MINUTES REGULAR MEETING OF THE MONTEZUMA CITY COUNCIL February 11, 2025 Montezuma City Hall 408 S. Dooly St. Montezuma, GA 31063 CALL TO ORDER: Mayor Nealie Johnson called the meeting to order at 6:00 PM. INVOCATION: Attendees stood as Mayor Johnson led in prayer then said the "Pledge of Allegiance" in unison. PRESENT: Mayor Nealie Johnson; Council Members: Mayor Pro Tempore Cleveland Hobbs, Howard Brown, Walter Felton, Charles Ivey, Daniel Porter, and Marie Tooks; City Attorney, Jon Coogle; City Manager, Mel Fulghom; City Administrator/Clerk, Jennifer McCarthy; Police Chief Eric Finch; Fire Chief Roy Yoder; W/WW Plants Chief Terry Cross; and Public Works/W&S Line Maintenance Chief Lonnie Shaw; Special Projects Coordinator Angie Peaster ABSENT: N/A CONSENT AGENDA MOTION # 1: To accept all issues on the consent agenda, as follows: To Approve minutes of council meeting of January 14, 2025, as received by all members. To ratify phone poll of January 24, 2025. To re-zone North Plum St from R-1 (single family residential) to R-3-R (Residential - double wide mobile homes allowed w/restrictions). The Planning & Zoning Board voted to approve the change. A public hearing was held on 1/23/25 with 8 citizens in attendance with no objections. (A copy is attached to and made part of these minutes. Attachment #1) To adopt Resolution #738 to commend Police Officer Avery Cruthirds for being awarded Employee of the Year for 2024. (A copy is attached to and made part of these minutes. Attachment #2) To approve the City of Montezuma Language Access Plan for CDBG 24p-x-096-2- 6383. (A copy is attached to and made part of these minutes. Attachment #3) To approve and accept a memorial bench donated by the Travelers Rest Mason Lodge #65 F.&A.M. The bench will be made of gray granite and placed outside of the Depot next to the memorial. To approve work Authorization No. 12 Contract with Holt Consulting Company for Design of Runway Rehab at Dr. C.P. Savage Airport in the amount of $167,180.00 This project will be funded with previously approved GDOT Runway Rehab Funding. (A copy is attached to and made part of these minutes. Attachment #4) To approve Ordinance #400 GMA Employee Benefit System Defined Benefit Retirement Plan Restatement. (A copy is attached to and made part of these minutes. Attachment #5) To Adopt Resolution #739 to "Opt-Out" of the Homestead Exemption Pursuant to O.C.G.A. 48-5-44.2. (A copy is attached to and made part of these minutes. Attachment #6) To approve and accept playground equipment donated by the Downtown Development Authority located at Glady's Hair Park. MOTION BY: Mr. Hobbs SECOND BY: Mr. Brown VOTE: UNANIMOUS, IN FAVOR OF ADJOURN: With no further business, the meeting adjourned. Yesbi * Nealie L. Johnson . Mayor Qla MSCthn Jennifer McCarthy = City Admlhistrator/Clerk PHONE POLL OF MAYOR & COUNCIL DATE OF POLL: 24-Jan-25 The Planning & Zoning Board met on 7/18/22 for the purpose of a request to change the zoning for North Plum St from R-1 (single family residential) to R-3-R (Residential - double Phone Poll: wide mobile homes allowed w/restrictions). The Board voted to approve to change. A public hearing was held on 1/23/25 with 8 citizens in attendance with no objections. Do you approve the rezone request? Vote Comments YES No Mayor Nealie Johnson Councilmember Marie Tooks Councilmember Charles Ivey Councilmember Howard Brown Councilmember Walter Felton Councilmember Cleveland Hobbs Councimember Daniel Porter Resolution #738 A RESOLUTION TO COMMEND POLICE OFFICER AVERY CRUTHIRDS FOR BEING AWARDED MONTEZUMA POLICE DEPARTMENT EMPLOYEE OF THE YEAR 2024 WHEREAS, From January 1, 2024, through December 31, 2024, Officer Avery Cruthirds is awarded for the outstanding work performance of his duties as an officer of the Montezuma Police Department; and WHEREAS, Officer Avery Cruthirds' work criteria included attendance, most productive officer, organizational commitment, leadership and community invoivement. Officer Avery Cruthirds distinguished himself and received the respect and admiration of his peers, supervisors, and the City of Montezuma; and WHEREAS, Officer Avery Cruthirds in addition to his patrol duties was tasked with several responsibilities and performed them all in an exemplary manner, conducted the most follow up investigations and assisted in several major investigations. Officer Cruthirds assisted in solving the Macon County School Shooting on September 13, 2024, by locating the suspects through the Departments Flock and Security cameras. WHEREAS, it is the goal of the Montezuma Police Department to identify criminal activity, pursue and apprehend criminal offenders, to instill public confidence in the agency by maintaining a high degree of professionalism, dedication and expertise in the department; THEREFORE BE IT RESOLVED, that the Mayor and Council and the citizens of Montezuma do hereby commend and thank Officer Avery Cruthirds for his service, dedication and professionalism displayed on a daily basis. SO RESOLVED, the 11th day of February 2025 by the Mayor and Council of Montezuma, Georgia. City of Montezuma, Georgia Yesli X By: Nealie L. Johnson - Mayor Attest: 4p MeGtg Jennifer McCarthy - City Administrator/Clerk City of Montezuma Language Access Plan Grantee: City of Montezuma CDBG Grant Number: CDBG 24P-*-096-2-6383 Target Area: Ross Street, Lavender Street, Oak Grove Court, East Adams Street, Pearl Street, Ivy Street, Henderson Street, and South Dooly Street, along with intersecting streets. Preparer's name, phone number, email address: lan Perry, 706 660 5270 perry@rvenvaleyrcors Four Factor Analysis The analysis provided in this report has been developed to identify LEP population that may benefit or be impacted by Community Development Block Grant funds and identify needs for language assistance. This analysis is based on the "Four Factor Analysis" presented in HUD's 72FR 2732, the starting point for ensuring Meaningful Access is to conduct an individualized assessment that takes into account the following four factors: 1. The number and proportion of LEP persons in the service area who may be served or are likely to encounter a CDBG program, activity or service. 2. The frequency with which LEP persons come in contact with CDBG programs, activities or services. 3. The nature and importance of programs, activities or services provided by CDBG to the LEP population. 4. The resources available to execute the programs and overall costs to provide LEP assistance. Factor 1: The Number and Proportion of LEP Persons Serviced or Encountered in the Eligible Service Population Oft the 2935 residents who are 5 years or older in the CDBG service area, 33 residents describe themselves as speaking English less than "very well". People of Spanish descent are the primary LEP persons likely to utilize CDBG services. For the CDBG service area, the American Community Survey of the U.S. Census Bureau shows that among the area's population, 98.9 % speak English "very well". Census data indicates that the CDBG service area does not meet the safe harbor threshold of 5% or greater than 1000 individuals. A Census table which lists the languages spoken at home by the ability to speak English fort the population within the CDBG service area are attached to this plan. An evaluation of the FY 2024 Target Area, based on surveys and local knowledge, indicates that there are no LEP households that may need notification or LAP services. Factor 2: The Frequency with which LEP Individuals Come into Contact with Your Programs, Activities, and Services The Federal guidance for this factor recommends that agencies should assess the frequency with which they have contact with LEP individuals from different language groups. The more frequent the contact with a particular LEP language group, the more likely enhanced services will be needed. City staff reviewed the frequency with which staff have, or could have, contact with LEP persons. This includes documenting phone inquiries or office visits, as well as public hearings and interactions during surveys. Over the past two years, there have been no requests for interpreters and no requests for translated program documents. The City is not pursuing a Housing project. Frequency of Interaction: Annually For CDBG grants, grantees must engage with the public at these critical steps: a. When notifying the public about a grant award application and its proposed activities b. When notifying the public about the grant award and its funded activities C. When seeking applicants to participate in the program (e.g., when seeking homeowners for rehabilitation assistance) d. When seeking qualified contractors e. When working with homeowners selected for assistance f. When seeking bids from builders to construct the homes g. When notifying the public about the grant award closeout and its accomplishments Factor 3:The Nature and Importance oft the Program, Activity, or Service Provided by the CDBG program The nature and importance of the CDBG program is to improve water services. Denial or delay of access to services or information would not cause serious or life threating implications for LEP persons. The City of Montezuma Clerk, Jennifer McCarthy, is the individual responsible for coordination of the City's LEP compliance. Jennifer can be located at the City of Montezuma's City Hall, 408 South Dooly Street, PO Box 388, Montezuma, Georgia 31036 between the hours of 8:30AM - 5:00PM, Monday through Friday. Jennifer can also be contacted by phone at 478-472-8144 or by email at emiemuewrditreanne. Factor 4: The Resources Available to the Recipient and Costs City of Montezuma takes all reasonable steps to ensure Meaningful Access for LEP persons to CDBG programs and activities. The City of Montezuma can obtain translated documents readily available from HUD's website. Additionally, if the City foresees providing any resources to LEP persons, the City will consider including those specific resources. Oral interpretation services; Bilingual staff; Telephone service lines interpreter; Written translation services; Notices to staff and sub recipients of the availability of LEP services; or Referrals to community liaisons proficient in the language of LEP persons. Provide "I speak" card The availability of these resources, however, may limit provision of language services in some instances. Reasonable steps may cease to be reasonable when the costs imposed substantially exceed the benefits. Montezuma CDBG LAP plan balances the needs of the LEP community with funding resources available. Vital documents that directly face the LEP individuals and for which a delay in service provisions might significantly, negativity impact the wellness of any individual that the CDBG program serves have been identified by the Georgia Department of Community Affairs (DCA). Training Plan for LEP Requirements Federal guidance states staff members of an agency should know their obligations to provide meaningful access to information and services for LEP persons and that all employees in public contact positions should be properly trained. Suggestions for implementing Element 3 of the Language Assistance Plan, involve: (1) identifying agency staff likely to come into contact with LEP individuals; (2) identifying existing staff training opportunities; (3) providing regular re-training for staff dealing with LEP individual needs; and (4) designing and implementing LEP training for agency staff. In the case of City of Montezuma, the most important staff training is for the city administration representatives who deal with the public regularly. The following training will be provided to these City employees: 1. Information on Title VI Procedures and LEP responsibilities 2. Use of Language Identification Flashcards 3. Documentation of language assistance requests 4. How to handle a potential Title VI/LEP complaint Vital Documents The City will consider providing a list of vital documents to be translated (if necessary) and schedule for translating and disseminating vital documents. When staff prepares a document, or schedules a meeting, for which the target audience is expected to include LEP individuals, then relevant documents, meeting notices, flyers, and agendas will be printed in alternative language based on the known LEP population, if requested. Complaint Procedure Any person who believes he or she has been denied the benefits oft this LAP or that the City of Montezuma has not complied with Title VI of the Civil Rights Act of 1964, U.S.C. 2000(d) and Executive order 13166 regulations may file a complaint with the City Clerk / LAP Coordinator. City of Montezuma investigates complaints received no more than 180 days after the alleged incident. The City will process complaints that are complete. Once the complaint is received, City of Montezuma will review iti to determine if our office has jurisdiction. The complainant will receive an acknowledgement letter informing him/her whether the complaint will be investigated by our office. Montezuma has ninety (90) days to investigate the complaint. If more information is needed to resolve the case, Montezuma may contact the complainant. The complainant has ten (10) business days from the date of contact to send requested information to the investigator assigned to the case. If the investigator is not contacted by the complainant or does not receive the additional information within ten (10) business days, the complaint case can administratively closed. A case can also be administratively closed if the complainant no longer wishes to pursue their case. After the investigator reviews the complaint, she/he will issue one of two letters to the complainant: a closure letter or a letter of finding (LOF). A closure letter summarizes the allegations and states that there was not a Title VI violation and that the case will be closed. A LOF summarizes the allegations and the interviews regarding the alleged incident, and explains whether any disciplinary action, additional training of the staff member or other action will occur. If the complainant wishes to appeal the decision, she/he has seven (7) days to do sO from the time he/she receives the closure letter or the LOF. The complaint procedure will be made available to the public. Monitoring and Updating the Plan The plan will be reviewed and updated every five years. Updates will consider the following: The four factor Analysis The number of documented LEP person contacts encountered annually How the needs of LEP persons have been addressed Determination of the current LEP population in the service area Determination as to whether the need fori translation services has changed Determine whether financial resources are sufficient to fund language assistance resources needed City of Montezuma understands the value that its CDBG program plays in the lives of individuals who benefit from this program, and the importance of any measures undertaken to make the access to the program easier. The City is open to suggestions from all sources, regarding additional methods to improve their accessibility to LEP communities. Title VILEP compliance records plan The City of Montezuma will maintain documentation of compliance with Title VI of the Civil Rights Act of 1964, U.S.C. 2000(d) and Executive order 13166 regulations in the CDBG project files. These records will remain with the CDBG files for at least a period of three years after the official closing of the CDBG grant project. Work Authorization No. 12 Between City of Montezuma and Holt Consulting Company, LLC Project Location: Montezuma, GA Project Number: GA1301-12 Project Name: Runway 18-36 Rehabilitation at Dr. C.P. Savage, Sr. Airport (53A) It is agreed to undertake the following work in accordance with the provisions of the Master Agreement for Professional Services dated January 5, 2024, between the City of Montezuma and Holt Consulting Company, LLC. Scope of Services: The project is generally described as the design to overlay Runway 18-36 (4,215' X 75') with 2" asphalt/crack seal/single treatment, including runway remarking, airfield electrical improvements, and replacement of edge lighting on the old section of runway. The project also includes new construction of an aircraft turnaround at the Runway 18 end of Runway 8-36. The project will include all survey, and erosion and sediment control plans for the above- mentioned scope. See Attachments A and B for additional details. Method of Payment: for services rendered in accordance with Attachments A and B, the Consultant shall be paid the lump sum amount of $167,180.00 (One Hundred Sixty-Seven Thousand, One Hundred, Eighty Dollars, and Zero Cents). Agreed as to scope of services, time schedule, and budget: mel H. Rhu For: City of Montezuma For: Holt Consulting Company, LLC Date: February 12, 2025 Date: February 7, 2025 Attachments: A - Scope of Services B - Cost SummarylIncluding Subconsultant Proposals) February 6, 2025 Dr. CP Savage, Sr. Airport Montezuma, Georgia ATTACHMENT A SCOPE OF WORK DESIGN AND BIDDING SERVICES FOR RUNWAY 18-36 REHABILITATION PROJECT GDOT Project Number APXXXXXXXXXXXX Macon County PID-TXXXXXX On behalf of the City of Montezuma, Holt Consulting Company will provide surveying, geotechnical, design and bidding services for the following project at the Dr. CP Savage, Sr. Airport: > Runway 18-36 Rehabilitation Project. The City of Montezuma would like to rehabilitate Runway 18-36 to extend the overall service life of the pavement on Runway 18-36. In addition to rehabilitate the pavement on the runway, the City of Montezuma would also like to rehabilitate the aircraft turnaround located on the 36 end of Runway 18-36 as well as construct a new aircraft turnaround that would be located on the 18 end of Runway 18-36. With the addition of the aircraft turn arounds this would also increase safety on the airfield. The project is generally described as the design to Overlay Runway 18-36 (4,215'x75) -2" Asphalt/Crack Seal /Single Treatment, Runway Remarking, and Airfield Electrical Improvements - Replace edge lighting for old section of RW. The project will include all survey, and erosion and sediment control plans for the above mentioned. These services will include the following elements of work: Element 1 - Project Formulation shall include the preparation of work scope, fees, and meeting with GDOT and Sponsor. The environmental subconsultant shall prepare a documented Categorical Exclusion (CATEX) for submission and approval to FAA/GDOT. Additional tasks in Element 1 that will follow the environmental work include the preparation and submission of FAA 7460 and CSPP for regulatory agency coordination; the 7460 and CSPP will be provided to GDOT for review prior to submission to regulatory agencies. Element 2 = Survey Work Topographical survey is included in this scope of work. Element 3 - Geotechnical Investigation is included in this scope of work. Element 4 - Construction Plans will consist of the following plan sheets: Cover Sheet General Notes Summary of Quantities Project Layout Project Safety & Phasing Plan Drainage Details Project Safety & Phasing Plan Marking Plans Notes Marking Details Project Safety & Phasing Plan Cross Sections Details Airfield Electrical Plans (RW Geometric Layout and Survey edge lights) Controls Airfield Electrical Details Demolition Plans Typical Sections and Paving Initial Erosion and Sediment Details Control Staking and Paving Plans Intermediate Erosion and Grading & Drainage Plans Sediment Control Centerline Profiles Final Erosion and Sediment Control Drainage Profiles Element 5 - Contract Document(s) includes the Contract Documents, and Federal Aviation Administration (FAA) and/or Georgia Department of Transportation (GDOT) technical specifications. Element 6 = Engineer's Cost Estimate will include an engineer's construction cost estimate at each design submittal and with final documents. Additionally, an Engineer's report will include a detailed description of the project, results of the geotechnical investigation, design calculations, and discussions of design rationale. Element 7 = DBE Plan is not included in this scope of work. Element 8 - Coordination, Review and Comments will be addressed after the 90 and 100 percent submittal to GDOT. Element 9 - Bidding Services include oversight of the bidding process including pre-bid meeting, issuance of addenda, bid opening, bid evaluation(s) and recommendation for award. This project will be designed in accordance with the provisions of the Federal Aviation Administration (FAA) Advisory Circular 150/5300-13A. All construction details will conform to FAA Specifications, AC150/5370-10H Standards for Specifying Construction of Airports and AC150/5370-2G Operational Safety on Airports during Construction, along with GDOT Specifications, GDOT Standard Specifications - 2021 Edition, as necessary. Period of Services: Design Phase services will begin immediately upon execution of this agreement by the OWNER and continue through completion. It is estimated the design duration is 160 calendar days. Bidding Phase services will begin immediately upon approval by the Owner and GDOT following the design completion. This time period is estimated to be 60 calendar days. Services required beyond the above estimated time frames due to delays in obtaining agency approvals, defective work by subcontractor, or to other causes beyond the CONSULTANT'S control may require additional compensation with an amendment to this work authorization. Basis of Compensation Basic and Special Services: The Consultant's compensation for the work described herein shall be in the following not to exceed amounts. Element 1 - Project Formulation $ 11,450.00 Element 2 - Survey Work $ 12,740.00 Element 3 - Geotechnical Investigation $ 11,060.00 Element 4 - Construction Plans $ 88,300.00 Element 5 - Contract Documents $ 11,000.00 Element 6 = Engineer's Estimate/ALP Update $ 5,770.00 Element 7 - DBE Plan Not Included Element 8 - Coordination, Review, and Comments $ 13,110.00 Element 9 - Bidding Phase Services $ 13,750.00 Total $ 167,180.00 Note: Construction Administration and Construction Inspection (CA/CI) Services are not included in this proposal. A separate work authorization for CA/CI services will be submitted once bids in hand are received. ATTACHMENT B - COST SUMMARY DR. CP SAVAGE, SR. AIRPORT RUNWAY 18-36 RUNWAY REHABILITATION (DESIGN AND BIDDING SERVICES) ELEMENT 1. PROJECT FORMULATION Labor Subtotal $6,579.90 Subconsultant Subtotal $4,300.00 Direct Expenses $565.94 TOTAL (Rounded toi the nearest $10) $11,450.00 ELEMENT 2. SURVEY WORK Labor Subtotal $1,738.72 Subconsultant Subtotal $11,000.00 Direct Expenses $0.00 TOTAL( (Rounded to the nearest $10) $12,740.00 ELEMENT: 3. GEOTECHICAL INVESTIGATION Labor Subtotal $1,124.86 Subconsultant Subtotal $9,940.00 Direct Expenses $0.00 TOTAL (Rounded to the nearest $10) $11,060.00 ELEMENT 4. CONSTRUCTION PLANS Labor Subtotal $42,850.60 Subconsultant Subtotal $45,447.00 Direct Expenses $0.00 TOTAL (Rounded to the nearest $10) $88,300.00 ELEMENT 5.CONTRACTI DOCUMENTS Labor Subtotal $11,003.00 Subconsultant Subtotal $0.00 Direct Expenses $0.00 TOTAL (Rounded to the nearest $10) $11,000.00 ELEMENT 6. ENGINEER'S ESTIMATEREPORI Labor Subtotal $5,773.59 Subconsultant Subtotal $0.00 Direct Expenses $0.00 TOTAL (Rounded toi the nearest $10) $5,770.00 ELEMENT 7. DBE PLAN Not in this Scope of Work ELEMENT 8. COORDINATION. REVIEW AND COMMENTS Labor Subtotal $11,586.99 Subconsultant Subtotal $0.00 Direct Expenses $1,520.00 TOTAL (Rounded to the nearest $10) $13,110.00 ELEMENT 9. BIDDING PHASE SERVCIES Labor Subtotal $9,450.10 Subconsultant Subtotal $1,836.00 Direct Expenses $2,344-77 TOTAL (Rounded up to the nearest $10) $13,750.00 COST SUMMARY TOTAL $167,180.00 Hourly Breakdown Sr. Project Project Admin Total Man ELEMENT 1. PROJECT FORMULATION Principal Sr. Engineer Engineer Designer Technican Labor Cost Manager Manager Assistant Hours $ 98.00 $ 83.00 $ 66.00 $ 77.00 $ 69.00 $ 51.00 $ 48.00 $ 38.00 Coordination with Owner and GDOT to Establish Design Criteria and 2 2 4 $ 242.00 Project Scope, Prepare Contracts and Subcontracts Site Visit and Meetings (1 Design Site Visit) 8 8 $ 664.00 Submit CSPP to GDOT/FAA 1 2 2 2 7 $ 415.00 Submit 7460 to GDOT/FAA (Work/Equipment for staging area, RW, 2 2 2 5 11 $ 662.00 TW) Environmental Written Re-evaluation (Subconsultant Shown Below) 0 $ DIRECT LABOR TOTAL 0 13 0 4 0 4 5 4 30 $ 1,983.00 DIRECT LABOR TIMES OVERHEAD RATE OF 201.65%) $ 3,998.72 TOTAL LABOR PLUS OVERHEAD $ 5,981.72 PROFIT( 10%) $ 598.18 SUBCONSULTANT EXPENSES $ 6,579.90 CATEX (SES) $ 4,300.00 SUBCONSULTANT TOTAL $ 4,300.00 DIRECT EXPENSES Lodging (Per Diem) 1 Day X $ 117.00 / Day $ 117.00 Mileage 1 Trips X $ 0.670 / Mile X 582 Miles / Trip $ 389.94 Meals (Per Diem) 1 Day X $ 59.00 / Day $ 59.00 Printing (Plan Sheets) 0 Sets X $ 150.00 /. Set $ Printing (Letter Size) 0 Sets X $ 50.00 / Set $ Postage 0 Package X $ 50.00 /Package $ DIRECT EXPENSES TOTAL $ 565.94 TOTAL COST $ 11,445.84 Rounded up to the nearest ten dollars $ 11,450.00 Hourly Breakdown ELEMENT 2. SURVEY WORK Principal Sr. Project Project Sr. Engineer Engineer Designer Technican Admin Total Man Labor Cost Manager Manager Assistant Hours $ 98.00 $ 83.00 $ 66.00 $ 77.00 $ 69.00 $ 51.00 $ 48.00 $ 38.00 Review Field Survey 2 2 4 8 $ 524.00 DIRECT LABOR TOTAL 0 2 0 2 0 4 0 0 8 $ 524.00 DIRECT LABOR TIMES OVERHEAD RATE OF 201.65%) ) $ 1,056.65 TOTAL LABOR PLUS OVERHEAD $ 1,580.65 PROFIT ( 10%) J $ 158.07 SUBCONSUL: TANT EXPENSES Land Survey (McLeod Surveying) $ 11,000.00 Coordination and Admin. For subconsultant (no hours, percentage) SUBCONSULTANT TOTAL 0 0 0 0 0 0 0 0 0 $ 11,000.00 DIRECT EXPENSES Mileage 0 Trips X $ 0.670 / Mile x 600 Miles / Trip $ Meals (Per Diem) 0 Day X $ 59.00 / Day $ Printing (Plan Sheets) 0 Sets X $ 150.00 / Set $ Printing (Letter Size) 0 Package X $ 50.00 / Set $ Postage 0 Package X $ 50.00 / Set $ DIRECT EXPENSES TOTAL $ TOTAL COST $ 12,738.72 Rounded up to the nearest ten dollars $ 12,740.00 Hourly Breakdown ELEMENT 3. GEOTECHICAL INVESTIGATION Principal Sr. Project Project Sr. Engineer Designer Technican Admin Total Man Labor Cost Manager Manager Engineer Assistant Hours $ 98.00 $ 83.00 $ 66.00 $ 77.00 $ 69.00 $ 51.00 $ 48.00 $ 38.00 Review Existing Geotechnical Report 1 2 2 5 $ 339.00 DIRECT LABOR TOTAL 0 1 0 2 0 2 0 U 5 $ 339.00 DIRECT LABOR TIMES OVERHEAD RATE OF 201.65% J $ 683.60 TOTAL LABOR PLUS OVERHEAD $ 1,022.60 PROFIT (10%) $ 102.26 Use below ifs subconsultant preforms this task and not above SUBCONSULTANT EXPENSES Geotechnical (Cornerstone Engineering Consultants) $ 9,940.00 SUBCONSULTANT TOTAL 0 0 0 0 0 0 0 0 0 $ 9,940.00 DIRECT EXPENSES: Mileage 0 Trips X $ 0.670 / Mile X 600 Miles / Trip $ Meals (Per Diem) 0 Day X $ 59.00 / Day $ Printing (Plan Sheets) 0 Sets X $ 150.00 / Set $ Postage 0 Package x $ 50.00 / Set $ Miscellaneous Printing & Shipping 0 Package X $ 48.00 /: Set $ DIRECT EXPENSES TOTAL $ TOTAL COST $ 11,064.86 Rounded down to the nearest ten dollars $ 11,060.00 Hourly Breakdown Sr. Project Project Admin Total Man ELEMENT 4. CUNSIRUCIION PLANS Principal Sr. Engineer Engineer Designer Technican Labor Cost Manager Manager Assistant Hours $ 98.00 $ 83.00 $ 66.00 $ 77.00 $ 69.00 $ 51.00 $ 48.00 $ 38.00 Cover Sheet 2 2 4 $ 256.00 Summary of Quantities 1 2 2 5 $ 339.00 General Notes 1 4 2 7 $ 493.00 Project Layout 1 4 8 13 $ 799.00 Project Safety & Phasing Plan 2 8 12 22 $ 1,394.00 Project Safety & Phasing Plan Notes 1 2 4 7 $ 441.00 Project Safety & Phasing Plan Details 1 2 2 5 $ 339.00 Geometric Layout and Survey Controls 1 2 4 7 $ 441.00 Typical Sections and Paving Details 1 4 4 9 $ 595.00 Demolition Plans 1 4 8 13 $ 799.00 Staking and Paving Plans 1 4 8 13 $ 799.00 Grading & Drainage Plans 4 8 16 28 $ 1,764.00 Profiles 1 6 6 13 $ 851.00 Drainage Profiles & Details 1 6 12 19 $ 1,157.00 Marking Plans 1 4 8 13 $ 799.00 Marking Details 1 2 4 7 $ 441.00 Cross Sections 1 4 16 21 $ 1,207.00 Sediment & Erosion Control (Included in Sub-consultant's. Scope and Fee) Stormwater Management Design (Includedi in Sub-consultant's. Scope and Fee) Electrical Plans (Included in Sub-consultant's. Scope and Fee) $ Electrical Details (Included in. Sub-consultant's. Scope and Fee) $ LABOR TOTAL 0 24 0 72 0 124 0 0 206 $ 12,914.00 DIRECT LABOR TIMES OVERHEAD RATE OF (201.65% $ 26,041.09 TOTAL LABOR PLUS OVERHEAD $ 38,955.09 PROFIT( (10% J $ 3,895.51 SUBCONSUL TANT EXPENSES Drainage Erosion Control (Aulick Engineering) 0 $ 19,965.00 Electrical Design (Key Engineering), 0 $ 25,482.00 SUBCONSULTANT TOTAL 0 0 $ 45,447.00 LABOR GRAND TOTAL 0 24 0 72 0 124 0 0 206 Hourly Breakdown Sr. Project Project Admin Total Man ELEMENT 4. CUNSIRUCIION PLANS Principal Sr. Engineer Engineer Designer Technican Labor Cost Manager Manager Assistant Hours $ 98.00 $ 83.00 I $ 66.00 $ 77.00 $ 69.00 $ 51.00 I $ 48.00 $ 38.00 DIRECT EXPENSES: Lodging (Per Diem) -11 Trip for each milestone submittal (60%, 90%, and 100%) 0 Day x $ 117.00 /Day $ Mileage 0 Trips x $ 0.670 /Mile X 600 Miles / Trip $ Meals (Per Diem) 0 Day x $ 59.00 /Day $ Printing (2 Plan Sets (22x34) for 60%, 90%, and 100% Submittals) 0 Sets X $ 150.00 /Set $ Printing (Letter Size) Project Manual and Engineer's Report for each milestone 0 included on their respective elements (#5 and #6) Sets X $ 50.00 /Set $ Postage (For each milestone submittal to GDOT and Sponsor) 0 Package x $ 50.00 /Set $ DIRECT EXPENSES TOTAL $ TOTAL COST $ 88,297.60 Rounded up to the nearest ten dollars $ 88,300.00 Hourly Breakdown ELEMENT 5. CONTRACT DOCUMENTS Principal Sr. Project Project Sr. Engineer Engineer Designer Technican Admin Total Man Labor Cost Manager Manager Assistant Hours $ 98.00 $ 83.00 $ 66.00 $ 77.00 $ 69.00 $ 51.00 $ 48.00 $ 38.00 Prepare "Front- End" Documents (Notice, Instructions to Bidders, Bid Forms, Contract Forms, General Provisions, Supplementary Conditions, General 8 10 8 26 $ 1,658.00 Specifications) Prepare Civil/Sitework Technical Specifications 8 10 8 26 $ 1,658.00 Prepare Electrical Technical Specifications (Included in Sub-consultants. Scope and Fee) 0 $ Drainage Design (Included in Sub-consultant's Scope and Fee) Sediment & Erosion Control (Included in Sub-consultants Scope and Fee) Stormwater Management Design (Included in Sub-consultants Scope and Fee) LABOR TOTAL 0 16 0 0 20 0 0 16 52 $ 3,316.00 DIRECT LABOR TIMES OVERHEAD RATE OF 201.65%) $ 6,686.72 TOTAL LABOR PLUS OVERHEAD $ 10,002.72 PROFIT( (10% $ 1,000.28 SUBCONSUL TANT EXPENSES Coordination: and Admin. For subconsultant (no hours, percentage) $ SUBCONSUL TANT TOTAL 0 0 0 0 0 0 0 U 0 $ DIRECT EXPENSES: Mileage 0 Trips X $ 0.670 / Mile x 600 Miles /Trip $ Meals (Per Diem) 0 Day x $ 59.00 / Day $ Printing (Plan Sheets) 0 Sets X $ 150.00 / Set $ Printing (2 Project Manuals for 90%, and 100% Submittals) 0 Sets X $ 50.00 /. Set $ Postage (Each Milestone) 0 Package x $ 50.00 /Set $ DIRECT EXPENSES TOTAL $ TOTAL COST $ 11,003.00 Rounded down to the nearest ten dollars $ 11,000.00 Hourly Breakdown Sr. Project Project Admin Total Man ELEMENT 6. ENGINEER'S ESTIMATE/REPORT Principal Sr. Engineer Engineer Designer Technican Labor Cost Manager Manager Assistant Hours $ 98.00 $ 83.00 $ 66.00 $ 77.00 $ 69.00 $ 51.00 $ 48.00 $ 38.00 Prepare Engineer's Construction Cost Estimate 2 4 4 4 14 $ 870.00 Assemble Engineer's 's Report 2 4 4 4 14 $ 870.00 LABOR TOTAL 0 4 0 8 0 8 8 0 28 $ 1,740.00 DIRECT LABOR TIMES OVERHEAD RATE OF(201.65%) ) $ 3,508.71 TOTAL LABOR PLUS OVERHEAD $ 5,248.71 PROFIT( 10%) ) $ 524.88 SUBCONSUL TANT EXPENSES N/A 0 $ SUBCONSUL TANT TOTAL 0 0 0 0 0 0 0 0 0 $ DIRECT EXPENSES: Mileage 0 Trips x $ 0.670 / Mile x 600 Miles / Trip $ Meals (Per Diem) 0 Day x $ 59.00 / Day $ Printing (Plan Sheets) 0 Sets x $ 150.00 / Set $ Printing (2 Engineer's 's Report for 90%, and 100% Submittals) Sets X $ 50.00 / Set $ Postage (Each milestone submittal included as part of postage on Element #4) 0 Package x $ 25.00 / Set $ DIRECT EXPENSES TOTAL $ TOTAL COST $ 5,773.59 Rounded up to the nearest ten dollars $ 5,770.00 Hourly Breakdown Total ELEMENT 8. COORDINATION, REVIEW AND COMMENTS Principal Sr. Project Project Sr. Engineer Engineer Designer Technican Admin Man Labor Cost Manager Manager Assistant Hours $ 98.00 $ 83.00 $ 66.00 $ 77.00 $ 69.00 $ 51.00 $ 48.00 $ 38.00 General Coordination with Sponsor and GDOT 4 4 $ 332.00 Internal Quality Review 10 8 8 26 $ 1,998.00 Print, Assemble and Mail Documents, Specs, Plans, & Cost Estimate 2 2 4 230.00 Owner GDOT (90% $ to and and 100%) Address 90% and 100% Review Comments, Including Written 4 2 4 2 12 $ 702.00 Responses Revise, Print, and Seal Final Version of Bidding Documents, Specs, 2 2 4 $ 230.00 Plans & Cost Estimate LABOR TOTAL 0 18 0 12 8 2 4 6 50 $ 3,492.00 DIRECT LABOR TIMES OVERHEAD RATE OF 201.65% ) $ 7,041.62 TOTAL LABOR PLUS OVERHEAD $ 10,533.62 PROFIT (10%) ) $ 1,053.37 SUBCONSUL TANT EXPENSES N/A 0 $ Coordination and Admin. For subconsultant (no hours, percentage) $ SUBCONSULTANT TOTAL 0 0 0 0 0 0 0 0 0 $ DIRECT EXPENSES: Mileage 1 Trips X $ 0.670 / Mile X 600 Miles / Trip $ 402.00 Meals (Per Diem) 2 Day x $ 59.00 / Day $ 118.00 Printing (Plan Sheets) 4 Sets X $ 150.00 / Set $ 600.00 Printing (Letter Size) 4 Sets X $ 50.00 / Set $ 200.00 Postage 4 Package X $ 50.00 / Set $ 200.00 DIRECT EXPENSES TOTAL $ 1,520.00 TOTAL COST $ 13,106.99 Rounded up to the nearest ten dollars $ 13,110.00 Hourly Breakdown Sr. Project Project Admin Total Man ELEMENT 9. BIDDING PHASE SERVCIES Principal Sr. Engineer Engineer Designer Technican Labor Cost Manager Manager Assistant Hours $ 98.00 $ 83.00 $ 66.00 $ 77.00 $ 69.00 $ 51.00 $ 48.00 $ 38.00 Prepare Advertisement & Submit to Owner for Publication 2 I 3 $ 204.00 Assemble, Proof, Record, and Mail Final Bidding Documents, Specs & 2 1 3 $ 176.00 Planst to Owner (2 Sets)and GDOT (1 Set) Prepare for & Conduct Pre-Bid Conference 8 1 9 $ 702.00 Communicate & Investigate Questions from Prospective 2 2 1 5 $ 342.00 Bidders/Vendorslimit of 8 bidders/vendors) Prepare Written. Addendum and Distribute to Plan Holders 2 2 1 5 $ 342.00 Prepare for & Attend Bid Opening 8 1 9 $ 702.00 Review Bids, Contact References, Prepare Certified Bid Tabulation & 2 2 2 6 $ 380.00 Scan Bids for Archives (limit of 3 bids) LABOR TOTAL 0 24 0 0 8 0 0 8 40 $ 2,848.00 DIRECTL LABOR TIMES OVERHEAD RATE OF(201.65% ) $ 5,743.00 TOTAL LABORH PLUS OVERHEAD $ 8,591.00 PROFIT (1 10% ) $ 859.10 SUBCONSULTANT! EXPENSES Airfield Electrical Bid Phase Services (KEY Engineering) $ 1,836.00 SUBCONSULTANT TOTAL 0 0 0 0 0 0 0 0 0 $ 1,836.00 DIRECT EXPENSES Lodging (Per Diem) 2 Day X S 129.00 /Day S 258.00 Mileage 2 Trips X $ 0.670 / Mile X 582 Miles/Trip $ 779.88 Meals (Per Diem) 2 Day X $ 59.00 / Day $ 118.00 Printing (1 Set(22x34)of Bid Drawings) 6 Sets X $ 150.00 / Set $ 900.00 Printing(1S Set of Bid Manuals) 6 Sets X S 50.00 / Set $ 300.00 Postage 2 Package X $ 50.00 / Set $ 100.00 DIRECT EXPENSES TOTAL $ 2,455.88 TOTAL COST $ 13,741.98 Rounded up to the nearest ten dollars $ 13,750.00 Marty McLeod AcLeod President SURVEYING #0739-004 October 18,2024 Jeff Pike, P.E. Operations Manager Holt Consulting Company, LLC. 865.392.5434 (ofc) 803.603.1574 (cell) Plgeholconslingcocom wwwolconutimgcocon Subject: Topographic Survey of approximately 4000 linear feet of existing airport runway At Montezuma City Airport Montezuma, GA Surveying Cost Proposal Dear Mr. Pike, As per your request, I am submitting a cost proposal for surveying services required to prepare a Topographic Survey of approximately 4000 linear feet of existing airport runway at Montezuma City Airport in Montezuma, Ga. Basic Services Lump Sum $11,000 Listed below are the expected tasks and a brief outline of the content of each task that are typical required for this type of work: Topographic Survey Topo area along runway and 20 feet each side of the runway Grid of 25' for topo Create Topographic Survey with 0.25 foot contour intervals Provide Autocad Civil 3D cad file for version requested All word conducted by conventional total station and gps equipment and is based on mean sea level elevations and state plane coordinate system General area shot locations of topographic survey shown on attached drawing Please call if you have any questions or concerns. Thank you for the opportunity to serve you. Sincerely, Marty A. McLeod, R.L.S. Surveyor/Owner McLeod Surveying, LLC 906 Ball Street Perry, Suite B, Perry, GA 31069 Office: 478-224-7070 Website: mcleodsurveying.com I by a - 8 8 3 RW 36 END TAXI TURNAROUND: INTERIOR SURVEY AREA = - 0.37 ACRES lf 3 RW 18-36 SURVEY AREA = - 11.58 ACRES % - 15' $ 200' - 50' 15' € RUNWAY: 18-36 6 15' 15' GA224 RW36 END TAXI TURNAROUND SURVEY AREA = - 0.91 ACRES PROPOSED RW 18 END TAXI TURNAROUND SURVEY AREA = - 4.74 ACRES PROPOSED RW 18 END TAXI TURNAROUND INTERIOR SURVEY AREA = a 0.74 ACRES I 3 f e 0 300 600 1200 DR. CP SAVAGE SR. AIRPORT (53A) HOLT MONTEZUMA, GEORGIA CONSULTING COMPANY, LLC. 1"= Approx. 600' 2915 Premiere Parkway, Suite 125 RUNWAY REHABILITATION PROJECT Duluth, GA30097 REQUEST FOR SURVEYING ToB-waSe EXHIBIT 1 Cornerstone Engineering Consultants, Inc. Acts4:10-12 September 26, 2024 - Revision 1 Mr. Jeff Pike, PE Holt Consulting Company, LLC Pkeehalconsulingtocon Subject: Proposal for Geotechnical Subsurface Exploration & Soil Testing Runway Reconstruction Project Dr. CP Savage, Sr. Airport Montezuma, Georgia Cornerstone Proposal No: P01124013 Revision 1 Dear Mr. Pike We initially submitted this proposal to Holt in July 2024. You recently requested that we perform additional work that is outlined in your bullet items immediately below. Two borings in the existing jug handle TW Two borings in the new construction jug handle area 12 borings along the length of the RW Provide a design CBR for FAA pavement design Recommendations) on the rehabilitation (i.e. milloverlay, milV/crack sealsST/overlay, etc.). Opinion on the possible cost/benefit of FDR. simply don'ti think there is budget for full reconstruction. Our original proposal has been left in black type. The revisions based on the new scope of work are in blue type. We have also provided an updated site plan with proposed boring locations for the new scope. Cornerstone Engineering Consultants, Inc. (Cornerstone) is pleased to provide this proposal for subsurface exploration, reporting and design consultation for the above referenced project. Our understanding of the project is based on our discussions with you. This proposal outlines our understanding of the project, our proposed scope of work and our fees for providing those services. Project Information You provided a site plan showing the planned resurfacing of Runway 18-38 and the existing loop at the south end of the runway. A new loop is also planned off the north end of the runway. We Cornerstone Engineering Consultants, Inc. p: 229 317-3229 - PO Box 785 Tifton, GA 31793 www.csengcon.com Geotechnical I Materials Testing I Special Inspections Pas g e I2 Dr. CP Savage Airport Runway Resurfacing Proposal No: P01124013 - Rev 1 September 26, 2024 understand that Runway 18-36 is approximately 5003 feet long and 75 feet wide. We utilized the plan you provided us and sketched proposed blue and red core/boring locations. Please see the Boring Location Plan included with this proposal. We anticipate that the work can be performed during normal business hours. We plan to contact the Georgia UPC to submit a locate request, and we will coordinate our work with personnel at the site. If the runway has to be shut down during our work, we anticipate that operation will be performed by airport personnel and have not included those services or extra signage or equipment in this scope of work. Proposed Scope of Services Cornerstone proposes to perform the following services: Initially paint the core locations, submit a UPC locate request and review the locations and work schedule with the airport personnel. Use: a portable coring rig to cut the asphalt at the boring locations and measure the asphalt and base thicknesses. Perform soil test borings to a depth of 10 feet at each of the test locations. Obtain samples at the boring locations for a visual evaluation and laboratory testing. Backfill and tamp the poreholes and patch the asphalt at the boring locations with asphalt cold patch or concrete Perform laboratory testing to evaluate the subgrade soils. Provide a written report with a boring location plan, boring logs and the laboratory test results and our findings. We anticipate that HOLT will perform the formal pavement design for the project, but we will provide preliminary pavement recommendations in our report and be available for consultation, as needed Compensation & Acceptance We propose to provide the scope of field, laboratory and reporting services described in this proposal for a revised lump sum fee of $9,940.00. If poor subsurface conditions are encountered and/or additional work is in the best interest of the project, we will discuss the work with you and obtain approval for any additional services, prior to proceeding. Pas g e I3 Dr. CP Savage Airport Runway Resurfacing Proposal No: P01124013 - Rev 1 September 26, 2024 If this proposal is acceptable with you, we anticipate that you will issue a PO containing the proposal and using our established master services agreement with HOLT. We sincerely appreciate the opportunity to present this proposal. Ify you have any questions or wish to discuss the project in detail, please contact us. Sincerely, Cornerstone Engineering Consultants, Inc. J. Kurt Banner, PE Casey R. Joyner, PE Senior Engineer President Attachments: Revised Proposed Boring Location Plan LEGEND MILL/Overlay & Lighting Replacement ocation Pean New Construction I by a I 8 8 3 lf - 4 I - I RUNWAY: 18-36 GA224 X- core and 10/boring 3 I 3 f e 0 300 600 1200 DR. CP SAVAGE SR. AIRPORT (53A) HOLT MONTEZUMA, GEORGIA 1"= Approx. 600' CONSULTING COMPANY, LLC. RUNWAY REHABILITATION 2915 Premiere Parkway, Suite 125 PROJECT Duluth, GA30097 SCOPE ToB-waSe EXHIBIT 1 ULICK ENGINEERING, LLC DR. CPS SAVAGE RR. AIRPORT (53A) MONTEZUMA, GA RWF REHAB AND NEW TURNAROUND STORMWATERI MANAGEMENT, EROSION CONTROL, AND DRAINAGE DESIGN SERVICES SCOPE AND FEE PROPOSAL Prepared for Holt Consulting Company, LLC. 9/20/2024 SCOPE Thes scope of work fort the projecti ist top provide stormwater, drainage, ande erosion control design services that meet Federal, State, and Local requirements. This projecte entails rehabilition oft the existing 18-36r runwaya and1 taxiwayt turn-around, as well as a proposed turnaround ont ther runway 18 end. Ther majority of the projecti is mill & overlay but approximately 1 acre ofr new imperviousi is proposed att ther runway 18 endi fort thet turnaround, pere emailt from. Jeff Pike on September 16, 2024. Macon County is nota an MS4 Phasel lorl Il community. However, duet to previous design practices att the airporta andt the benefits ofv water quality, it is recommendedi toi include Stormwater Management (detention)f fort this project. Deliverables include providingat three -phase ES&PCP plany vial PDF (andA AutoCAD), stormwater management design vial PDF (and/ AutoCAD), stormwater management report via PDF, andd drainage design. Thei individual tasks includedi int this scope of work are as detailed below with thea associated man-hours. TheF Prime Consultants shall providet thef following: local permitting coordination, projecto design files inA AutoCAD1 format, draftingf for grading & drainage ands stormwater management plan sheets, survey, geotechnical investigation, ande environmental supporti including delineation of any state waters and determination of waters within! 200ft of project limits, and any associatede environmental permitting. Prime Consultant ort the Owner shall paya allp plan review fees ando costs associated with reproduction: and permittingf fees. MANHOURS - STORMWATER MANAGEMENT ANALYSIS & DESIGN Project Senlor Project Engineer Project Admin Total Hours Principal Englneer Engineer Hours Hours Task Hours Hours Hours Generall Items 0 6 0 0 1 Discipline Management and Coordination 0 (Includedi in ECS Scope) Preparef fora and Conduct Site Visit 0 (Included in EC Scope) Internal Quality Assurance Reviews 7 6 1 Perform Stormwater Analysis 0 1 4 10 1 1 Stormwater Outfalls Assumedi for Analysis 1 Downstream Analysis Points Assumedf for Analysis 1 BMPS Assumedi in Scope Conduct Desktop Reviewa andF RequestA Applicable Stormwater Data and/or Previous Studies Relatedt toF Project 3 1 1 1 Delineate Existing Stormwater Basins and Outfalls, Calculate Impervious Area, andT Time of Travel 0 (Includedi in ECS Scope) Delineate Proposed StormwaterE Basins and Outfalls, Calculate Impervious Area, andl Time of Travel 0 (Included in EC Scope) Perform Water Quality Calculations and Design BMPS 0 (Not Applicable: Dry PondA Assumed) Update Existing Conditions Stormwater Modelf from Previous 53AF Project 3 1 2 Create Proposed Conditions Stormwater Model 3 1 2 Perform Pre- -Constructiony vs. Post Construction/ Analysis 3 1 2 Prepares Stormwater Management Layout Sheets 0 (Not Applicable; DryF PondA Assumed) Prepares Stormwater Management Drainage Maps 0 (Includedi inE ECS Scope) Prepares Stormwater Management Detail Sheets 4 1 3 Perform 10% Downstream Analysis, IncludingF Reviewing Existing Flooding 0 (Not Applicable) Review Outfall or Downstream Improvements, ifF Required 0 (Not Applicable) 0 (Not Applicable) 0 Prepares Stormwater Report, Specifications & Quantities 0 2 2 8 o Review Stormwater Technicals Specifications (Provided by Prime) 0 (Includedi in Drainage Scope) Prepare Stormwater Quantities and Cost Estimate 0 (Includedii in Drainage Scope) Prepare Stormwater Management Report 11 1 2 8 Sign& & Submit Stormwater Management Report forF Review 1 1 Address Comments on Stormwater Management Report8 & Res Submit 0 (Not Applicable) Sub-Total Manhours- Stormwater Design- 35 0 9 6 18 2 ULICK ENGINEERING, LLC DR. CPS SAVAGE RR. AIRPORT (53A) MONTEZUMA, GA RWF REHAB AND NEW TURNAROUND STORMWATERI MANAGEMENT, EROSION CONTROL, AND DRAINAGE DESIGN SERVICES SCOPE AND FEE PROPOSAL Prepared for Holt Consulting Company, LLC. 9/20/2024 MANHOURS - DRAINAGE DESIGN Project Senlor Project Engineer Admin Total Hours Principal Engineer Engineer ProjectA Task Hours Hours Hours Hours Hours General Items 0 2 0 0 1 Discipline Management: and Coordination 0 (Includedi in ECS Scope) Preparef fora and Conduct Site Visit 0 (Includedi in ECS Scope) Internal Quality Assurance Reviews 3 2 1 Perform Drainagel Layout& &Design 0 0 1 8 o 1 Drainage Networks Assumed Review DrainageA Areat to Eachl Inlet 1 1 Create Existingo Conditions Modelf forl Inlets, Pipes/ /Culverts, and Channels 1 1 CreateP Proposed Conditions Model forl Inlets, Pipes/ /Culverts, and Channels 1 1 Sizel Inlets for Gutter Spread 0 (Not Applicable) DesignD Drainage Pipes and Culvertsf for Design Storm Capacity 1 1 Design Drainage Ditches, Includingo Checkings Sizea ands Stability 1 Design Energy Dissipationa at Outfalls 1 Develop Pipe Profile andF Pipel Data! Sheets 1 1 Designa and Draft Drainage Detail Sheets 1 Provide Drainage Datai to Prime forl Incorporating Into Project Layout Sheets 1 1 0 PrepareD Drainage Report, Specifications & Quantities 0 2 0 Prepare Drainage Report 0 (Included in Stormwater Scope) Review Drainage Technical Specifications (Provided by Prime) 1 1 Prepare Drainage Quantities ando CostE Estimate 1 1 0 Sub-Total Manhours- - Drainage Design- 14 0 2 3 8 1 ULICK ENGINEERING, LLC DR. CPS SAVAGE RR. AIRPORT (53A) MONTEZUMA, GA RWF REHAB AND NEW TURNAROUND STORMWATERI MANAGEMENT, EROSION CONTROL, AND DRAINAGE DESIGN SERVICES SCOPE AND FEE PROPOSAL Prepared for Holt Consulting Company, LLC. 9/20/2024 MANHOURS - EROSION CONTROL DESIGN Project Senlor Project Engineer ProjectA Admin Total Hours Principal Engineer Engineer Hours Hours Task Hours Hours Hours General Items 0 6 2 8 2 Discipline Management: and Coordination 5 2 2 1 Preparef fora and Conduct Site Visit 8 8 Internal Quality Assurance Reviews 5 4 1 PrepareE Erosion, Sedimentation, and Pollution Control Plan (ES&PCP) 0 2 15 31 2 1 Outfalls Assumedf for EC Analysis 1 Plan SheetsA Assumedf for ECLayout Calculate Required Sediment Storage andi Provided Storage 4 1 3 Review Soils Data, Stream Buffer Requirements, and3 303d Data 2 1 1 Delineate Existings Stormwater Basins and Outfalls, Calculate Impervious Area, and Time of Travel 2 Delineate Proposed StormwaterE Basins and Outfalls, Calculate Impervious Area, and Time of Travel 2 2 Review Wetlands/ / Statel Waters Delineations Provided! by Prime: and Incorporatel Into ES&PCP 1 Prepare Erosion Control General Notes 3 2 Prepare GaSWCC Checklist 3 Prepare Erosion Control Overall Layout Sheet, Including Sampling & Stream Locations 4 1 Designa and Draft Initial Phase Erosion Control Plan 3 1 2 Designa and Draft Grading Phase Erosion Control Plan 6 2 Designa and Draft Final Phase Erosion Control Plan 4 2 Design Sediments Storage Features 7 1 2 4 PrepareE Erosion Control Details 3 1 Prepares Stormwater Management Drainage! Maps 6 2 0 Prepare ECS Specifications & Quantities /S Submit ES&PCP 0 3 1 1 5 Review, Sign, ands Seal ES&PCP 2 1 1 Review Erosion Control Technical Specifications (Provided by Prime) 3 1 2 PrepareE Erosion Control Quantities and CostE Estimate 2 1 1 Preparea ands Submit Plans tot the EPDf for Review 3 1 2 Address EPD Commentsa and Make Revisions 0 (None Anticipated) 0 Sub-Total Manhours- - Erosion Control Design- 78 o 11 18 40 9 TOTALI HOURS -STORMWATER, DRAINAGE, EC- 127 0 22 27 66 12 TOTALF FEE STORMWATER ANALYSIS & DESIGN $ 5,670.00 TOTAL FEE DRAINAGE DESIGN $ 2,150.00 TOTAL FEE EROSION CONTROL DESIGN $ 11,960.00 TOTALI FEE OTHER DIRECT COSTS $ 185.00 TOTALI FEE- STORMWATER, DRAINAGE, & ECD DESIGN = $ 19,965.00 ULICK ENGINEERING, LLC DR. CPSAVAGE RR. AIRPORT (53A) MONTEZUMA, GA RW REHAB AND NEW TURNAROUND STORMWATER MANAGEMENT, EROSION CONTROL, AND DRAINAGE DESIGN SERVICES OTHERI DIRECT COSTS (ODCs) Prepared for Holt Consulting Company, LLC. 9/20/2024 ODCS STORMWATER ANALYSIS & DESIGN Expenses Rate Mileage Site' Visit Miles @ trips @ $ 0.670 per mile $ Mileage Meetings (X1 Trips to GDOT/Airport, x Trips tol Prime Office) Miles @ trips @ $ 0.670 per mile $ Lodging (GSAF Rate + 10% Taxes) Nights @ trips @ $ 105.60 per night $ Per Diem (GSAI Rate Full Day) Days @ trips @ $ 61.00 per day $ Other @ trips @ each $ SUB-TOTAL -STORMWATER - $ ODCs -DRAINAGE Expenses Rate Mileage Site' Visit Miles @ trips @ $ 0.670 per mile $ Mileage Meetings (X1 Trips to GDOT/Airport, x Trips tol Prime Office) Miles @ trips @ $ 0.670 per mile $ Lodging (GSAF Rate 10% Taxes) Nights @ trips @ $ 105.60 perr night $ Per Diem (GSAI Rate Full Day) Days @ trips @ $ 61.00 per day $ Other @ trips @ each $ SUB-TOTAL- DRAINAGE = $ ODCS EROSION CONTROL Expenses Rate Mileage Site Visit 276 Miles @ 1 trips @ $ 0.670 per mile $ 185.00 Mileage Meetings (X Trips to GDOT/Airport, x Tripst to Prime Office) Miles @ trips @ $ 0.670 perr mile $ Lodging (GSAF Rate 10% Taxes) Nights @ trips @ 105.60 per night $ Per Diem (GSAI Rate Full Day) Days @ trips @ $ 61.00 per day $ Other @ trips @ each $ SUB-TOTAL -- EROSION CONTROL- = $ 185.00 TOTALO OTHER DIRECT COSTS- = $ 185.00 ENGINEERING KE GROUP July 8, 2024 The GDOT Certification of Final Indirect Costs with the indirect cost rate is 81.18% for KEY Engineering Group, Inc. (KEY). For this aviation project KEY will utilize a senior electrical engineer and senior electrical designer. Below: is the hourly rate breakdown using the raw hourly rate and the GDOT audited indirect costs rate and 10% profit. Senior Electrical Engineer: $72.50 X 1.8118 X 1.10 = $144.49/Hour Senior Electrical Designer: $49 X 1.8118 X 1.10 = $97.66/Hour Engincers Control Facilities Quality Engineers Construction Headquarters: 965 Virginia Ave., Suite 100, Hapeville, GA 30354 Voice: 404.883.2176 Fax: 770.987.3371 Satellite office: 121 Executive Center Drive, Suite 137, Columbia, SC 29210 www.keyengineeringgroup.com ENGINEERING KE GROUP Voice (404) 883 2176 Fax (770) 987 3371 965 Virginia Ave., Suite 100 Hapeville, GA 30354 July 8, 2024 Mr. Jerome 0. Narain Holt Consulting Company, LLC Re: Runway Rehabilitation Montezuma Dr. CP Savage, Sr. Airport Dear Mr. Narain: In response to your request, we are pleased to provide a scope of services and fees for the above referenced project for your review and approval. Scope of Services KEY Engineering Group, Inc. (KEY) understands that our scope of work for the project includes electrical design phase services. KEY shall conduct one site visit to obtain information for the electrical design. KEY shall design medium intensity runway lighting for Runway 18-36 as part of the runway rehabilitation. KEY shall design medium intensity taxiway lighting for the taxiway turnaround at the Runway 36 end. The design shall include a new constant current regulator to serve the runway lighting system. One plan review via telephone is included in the design phase. Holt shall provide the front-end documents, front-end drawings, base sheets drawings, FAA coordination, State coordination and Airport coordination. Any task outside the described Scope of Services shall be negotiated separately. KEY understands that our scope of work for the project includes bidding phase services. KEY shall attend the pre-bid meeting remotely via telephone/video, respond to electrical bid questions and provide general coordination. Any task outside the described Scope of Services shall be negotiated separately. Construction phase services are not included in these fees and can be negotiated separately. Engincers Control Facilities Engineers Construction Quality www.keyengineerinceringgroup.com ENGINEERING KE GROUP Voice (404) 883 2176 Fax (770) 987 3371 965 Virginia Ave., Suite 100 Hapeville, GA 30354 Fees KEY proposes a lump sum fee of $25,482 for design phase services. KEY proposes a lump sum fee of $1,836 for bidding phase services. We thank you for the opportunity to provide a quote for the services specified herein and we look forward to working with you on this project. Should you have any questions, please do not hesitate to contact me directly at (803) 888-3801. Sincerely, Gary P Lott Gary H Lott, PE Vice President - Operations Engineers Control Facilities Engineers Construction Quality www.keyengineerinceringgroup.com KEY Engineering Group, Inc. Runway Rehabilitation Montezuma Dr. CP Savage, Sr. Airport By: GHL Date: 7-8-24 ELECTRICAL DESIGN PHASE SITE GENERAL CONFERNCE CALL DESIGN (*) ELECIRICAL ENGINEERS TOTALS VISIT(I) COORDINATION PLANI REVIEW (1) SPECS COST ESTIMATE CLASSIFICATION HOURS HOURS HOURS HOURS HOURS HOURS HOURS Principal 0 0 0 0 0 0 0 Senior Electrical Engineer 16 8 4 126 8 4 166 Senior Electrical Designer 0 0 0 8 I 10 Senior Project Manager 0 0 0 0 0 0 0 Electrical Designer 0 U 0 0 0 0 0 Technician U U U Technical Assistant 0 0 0 0 0 0 0 Total Hours 16 8 4 134 9 5 176 Task Cost $2,312 $1,156 $578 $18,987 $1,254 $676 $24,962 DIRECTCOSTS Travel $310 $0 $0 $0 $0 $0 $310 Lodging $150 $0 $0 $0 $0 $0 $150 Per Diem $60 $0 $0 $0 $0 $0 $60 Shipping $0 $0 $0 $0 $0 $0 $0 NONE NONE NONE NONE NONE $520 $0 $0 $0 $0 $0 Subtotal: $520 Lump Sum Design Fee $25,482 KEY Scope of Work: (Fee based on one submittal and bid documents.) Design electrical specifications, quantities, and drawings for the following: Design the medium intensity runway lights for Runway 18-36. Design constant current regulator for the runway lighting system. Design the medium intensity taxiway lights for the taxiway turnaround at the Runway 36 end. Work NOT included in these fees: Any work not specifically listed shall be considered out of scope work and shall be negotiated separately. (*) See page 2 for the estimated manhour breakdown table Runway Rehabilitation Montezuma Dr. CP Savage, Sr. Airport By: GHL Date: 7-8-24 BIDDING PHASE PRE-BID TELEPHONE REVIEW RESPOND GENERAL TOTALS CONF PRE-BIDCONF(O) BID' TAB (0) TOQUESTIONS COORDINATION CLASSIFICATION HOURS HOURS HOURS HOURS HOURS HOURS Principal 0 0 0 0 0 U Sr Electrical Engineer 2 0 0 4 4 10 Sr Electrical Designer 0 0 0 2 2 4 Sr Project Manager 0 0 0 0 0 0 Electrical Engineer U U U 0 cad Technician 0 U U 0 U 0 NONE NONE Total Hours 2 U 0 0 6 14 Total Cost $289 $0 $0 $773 $773 $1,836 DIRECT COSTS Travel $0 0 $0 $0 $0 $0 Lodging $0 U $0 $0 $0 $0 Per Diem $0 $0 $0 $0 $0 $0 Reprod.&Shipping $0 $0 $0 $0 $0 $0 NONE NONE NONE NONE NONE Totals $0 $0 $0 $0 $0 $0 Lump Sum Bidding Fee: $1,836 KEY Scope of Work: Responding to electrical bid questions and general electrical coordination. * Attend the pre-bid conference: remotely via telephone/video. Runway Rehabilitation Montezuma Dr. CP Savage, Sr. Airport ESTIMATED MANHOUR BREAKDOWN FOR ELECTRICAL DESIGN EST SENIOR SENIOR SENIOR TECHNICAL TASK ESTMATEDDESIGNTASK DWGS PRINCIPAL ENGINEER DESIGNER PROJECTMGR DESIG GNER TECHNICIAN ASSISTANT TOTAL Lighting General Notes Plan 1 0 4 0 0 0 0 0 4 Runway & Taxiway Lighting Demolitionl Plan 4 0 16 0 0 0 U 16 Runway & Taxiway Lighting Layout Plan 4 U 64 0 0 64 Airfield Lighting Vault Equipment Plan U 16 0 0 16 (Runway Constant Current Regulator) Runway Edge Light Detail Plan 2 0 0 2 Runway Threshold Light Detail Plan 1 0 2 0 0 2 Taxiway Edge Light Detail Plan 1 2 0 2 Sign Detail Plan I 4 U 0 4 Trenching and Miscellaneous Details 2 4 0 0 4 Calculations 4 U 0 0 4 Quality Control Plan Review U 8 8 U 16 TOTALS 16 U 126 8 0 U O U 134 SES Environmental Resource Solutions LLC 10. July 2024 Mr. Jerome Narain Holt Consulting Company 2915 Premiere Parkway, Suite 125 Duluth, Georgia 30097 RE: Montezuma City Airport Rehabilitation (53A) Macon County, Georgia Proposal/Contract for Services ERS Proposal No. P250100 Dear Mr. Narain: SES Environmental Resource Solutions LLC is pleased to provide you with this proposalcontract to assess the environmental impact of the Rehabilitation project at the Montezuma City DR CP Savage Sr Airport (53A) in Montezuma, Georgia. We understand that we will be responsible for completing al Documented Categorical Exclusion (CATEX) on either the Georgia Department of Transportation (GDOT) or Federal Aviation Administration (FAA) CATEX form. We look forward to working with you on this project. Please feel free to contact me with any questions. Sincerely, SES ENVIRONMENTAL RESOURCE SOLUTIONS LLC Banialle Pop Danielle Floyd Project Manager Attachment: Proposal/Contract for Services General Terms and Conditions DF/P250100 Montezuma Rehab SES Environmental Resource Solutions LLC 3550 St. Johns Bluff Road South, Jacksonville, Florida 32224 T: (904) 285-1397, F: (904) 285-1929 Email: maleenen-fommentlcon Montezuma Airport Rehabilitation ERS Proposal No. P250100 Page 1 PROPOSALCONTRACT Prepared for: Mr. Jerome Narain Holt Consulting Company 2915 Premiere Parkway, Suite 125 Duluth, Georgia 30097 10 July 2024 RE: Montezuma City Airport Rehabilitation (53A) Macon County, Georgia Proposal/Contract for Services ERS Proposal No. P250100 Scope of Services Task 1 - Preparation of a CATEX for the Rehabilitation Project. SES Environmental Resource Solutions LLC (ERS) will determine if the project includes any extraordinary circumstances as described in FAA Order 1050.1F, 5-2. Extraordinary circumstances include, but are not limited to, potential impacts to federally- or state-listed species, cultural/historic resources, or jurisdictional wetlands. Following completion of all impact analyses, ERS will prepare and submit a CATEX document for the airport, Holt, and GDOT/FAA to review and comment. ERS will be available to address any comments on the CATEX document byi interested parties. Project Fee (Fixed Fee) $4,300.00 Task:: 1 Manpower Hrs. Qty. Rate Sum Task 1a: Project manager (PM) travel and field work 8 $115.00 $920.00 Task 1b: Professional Technician/Staff Scientist 7 $110.00 $770.00 Task 1c: CAD & Graphics creation 2 $115.00 $230.00 Task: 1d: PMI Database due diligence and review 12 $115.00 $1,380.00 Task 1e: PMI Report writing and agency responses 6 $115.00 $690.00 Task: 1f: Program Manager review and finalization 1 $175.00 $175.00 Task: 1g: Material costs mileage and field supplies $135.00 Total: $4,300.00 Metings/Consutation. Any requested meetings or consultation that are beyond the scope of services as described above will be invoiced on a time and materials basis at standard hourly rates. SES Environmental Resource Solutions LLC 3550 St. Johns Bluff Road South, Jacksonville, Florida 32224 T: (904) 285-1397, F: (904) 285-1929 Email: maleenen-fommentlcon Montezuma Airport Rehabilitation ERS Proposal No. P250100 Page 2 If this proposal, which incorporates the attached General Terms and Conditions by reference, meets with your approval, please sign below and return a copy to our office as your authorization to proceed. We look forward to working with you. TERMS ACCEPTED: For: For: SES Environmental Resource Solutions LLC Date: Date: 10 July 2024 By: By: (Signature) (Signature) Jonathan Summerfield (Printed/Typed) (Printed/Typed) DFP250100.Montezuma Rehab SES Environmental Resource Solutions LLC 3550 St. Johns Bluff Road South, Jacksonville, Florida 32224 T: (904) 285-1397, F: (904) 285-1929 Email: maleenen-fommentlcon Resolution #739 RESOLUTION BY THE CITY OF MONTEZUMA TO OPT OUT OF THE HOMESTEAD EXEMPTION PURSUANT TO O.C.G.A. $ 48-5-44.2 WHEREAS, Georgia Code O.C.G.A. $ 48-5-44.2, effective January 1, 2025, creates a statewide homestead exemption from ad valorem taxes levied by, for, or on behalf ofthe state or any county, consolidated government, municipality, or local school district in this state; and WHEREAS, more specifically, O.C.G.A. $ 48-5-44.2() authorizes the governing authority of any county, consolidated government, municipality, or school district to opt out of the homestead exemption otherwise granted with respect to such political subdivision through certain procedures and the adoption of a resolution by March 1, 2025; and WHEREAS, The City of Montezuma desires to opt out of the homestead exemption otherwise granted; and WHEREAS, The City of Montezuma has complied with the required procedures pursuant to O.C.G.A. $ 48-5-44.2(), including but not limited to, holding at least three public meetings on the intent to opt out and placing the required advertisement in a newspaper of general circulation and on its website as required. NOW, THEREFORE, BE IT RESOLVED that the City of Montezuma hereby opts out of the homestead exemption otherwise granted by O.C.G.A. $ 48-5-44.2. BE IT FURTHER RESOLVED, that this Resolution shall become effective upon its approval by the City of Montezuma. BE IT FURTHER RESOLVED, that the Montezuma City Clerk is hereby directed to provide a certified copy oft this Resolution to the Georgia Secretary of State no later than March 1, 2025. PASSED AND RESOLVED this 11th day ofFebruary, 2025. Yeidgeh - By: Mayor Nealie L. Johnson ATTEST: Qut MGsthn Jennifèr F. McCarthy, City Clerk/Administrator