AGENDA - COMMISSIONERS MEETING WEDNESDAY, MARCH 12, 2025 AT 6:00 PM THE PUBLIC MAY JOIN TODAY'S MEETING THROUGH ZOOM (NO VIDEO) PHONE: 1 - 301 - 715 - 8592; MEETING ID NUMBER: 504 721 7678 #; PASSCODE: 428960 1. REPORT OF EXECUTIVE SESSIONS HELD 2. PUBLIC COMMENT: PROCLAMATION - 4-H WEEK - AMY BRADFORD AND 4-H VOLUNTEERS SCHUYLKILL KEEP IT PRETTY (SKIP) - MANDY FITZPATRICK 3. APPROVAL OF MINUTES = COMMISSIONERS MEETING OF FEBRUARY 26, 2025 APPROVAL OF MINUTES = COMMISSIONERS WORK SESSION OF MARCH 5, 2025 4. ELECTION BUREAU APPROVAL TO PAY ELECTION SYSTEMS & SOFTWARE (ES&S) ANNUAL HARDWARE AND MAINTENANCE AGREEMENT FOR THE PERIOD APRIL 1, 2025 THRU MARCH 31, 2026 IN THE AMOUNT OF $116,780.00. THE ANNUAL SERVICE CONTRACT INCLUDES: 1. HMA-DS450 EXTENDED WARRANTY WITH BIENNIAL MAINTENANCE $ 4,540.00 2. FIRMWARE LICENSE - DS450 3,590.00 3. HMA = DS200 EXTENDED WARRANTY WITH BIENNIAL MAINTENANCE 27,000.00 4. ELECTIONWAREPYO STANDARD - RENEWAL LICENSE FEE 38,900.00 5. HMA - EXPRESSVOTE 1/2.1 BMD EXTENDED WARRANTY WITH BIENNIAL MAINTENANCE 17,250.00 6. FIRMWARE LICENSE - EXPRESSVOTE 1/2.1 BMD 11,250.00 7. FIRMWARE LICENSE - DS200 14,250.00 TOTAL: $116,780.00 5. MENTAL HEALTH I DEVELOPMENTAL SERVICES I DRUG & ALCOHOL APPROVAL OF AN AGREEMENT WITH CRESSWELL BROTHERS GENERAL CONTRACTORS, INC IN THE. AMOUNT NOT TO EXCEED $57,479.81 TO REPLACE FLOORING FOR THE MH/DS/D&A OFFICE AT THE 410 N. CENTRE STREET BUILDING. THE TERM IS FEBRUARY 26, 2025 TO JUNE 30, 2025. 6. JUVENILE PROBATION OFFICE APPROVAL TO PURCHASE A 2024 FORD POLICE INTERCEPTOR UTILITY SUV FROM SANDS FORD OF POTTSVILLE, A COSTARS VENDOR, FOR THE JUVENILE JUSTICE DEPARTMENT FOR THE PURPOSE OF TRANSPORTING JUVENILES TO AND FROM PLACEMENT-SHELTER-DETENTION FACILITIES AND COMMUNITY SERVICE WORK SITES. THE ANNUAL 4-YEAR LEASE PAYMENT OF $11,811.72 WILL BE MADE VIA MAUCH CHUNK TRUST COMPANY, TAMAQUA, AT A TOTAL COST OF $47,246.88. ALL EXPENSES ARE PAID FROM THE JUVENILE TRAINING ACCOUNT AT NO EXPENSE TO THE COUNTY. 7. VETERANS' AFFAIRS OFFICE APPROVAL OF A CO-OP AGREEMENT TO PURCHASE FLAGS FOR MEMORIAL DAY, ALONG WITH TWO OTHER COUNTIES, FROM THE NATIONAL FLAG AND DISPLAY CO., INC. (DBA METRO FLAG CO.), WHARTON, NJ. THE FLAGS ARE USED TO HONOR AND DECORATE THE GRAVES OF OUR DECEASED VETERANS IN SCHUYLKILL COUNTY. OUR SHARE OF THE FLAGS IS 275 GROSS OR 39,600. THE COST OF EACH FLAG IS 0.82 CENTS FOR A TOTAL COST OF $32,472.00. THE FLAGS WILL BE DELIVERED IN APRIL, AND WE WILL DISTRIBUTE IN THE BEGINNING OF MAY. 8. DOMESTIC RELATIONS OFFICE APPROVAL FOR MELISSA HAYES AND MICHELLE SPOLSKI TO ATTEND THE 62ND ANNUAL TRAINING CONFERENCE IN NORFOLK, VA, FROM MAY 18 THROUGH MAY 22, 2025. THE TOTAL COST FOR THE CONFERENCE AND TRAVEL WILL NOT EXCEED $3,000.00 AND WILL INCLUDE FOUR OVERNIGHT STAYS. THE TOTAL COST FOR THE CONFERENCE AND RELATED TRAVEL EXPENSES WILL BE PAID FROM THE DOMESTIC RELATIONS INCENTIVES FUND AND IS NO COST TO THE COUNTY. 9. CHILDREN & YOUTH APPROVAL OF AN AGREEMENT WITH PATHWAYS ADOLESCENT CENTER, OIL CITY, PA, FOR RESIDENTIAL AND TRANSITIONAL LIVING SERVICES WITH PER DIEM RATES AS FOLLOWS: PATHWAYS PROGRAM AT $253.70, PATHWAYS ENHANCED AT $406.69, NEW BEGINNINGS AT $275.24, NEW BEGINNINGS ENHANCED AT $438.83, TRANSITIONAL LIVING AT $289.03, SHELTER AT $385.00, EMERGENCY SHELTER AT $615.00, AND COMPLEX CASES AT $1,451.35 FOR THE TERM OF JULY 1, 2024 TO JUNE 30, 2025. 10. PUBLIC WORKS APPROVAL TO ENTER IN AN AGREEMENT WITH COSTARS VENDOR, HOUCK & COMPANY, HARRISBURG, PA, TO PROVIDE SETTING AND PROFILING OF VARIOUS HISTORIC FLOOR TILES IN THE COURTHOUSE. THIS WAS AN EMERGENCY REPAIR FOR HISTORICAL RESTORATION. THE COST IS $17,350.00. THERE IS AN ADDITIONAL COST OF $285.00 OR MORE FOR PROFILING TRIP EDGES. THE AGREEMENT TERM IS FEBRUARY 12, 2025 THROUGH DECEMBER 31, 2025. 11. REAL ESTATE I ENGINEERING ON BEHALF OF COAL LANDS APPROVAL TO RENEW AND AMEND THE FOLLOWING COAL LEASES: 05C3, 02C3, 55, 57, 06C7, 08C1, 11C2, 06C6, 09C2, AND 04L3. THIS WILL PROHIBIT THE USE OF BIOSOLIDS IN THE RESTORATION PROCESS, ENFORCE THE ORIGINAL AGREED TO PLANTING SCHEDULES AND ENCOMPASSES A NEW MONTHLY MINIMUM ROYALTY IN ACCORDANCE WITH THE APPROVED FEE SCHEDULE CHANGES. LEASES WILL HAVE AN AUTO RENEW CLAUSE OF SUCCEEDING ONE (1) YEAR TERMS WITH A 60-DAY WRITTEN NON-RENEWAL NOTICE. 12. GRANT WRITER'S APPROVAL TO ADVERTISE FOR A CDBG ADA PROJECT IN WAYNE TOWNSHIP AT THE SUMMIT STATION PARK. BIDS WILL BE DONE VIA PENNBID AND MUST BE SUBMITTED BY 9:00 AM ON WEDNESDAY, APRIL 9, 2025, AT WHICH TIME THEY WILL BE OPENED. 13. COURT ADMINISTRATION APPROVAL OF AN AGREEMENT WITH JOHNSON CONTROLS TO ENHANCE COURTHOUSE SECURITY BY ADDING CARD ACCESS TO COURTROOMS AND SECURE THE HALLWAYS. THE AMOUNT OF THE PROPOSAL IS $61,288.36. THE FULL AMOUNT WAS BUDGETED BY COURT ADMINISTRATION IN THEIR 2025 COURT SECURITY FUND. THE ADMINISTRATIVE OFFICE OF THE PENNSYLVANIA COURTS WILL REIMBURSE $30,000 TO SCHUYLKILL COUNTY. ON BEHALF OF COURTS / DISTRICT JUSTICES APPROVAL OF AN AGREEMENT WITH JOHNSON CONTROLS TO ENHANCE SECURITY TO THREE (3) MDJ OFFICES FOR INTERIOR DOORS, DOOR LOCKDOWN "PANIC' BUTTONS, AND NEW CARD READER ACCESS. THE TOTAL AMOUNT OF THE THREE PROPOSALS IS $49,684.60. THE FULL AMOUNT WAS BUDGETED BY THE DISTRICT JUSTICES/COURTS ADMINISTRATION IN THEIR 2025 COURT SECURITY FUND. THE ADMINISTRATIVE OFFICE OF THE PENNSYLVANIA COURTS WILL REIMBURSE 100% OF THE EXPENSE TO SCHUYLKILL COUNTY. 14. 911 COMMUNICATIONS APPROVAL TO ENTER INTO A CONTRACT WITH AHEAD, INC. OF CHICAGO, IL. ITQ CONTRACT #440000480 FOR MANAGED SERVICES ON TROUBLESHOOTING, MONITOR, PATCH AND MAINTAIN (3) VXRAIL HARDWARE COMPONENTS. THE TERM OF THE AGREEMENT IS FOR TWELVE (12) MONTHS FROM JANUARY 1, 2025 TO DECEMBER 31, 2025. THE COST OF THE AGREEMENT IS $3,950 PER MONTH FOR A TOTAL COST OF $47,400. 15. COUNTY ADMINISTRATION ON BEHALF OF NEPA ALLIANCE APPROVAL TO RECOMMEND THE REAPPOINTMENT OF MICAH GURSKY, DIRECTOR OF DEVELOPMENT AT ST. LUKE'S HOSPITAL, MINERS CAMPUS, AND BUD QUANDEL, PRESIDENT OF QUANDEL ENTERPRISES INC., TO THE NEPA ALLIANCE BOARD OF DIRECTORS. ON BEHALF OF SCHUYLKILL COUNTY PARKS & RECREATION APPROVAL TO SUBMIT A GRANT TO THE COMMONWEALTH OF PA, DCED, TO BUILD A PAVILLION AT THE FROG HOLLOW NATURE AREA IN FRIEDENSBURG, PA. THE GRANT REQUIRES A 15% MATCH, WHICH WILL BE PROVIDED BY THE FRIENDS OF SWEET ARROWI LAKE. 16. NEW BUSINESS = FINANCE FOR INFORMATION ONLY - BUDGET ADJUSTMENTS FOR THE PRIOR YEAR: OFFICE / DEPARTMENT AMOUNT COURTS $ 560 CONSTABLES $ 3,035 DOMESTIC RELATIONS $ 18,557 DOMESTIC RELATIONS $ 60,294 FOR INFORMATION ONLY - BUDGET ADJUSTMENTS FOR THE CURRENT YEAR: REGISTER OF WILLS $ 8,400 MENTAL HEALTH / DEVELOPMENTAL SVCS. $ 8,500 RECORDER OF DEEDS $ 10,000 ON BEHALF OF DRUG & ALCOHOL AGENCY APPROVAL OF SUPPLEMENTAL BUDGET APPROPRIATION RESOLUTION FOR PRIOR YEAR: #2024-32 FOR $59,089.86. 17. NEW BUSINESS = SOLICITOR'S OFFICE ON BEHALF OF THE SOLICITOR'S OFFICE APPROVE AND AUTHORIZE THE EXECUTION AND DELIVERY OF A TOWER LICENSE AGREEMENT WITH LEHIGH COUNTY TO INSTALL, OPERATE AND MAINTAIN WIRELESS COMMUNICATIONS EQUIPMENT AND RELATED RESOURCES AT SCHUYLKILL COUNTY'S WEST PENN TOWNSHIP TOWER SITE, TO BE SUBSTANTIALLY IN THE FORM PRESENTED AT THIS MEETING AND THAT THE BOARD FURTHER AUTHORIZE THE CHAIRMAN OF THE BOARD OF COUNTY COMMISSIONERS TO EXECUTE THE TOWER LICENSE AGREEMENT ON BEHALF OF THE COUNTY. IMMEDIATE APPROVAL IS REQUESTED DUE TO TIME CONSTRAINTS. 18. HUMAN RESOURCES OFFICE PERSONNEL ACTIONS & NFORMATION 19. ADJOURNMENT SALARY BOARD MEETING MARCH 5, 2025 1. REPORT OF EXECUTIVE SESSIONS 2. PUBLIC COMMENT 3. APPROVAL OF MINUTES = SALARY BOARD MEETING OF FEBRARY 26, 2025 APPROVAL OF MINUTES = SALARY BOARD WORK SESSION OF MARCH 5, 2025 4. HUMAN RESOURCES OFFICE = PERSONNEL ACTIONS 5. NEW BUSINESS 6. ADJOURNMENT RETIREMENT BOARD MEETING MARCH 5, 2025 1. REPORT OF EXECUTIVE SESSIONS HELD 2. PUBLIC COMMENT 3. APPROVAL OF MINUTES - MONTHLY MEETING OF FEBRUARY 12, 2025 4. CONTROLLERS REPORT APPROVAL OF CONTROLLERS REPORT 5. NEW BUSINESS 6. ADJOURNMENT