LANCASTER COUNTY PRISON BOARD AGENDA March 20, 2025 1. CALL TO ORDER -PUBLIC MEETING BEGINS AT 9:15AM 2. PLEDGE OF ALLEGIANCE 3. ANNOUNCEMENTS 4. APPROVAL OF MINUTES: Approval ofFebruary! 20, 2025, minutes submitted independently by the Board Secretary. 5. MONTHLY REPORT a. Warden's Report - Cheryl Steberger b. Operations Report - Miguel Castro C. Inmate Services Report - Joseph Shiffer d. Administrative Report - Arla Brown e. Facilities Management Report - Bob Devonshire f. Financial Report N/A, Lisa Colon 6. OLD BUSINESS 7. NEW BUSINESS a. New Prison Project Update - Cheryl Steberger, Warden 8. BUSINESS FROM GUESTS 9. ADJOURN March 20, 2025 @ 9:15am 625 E. King Street Lancaster PA 17602 * Sign in Front Lobby * Meeting in Work Release Dayroom WARDEN'S REPORT CHERYL STEBERGER WARDEN PRISON BOARD March 20, 2025 Population New Prison Project OPERATIONS REPORT MIGUEL CASTRO DEPUTY WARDEN Prison Board 3/20/2025 Security/Operations Report Security Officers of the Month: February: 2025 12am-8am: Correctional Officer James Ryan has been selected as February's 1st shift Officer of the Month. Officer Ryan possesses a great attitude and a strong work ethic. He maintains a great working relationship with his peers. Ryan has become a vital asset to the 12-8 shift, always willing to do what it takes to ensure tasks are completed in a timely manner. Officer Ryan has been employed at the Lancaster County Prison for over three years. 8am-4pm: Correctional Officer Leo Edgell has been selected as February's 2nd shift Officer of the Month. Officer Edgell truly embodies the term "team player." He is always quick to assist his fellow officers and supervisors, looking for ways to help whenever possible. His positive attitude enhances his ability to communicate effectively and efficiently with both staff and inmates. While assigned to the MAT posts, Officer Edgell takes pride in completing his tasks accurately and efficiently, and he consistently brings this same level of dedication to any post he is assigned. Officer Edgell has been employed at the Lancaster County Prison for 17 years 4pm-12am: Correctional Officer Austin Jones has been selected as February's 3rd shift Officer of the Month. Officer Jones displays a positive attitude and assists wherever needed. Jones shows he has shown an understanding of inmate rules and regulations and enforces these without issue. Jones has shown great block management and should be commended on how knowledgeable he has become in a short time span, highlighted by his ability to work the Restricted Housing unit, which speaks volumes about someone of his tenure. Officer Jones has been employed at the Lancaster County Prison for five months. Operations Officersoft the Month: February 2025 Officer Jamie Neff has been selected as February's Operations Officer of the Month. Officer Neff is the 6am-2pm shift permanent post supply officer. Neff is an experienced supply officer and has proven himself to be adept at keeping the Supply area stocked and running smoothly. He is credited with organizing the equipment, other materials, and relevant documents fori this year's Title 37 Inspection. Officer Neff has been employed at the Lancaster County Prison for over 26 years. Staffing Updates: Currently, there are two (2) sergeant vacancies. We ended February with 28 correctional officer vacancies. On February 24, 2025, a class of 10 new officers started basic training. They are due to graduate on March 28, 2025. INMATE SERVICES REPORT JOSEPH SHIIFFER DEPUTY WARDEN Inmate Services Department Prison Board Report February 2025 Medication Assisted Treatment (MAT) Program Update Programs Updates, Ohio Risk Assessment Screening (ORAS) Training (Marcos Ramos, Ashley Kelly) Staff Service Awards See attached program statistical section for. further information. ADMINISTRATIVE SERVICES REPORT ARLA BROWN DIRECTOR Administrative Notes February 2025 Department Information We continue to have one vacant position that is posted and ready to fill, (fiscal/ payroll technician). We've received the preliminary findings for our Title 37 inspection with a response and supporting documentation due within 30 days or no later than April 3, 2025. I've created a graph noting the highest daily population for the month as a part of my monthly report. Also, thanks to Jason for pointing out the discrepancy with the sentencing stats, these have been updated. Future topics - If there is additional data that you would like addressed or included in this forum, please feel free to contact me. FACILITIES MANAGEMENT REPORT ROBERT DEVONSHIRE DIRECTOR General Services Monthly Prison Activities Report March 2025 Projects Working on the new correctional facility project. Work Orders February 2025 136 Work Orders for the month of February 2025. 250 Work Orders for the year 2025. 125 Work Orders per month on average for 2025. 129 Work Orders per month, 5-year average. Closed Work Order Monthly Comparison 250 200 150 100 50 January February March April May June July August September October November December 12021 12022 12023 2024 12025 5 Year Average Respectfully Submitted RMEI Robert R Devonshire, Jr. Director of General Services County of Lancaster 03/11/2025 STATISTICS INMATE SERVICES o 6 4 A 0 6 B 4 5 9 a W 2 a o E 2 O O 6 0 0 6 a 1 9 5 8 a 8 4 E 4 0 3 0 a O O O 3 0 4 5 & 8 3 3 00 B 6 a 5 & N 4 N 2 0 09 2 O o 8 O 1 5 5 E E 8 S 4 / E a 3 4 1 o 1 5 3 3 2 2 4 2 2 co 1 o 6 un 2 2 00 6 E 0 3 B 6 - 5 A A 0 1 1 o o N o 2 1 1 o 1 1 2 6 o o 4 3 1 2 2 3) 7 0 5 4 a 2 @ E 3 2 a 6 6 3 o o 1 0 3 1 1 1 4 o 1 0 2 1 o 2 2 1 o 6 3 4 0 1 E E a 8 @ E 1 a N 3 o o a 0 o o o 3 3 0 0 a ) A N 1 1 4 o o E / 6 8 co 0 8 2 3 o 1 1 0 o 0 2 0 2 A 9 9 0 5 N 1 a 1 o o 9 4 E 5 a o 00 5 E 7 5 B 1 3 0 44 o 0 o 0 - 0 a 0 0 7 o o o 3 O o Y R 1 8 5 E - o 9 0 0 1 1 o 7 1 0 0 o 4 9 9 1 9 4 - 9 9 8 1 0 m o 0 1 1 o 4 1 0 - 0 - 00 8 5 E 8 N - 00 E a 9 4 5 8 o o - o o o o o 3 o a o 0 a o 2 2 2 o - - ? 7 a 5 E 1 2 & o 8 a s 6 E 0 1 0 0 6 a 1n 1 H a 1 at a 0 E R 1 E 5 E 2 - 0 0 0o 0o 8O C 3 3 - 2 4 = o 0o 4 0 FEBRUARY AVERAGE DAILY PARTICIPATION Average Daily Participants: February 2025 Community Employed Males: 09 Community Employed Females: 00 Community Service Males: 00 Community Service Females: 00 TARP: Inmates in Treatment Programming: Males: 00 Females: 00 Inmate Trustees: Male: 04 Female: 00 Unassigned Inmates housed in Work Release: Males: 24 Females: 00 WORK RELEASE REPORT - FEBRUARY 2025 FEBRUARY 2025 New Placements: Male: 03 Female: 00 Pre-incarceration Employment; Male: 03 Female: 00 mployment secured by inmate Male: 00 Female: 00 Employment secured by WR Male: 00 Female: 00 Removals from program Males: 00 Female: 00 Suspensions Males: 00 Female: 00 Releases Males: 06 Female: 01 WORK RELEASE FINANCES FEBRUARY/2025 Board and Lodging 5,646.57 Fines and Costs 5,970.71 Drug Test Fee 150.00 Family 8,775.00 LANCASTER COUNTY PRISON Inmate Services Department February 2025 Monthly Report L. Garcia - Classification Specialist Classification Specialist Loida Garcia continues to do her daily duties associated with the classification office. Garcia, L continues to complete a daily move sheet, checks the board in commitment for open cells, and conducts a board check to correct and match movement in UCM. In commitment also helps with inmates that need intakes done to move straight to general population due to their status. Garcia L. reviews the inmates in G-1 (intake unit) and moves them to their appropriate housing area based on their security classification level, behavior, PREA review, other information received from internal investigation and or outside law enforcement agencies, and the needs ofthe prison. Garcia, L. also makes moves upon the request from other counselors and departments such as work release, ITP, and medical. Garcia, L also reviews requests from inmates pertaining to moves and when appropriate interviews inmates to determine if a move is necessary. Garcia, L. also assisted with translating for the Commitment unit, Inmates, family members of inmates and others that only speak Spanish. D. Valenzuela - Classification Specialist Specialist Valenzuela, D completed his assigned duties as Classification Specialist which consist of: Daily review ofall the docket sheets sent clectronicallybyt the Records Dept. which facilitate the completion of the Initial Inmate Classification Assessment. In addition, Specialist Valenzuela reviews and collects the data directly from the inmate's legal folders from the Records filing room. On the same token, Specialist Valenzuela completed the reclassification of all the inmates incarcerated at the institution in the last three-month period. Also, Counselor Valenzuela answered inmate's requests for re-classification as well as general requests from all the housing units. D. Miller- Drug and Alcohol Inmate Specialist Mr. Miller is a General Inmate Specialist assigned to Block 2-1. Mr. Miller assists inmates with obtaining identification such as Social Security Cards and Birth Certificates. He also coordinates phone calls and emails between inmates and their attorneys, probation officers and representatives from social service agencies. Mr. Miller also helps inmates access different educational opportunities within the prison such as drug and alcohol classes, a re-entry focused class called "New Beginnings" and other psychoeducational classes. Mr. Miller also helps inmates with their transition to the community by helping with home plans and accessing post incarceration treatment options such as rehabs, halfway houses or recovery houses. Mr. Miller responds to inmate requests through the prison communication system, Securus. He was hired in October to be a Drug and Alcohol Inmate Specialist. Mr Miller has started 2 new D&A classes. One for the men on 2-1 block and one for the women on 2- 5. C. Garner- Inmate Services Specialist Ms. Garner oversees the Inmate Trustee Program (ITP) at Lancaster County Prison. She is responsible for reviewing files, hiring, disciplinary, termination reviews, onboarding/onentation, pay roll for trustees, and assisting with any demands for the kitchen, supply, and floor cleaners. Ms. Garner assists with JNET warrant searches for specific positions in ITP and works with inmates on the blocks to clear any MDJ level warrants or open dockets. Ms. Garner is the Treatment Specialist assigned to C- LANCASTER COUNTY PRISON Inmate Services Department February 2025 Monthly Report Main, D-Block, and D-Block Annex housing units. She provides support, coordinate phone calls between inmates and other county agencies, such as public defenders, CYS, treatment facilities, etc. Andrew Brommer Mr. Brommer is the General Inmate Specialist assigned to the G-2/Restrictive Housing Unit. He has the task of assisting inmates on all kinds of special statuses. 1 He also takes care of assisting with most inmate request regarding a variety of issues, due to the majority of the inmates not having the same level of access since they are on a restrictive status. He sets up phone calls for probation, attorney's and even family. He will conduct numerous reviews for these inmates throughout their stay in the RHU, in order to remove them from any additional status's they may be on due to their behavior or previous actions. He will conduct intakes for new commitments as well as PREA reviews for those who have already been incarcerated for 30 or more days. B. Morrison - Drug & Alcohol Specialist D/A Specialist Morrison is now assigned to the G-1 intake housing unit ofLancaster County Prison. Specialist Morrison has been attending D/A meetings weekly within our treatment department in LCP. He also assists with the Vivitrol applications and completing these when requested. Specialist Morrison does meet with multiple inmates daily on POD G-1. Questions answered normally involve court dates, docket information, treatment options, etc. Inmate Specialist Morrison will assist inmates who need help setting up intakes for treatment facilities, and relay information to other entities oft the prison, if necessary. Specialist Morrison will complete intakes daily. Specialist Morrison also assists with other blocks and classification duties, as needed. IS Morrison also facilitates phone conferences with attorneys, case managers, and other important calls. Specialist Morrison does use Securus and UCM daily and enters notes regarding everything that happens daily. Specialist Morrison has assisted with classification (move sheets and classifying) when designated to do SO. IS Morrison has been assisting with the treatment and chaplain's department(s) with their roles within ATIMS. IS Morrison has been a part of ATIMS Admin Team since September 2023. K. Ortiz - Bilingual Inmates Services Specialist Bilingual Inmate Service Specialist, Karaliz Ortiz responds to female inmate requests, as well as direct assistance to inmates needs such as court dates, fast tracks, door to door, rehabs, classes, and questions about different resources in an outside of the institution (LCP). In addition, I Counselor Ortiz assist Spanish speaking inmate throughout the prison. On the same token, Specialist Ortiz conducts initial intakes for newly committed inmates and provides inmates with applications and information for the different program and services offered in the institution such as, vivitrol, medical assistance, and drug and alcohol applications. Specialist Ortiz also answers phone calls from family members with questions like visits, and phone calls due to not having funds in their inmate account for over 30 days of been incarcerated or request a free call. Specialist Ortiz is also helping several inmates with information on the re-entry and work release programs within the prison. Specialist Ortiz also conducts 30 days PREA reviews and PREA informational video or sheet for all female inmates. Specialist Ortiz also has been facilitating pre- approved and pre-scheduled phone conferences with public defenders, CYS employees as well as with other states, and counties which are unable to LANCASTER COUNTY PRISON Inmate Services Department February 2025 Monthly Report communicate or travel. Lastly, Specialist Ortiz provides notaries services to inmates throughout the prison. K. Abenshon Inmate Services Specialist Abenshon is responsible for the day-to-day needs of minimum and medium security male inmates on 3-51 block. She discusses programs offered inside and outside the prison with each inmate. She assists with completing applications for specialty courts, Vivitrol, New Beginnings, and medical assistance, just to name a few. She provides applications for birth certificates and social security cards. She serves as liaison between Public Defenders, Paid Attorneys, Probation & Parole, Bail Bondsmen, CYS, recovery houses, treatment facilities and the inmates; often facilitating phone calls between the two. She works cooperatively with Medical, Mental Health, Reentry, Pre-Parole and Security. Specialist Abenshon completes 30-day PREA reviews and provides an informational PREA video to each inmate as requested. Specialist Abenshon answers daily requests from inmates via Securus. She can be counted on to fill in for other staff when they are on vacation or in training. Chaplain's Office Monthly Report February 2025 CHAPLAINCY HOURS THE CHAPLAIN'S OFFICE CONTRIBUTED THE FOLLOWING HOURS: STAFF 462.25 VOLUNTEERS = 471.75 CHAPLAINCY VISITS 94 ONE TIME VISITS - MALE 32 ONE TIME VISITS - FEMALE 84 MULTIPLE VISITS - MALE 36 MULTIPLE VISITS - FEMALE INMATE REQUESTS THE CHAPLAIN'S OFFICE PROCESSED APPROXIMATELY 876 INMATE REQUESTS. DEATH & MEDICAL EMERGENCY NOTIFICATIONS THE CHAPLAIN'S OFFICE WAS INVOLVED WITH 9 DEATH AND 3 MEDICAL EMERGENCY NOTIFICATIONS THIS MONTH. CORRESPONDENCE BIBLE STUDIES EMMAUS BIBLE STUDY DISTRIBUTED 46 COMPLETED - 45 ACTIVE STUDENTS - 16 NEW STUDENTS -5 SPANISH EMMAUS BIBLE STUDY DISTRIBUTED - 12 COMPLETED - 11 GOSPEL EXPRESS STUDY DISTRIBUTED 19 COMPLETED - 20 GOSPEL ECHOES STUDY DISTRIBUTED - 10 COMPLETED - 6 SPANISH GOSPEL ECHOES DISTRIBUTED - 0 COMPLETED - 0 SPANISI GOSPEL EXPRESS DISTRIBUTED - 0 COMPLETED - 0 CLERGY VISITATION 115 CLERGY VISITATIONS WERE SCHEDULED THROUGH THE CHAPLAIN'S OFFICE. GROUP SESSIONS NUMBER OF GROUPS 75 TOTAL ATTENDANCE 439 CHURCH SERVICES NUMBER OF SERVICES 36 TOTAL ATTENDANCE 574 FEBRUARY 2025 Chaplain's Office Activity Sheet Monthly Report February Total Average Total Average services services attendance attendance Attendence conducted YTD YTD per service Protestant Worship Services YTD Sunday Work Release 0 0 #DIV/O! 0 #DIV/O! Sunday G-1 4 7 17 101 14 Sunday 2-1 4 6 36 211 35 Sunday 2-5/Adseg 4 6 10 54 9 Sunday DB/DBA 4 6 4 28 5 Wednesday 3-1 4 9 19 139 15 Wednesday 3-2 3 8 27 185 23 Wednesday 3-5 3 8 18 142 18 Wednesday MHU 4 8 6 47 6 Saturday 2-2 3 7 15 127 18 Saturday ITP 3 6 9 54 9 Catholic Services Bilingual Mass 2-5/AdSeg 0 0 #DIV/OI 0 #DIV/O! Mass 3-1 0 0 #DIV/O! 0 #DIV/O! Mass 2-1 0 1 #DIV/O! 6 6 Mass 3-5 o o #DIV/O! o #DIV/O! Mass 3-2 0 1 #DIV/OI 5 5 Mass 2-2 0 1 #DIV/O! 6 6 Bible Study 2-5/AdSeg 4 7 o 0 Bible Study 3-1 4 6 4 23 4 Bible Study2 2-1 4 7 6 34 5 Bible Study 3-5 3 7 10 Bible Study 3-2 2 5 24 Bible Study2 2-2 4 7 5 36 Study Group- Women Life Recovery Group 2 51 5 26 2-5/AdSeg Bible Study 3 8 4 24 DB/DBA Bible Study 4 7 8 62 Study Group- Men Bible Study 3-5 3 6 13 Bible Study2 2-1 4 8 16 132 17 Bible Study WR 4 8 13 112 14 Bible Study 3-2 3 7 8 58 8 Bible Study 2-2 4 8 11 94 12 Bible Study ITP 3 8 10 Bible Study 3-1 4 9 3 15 4 Spanish Bible Study 3-1 4 7 42 6 Spanish Bible Study 2-1 3 8 9 59 Identity Matters 3 5 8 2 Wild at Heart 3 6 31 5 Celebrate Recovery 4 8 4 39 5 o 0 #DIV/O! 0 #DIV/O! 0 0 #DIV/O! 0 #DIV/O! Muslim Services Jummah 3-1 2 9 19 10 Jummah3-2 2 10 15 8 Jummah 3-5 0 0 #DIV/O! o #DIV/O! Jummah: 2-1 1 2 8 15 8 Jummah: 2-2 0 o #DIV/O! 0 #DIV/O! Jummah Women 0 0 #DIV/O! 0 #DIV/O! Reentry Programs Monthly Report - February 2025 Ashley Kelly Reentry Birth Certificates applications submitted: 17 Social Security Cards applications submitted: 26 PA ID. / Photo Card applications submitted: 32 Child Visits Children and Youth: 8 Compass Mark: 6 Mental Illness Substance Abuse (MISA)Team MISA Recidivism 90 days: 18.7% (272 Yes / 1159 No / 1431 Total) 180 days: 30.5% (426 Yes / 966 No / 1392 Total) 1 year: 43.2% (567 Yes / 737 No / 1304 Total) 2y years: 54.5% (623 Yes / 520 No / 1143 Total) 3 years: 59.6% (541 Yes / 367 No / 908 Total) New Beginnings Total Individual Participants since start of Program: 371 February Participants: 14 90 days: 10.4% (35 Yes / 295 No / 330 Total) 180 days: 20.8% (64 Yes / 244 No. / 308 Total) 1 year: 38.3% (103 Yes / 166 No / 269 Total) 2y years: 50.8% (91 Yes / 88 No / 179 Total) 3 years: 62.5% (55 Yes / 33 No. / 88 Total) Drug and Alcohol Education Groups Total Participants year to date: 22 Graduates' Year to Date: N/A Books completed: 88 90 days: 7.4% (24 Yes / 301 No / 325 Total) 180 days: 16.7% (50 Yes / 249 No / 299 Total) 1 year: 25.6% (61 Yes / 177 No. / 238 Total) 2 years: 38.4% (38 Yes / 61 No / 99 Total) 3 years: N/A Vivitrol (Naltrexone) Monthly Injections February: 0 Total Injection - Year to Date: 2 Oral Naltrexone February: 29 Total Oral Naltrexone - Year to Date: 57 Recidivism with injection 90 days: 17.5% (58 Yes / 272 No / 332 Total) 180 days: 34.5% (114 Yes / 216 No / 330 Total) 1 year: 49.4% (159 Yes / 163 No / 322 Total) 2y years: 66.4% (148 Yes / 75 No / 223 Total) 3 years: 72% (108 Yes / 42 No /150 Total) Recidivism with no injections: 90 days: 22.2% (72 Yes / 253 No. / 325 Total) 180 days: 37.7% (119 Yes / 197 No / 316 Total) 1 year: 53.2% (156 Yes / 137 No / 293 Total) 2years: 63.6% (147 Yes / 84 No / 231 Total) 3 years: 68.5% (135 Yes / 62 No /197 Total) Subutex Total Participants year to date: 287 Total participants in February: 142 90 days: 11.8% (66 Yes / 491 No / 557 Total) 180 days: 20.3% (92 Yes / 362 No. / 454 Total) 1 year: 26.6% (66 Yes / 182 No / 248 Total) 2years: 34.5% (20 Yes / 38 No / 58 Total) 3 years: N/A Methadone Total Participants year to date: 46 Total participants in February: 24 90 days: 8.85% (10 Yes / 103 No. / 113 Total) 180 days: 22.58% (21 Yes / 72 No. / 93 Total) 1 year: 39.53% (17 Yes / 26 No / 43 Total) 2 years: N/A 3: years: N/A STATISTICS ADMINISTRATIVE - : 4 - E - 1 6 0 % 5 - u - 8 < a - J < 0 de 8 8 9 0 N 9 4 7 6 S - E B 1 E 3 0 f 6 % f f f E 9 6 8 6 NEW BUSINESS NEW PRISON PROJECT UPDATES Lancaster County Project Update for Prison Board Meeting March 20, 2025 Design Development The Design Development phase is continuing. This phase focuses on further developing the important aspects of the project including the exterior and interior of the building, layouts, room sizes and the materials needed for construction. Strategic Inmate Management Training Currently underway is the last component of the Strategic Inmate Management (SIM) Training, which will help prepare staff for operating the new facility, but the principals are already being implemented in the current facility. The goal is to promote a safe and secure environment by employing best practices of direct supervision and inmate behavior management. Additional SIM training will be provided as the project progresses to plan implementation. * *