TOWN OF SUMMERVILLE PARKS & RECREATION DEPARTMENT "Creating Sense of Place Through Parks & Play" @ - CB TO: Beth Messervy, Town Clerk CC: Scott Slatton, Town Administrator FROM: Amy Evans, Parks & Recreation Director DATE: March 11, 2025 RE: March Parks & Recreation Committee Minutes The Parks & Recreation Committee met on Monday, March 10, 2025 in the Council Chambers ofthe Town Hall Annex. Chairman Bob Jackson and committee members Aaron Brown and Tiffany johnson-Wilson participated in the meeting. The meeting was called to order at 5:30PM. Ms. Evans requested authorization to apply for a PARD grant in the amount of$75,000 for the Short Central renovation project being championed by Summerville Dream. The entire project is estimated to cost $93,750. Mr. Scott Slatton shared that another funding source could be coming available which would mean these funds might not be needed. No action was taken, but it was noted that this was an action item on the Finance Committee Agenda. Ms. Evans shared that staff would like to convert one of the multi-purpose rooms at the Rollins Edwards Community Center into a computer lab. This would allow for expanded programming This project, Level Up Summerville, is estimated to cost $50,000 or $5,000/per station. The committee was supportive oft the addition. Sponsorships will be solicited to complete the project. With no other business to discuss, Ms. johnson-Wilson made a motion (seconded by Mr. Brown) to adjourn. Motion passed unanimously and the meeting adjourned at 5:37PM. Sincerely, Amy Evans Parks & Recreation Director Town ofSummerville PLANNING AND DEVELOPMENT COMMITTEE REPORT for March 10, 2025 5:30 PM The Planning and Development Committee of Town Council met on March 10, 2025. The meeting was held in the Council Chambers of Town Hall, 200 S. Main Street, Summerville, SC. Committee members present included Richard Council Waring, District 4; Matt Halter, Council District 3; and Bob Jackson, Council District 6. Staff members present included Jessi Shuler, AICP, Director of Planning and other Town staff. The meeting was called to order immediately after the Parks and Recreation Committee meeting at 5:38 PM. Rezoning: Ms. Shuler introduced the request to rezone TMS#130-14-13-010 located at 717 and 719 W.5th! North Street, approximately 0.478 acres, and owned by Wendy G. & Matthew Keith Taylor, from N-MX, Neighborhood Mixed-Use to UC-MX, Urban Corridor Mixed-Use. (Council District 1). She stated that the Planning Commission held a public hearing and made a recommendation for denial at their meeting on February 24, 2025. Mr. Jackson asked why the Planning Commission recommended denial, and Ms. Shuler explained that the property was immediately adjacent to single-family residential in the rear and across the street from the middle school, SO the Planning Commission felt that the current zoning was the most appropriate zoning for the area. Mr. Halter made a motion to send the item to Council with a recommendation for denial, and Mr. Jackson made the second. The motion passed unanimously. Following no additional business or discussion, the meeting was adjourned at 5:39 PM on a motion by Mr. Halter and a second by Mr. Jackson. Respectfully submitted, gdAk Jessi Shuler, AICP March 11, 2025 Director of Planning - TOWN of SUMMERVILLE PUBLIC WORKS AND COMMITTEE ON WATER SUPPLY March 10, 2025 The Public Works and Committee on Water Supply met on Monday, March 10, 2025 in Council Chambers at 200 South Main Street. Chairperson Kima Garten called the meeting to order at 5:40pm. Committee members Kima Garten, Tiffany Johnson-Wilson, and Richard Waring were present, as well as Bonnie Miley, Town Engineer. The public and press were duly notified, and the meeting was livestreamed from the Town's website. Ms. Miley stated that Mr. Coker, owner of the property at 1103 North Main Street, has requested that the section of North Gum Street behind his building be opened for ingress to his business. She reported that his property is not annexed within the Town limits, and he has not started the process of annexation. Ms. Miley stated that in order to grant this request, Mr. Coker would have to have permission ofthe property owners on either side oft the said section of North Gum Street is, and he has been told that. Planning Director Jessi Shuler explained that there is not a North Gum Street extension that connects to the public right of way without going through the Home Depot and Earthfare properties, which are privately owned. Ms. Johnson-Wilson made a motion, seconded by Mr. Waring, to postpone the discussion until the April Public Works Committee meeting in order to find out more about the situation. The motion carried unanimously. On the agenda item for the quit claim request by the property owner of 303 West Richardson Avenue, Ms. Johnson-Wilson recused herself from the discussion and vote. Ms. Miley explained that staff has reviewed the plat of the property and has no problem granting the quit claim to the 303 West Richardson property owner. Mr. Waring made a motion, seconded by Ms. Garten, to move the item to full Council with a recommendation for approval. The motion carried 2-0, with Ms. Johnson-Wilson recusing herself. On the agenda item for the quit claim request by the property owner of 105 Noisette Row, Ms. Miley explained that the property owners are building one single family residential home on the property and would like the Town's right of way on the property SO that they can stop people from parking there and using it as a turnaround. Ms. Miley stated that staff had no problem with granting this quit claim request. Ms. Johnson-Wilson made a motion, seconded by Mr. Waring, to move the item to full Council with a recommendation for approval. The motion carried unanimously. On the agenda item for the potential sale of Town owned property on the corner of Boone Street and Hutson Drive, Ms. Miley explained that the owner of the gas station on the adjacent lot expressed interest in purchasing the Town's property to make a larger parking area. Mr. Waring made a motion, seconded by Ms. Garten, to postpone the item indefinitely until the Town and Council have a chance to discuss improvements to that intersection. The motion carried unanimously. Mr. Waring made a motion, seconded by Ms. Johnson-Wilson, to adjourn the meeting. There being no further business, Ms. Garten adjourned the meeting at 6:00pm on a unanimous vote. Respectfully submitted, BMAMURLS Beth Messervy, Town Clerk TOWN of SUMMERVILLE, SC FINANCE COMMITTEE REPORT March 10, 2025 The Finance Committee met on Monday, March 10, 2025. Present were Mayor Touchberry and Committee members Richard Waring, Tiffany Johnson-Wilson, Aaron Brown, Matt Halter, Bob Jackson, and Kima Garten. Also present were Town Administrator Scott Slatton, Town Attorney G.W. Parker, and Town Clerk Beth Messervy. Other staff members, members of the press and members ofthe public were duly notified. The: meeting was held in Council Chambers on the third floor ofthe Annex Building at 200 S. Main Street and livestreamed from the Town's web site. Welcome Mayor Touchberry called the meeting to order at 6:02pm. Presentation of Rhonda Moore, Finance Director, presented the February 2025 financial Financial statements. Statements Presentation of Emily Sobczak with Greene, Finney, and Cauley, LLP presented the FY24 Audit Town's audit report for Fiscal Year ending June 30, 2024. She reported a Findings clean audit and answered questions from the committee. Public Safety Ms. Moore presented several borrowing options to fund the new public Facility safety complex. She stated that David Cheatwood, the Town's financial Financing advisor, recommended an Installment Purchase Revenue Bond as a Options potential funding source. The slides presented during the Finance Committee meeting are included with these minutes. Please note that all numbers presented are estimates. Miscellaneous Mr. Jackson made a motion, seconded by Ms. Johnson-Wilson, to surplus and sell Parks and Recreation vehicles/equipment: RM27, a 1991 1130 Case Tractor and R109, a 2001 Chevy S-10 with 171,737 miles. The motion carried unanimously. Mr. Brown made a motion, seconded by Ms. Johnson-Wilson, to authorize the Parks and Recreation Department to apply for a PARD grant through the State of South Carolina for renovations to Short Central Avenue. The motion carried unanimously. Mr. Jackson made a motion, seconded by Mr. Halter, for the Fire and Rescue Department to spend up to $286,185 from the general fund balance for a reserve ladder truck. The motion carried unanimously. Mr. Jackson made a motion, seconded by Ms. Johnson-Wilson, for staff to enter into an agreement with Woodard Agency to move to them as the Town's group insurance broker. Some discussion followed with Chris Finance Committee Report March 10, 2025 Page 2 Grant, Human Resources Manager, reporting that staff met with 61 total brokers before choosing Woodard. The motion carried unanimously. Mr. Waring made a motion, seconded by Mr. Brown, to authorize Chief Wright to sign a Memorandum ofUnderstanding on deputization oflaw enforcement officers as Secret Service Task Force Officers (TFOs) between the Summerville Police Department and the United States Secret Service. The motion carried unanimously. Town Mr. Slatton reminded everyone that there is a Special Council meeting to Admimistrator's review the first draft ofthe FY26 budget on Wednesday, March 19, 2025 Report at 9am in the Training Room. He reported that he is working towards contract consolidation across departments (i.e. all departments using the same HVAC service company), as well as working with staff to maximize the use of Citizenserve. Executive N/A Session/Other Business Adjourn Mr. Jackson made a motion, seconded by Mr. Brown, to adjourn the meeting. The motion carried unanimously, and the meeting adjourned at 7:00pm. Respectfully submitted, PsRayg Beth Messervy, Town Clerk