City of Hogansville City Council Work Session Meeting Agenda HOGANSVILLE GEORGIA Monday, February 17, 2025 - 6:00 pm Meeting will be held at Hogansville City Hall Mayor: Jake Ayers 2025 City Manager: Lisa E. Kelly Council Post 1: Michael Taylor, Jr 2025 Assistant City Manager: Open Council Post 2: Jason Baswell 2025 City Attorney: Alex Dixon Council Post 3: Mandy Neese * 2027 Chief of Police: Jeffrey Sheppard Council Post 4: Mark Ayers 2027 City Clerk: LeAnn Lehigh Council Post 5: Kandis Strickland 2027 * Mayor Pro-Tem WORK SESSION - 6:00 pm ORDER OF BUSINESS 1. OPB Grant Modification 2. Royal Theater Bid for Doors 3. Donation of Real Property - Mallard Lake Meeting to be held at Hogansville City Hall, 111 High Street, Hogansville Ga. 30230 PERMANENT RECORD HOGANSVILLE GEORGIA Meeting held at Hogansville City Hall, 111 HighStreet, Hogansville GA 30230 Work Session Meeting February 17, 2025 Call to Order: Mayor Jake Ayers called the Work Session to order at 6:00pm. Present was Council Member Michael Taylor, Interim Council Member Jason Baswell, Council Member Mandy Neese, Council Member Mark Ayers, and Council Member Kandis Strickland. Also present were City Manager Lisa Kelly, City Attorney Alex Dixion, Police Chief. Jeffery Sheppard, and City Clerk LeAnn Lehigh. Order of Business 1. OPB Grant Modification Police Chief Jeff Sheppard asked Council to consider allowing him to modify the OPB Grant. Part of the OPB grant was awarded to the City in early 2024 to purchase various Police safety equipment including a robotic dog. Chief Sheppard would like to reallocate the funds for that to instead purchase items needed at the police department. These include a communications center upgrade, rapid response scene trailer, mobile generated pole scene lighting, training equipment upgrades, closed circuit security surveillance system across key city locations, bullet proof vests, in-car radios, portable radios, laptop computers, AEDs, medical jump kits, and GEMA disaster phones. The grant amount for the robot dog was $308k and we could purchase all of the items mentioned for the same amount instead. The OPB allows grant modifications. This item is on the regular meeting for Council action tonight. 2. Royal Theater Bid for Doors This item was previously tabled because Council agreed that the bid for the Royal Theater doors came back too high. Council asked City Manager to identify ways to value down the cost. City Manager went back to the architect to see if we can use different, less expensive hardware, which originally totaled 1/3 of the cost. She also met with the County Fire Marshall, and he is good with push/pull doors. The doors will look like the original doors, 3 sets, 6 doors total, but with glass instead of wood. Contractor came back with a lower bid of $95,331, which is much less than the original quote of $120,523. With $34k in grant funding from the FOX Theater, the City has enough to cover Work Session - February 17, 2025 the costs from theater construction funds. This item is on the Regular Meeting tonight for Council action. 3. Donation of Real Property - Mallard Lake City staff had conversations with the property owner at Mallard Lake regarding the lake property and additional four lots. The property owners would like to donate the properties to the Downtown Development Authority, who in turn, would donate the lake property directly over to the HOA. Staff will speak with the HOA and make sure they are on board and understand that they will be responsible for maintaining the properties. If the DDA and HOA agree to the donations, they will take action at next week's DDA meeting. There is no action asked of Council, but their comments and conditions will be conveyed to both other parties. 4. Assistant City Manager City Manager gave Council an update on hiring the new Assistant City Manager, Oasis Nichols. Oasis has been the City Clerk of Thomaston for the last few years and has vast knowledge and is ready for the ACM position. She will begin working on Fridays and Mondays for the first 4 weeks, and then start full time afterward. Mayor Ayers adjourned the Work Session at 6:42pm. Respectfully, mngle LeAnn Lehigh' City Clerk Work Session - February 17, 2025