CITY - CITY OF ARCHER ARCHER Mayor: Fletcher Hope Vice-Mayor: Iris Bailey Commissioners: Kathy Penny, Joan White, Marilyn Green Interim City Manager: Deanna Alltop March 24, 2025 6:00 P.M. CITY COMMISSION ARCHER CITY HALL MEETING PRAYER CALL TO ORDER PLEDGE OF ALLEGIANCE ADDITIONS OR DELETIONS TO THE AGENDA ADOPTION OF AGENDA I. Guest Agenda Item 1: Water Company of America Services II. Public Comment As part ofthe Commission 's public outreach, we invite Archer residents and the members ofthe public to share their thoughts, suggestions, and concerns at designated times during Commission meetings. Each person is allotted the maximum time oft three (3) minutes to ensure everyone has an opportunity to be heard and responded to, we ask that you adhere to the following guidelines: Please state your full name (or first name if you prefer) Please state your question, comment, or concern in as few words as possible. Please try to make it clear what information you want or what problem you want solved SO that the Commission can accurately respond to your request. Please be courteous to others and refrain from using language that would be considered insulting, offensive, or insensitive. Thank you. for your cooperation. The Commission is here to serve you. 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 III. Old Business Agenda Item 1: Bill Payment Line-Item Memos from the March 10th Meeting Agenda Item 2: Resolution Number 2025-12, Supporting the State of Florida Joining the Southern Rail Commission Agenda Item 3: City of Archer Financial Recovery Corrective Action Steps Agenda Item 4: Holly Hills Stormwater Grant-Matching Funds Agenda Item 5: Updates from the Meeting on March 10th IV. New Business Agenda Item 1: Quote for SCADA Computer Replacement Agenda Item 2: Quote to Strip and Wax Floors at Archer Community Center Agenda Item 3: Quadient Lease for Postage Machine under State of Florida Contract Pricing Agenda Item 4: List of Accounts Found without an Open Utility Account Agenda Item 5: Keep Archer Beautiful Clean-Up Day Agenda Item 6: Cleaning Company for City Hall and Archer Community Center V. Public Comment Period As part ofthe Commission 's public outreach, we invite Archer residents and the members oft the public to share their thoughts, suggestions, and concerns at designated times during Commission meetings. Each person is allotted the maximum time ofthree (3) minutes to ensure everyone has an opportunity to be heard and responded to, we ask that you adhere to the following guidelines: Please state your full name (or first name if you prefer) Please state your question, comment, or concern in as few words as possible. Please try to make it clear what information you want or what problem you want solved SO that the Commission can accurately respond to your request. Please be courteous of others and refrain from using language that would be considered insulting, offensive, or insensitive. Thank you for your cooperation. The Commission is here to serve. you. VI. Adjournment 16870 SW 134TH AVE., P.O. BOX. 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 - CITY OF ARCHER . 20 S) A RCHER ESTABLISHED 1842 Tabled Items 1. Resolution No 2025-04, Agreement Between the City of Archer and Online Information Services, Inc.-tabled until the July 14th meeting from the February 10th meeting. 2. Fraud Hotline-Register for Services, Terms of Use and Test Examples-tabled until the July 14th meeting from the January 27th meeting. 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 ATY, % : e @1 CITY OF ARCHER A RCHER I. Guest Agenda Item 1: Water Company of America Services Staff Recommendation: Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation WATER COMPANY OF AMERICA - Who is' Water Company of America (WCA)? Headquartered in Houston Texas, Water Company of America has been serving Municipalities, Counties, and Water and Sewer Districts since 1989, (36 years), by providing a unique program for revenue recovery through a comprehensive evaluation of an entity's utility billing system to find lost revenue. Water Company of America's sole focus is to provide a program for the recovery of lost utility revenues for public entities around the country. With an established track record of completing over one hundred contracts, WCA has returned more than $100 million in unbilled revenue to our clients. How does the Program Work? It all begins with a detailed analysis of the client's billing data. WCA has invested significant resources in the development of a proprietary data analysis software system. This allows WCA to analyze large data sets to pinpoint billing deficiencies. WCA will examine a client's utility billing system and related data in an effort to identify those accounts not consistent with the entity's adopted rules and ordinances. Once specific accounts are identified and deemed suspect, WCA will send experienced field crews to specific sites to conduct on-site field inspection and verification. Once billing discrepancies are verified, these discoveries are documented and sent to the client for review and approval. Examples of discoveries made by WCA: Unlisted Service - This occurs in all entities. Simply stated, when a customer receives the service and does not get billed, it constitutes an unbilled service. This is the most complex to discover and one which WCA is an expert. Fire Service Lines and Emergency Bypass Valves Often times these systems are not metered and have a tendency to be abused through outright theft of service. WCA can solve these issues through data analysis of the property along with careful field investigation. Rate Discrepancies - Rates vary widely among entities. WCA has the experience and tools to identify those instances where rates are not being applied appropriately. Faulty Meters - Meters fail over time as any mechanical device tends to do. WCA specializes in locating meters not functioning properly. How is Water Company of America Compensated? Water Company of America is paid strictly on a performance based contract, meaning we are only compensated if we are successful in finding lost revenue, and only once that revenue is collected by the utility. WCA will receive a share, (typically 50%), of increased revenue resulting from corrected billing of the deficient accounts for a 48 - month period. After the revenue sharing period is over, the client will keep 100% of the new revenue into perpetuity and the client will have no further financial obligation to Water Company of America. ITY % a & CITY OF ARCHER Al RCHER III. Old Business Agenda Item 1: Bill Payment Line-Item Memos from the March 10th Meeting Staff Recommendation: Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 5 TO: ACCTS PAYABLE CITY OF ARCHER 16870 S W 134 AVE SUNCOM INVOICE ARCHER, FL 32618 Invoice 2E-0393 FROM: STATE OF FLORIDA Invoice Date October 15, 2024 DMS - Division of Telecommunications (SUNCOM) PO Box 6448 Fiscal Year 2024-2025 Tallahassee, FL 32314-6448 Billing Cycle September 2024 Account RL6 3653, 10016 Services Charges GAINESVILLE TELEPHONE SERVICE $71.160 Total Charges $71.16 Payment Due By November 14, 2024 AMOUNT DUE: $71.16 Please review your charges and complete the remittance slip enclosed when submitting payment. Ifyou have any questions conceming your SUNCOM invoice, please contact the Department of Management Services at 1-888-4SUNCOM: or 1-888-478-6266. Joumal Transfers: 72602105001729001000000190300 COMMUNICATIONS W/C TRUST FUND REVENUE OBJECT: 010500 FEID - 59-3458983 dhe Wc (L S. and 4to CandigatciyHau *** PLEASE FOLD, TEAR HERE AND RETURN THIS PORTION WITH YOUR PAYMENT *** Invoice Number: 2E0393001-20241015 Agency ID: RL6 Amount Due: $71.16 ACCTS PAYABLE REMITTANCE. ADDRESS: CITY OF ARCHER STATE OF FLORIDA 16870 S W 134 AVE DMS Division of Telecommunications (SUNCOM) ARCHER, FL 32618 PO Box 6448 Tallahassee, FL 32314-6448 PLEASE LIST INVOICE NUMBER ON CHECK AG-PRO COMPANIES 9 9200 NW 13th St. 50 Gainesville, FL 32653 JOHNI DEERE Phone: (352) 367-2632 Fax: 352) 367-9624 Branch IN STORE PICKUP GAINESVILLE, FL CNNYYY Date Time Page 09/25/24 10:02:02 (0) 01 Account No. Phone No. Invoice No. ARCHE006 3524952880 P51621 Ship Via Purchase Order CITY OF ARCHER * P. 0. BOX 39 ARCHER FL 32618 85-8012740187C9 Salesperson 90K PARTS INVOICE : ORDER# : 304770 Thank you for your business! Part# Description Bin ORD ISS SHP B/O UTTTT Price Amount 36230050084 33RS-84 CHAIN CHAIN 6 6 6 51.69 310.14 36230050084 33RS-84 CHAIN CHAIN 2 2 2 51.69 103.38 GLYPRO GLYPHOS 2.5G SHED 2 2 2 54.00 108.00 CHARGE TOTAL CHARGE 521.52 PLEASE REMIT TO: AG-PRO COMPANIES PO BOX 95 BOSTON, GA 31626 a Stro d 2 CITY OF ARCHER Net due 10th of month following purchase if charged to in-house account. In the event of non-payment of all or any part of the amount due on this invoice, purchaser must pay all collection costs, induding but noti limited to legal fees and costs incurred by seller in any applicable proceedings. Retum Policy: All returns must be retumed within 30 days from the date of the invoice in new, saleable condition and in the unopened original packaging. Proof of purchase is are required. Returns are only eligible! fora ani in- store credit and are subject to a 25% restocking fee. All electrical parts, paints, chemicals, and special ordered tems with associated freight nonreturnable. ACCEPTED BY CUSTOMER DATE, FOLDS W WALKER ATTORNEYS AT LAW Folds Walker, LLC INVOICE 527 E University Ave Number 4962 Gainesville, FL: 32601 US Issue Date 10/31/2024 Kim@loldswaker.com 543200 - GENERAL www.oldswaker.com Matter REPRESENTATION O: 352-372-1282 Email acouming@alyplacher.con Bill To: CITY OF ARCHER couningerelyplecerconm O: 352-495-2880 Flat Fees Flat Fees Billed By Price Qty, Sub Flat Fee FW $5,000.00 1.00$5,000.00 10/31/2024 Services for the month of November 2024 Flat Fees Total: 1.00/$5,000.00 Expenses Expenses Price Qty Sub Other professionals $1,500.00 1.00'$1,500.00 10/4/2024 Bryan S. Thomas Professional Planning Services - Concrete Batch Plant Review and Presentation - Invoice #2024-01 Recording Fees $23.95 1.00 $23.95 10/29/2024 Alachua County E-Recording Fee - Satisfaction Expenses Total: 2.00$1,523.95 Total (USD) $6,523.95 Payment 4010 11/21/2024 $-6,523.95 Ameris Bank #4334 Balance $0.00 Total Outstanding $0.00 Terms & Conditions DUE AND PAYABLE UPON RECEIPT. SUBJECT TO 1% PER MONTH FINANCE CHARGE AFTER 30 DAYS. In the event the balance of this invoice is submitted for collection, the Plaintiff shall be entitled to a reasonable attorney's fee and costs. Trust Account Balance Date Item Amount Balance 3/20/2025 Current Balance $0.00 Column Unpaid Invoices as of Mar 1, 2025 Monthly Statement Vendor Advisory Publications use Column's software platform/services to facilitate the placement of public notices or legal ads in their publication(s). Column Issue Date Mar 1, 2025 Software, PBC is not a DBA for publications, but an independently owned and operated vendor authorized to provide software/services Bill to City of Archer to those publications. Once an invoice is paid, the merchant name on your billing statements will be Column Software, PBC, if applicable. Only Total Amount Due $761.38 paymentfor legal ads or public notices should be made payable to Column Software, PBC. Payments for other ads should be made per the billing requirements as listed on respective publication invoices. Access this account: summary online at https/www.colum.us/payments. Alachua County Today Notice Notice ID Invoice Due Date Amount Due COAR CUP 24-02 eda 9nHCCPSIEhURMReD 2BA7D73B-0011 Dec 21, 2024 172.78 COAR CUP 24-02 mIDBKGAWNWA3EMImZC 2BA7D73B-0012 Jan 5, 2025 168.25 CCNOT 3 COHS CUP 23-01 REV pGeo-Stracz9snspy 2BA7D73B-0009 Aug 6, 2024 167.28 PZNOT COAR CUP 23-01 2nd Nh3WAHUR67EDBZ.T 2BA7D73B-0010 Oct 2, 2024 160.16 CCNOT COAR - M. 24-01 PZNOT vbhi37-X6huthmaRsp 2BA7D73B-0013 Jan 27, 2025 92.91 Subtotal for Alachua County Today 761.38 Total Due $761.38 Note: The processing fee, ifapplicable, is due regardless of the method of payment. Questions? Visit help.column.us Page 1 of 2 Pay online with credit or debit card: htps/www.column.us/payments For more information, visit our Help Center. Questions? Visit help.column.us Page 2 of 2 Dallas M. Lee INVOICE DATE: January 13, 2025 Dala:Mlee@gmalcom INVOICE # 109 904-707-0136 FOR: Consulting BILL TO: City of Archer clo Deanna Alltop DESCRIPTION HOURS RATE AMOUNT Jan 7th 8:15 am to 10:45 am I 2:00 pmi to 2:30pm 3.00 $95.00 $285.00 Jan 10th 10:00am to 11:15 am 1.25 $95.00 $118.75 $95.00 $95.00 $95.00 $95.00 $95.00 SUBTOTAL $403.75 Total for Month $403.75 TAX: RATE Remaining) NTE $3,480.00 SALES TAX OTHER TOTAL $403.75 Make all checks payable tol Dallas M. Lee. Total due in 15 days. Overdue accounts subject to a service charge of 1% per month. THANK YOU FOR YOUR BUSINESS! Dallas M. Lee INVOICE DATE: January 25, 2025 Dala:Mles@gmalcom INVOICE # 110 904-707-0136 FOR: Consulting BLLL TO: City of Archer clo Deanna Alltop DESCRIPTION HOURS RATE AMOUNT Jan 13th 5:30 pm to 7:45 pm 2.25 $95.00 $213.75 Jan 14th 12:30 pm to 1:00j pm 0.50 $95.00 $47.50 Jan 14th 6:00 am to 7:00am 1.00 $95.00 $95.00 Jan 24th 9:00 am to 10:00 am 1.00 $95.00 $95.00 Jan 25th 9:30 am to 11:30 am 2.00 $95.00 $190.00 $95.00 $95.00 SUBTOTAL $641.25 TAX: RATE SALES TAX OTHER TOTAL $641.25 Make all checks payable to Dallas M. Lee. Total due in 15 days. Overdue accounts subject to a service charge of 1% per: month. THANK YOU FOR YOUR BUSINESS! My % no 01 CITY OF ARCHER A RCHER III. Old Business Agenda Item 2: Resolution Number 2025-12, Supporting the State of Florida Joining the Southern Rail Commission Staff Recommendation: Approve Resolution Number 2025-12 Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 RESOLUTION NUMBER: 2025-12 A RESOLUTION OF THE CITY OF ARCHER, FLORIDA, SUPPORTING THE STATE OF FLORIDA JOINING THE SOUTHERN RAIL COMMISSION. WHEREAS, the mission of the Southern Rail Commission is to engage and inform public and private rail interests to support and influence Southeast rail initiatives; and WHEREAS, the Southern Rail Commission promotes the safe, reliable and efficient movement of people and goods to enhance economic development along rail corridors, provide transportation choices and facilitate emergency evacuation routes; and WHEREAS, the Southern Rail Commission advocates for the reactivation of the Gulf Coast Passenger Rail line to provide passenger rail service to the GulfCoast, including the Florida Panhandle and North Florida, which would enhance economic development opportunities in the North Central Florida Region; and WHEREAS, the Southern Rail Commission is currently comprised of the States of Alabama, Louisiana, and Mississippi. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ARCHER, FLORIDA, as follows: SECTION ONE: The City of Archer hereby expresses its support for the State of Florida to join the Southern Rail Commission. This Resolution adopted this 24th day of March 2025, after motion, second and majority vote favoring same. ATTEST: By: Deanna Alltop, Interim City Manager Fletcher Hope, Mayor Approved as to form and legal sufficiency: Danielle C. Adams, City Attorney or Kiersten N. Ballou, City Attorney CITY % 3 a ane 01 CITY OF ARCHER A RCHER III. Old Business Agenda Item 3: City of Archer Financial Recovery Corrective Action Steps Staff Recommendation: Remove all references for hiring an FT Accounts Specialist, this position is already filled. Just a reminder that we do not have the funds to hire any additional positions except the one Public Works employee. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 CITY OF ARCHER FINANCIAL RECOVERY CORRECTIVE ACTION STEPS EFFECTIVE TODATE: 12/1/24-3/17/25 Pg. 1/1 1. Effective 12/1/24 Total Debt $1.5 M. 2. Effective 2/1/25; Opened Wild Spaces-WP $300K Recovery Bank Acct. (per ACC reqt.over 3yrs.). Current (3/17/25) Account Recovery Balance:s76,500.00. $300K Total Acct. Balance planned by July 2027. 3. Outstanding back IRS 941 Payroll Taxes (Totaling $178K+ $76K Penalties & Interest-eff: 3/10/25) PAID IN FULL-Effective 3/10/25. 4. ALL IRS 941 Payroll Taxes PAID timely current to date (effective 3/17/25). 5. Contract Financial Accountant CPA Staff in place (Dallas Lee, Newberry Finance Director 11/24-2/25 & Amanda Hagan, Newberry Asst. Financial Administrator, CPA 3/10/25-current. Ongoing Financial Accountant Assistance from the City of Newberry until a permanent FT Account Specialist is hired for COA. 6. ALL current COA Staff remain in place, totaling 7 FTES. 7. $2.5M Phase I Regional Wastewater Plan with City of Newberry remains "shovel ready" in place for State of FL legislative appropriation (fully grant sourced; DEP, SRWM and State of FL) currently. Construction start-Qtr 1 2026 & completion Qtr 1 2028. Capacity= appx. 1/3 rate payers, incl. all businesses and Holly Hills neighborhood. 8. City of Archer (weak-mayor system). Commisionscheduled a minimum of 2times per month currently (1-Full regular meeting & 1-Financial Corrective Step Action and cont'd Plan review meeting.) 9. City Administrator (Permanent Position) to be advertised beginning APRIL 25 with position in place planned for AUGUST 25. 10. COA FT Account Specialist to be advertised beginning APRIL 25 with position in place planned for JULY 25. 11. TOTAL CURRENT COA DEBT= $980,680.00, effective 3/13/25 (Ameris Bank Loan $625,955. At 6.25% + Kimley Horne Engineering Contractors $289,965. +Gatorsktch Architects $64,760.) 12.BANK ACCOUNTS Reconciliations completed currently through April 24. Completion reconciliation target date through Sept.24 scheduled by May 25. 13. FY 2024(Oct.23 thru Sep. 24) AUDIT scheduled with Powell&Jones, CPA in JULY 2025. 14.DUAL AUTHORIZATION REVIEW for both check payments and all ach payments, including full commission review of ALL 941 Payroll Tx payments.. -Ongoing effective February 25 & current. 15.FY2024-25 Amended Balanced Budget Completedreb25) and scheduled for COA Commission Approval 3/24/25. 16. FY: 25-26(OCT 1, 2025 thru SEP 30, 2026) COA OPERATIONS BUDGET Planning scheduled to begin JUN 25. Cc:fi/Daltopp/file CITY % 3 ne @ CITY OF ARCHER A RCHER III. Old Business Agenda Item 4: Holly Hills Stormwater Grant-Matching Funds Staff Recommendation: SRWMD is requesting an agreement with Alachua County or a Resolution that the matching funds are available to move forward with the grant. Staffis requesting approval to submit a request to Alachua County to start the agreement approval process. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 ATY % le 6 01 CITY OF ARCHER A RCHER III. Old Business Agenda Item 5: Updates from the Meeting on March 10th Staff Recommendation: Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 , IY % 2e 01 CITY OF ARCHER A RCHER Updates from the March 10th meeting. We are going to continue with paper timesheets instead of a time clock for now. Dual approval process, the City of Newberry follows the wo-person approval of all checks and ACH's that we are currently following. Caleb from Powell & Jones stated that they are waiting for the city to let them know when we have everything completed for FY24 and he will check the schedule for a slot for the audit. There is not a tentative place holder. Ice machine, the City of Newberry currently lease their ice machine and have them service it as part of the lease. Emerald Data came out today to give us a quote on the camera/s at the Public Works fuel tanks. Once the quote is received, it will be placed on the next agenda for approval. The spreadsheet to track the fuel is being developed, we plan on having it completed soon. 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 ITY % 4 - i a CITY OF ARCHER ARCHER IV. New Business Agenda Item 1: Quote for SCADA Computer Replacement Staff Recommendation: Approve quote, the computer was supposed to be replaced awhile ago. It is setting off false alarm alerts to Public Works and SCADA. We were only able to receive one quote. This is an urgent need and cannot wait. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 emerald data SCADA computer replacement Quote #: 000 Prepared For This quote has not been approved. Please review the Prepared By terms, and sign below. City of Archer Eric May Deanna Alltop accept thea above conditions Managing Member 16870SW: 134th Ave Your Initial: Direct:3522244288 Archer, FL3 32618 erie-mayPemerlaataus: Your Emal Address: 1. Your Proposal Di Comments or questio Download and review your PDF document here: dobe Ify youl have any comments or questior this quote, please feel free toe enteri Your comment willl be loggeda and em erie-may@emeraldiataus. 2. Review and Select Your Options Your. Available Options Quote! Summary One-1 Time Hardware Subtotal $1,046.68 Services Subtotal $295.00 Total Amount $1,341.68 Update Options 3. Approval and E-Payment Your electronic acceptance of these conditions indicates that youl have read and accept the Terms and Conditions as presented int the attached PDF document. Submit Question/ / Comment G laccept the above conditions E-Signature Your Initials: Your Email Address: Purchase Order Number: Sign Here: X Clear Signature Please fill out ther required fields above and check "laccept the above conditions' CTYOs 3 o CITY OF ARCHER A RCHER IV. New Business Agenda Item 2: Quote to Strip and Wax Floors at Archer Community Center Staff Recommendation: Approve quote, we have used his service before, and he does a great job. The floors are in rough shape they desperately need to be done. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 From: Kenneth Stephens Cleaning Concepts Kennth Stephens Quote #103 7830 NE 190th Ave Williston Fla, 32696 Date: 3/14/2025 Phone: (352) 316-0573 Atten: Mr Calvin Robinson Archer Community Center Archer FI32618 Description of Service Prices Strip and Wax Floors Labor and Suplies. $1500.00 Price will go down after thelst deep Cleaning Strip Job. Floor will NOT be stripped everytime. To keep up and maintaine the floors we will come in as often as needed- $750.00 Scrub and Wax (you will need to supply the wax). Mop and Buff $375.00 Any questions regarding this Quote please contact Kenneth Stephens at above number. Thawk for bustness!!I! you your CITY % l- 2 01 CITY OF ARCHER A RCHER IV. New Business Agenda Item 3: Quadient Lease for Postage Machine under State of Florida Contract Pricing Staff Recommendation: Approve Quadient Lease Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 Purchase Order - Lease Customer Organization City of Archer State of Florida Contract Number 44102100-17-1 DBA Address 16870: SW 134TH/ AVE City State Zip ARCHER FL 32618-5410 Phone (352) 495-2880 Fax Vendor Ship To Company Name Quadient Leasing USAI Inc. FEDERAL ID# 94-2984524 Organization City of Archer Attention Government: Sales DUNS# 150836872 Attention Deanna Alltop Address 478 Wheelers Farms Rd Address 16870 SW 134TH AVE City State Zip Milford CT 06461 City State Zip ARCHER FL 32618-5410 Phone (866) 448-0045 Fax (203) 301-2600 Phone (352) 495-2880 Email I dallop@lyplarchercom P.O. Number P.O. Date Requisitioner Shipped Via F.O.B. Point Terms Ground Destination Quarterly Invoicing QTY Unit Description Unit Price Total 60 Months Lease Payment $69.29 $4,157.40 Lease payment specified above for products listed below includes, as applicable, reduced price equipment maintenance to reflectf first year free, meter rental, meter resets, postal rate changes, software lcenseluporaubsetpton fees, delivery. installation, and operator training. Products QTY Product ID Description 1 IX3WP5 iX-3 Series Base w/5lb Integrated Weigh Platform, Moistener & Catch Tray 1) Order is governed under thet terms and conditions oft the State of Florida Contract Number 44102100-17-1. Enter this order in accordance with the prices, terms, delivery method, ands specifications listed above. 2) Payments will bes sent to: Quadient Leasing USA, Inc. Dept 3682 POE Box 123682 Dallas TX75312-3682 Authorized by Date 3) Send alic correspondence to; Quadient Leasing USA, Inc. 478V Wheelers Farms Rd Milford CT 06461 Phone: 203-301-3400 Print Name Title Fax: 203-301-2600 EYpived Leas City of Archer STATE OF FLORIDA - PURCHASE ORDER Deputy City Clerk LEASE 16870 SW134th Ave Archer, FL 32618 Phone 352-495-2880 State of Florida Contract Number 44102100-17-1 To: SHIP TO: Mail Finance Inc. City of Archer 478 Wheelers Farms Road Deputy City Clerk - Deanna Alltop Milford, CT 06461 16870 SW 134th Ave 1-800-636-7678 Archer, FL 32618 Phone 352-495-2880 ext. 102 P.O.DATE REQUISITIONER SHIPPED VIA BILLING TERMS Deanna Alltop Quarterly billing 60 months QTY UNIT DESCRIPTION 60 MONTH LEASE IN Series 360 Base & Meter w/5lb Integrated IN360WP5, 1 Weighing Platform, Moistener, Catch Tray, 30 IN360DW5, $71.26 Standard Accounts / Departments, Differential IN360AI Weighing SUBTOTAL SHIPPING & HANDLING included TOTAL $71.26 Order is governed under the terms and conditions of the State of Florida Contract - 44102100-17-1, Enter this order in accordance with the prices, terms, delivery method, and specifications listed above. Payments will be sent to: Mail Finance Inc. Dept 3682 PO BOX1 123682 Dallas, TX75312-3682 Federal IDI Number: 94-2984524 Send all correspondence to: City of Archer Cabaerce brbeo Authorized by Date Deputy City Clerk Deanna Alltop 16870 SW 134th Ave Archer, FL 32618 Phone 352-495-2880 ext. 102 chades Hammond,cily Print Name and Title manger CITYO % 03. à - 9I CITY OF ARCHER A RCHER IV. New Business Agenda Item 4: List of Accounts Found without an Open Utility Account Staff Recommendation: Tangie and Steve worked closely together to identify accounts that did not have active utility accounts. We will be doing these reviews every three months when the meter readings are done. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 ACCOUNTS FOUND 1. 17476 SW 129TH AVE $900 2. 11954 SW SR 45 $525.36 3. 16377 SW ARCHER LANE $120.00 4. 16655 SW 133 AVE $245.00 5. 13560 SW 160TH WAY #30 CUT OFF MOVED NO NOTIFICATION 6. 13533 SW 173RD CT $763.00 7. 17447 SW 1297H AVE CUT OFF VACANT NO NOTIFICATION 8. 14205 SR 45 CUT OFF CITYO E o CITY OF ARCHER AT RCHER IV. New Business Agenda Item 5: Keep Archer Beautiful Clean-Up Day Staff Recommendation: We are tentatively on Waste Pro's schedule for April 12th. There will be an overtime cost to the event for two Public Works employees. Staff needs approval for the overtime. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 CITY % 3 e a CITY OF ARCHER ARCHER IV. New Business Agenda Item 6: Cleaning Company for City Hall and Archer Community Center Staff Recommendation: Roxanne is no longer with the city; we have reached out to cleaning companies for quotes. Staffwill clean the city hall building. Our concern is cleaning the Archer Community Center until we can hire another cleaning company. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445