MINUTES TEL City Council i* Redevelopment Successor Agency Joint Meeting TO Council Chamber, Chowchilla City Hall EOSPERITS 130 S. 2nd Street, Chowchilla, CA 93610 RY Tuesday, January 28, 2025 Closed Session: 3:00 p.m. Open Session: 4:00 p.m. CALL TO ORDER/ROLL CALL - 3:02 PM Mayor: Kelly Smith Mayor Pro Tem: Jeff Troost Council Members: Waseem Ahmed, Ray Barragan, John Chavez City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Finance Director Kerri Williams, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon CONSIDERATION OF APPROVAL OF AGENDA (Additions and/or Deletions): None. PUBLIC ADDRESS = CLOSED SESSION None. CLOSED SESSION - 3:02 PM 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 Title: City Attorney OPEN SESSION - 4:13 PM CLOSED SESSION REPORT: Nothing to report. PLEDGE OF ALLEGIANCE INVOCATION: Pastor Doug PRESENTATIONS/WORKSHOP - Section 1 None. PUBLIC ADDRESS None. COUNCIL AND STAFF VERBAL REPORTS = Section 2 2.1 COUNCIL VERBAL REPORTS Legislative, Collaborative Agency, Ad Hoc Council Member Chavez attended the Annual Chamber of Commerce Awards dinner, along with Mayor Pro Tem Troost and Council Member Ahmed. City Council Meeting MINUTES January 28, 2025 Mayor Smith met with the Chamber of Commerce manager along with Council Member Barragan. 2.2 STAFF VERBAL REPORTS Police Chief Palmer went over departmental stats since the last council meeting. Moving forward with a previously approved radio system update project. Fire Chief Gaumnitz and Stephen went to auto zone warehouse to test their radios, ensuring they will work within the building. Public Works Director Rogers has been working with Finance on audit requests and also the mid-year budget. He recently met with PG&E to discuss changes to their Rule 20A program, which allocates funding to underground utilities. Staff worked with PG&E to identify locations that meet the new requirements and plan on bringing back to Council in February to select a location. Well 16 Test Well Update - Recent results indicate a static water level of 335 ft. No water quality issues present. The well site is viable and should be able to provide a minimum output of 1,200 gpm. Next steps are to install the casing, seal, gravel pack, etc., and then site buildout. Finance Director Williams met with auditors last week; things seem to be good. Completed W2's, the state report for Transit, the CEDIAC report. sent mid-year budget worksheets to staff for review and is gearing up for negotiations and working with Com Dev with their grants. Deputy Director of Recreation & Community Engagement Wisener reported on Flag Football, Little League, Girls Softball. The first Kiddos Craft workshop at the Ed Ray building was successful and two more workshop are being schedule though March. Starting planning for Easter and summer events. Surveys sent out to the public for selection of movies for this summer's Movies in the Park and soon a survey for Music in the Park. She's updating the Council Contingency Fund policy. She's been helping other departments with administrative tasks and coordinating with PW with projects and communicating with the community with their needs. City Clerk McClendon working on mid-year budgets for the City Clerk and Transit departments; and, reviewing applications for the Deputy City Clerk recruitment, hoping to move this along quickly. City Administrator Pruett last week attended the League of California Cities Mayors and City Council Academy along with Council Member Chavez; met several times with the City's bond financing and refunding team for an upcoming CFD initiation; met with AutoZone and Rancho Calera separately, with NBS, paralleling that with the Rancho Calera CFD. Next week he will be in the Palm Springs area for a League of California Cities City Managers Conference. He is in the process of initiating labor negotiations; had interviews on Monday and has second interviews tomorrow for the Community Development Director; there's a new coffee shop in the community in the Save Mart shopping center. CONSENT CALENDAR = Section 3 3.1 Approval of the January 14, 2025 City Council Meeting Minutes (McClendon) 3.2 Consideration and Acceptance of the December 2024 Budget Report (Williams) 3.3 Consideration and Acceptance of the Quarterly Financial Investment Report (Williams) City Council Meeting MINUTES January 28, 2025 3.4 a) Consideration and Adoption of a City Council Resolution Approving the Annual Recognized Obligation Payment Schedule for the Period from July 1, 2025 Through June 30, 2026 on Behalf of the Successor Agency of the Chowchilla Redevelopment Agency; and * b) Consideration and Adoption of a Redevelopment Successor Agency Resolution Approving the Annual Recognized Obligation Payment Schedule for the Period from July 1, 2025 Through June 30, 2026 (Williams) 3.5 Consideration and Adoption of a City Council Resolution Accepting Improvements and Authorizing Filing of the Notice of Completion for the Robertson/Kings & Robertson/Trinity Alley Paving Project, Federal Project No. CML-5258(041) (Rogers) 3.6 Informational Item - Quarterly Project Management Update (McClendon) 3.7 Consideration and Approval of an Agreement with Lozano Smith for Continued Legal Services (Pruett) 3.8 Consideration and Adoption of a City Council Resolution Approving Sports League Facility Use Agreements with Chowchilla Adult Recreation, Chowchilla Community Soccer League, Chowchilla Union High School, Chowchilla Flag Football, Chowchilla Girls Softball, and Chowchilla Little League (Wisener) 3.9 Consideration and Adoption of a City Council Resolution Declaring Certain Unused City Property as Surplus and Authorizing Staff to Dispose of by Sale at Auction (Rogers) Motion by Council Member Chavez, Seconded by Mayor Pro Tem Troost to Approve the Consent Calendar as Presented. Motion passed by roll call cote. PUBLIC HEARINGS - Section 4 None. DEFERRED BUSINESS = Section 5 5.1 Consideration and Adoption of a City Council Resolution Approving the Updates to the Downtown Design Guidelines and Accompanied Notice of Exemption (Perea) Motion by Council Member Chavez, Seconded by Council Member Barragan to Approve City Council Resolution # 08-25, Approving the Updates to the Downtown Design Guidelines and Accompanied Notice of Exemption. Motion passed by roll call vote. NEW BUSINESS = Section 6 6.1 Consideration and Adoption of a City Council Resolution to Approve a Budget Amendment and Distribute a Financial Contribution to the Chowchilla Western Stampede to Support the Organizations Efforts to Continue the Historic Cattle Drive and Authorizing the City Administrator or Designee to Execute Related Documents Thereto (Wisener) Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Troost to Approve City Council Resolution # 09-25, Approving a Budget Amendment and Distributing a Financial Contribution to the Chowchilla Western Stampede to Support the Organizations Efforts to Continue the Historic Cattle Drive ad Authorizing the City Administrator or Designee to Execute Related Documents Thereto. Motion passed by roll call vote. City Council Meeting MINUTES January 28, 2025 ANNOUNCEMENTS = Section 7 FEB 11 CITY COUNCIL MEETING, COUNCIL CHAMBER, 4PM FEB 19 PLANNING COMMISSION MEETING, COUNCIL CHAMBER, 5PM FEB 28 ANNUAL CATTLE DRIVE, ROBERTSON BLVD., 9AM ADJOURNMENT Mayor Smith Adjourned the January 28, 2025 Regular and Special Concurrent Meetings at 4:32 p.m. ATTEST: APPROVED: KEH - JoanMcClendon, CMC, City Clerk Mayor Kelly Smith