" Warner Bedford, Virginia Town Manager From : Kenneth A. Parker Executive Director, Bedford Boys Tribute Center Subject : Street Closure Request Dear Manager Warner, The Bedford Boys Tribute Center request the following street closures for our 6th Annual Ivy Wreath laying ceremony to commemorate the 81st Anniversary of the Normandy Invasion, D-Day, 6June 1944: Date of Closures: Friday, June 6, 2025 Time of Closures: 5:45 pm to 7:15 pm (same as last year) Streets to be Closed: N. Bridge Street Red Light, East to South Street Our ceremony will commemorate the Supreme Sacrifices that our beloved Bedford Boys made by the presentation of our Colors, singing of our National Anthem, Keynote Speakers, and the laying of an Ivy Wreath in front of the Memorial Stone on the West lawn of the County Courthouse. Streets will be opened for pedestrian traffic only. Thank you in advance for your assistance. In their service, Hon Ribon Kenneth A. Parker G E - 0V Executive Director Bedford Boys Tribute Center MAR 1 0 2025 TOWN OF BEDFORD BEDFORD BOYS TRIBUTE CENTER 108 N. Bridge Street Cell: (540) 425-5598 Bedford, VA 24523 Email: aldeorsst@gmailen POFOR SIMCE1782 SIRCINY Aroclamation National Crime Victims' Rights Week 2025 Kinship, Connection and Healing WHEREAS, crime affects individuals, families, and communities in profound and varied ways, often leaving lasting physical, emotional, and social challenges; and WHEREAS, the concept of kinship underscores the connections that build bridges to support, services, and shared strength among survivors, advocates, and communities; and WHEREAS, kinship is the foundation of victim advocacy, inspiring trauma-informed care that meets survivors where they are; and WHEREAS, through kinship, we build peer networks and community alliances that empower survivors, foster resilience, and offer pathways to healing; and WHEREAS, KINSHIP reminds us of the strength that comes from connection, the importance of listening to every voice, and the power we have to create lasting change when we work together. NOW, THEREFORE, I, C. G. Stanley, Mayor of Bedford, VA, do proclaim the week of April 6 -12, 2025, as Crime Victims' Rights Week in Bedford, VA. This Proclamation reaffirms our dedication to building connections, standing in kinship with survivors, and creating a future where healing and hope are within reach for everyone. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal ofthe Town of Bedford to be affixed this 25th day of March, 2025. C. G. Stanley, Mayor TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM ITEM: FY25 Budget Amendment for Fire Apparatus Replacement DATE OF COUNCIL MEETING: March 25, 2025 DATE: March 3, 2025 PRESENTATION: As part ofthe Fiscal Year (FY) 2026 budget process, the Fire Department submitted the remaining costs associated with the purchase of the Ladder 1 replacement and the Engine 1 replacement. The total cost to replace Ladder 1 is $2,249,587 andi the total cost to replace Engine 1 is $1,195,880. Bedford County has agreed to fund $857,387 towards Ladder 1 and $777,463 towards Engine 1. The remaining cost to be covered by the Town is $1,392,200 for Ladder 1 and $418,417 for Engine 1. The Town has $955,107 of assigned fund balance dediçated to the replacement of fire apparatus, and has current year funding of$85,601 in the Capital Fund. The assigned fund balance has not been moved to the Capital Fund, and is still included in the General Fund. Staff would recommend for Council to consider a budget amendment to transfer funding for the purchase of fire apparatus as detailed below. ACTION REQUESTED: Town Council is requested to approve the below budget amendment which will appropriate budget to the general ledger accounts listed. Budget Entry: Revenue Increase 100091-441499 PY Fund Balance $1,725,016 500091-451111 Transfer In General Fund $1,725,016 Expenditure Increase 10099600-592016 Trans to General Cap Proj $1,725,016 50033210-581515 Engine 1 Replacement $ 393,417 50033210-581517 Pumper/Ladder Truck $1,331,599 YES NO OTHER ROUTING DATE: EVANS ( ) ( J TOWN ATTY. ( ) L.T. FOREMAN ( ) ( ) ( ) COMM. DEV. ( ) POLICE APPROVED ( FOSTER ( ) ( ) ( ) ELECTRIC ( ) PUBLIC SERV. ( DENIED ( ) HAILEY ( ) ( ) ( ) ENGINEERING ( ) OTHER ( DEFERRED TO: IPPOLITO ( ) ( ) ( ) FINANCE ( ) STANLEY ( ) ( ) ( ) FIRE DEPT. ( ) UPDIKE ( ) ( ) H.R. ( TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM ITEM: FY25 Budget Amendment for Additional VDOT Funding DATE OF COUNCIL MEETING: March 25, 2025 DATE: March 3, 2025 PRESENTATION: At the development ofthe Fiscal Year (FY) 2025 Budget, the increased allocation for street and highway maintenance was still unknown. Based on the final amounts which are now known, the Town will receive an additional $409,245 in FY25 beyond the current revenue budget. The Virginia Department ofTransportation (VDOT) revenue can only be spent on eligible street and highway maintenance items. The Town staff would like to propose the following allocation: add $177k towards current paving commitments above the current budget, add $182k to further include the North Hills subdivision, and add $40k for the Railroad Avenue stormwater project. The allocated funding needs to be spent and projects completed on or before June 30, 2025 to meet the VDOT reporting deadline. ACTION REQUESTED: Town Council is requested to approve the below budget amendment which will appropriate budget to the general ledger accounts listed. Budget Entry: Revenue Increase 100043-424301 Street & Highway Maintenance $409,245 Expenditure Increase 10044121-560178 Blacktop $359,245 10044121-560195 Storm Drainage Projects $ 50,000 YES NO OTHER ROUTING DATE: EVANS ( () ( / TOWN ATTY. () I.T. FOREMAN ( ) ( ) ( ) COMM. DEV. C) POLICE APPROVED FOSTER ( ) ( ) ( ) ELECTRIC ( ) PUBLIC SERV. ( J DENIED ( J HAILEY ( ) ( ) ( ) ENGINEERING ( ) OTHER ( DEFERRED TO: IPPOLITO ( ) ( ) ( ) FINANCE ( ) STANLEY ( ) ( ) ( ) FIRE DEPT. ( ) UPDIKE ( ) ( H.R. ( ) TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM Extension Request 3 - D-Day Omstay LLC - Hampton Inn Business-Class Hotel ITEM: Performance Agreement DATE: March 20, 2025 DATE OF COUNCIL MEETING: March 25, 2025 PRESENTATION: ofthe Performance Agreement with the Town Council and Town Economic D-Day Omstay LLC is requesting a third extension is dated June 15, 2023. A subsequent First Amended Development Authority (EDA). The original Performance Agreement brand provided a new hotel model after the dated January 23, 2024 was executed when the Hampton Performance. Agreement amendment extended the term ofthe first performance agreement for building developer had begun architectural work. That footers by six months and the project completion date by five months. the dated August 18, 2024 was executed due to engineering plans that showed A Second Amended Performance Agreement to the site. The additional time to acquire the fill dirt and for need for an additional eight feet of grading fill to be brought ofsix months from September 30, 2024 to March 31, compaction for footers was considered in the approval of an extension for additional eight months of time for the final 2025 for the performance measure ofl having footers poured. The request also an date change from December 31, 2025 to August 30, 2026 was granted. performance winter weather and unforeseen site soil conditions, the As a continuation of the above fill dirt situation brought on by and the final completion dates at this time. The request developer's request a third extension ofthe footer performance measure 2025 (six months) and to extend the final extend the footer performance date from March 31, 2025 to September 30, is to date from August 31, 2025 to December 31, 2026 (four months). completion of work to date. After a presentation to the The developer has provided a letter of request that includes a summary to performed the Performance Agreement and included a EDA by the developer on March 14, 2025, the EDA approved the amendment recommendation that Town Council do the same. to from the Second Amended Agreement is as follows: The text that is proposed change is amended to remove the words "March 31, 2025, - and insert in its 1. Section 2.d ofthe Performance Agreement place "September 30, 2025." Date" in Section 4 ofthe Performance Agreement is amended to remove the 2. The definition of"Performance 2026." words "August 30, 2026," and insert in its place "December 31, ACTION REQUESTED: is to approve the "Third Amendment to Performance Agreement". Town Council requested Attachments: Developer Request Letter Third Amendment to Performance Agreement YES NO OTHER ROUTING I.T. EVANS ( ) ( ) ( ) TOWN ATTY. () DATE: FOREMAN ( ) ( ) ( ) COMM. DEV. ( ) POLICE PUBLIC SERV. ( FOSTER ( ) ( ) ( ) ELECTRIC ( ) APPROVED () ( ) ( ) ( ) ENGINEERING ( ) OTHER DENIED ( y HAILEY ( ) ( ) ( ) FINANCE ( ) DEFERRED TO: IPPOLITO ( FIRE DEPT. ( ) STANLEY ( ) - ) ) UPDIKE ( ( ) H.R. Mary Zirkle Director of Planning and Community Development Town of Bedford Request for Extension on 3/7/25 = Hampton Inn and Suites Bedford, VA Dear Mrs. Zirkle, and site for the Inn and - am writing to provide an update on the excavation preparation Hampton Suites in Bedford, VA, and to formally request a six-month extension for the pouring of footings and ai four-month extension for the final project completion date due to unavoidable delays in the construction timeline. Progress Summary To date, the following tasks have been completed: Land Preparation: Clearing of the site and re-surveying with new staking. Electric Pole Relocation by the Town of Bedford. Shentel Pole Relocation. Erosion Control: Installation of a silt fence around the project site and adjacent church property. Soil Preparation: Removal of topsoil to facilitate the addition of structurally suitable fill dirt. Infrastructure Support: Construction of a gravel road to mitigate dirt runoff onto public roadways. Stormwater Management: Expansion of the stormwater basin beyond initial specifications to improve drainage. Geotechnical Evaluation: Soil sampling conducted by ECS to assess site conditions. Challenges Impacting the Timeline Several factors have contributed to delays in the project schedule: Additional Fill Dirt Requirements: An estimated 2,000 to 2,500 cubic yards (approximately 20-25 truckloads) of additional fill dirt is required. This is necessary due to unforeseen subsurface conditions requiring a 3- to 5-foot undercut beneath the slab to remove unsuitable topsoil, ensuring adequate compaction for the building pad. While this issue has been resolved, it has impacted the overall schedule. Adverse Weather Conditions: Heavy rainfall and snowfall have extended the drying process, limiting site work productivity. Ongoing Soil Sampling: ECS's geotechnical evaluations have prolonged site preparation, delaying subsequent phases of construction. Each portion of mass fill requires a compaction test to ensure proper compaction is undertaken which slows down the crew's ability to mass fill. Projected Timeline for Remaining Work To accommodate the necessary adjustments, thei following timeline is projected: 1. Dirt Placement: Estimated 60 days to import and spread additional fill dirt. The crew will excavate the hill behind the church as well as grade the site to plans. 2. Compaction & ECS Approval: 30 days to allow the dirt to settle and achieve proper compaction per geotechnical recommendations on page 4 second bullet point in the Executive Summary. 3. Utility & Pad Preparation: 30 days for the installation of underground utilties/pipes/storm water management infrastructure while completing final grading of the pad. 4. Footings & Foundation Work: 30 days for footing excavation, foam installation, structural reinforcement, brace the forms, and pour the concrete. 5. Weather Contingency: 30-day buffer for weather-related delays. This results in a six-month total timeline for the completion oft the footings. Therefore, we are requesting a six-month extension to accommodate current delays while maintaining efficiency in the schedule. Request for Extension The original deadline for pouring the footings was March 31, 2025. Due to the aforementioned delays, we are requesting a six-month extension until September 30, 2025, allowing for proper completion of foundational work. Since the delay in footings directly affects the overall completion schedule, we also request a corresponding extension to the final project deadline. Initially, the final completion date was scheduled for August 2026. Given the necessary adjustments, we propose a four-month extension, shifting the final completion date to December 2026. We appreciate your consideration of this request and your continued support as we work diligently to bring this project to successful completion. Attached, you will find supporting video documentation of our progress and the geotechnical report. Please let us know if additional information is needed. Sincerely, Amit Patel DDay OmStay LLC Third Amendment to Performance Agreement THIS THIRD AMENDMENT is entered as of the day of 2025, by and among the Town of Bedford Virginia, a Virginia municipal corporation (the "Town"), the Economic Development Authority of the Town of Bedford, Virginia, a political subdivision of the Commonwealth of Virginia under the Industrial Development and Revenue Bond Act (the "Authority"), and DDAY OMSTAY, LLC, A Virginia limited liability company (the "Company"), each of the foregoing a "Party" and collectively the "Parties." Recitals: WHEREAS, the Parties entered that certain Performance Agreement dated June 15, 2023, in which the Authority agreed to provide certain incentives to the Company in order to incent it to locate its business within the Town, thereby creating jobs, desirable development, and increasing the tax base, all of which are valid public purposes; and WHEREAS, the Performance Agreement provided certain milestones that the Company must meet in order to qualify for the incentives that the Town and the Authority wished to provide; and WHEREAS, the Company, having been delayed due to a change in the architectural requirements of the models from its flag, requested its first six-month extension on the timeline for meeting its milestones related to the above architectural delay, and such request was approved by the Board of Directors of the Authority on January 12, 2024, and the Council of the Town on January 23, 2024; and WHEREAS, the Company, having been further delayed for meeting its milestone for footers due to a change in the engineering grading design, requested its second six-month extension ofthe Commencement Date, and an eight-month extension on the timeline for the final completion Performance Date, and such request was approved by the Board of Directors of the Authority on August 9, 2024, and the Council ofthe Town on August 13, 2024; and WHEREAS, the Company, in developing the hotel contemplated by the Performance Agreement, has been delayed due to adverse weather and poor site fill requiring additional time and material, which conditions, the Town and the Authority believe, are sufficiently adverse in nature to necessitate a further extension of the Performance Agreement; and. WHEREAS, such request was approved by the Board of Directors of the Authority on March 14, 2025 upon the condition that the Council of the Town should also approve the request. Agreement: NOW THEREFORE, in consideration of the foregoing recitals, which are expressly incorporated herein, and of the mutual benefits to be realized through this Amendment to the Performance Agreement, the Parties agree as follows: 1. Section 2.d ofthe Performance Agreement is amended to remove the words "March 31, 2025, 77 and insert in its place "September 30, 2025." 1 2. The definition of "Performance Date" in Section 4 of the Performance Agreement is amended to remove the words "August 30, 2026," and insert in its place "December 31, 2026." IN WITNESS WHEREOF, see the following signatures: [Signatures onfollowing pages] 2 TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM ITEM: Request for Electric Cost to Serve Funding Assistance - D-Day Omstay LLC = Hampton Inn Hotel DATE OF COUNCIL MEETING: March 25, 2025 DATE: March 20, 2025 PRESENTATION: D-Day Omstay LLC is requesting assistance with reducing the Bedford Electric "Cost to Serve" fee that will provide electric service to the new hotel site at Burks Hill Road and Tiger Trail. The cost estimate from October 2024 is $65,328.05 in order to re-route service on the site for the hotel building and to add needed electric infrastructure to serve the hotel. Ofthat previous estimated cost, $46,187.65 is for materials, and labor costs are $19,140.40. The estimate includes one transformer, which was authorized to be ordered at a recent Council meeting. There is also a separate cost from Shentel to relocate their coaxial and fiber infrastructure to Bedford Electric poles in the amount of $15,100. The developer is responsible for that cost. Bedford Electric has already removed two poles and added three on site and ran underground primary lines to transfer service. Shentel has completed their relocation work as well. ACTION REQUESTED: Town Council is requested to consider the developer's request for reducing or waiving the Cost to Serve provided by Bedford Electric. This action was tabled from December 10, 2024 on a motion and second by two current Council members. Attachments: Letter of Request for Assistance from D-Day OmStay LLC March 7, 2025 Bedford Electric Cost to Serve Estimate October 29, 2024 YES NO OTHER ROUTING DATE: EVANS ( ) () ( ) TOWN ATTY. () IT. ( FOREMAN ( ) ( ) ( ) COMM. DEV. ( ) POLICE ( APPROVED - FOSTER ( ) ( ) ( ) ELECTRIC ( ) PUBLIC SERV. ( ) DENIED ( ) HAILEY ( ) ( ) ( ) ENGINEERING ( ) OTHER ( ) DEFERRED TO: IPPOLITO ( ) ( ) ( ) FINANCE ( ) STANLEY ( ) ( ) ( ) FIRE DEPT. I UPDIKE ( ( ) ( ) H.R. ( Mary Zirkle Director of Planning and Community Development Town of Bedford Request on 3/7/25 for Electrical Pole Relocation and Transformer Funding for Hampton Inn and Suites Bedford, VA Dear Mrs. Zirkle, During an in-person meeting with the staff, it was conveyed that the transformer and electrical pole relocation work's financing for the project will be handled by the Town of Bedford for $65,328. We would like to formally bring this discussion to a meeting for confirmation, as we are currently facing budget constraints due to unforeseen costs associated with the required undercutting and additional dirt fill. Furthermore, the project cost has increased following the upgrade from Hampton Inn to Hampton Inn and Suites. We appreciate the Town's ongoing support and collaboration on this project and look forward to working together to bring this vision to life, contributing to a more vibrant Bedford. Attached, you will find the invoice for the electrical pole relocation and the transformer. Sincerely, Amit Patel DDay OmStay LLC Cost to Serve - Hampton Inn Line Relocation.xlsx BOM - TOTAL BEDFORD DI Components Qty Unit Cost 1 45 Class 3 Pole 3 $ 496.46 $ 1,489.38 2 50' Class 3 Pole 1 $ 542.62 $ 542.62 3 Arrester, Lightning 8.4 KVN MÇOV 6 $ 56.75 $ 340.50 4 Bolt, DA 5/8 x 20 inch 12 $ 3.33 $ 39.96 5 Bolt, Eye 5/8 x 14 inch 16 $ 2.45 $ 39.20 6 Bolt, Machine 3/4 x 16 inch 14 $ 2.70 $ 37.80 7 Bolt, Machine 5/8 x 14 inch 18 $ 3.78 $ 68.04 8 Bolt, Machine, 1/2 x 6 inches 16 $ 0.70 $ 11.20 9 Brace, XARM Wood, 60 inch (pair) 8 $ 17.24 $ 137.92 10 Bracket, ADSS Fiber Bracket 1 $ 18.15 $ 18.15 11 Bracket, Fiberglass Cutout & Arrestor Mounting 3-PH 3-POS 4 $ 200.60 $ 802.40 12 Clamp, Dead-End 4/0-336 ACSR 20 $ 27.44 $ 548.80 13 Clamp, Ground Rod 4 $ 1.50 $ 6.00 14 Clevis, Neutral Bracket 1 $ 5.13 $ 5.13 15 Clevis, Neutral, 2" Spool 1 $ 1.69 $ 1.69 16 Conducor, Primary 1/0 15kV URD Pirelli (foot) 210 $ 5.10 $ 1,071.11 17 Conduit, 3" Schedule 40 PVC (foot) 30 $ 5.86 $ 175.80 18 Conduit, 4" Schedule 40 PVC (foot) 160 $ 7.42 $ 1,187.20 19 Conduit, Standoff Bracket 3" Strap 4 $ 10.50 $ 42.00 20 Conduit, Standoff Bracket 4" Strap 16 $ 3.44 $ 55.04 21 Conduit, Standoff Bracket 48" 4 Way T-Slot 8 $ 27.65 $ 221.20 22 Conduit, Standoff Bracket 9" 8 $ 24.60 $ 196.80 23 Connector, 6-6 H-Tap CU CF-44-1 17 $ 1.34 $ 22.74 24 Connector, Compression 2-1/0 main 6-2 tap WR189 10 $ 0.43 $ 4.29 25 Connector, Compression 397-266 Main 2/0-6 Tap WR715 3 $ 3.40 $ 10.20 26 Connector, Compression 477-4/0 Main 477-4/0 Tap WR885 4 $ 3.17 $ 12.68 27 Cross-Arm, 8 Ft 11 $ 46.55 $ 512.05 28 Cut-Out, 7.2kV 100 Amp Load Break Polymer 3 $ 103.53 $ 310.59 29 Grip, ADSS Preformed Dead-End 5 $ 35.70 $ 178.50 30 Guy, Anchor Expanding 12" Bust Plate 6 $ 69.35 $ 416.10 31 Guy, Anchor Rod 10' 1" 6 $ 60.44 $ 362.64 32 Guy, Anchor Rod 7' 3/4" 4 $ 59.44 $ 237.76 33 Guy, Insulator, 30K78" 8 $ 63.40 $ 507.20 34 Guy, Insulator, 16K 78" 4 $ 19.50 $ 78.00 35 Guy, Pole Plate 14 $ 8.85 $ 123.90 36 Guy, Strand Clamp 1/2" 12 $ 35.25 $ 423.00 37 Guy, Strand Clamp 3/8" 16 $ 19.53 $ 312.48 38 Guy, Yellow Guard 12 $ 3.13 $ 37.56 39 Hot line clamp 6 $ 12.22 $ 73.32 40 Insulator, 15kV Dead-End 15 $ 9.98 $ 149.70 41 Insulator, 15kV Pin Type (Gray) 15 $ 4.45 $ 66.75 42 Link, Fiberglass Extension 12 inch 6 $ 14.65 $ 87.90 43 Nut, Eye 5/8 inch 9 $ 6.41 $ 57.69 44 Pin, Crossarm 5" 15 $ 12.86 - $ 192.90 BED 10/29/2024 9:04 AM Costt to Serve Hampton Inn Line Relocation.xisx Page 1of2 Cost to Serve - Hampton Inn Line Relocation.xlsx BOM - TOTAL BEDFORD 45 Rod, Ground, 8 ft length 4 $ 11.96 $ 47.84 46 Screw, 1/2" Hard Head 4 $ 0.55 $ 2.20 47 Screw, 5/8" Hard Head 12 $ 1.40 $ 16.80 48 Stirrup, 1/0-500 ACSR 6 $ 28.19 $ 169.14 49 Switch, 600A Hookstick Disconnect Solid Blade 3 $ 248.65 $ 745.95 50 Termination, 1/0 15kV UG Cable Kit 3 $ 57.85 $ 173.55 51 Transformer, Padmount 1000KVA 12470/7200V - 480/277V 1 $ 29,596.00 $ 29,596.00 52 Tie, Hand Tie, Bare #4 Aluminum (foot) 90 $ 2.30 $ 207.00 53 Washer, 1/2 round 16 $ 2.67 $ 42.72 54 Washer, 3/4 curved 14 $ 1.04 $ 14.51 55 Washer, 5/8 square 71 $ 0.25 $ 17.75 56 Washer, Lock, 1/2 inch 12 $ 1.67 $ 20.04 57 Washer, Lock, 3/4 inch 14 $ 0.28 $ 3.85 58 Washer, Lock, 5/8 inch 58 $ 0.29 $ 16.82 59 Wire, #6 Copper Solid (foot) 145 $ 7.31 $ 1,059.66 60 Wire, 4/0 Riser Copper Stranded (foot) 15 $ 3.37 $ 50.52 61 Wire, Guy 1/2" EHS Steel (foot) 260 $ 1.54 $ 400.40 62 Wire, Guy 3/8" EHS Steel (foot) 280 $ 0.67 $ 187.60 Cost of Materials $43,988.24 MisatelyChampDsposa $ 2,199.41 Total $46,187.65 IDI Labor Hours Unit Cost 63 Labor: Lineman A 40 $ 38.15 $ 1,526.00 64 Labor: Lineman B 80 $ 23.45 $ 1,876.00 65 Labor: Crew Foreman 40 $ 42.06 $ 1,682.40 66 Labor: Tree Crew Supv. 16 $ 35.00 $ 560.00 67 Labor: Tree Crew 48 $ 25.00 $ 1,200.00 68 Engineering 8 $ 105.00 $ 840.00 $ 7,684.40 ID Equipment Hours Unit Cost 69 Duty Truck 40 $ 50.00 $ 2,000.00 70 Large Bucket Truck 40 $ 91.20 $ 3,648.00 71 Digger Truck 40 $ 91.20 $ 3,648.00 72 Large Bucket Tree Crew 16 $ 90.00 $ 1,440.00 74 Chipper 16 $ 45.00 $ 720.00 $11,456.00 Components $46,187.65 Labor $ 7,684.40 Equipment $11,456.00 TOTAL $65,328.05 BED 10/29/2024 9:04 AM Cost to Serve Hampton Inn Line Relocation.xisx Page2of2 TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM ITEM: Commercial Solid Waste Collection DATE OF COUNCIL MEETING: March 25.2 2025 DATE: March 19, 2025 PRESENTATION: As discussed at the February 22, 2025, work session, Town staff are finding it more challenging to provide an optimal level ofresidential solid waste collection service in light of the recent expansion of Town boundaries as well as the growing number of subdivision developments that are being approved. The Town'sp provision ofsolid waste collection services to commercialnonreidemial customers compounds this issue. Additionally, the Town is effectively competing against other interests who could potentially provide commercialnon-resideniat solid waste collection service in a more cost-efficient manner for customers. Staff is proposing that the Town withdraw from the commerialnonresidentat solid waste collection business but continue to provide such service to its residential customers. This is reflected within the FY25-26 budget as currently proposed which will take effect July 1, 2025. To provide ample notice to businesses that may be affected, we feel that it would be appropriate for Council to make a statement affirming this specific change in operation and service level. ACTION REQUESTED: Town Council is requested to approve a motion affirming its intent to withdraw from commerialnonrsidemtas solid waste collection service and discontinue such activity for all affected accounts with a due date of July 1, 2025 with the understanding that there will be no change to the current level or provision of such services to residential customers. YES NO OTHER ROUTING DATE: EVANS ( ) () ( ) TOWN ATTY. () I.T. FOREMAN ( ) ( ) ( ) COMM. DEV. ( ) POLICE APPROVED FOSTER ( ) ( ) ( ) ELECTRIC ( ) PUBLIC SERV. ( ) DENIED ( HAILEY ( ) ( ) ( ) ENGINEERING ( ) OTHER () DEFERRED TO: IPPOLITO ( ) ( ) ( ) FINANCE ( ) STANLEY ( ) ( ) ( ) FIRE DEPT. ( ) UPDIKE ( ) ( ) ( ) H.R. (